Exhibit 2 - FGTS Requirements.pdf

Policy Area Represents the budget units within the Office of Policy and Budget. Choices are: Education, Health and

Human Services, Environment, Public Safety, General Government or Transportation and Economic

Development. The FGTS will automatically assign this based on security records.

State Fiscal Year This will be the fiscal year of application for new or renewing grants.

Program and/or Federal Grant Title Title of the program the agency has applied for and/or the federal grant title.

Grant Number The number assigned by the state agency for tracking the grant.

CFDA Number Catalog of Federal Domestic Assistance (CFDA) number associated with grant.

Total Grant Award Amount Total dollar amount of federal grant award. Once federal approval has been obtained, the final approved grant award amount may be different than the amount originally entered into the FGTS, the agency must update the grant award amount.

Grant Beginning and Ending Date of Federal Award Insert the beginning and ending date of the federal award. Example: 10/01/2012 thru 9/30/2016

Application Deadline Enter the federal agency’s application deadline.

Grant Term Below are the options for this field:

o New Grant – The first time the agency has applied for, or received this grant o Renewal – The grant has been in existence and it is now up for renewal o Existing Grant – The grant is already in existence

EOG Tracking Numbers The number assigned by Office of Policy and Budget for each budget amendment.

Brief Description of Program and/or Federal Award A basic description should be provided for each program or agency. The description should include at a minimum:

o A list of specific programs funded by the federal award, including the client population (numbers and types). For example, the Temporary Assistance for Needy Families (TANF) award provides funding to a variety of health and workforce programs. In this instance you should provide a list of the specific programs or agency funded with TANF funds including details regarding the population served.

o Linkage to Governor’s priorities

Impact of Non-Approval or Cessation Detailed information concerning the impact of non-approval or cessation should include at a minimum the following (Agencies receiving direct funding are responsible for entering the grant information and may need to consult with subrecipients to complete the information in this section):

o Program Impacts - Examples of information to include; the number of clients that will no longer be served, or any significant outcomes resulting from not providing benefits or services o Mitigation Options - Provide any available options for addressing service needs upon termination of federal funding o Notification Requirements - Describe any additional notifications required (other than termination notices) resulting from federal funds no longer being available

Other Relevant Comments – Other items of interest that the agency believes should be addressed

Federal Funding Type o Mandatory Program -This refers to a program with ongoing spending authorized by Federal law which is not generally dependent on an annual or periodic appropriation bill; however, in some cases a mandatory program may have an appropriation. Mandatory programs are generally called "entitlements" because individuals meeting eligibility requirements set by past legislation are entitled to Federal government benefits or services.

o Discretionary Program - This refers to programs funded with discretionary funding are part of the U.S.

Federal Budget that is negotiated between the President and Congress each year as part of the budget process. Spending is typically for a fixed period (usually a year), but may be for more than one year.

Grant/Award Executed (Yes/No) Indicate if the grant/award has been executed with “Yes”, “No”

Payment Method Advanced Cash or Reimbursable - Indicate if the grant/award is cash advanced or reimbursed. Indicate if cash advances (drawdowns) or reimbursements are made on a monthly, quarterly or other time period (explain as necessary)

Federal Funds Appropriation Identify the amount appropriated in the General Appropriations Act for the federal award (exclude matching or non-matching state funds) that support the program, as well as the FY. Example: FY 2014-2015, $5,000 -

2021 ATF, $100,000 - 2261 FGTF

Federal Grants Tracking System (FGTS) General Information

Grant Description

Fiscal Impact

State Matching Funds Identify the amount appropriated in the General Appropriations Act for all state matching funds that support the program

Non-State Matching Funds Identify the amount appropriated in the General Appropriations Act for all non-state matching funds that support the program

Budget Entity A budgetary field that identifies the unit or function at the lowest level to which funds are specifically appropriated. Identify the budget entity number for this award

Appropriation Category A budgetary field that identifies the lowest level line item of funding in the General Appropriations Act which represents a major expenditure classification of the budget entity. Identify the appropriations category(s) number this award is appropriated in

Detailed Fund Identify the appropriate fund number the award is funded

Available Federal Unobligated or Unrestricted Cash Provide amounts of unrestricted cash from any federal source or any other unobligated federal cash not currently appropriated for any purpose.

Budget Amendment Log Number Provide the budget amendment number used by the agency to request additional budget authority for this grant award if applicable. If an agency anticipates a budget amendment is needed for this grant, but has not submitted one at the time of input, please write “Anticipated” in the field.

LBR Issue Provide the Legislative Budget Request (LBR) issue code assigned to request additional budget authority for this grant award if applicable. If an agency anticipates a budget amendment is needed for this grant, but has not submitted one at the time of input, please write “Anticipated” in the field.

GAA Line # Provide the GAA Line number authorizing the budget for this grant award if applicable. If an agency anticipates a budget amendment is needed for this grant, but has not submitted one at the time of input, please write “Anticipated” in the field.

FTE Insert the number of full time equivalent positions (FTE) that are working or will be working on the program.

Identify if the positions are funded directly or indirectly (an example of indirectly funded positions are those paid from administrative or indirect earnings). Example: 90 FTE Direct, 10 FTE Indirect

OPS Insert the number of other personal services positions (OPS) that are working or will be working on the program. Identify if the positions are funded directly or indirectly (an example of indirectly funded positions are those paid from administrative or indirect earnings). Example: 20 OPS Direct, 5 OPS Indirect

Career Service Identify the total number of FTE working or will be working on the program that are classified as Career

Service

Selected Exempt Service (SES) Identify the total number of FTE working or will be working on the program that are classified as SES

Positions