Exempt_Documents_Distribution_Form.pdf

COLLIER COUNTY

EXEMPT DOCUMENTS DISTRIBUTION FORM

Solicitation #:_____________

Exempt documents being requested or received are protected under Section 119.071 of the Florida Statutes, General exemptions from inspection or copying of public records, which establishes exemptions from public inspection or copying. Specifically, these plans are designated confidential and exempt under subsections of SECURITY AND FIRESAFETY (attached). These exempt records relate directly to work performed for, or required by, the County, or to the County’s structures. The following information is provided to document the request, receipt, and distribution of such exempt documents or system plans.

Completion of this form and a signature is required before information will be released:

A. Entity Requesting/Receiving Documents: (Check All That Apply and Provide Full Name of Entity.)

☐ State Agency:

☐ Federal Agency:

☐ Governmental:

☐ Architect:

☐ Engineer:

☐ Contractor:

☐ Other:

B. Entity address & phone number:

Address:

Phone:

C. Exempt Documents / Plans requested or provided: (Be specific on what is requested or to be provided, and include description, project numbers, FIN, contract numbers, etc.)

D. Reason for Request/Intended Use:

E. RECIPIENT CERTIFICATION (Check Boxes): I, personally, and/or as representative of the above entity, fully understand that;

☐ there may be documents of an Exempt and/or confidential nature included in the documents being requested and that I am receiving and agree to maintain the Exempt status of such information in accordance with Florida law.

☐ the confidential and exempt nature of the Security or Firesaftey System Plans I am receiving and agree to maintain the confidential and exempt status of these Security System Plans in accordance with Florida law.

F. Name of person receiving documents that may include Exempt Documents:

Name (Printed):

Signature:

Date:

G. Driver license or photo identification number of recipient: ______________________________________

H. County Employee or Other Individual providing documents that may include Exempt Documents:

County Department/Division:

COLLIER COUNTY

EXEMPT DOCUMENTS DISTRIBUTION FORM

Solicitation #:_____________

Employee Name:

Date: _________________________________________________

I. Exempt Documents provided if different than requested: (Be specific on what is provided and include description, project numbers, FIN, contract numbers, etc.)

J. Signature of Person Authorizing Distribution: _____________________________________________ Date: ___________________________

K. Method of Delivery: ______________________________________ Date Provided: ___________________________

COLLIER COUNTY EXEMPT DOCUMENTS DISTRIBUTION FORM

119.071, subsection SECURITY AND FIRESAFETY, Florida Statutes:

Section 119.071, Florida Statutes, provides:

Building plans, blueprints, schematic drawings, and diagrams, including draft, preliminary, and final formats, which depict the internal layout and structural elements of a building, arena, stadium, water treatment facility, or other structure owned or operated by an agency are exempt from s. 119.07(1) and s.24(a), Art. I of the State Constitution. This exemption applies to building plans, blueprints, schematic drawings, and diagrams, including draft, preliminary, and final formats, which depict the internal layout and structural elements of a building, arena, stadium, water treatment facility, or other structure owned or operated by an agency before, on, or after the effective date of this act. Information made exempt by this paragraph may be disclosed to another governmental entity if disclosure is necessary for the receiving entity to perform its duties and responsibilities; to a licensed architect, engineer, or contractor who is performing work on or related to the building, arena, stadium, water treatment facility, or other structure owned or operated by an agency; or upon a showing of good cause before a court of competent jurisdiction. The entities or persons receiving such information shall maintain the exempt status of the information.

Section 119.071, Florida Statutes, provides:

The term “security or firesafety system plan” includes all records, information, photographs, audio or visual presentations, schematic diagrams, surveys, recommendations, or consultations that relate directly to the physical security or firesafety of a facility or that reveal security or firesafety systems; as well as threat assessments conducted by any agency or private entity, threat response plans, emergency evacuation plans, sheltering arrangements, and manuals for security or firesafety personnel, emergency equipment, or related training. Any security or firesafety system plan, or portion thereof, for property owned or leased by the state or its political subdivisions, or for privately owned or leased property held by an agency, is confidential and exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution. This exemption is remedial in nature, and the Legislature intends for it to apply to plans held by an agency before, on, or after April 6, 2018. Information made confidential and exempt under this provision may be disclosed to the property owner or leaseholder, in furtherance of the official duties of the agency holding the information, to another local, state, or federal agency in furtherance of that agency’s official duties, or upon a showing of good cause before a court of competent jurisdiction.