Event_40100-13904_Clarification.pdf

This clarification document issued by the Tennessee Department of Transportation (TDOT) on June 2, 2026, provides grid coordinates and detailed location information for manhole covers associated with ITB #40100-13904 for McNairy manhole repairs. The procurement encompasses junction box and manhole cover repair and replacement services at four primary locations: 873 E. Poplar Avenue, 1207 US64/SR15, 1460 US64/SR15, and additional sites within McNairy County along State Route 15. All identified manholes are positioned within sight distance of one another, with State Route 15/US-64 identified as East Poplar through the City of Selmer. The work requires completion of all repairs within 45 calendar days from Purchase Order issuance, with responses due by June 10, 2026 at 1:00 PM CDT. The procurement involves comprehensive repairs including sawcutting asphalt, removing damaged lids and debris, inspecting and repairing brickwork, fabricating new concrete lids with reinforced rebar mats using hi-early strength concrete, and restoring hot-mix asphalt around installed lids in compliance with ADA specifications and accessibility requirements.

Bidders must submit a single line item price for the entire project on an F.O.B. destination basis, with a maximum liability cap of $264,700.00 representing the estimated budget range. Required qualifications include Tennessee contractor licensure, Tennessee Department of Revenue registration or exemption documentation, Iran Divestment Act compliance certification, and non-debarment status verification. Contractors must maintain workers' compensation and employer liability insurance of at least $1,000,000, commercial general liability insurance with combined single limits of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability insurance of $1,000,000 per occurrence. Site visits are strongly recommended as no allowances will be made for quotation errors due to failure to visit the site. Invoices must be submitted within 30 days of work completion. The contract will be awarded to the lowest cost responsive bidder, with all bids submitted through the State's EDISON Supplier Portal.