40100_-_McNairy_Manhole_Cover_Repair.pdf
PDF 61 KB Posted
- Attached to
- 40100 - McNairy Manhole Cover Repair - UPDATED
- Solicitation number
- Event 40100-13904
- Issued by
- Madison County, Tennessee
About this file
This is a Request for Bid issued by the Tennessee Department of Transportation (TDOT) for junction box and manhole cover repair and replacement services along State Route 15 in McNairy County. The project encompasses repairs to 15 total locations, with all work required to be completed within 45 calendar days from Purchase Order issuance and delivered to TDOT District 48 in Bethel Springs, Tennessee by June 7, 2026. The bid event opens on May 8, 2026 at 1:00 PM CDT and closes on June 10, 2026 at 1:00 PM CDT, with a written questions and comments deadline of May 15, 2026 at 1:00 PM CT. Site visits are strongly recommended, as no allowances will be made for quotation errors due to failure to visit the site. Contractors are responsible for exact measurements and examination of work areas. The contract will be awarded to the lowest cost responsive bidder.
Bidders must submit a single line item price for the entire McNairy County manhole repair project on an F.O.B. destination basis, inclusive of all applicable taxes, fees, overhead, and direct and indirect costs. Required qualifications include Tennessee contractor licensure, registration with the Tennessee Department of Revenue for sales and use tax or documentation of exemption, compliance certification with the Iran Divestment Act, and non-debarment status verification. While prequalification on the TDOT Prequalified List and documentation of previously completed precast concrete work are not mandatory, they are requested. Contractors must maintain workers' compensation and employer liability insurance of at least $1,000,000, commercial general liability insurance with combined single limits of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability insurance of $1,000,000 per occurrence. The maximum liability cap and estimated budget for this procurement is $264,700.00. All bids must be submitted through the State's EDISON Supplier Portal, and invoices are required within 30 days of work completion. No specific set-aside designations or incumbent vendor information is identified.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Event_40100-13904_Clarification.pdf | ||
| Amendment__1-40100-13904-Questions_and_Comments-1.pdf | ||
| Example_Images.docx | DOCX document | |
| 40100-0000588622_13904-TC.docx | DOCX document | |
| Amendment__1-40100-13904-Questions_and_Comments.pdf | ||
| ADA_Specifications_McNairy_Manholes.docx | DOCX document | |
| ADA_Specifications_McNairy_Manholes.docx | DOCX document | |
| 40100_-_McNairy_Manhole_Cover_Repair.pdf | ||
| Example_Images.docx | DOCX document | |
| 40100-0000588622_13904-TC.docx | DOCX document |
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Text version
Event Description The Tennessee Department of Transportation (TDOT) is seeking a contractor to perform junction box/manhole removal and brick replacement or repairs to a total of 15 locations along State Route 15 in McNairy County.
Specifications and terms & conditions are attached.
Procurement Contact:
Kristine Mitchell Kristine.mitchell@tn.gov
(615) 770-1015
READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments.
If the Review and bid on this event link included in the e-mail notification does not work, please go to http://www.edison.tn.gov/ and click the link to the Supplier Portal Home Page. Log in with your vendor ID and password in order to search bid opportunities.
NOTE: Internet Explorer and Firefox are the recommended browsers to access the Supplier Portal and bid on events. Google Chrome is not supported and should not be used. Need help with EDISON?
Call the Edison HELP Desk at 866-376-0104 or 615-741-4357 Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.
Supplier Portal link: http://www.edison.tn.gov (Maintain supplier information) Central Procurement Office Website: https://www.tn.gov/generalservices/procurement
The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently.
General Questions Question UOM Best Worst Response The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann.
§ 12-12-106." For reference purposes, the list is currently available online at:
https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/library-/public-information-li brary.html
Required: Yes Mandatory Response:No
Event Details
Bidder: PUBLIC EVENT DETAILS
Submit To: Transportation Call for Shipping Information United States
Contact: Kristine Mitchell Phone: (615) 770-1015 Email: Kristine.Mitchell@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013904 Sell RFx 1 Event Round Version 1 1 Event Name 40100 - McNairy Manhole Cover Repair Start Time Finish Time
05/08/2026 13:00:00 CDT 06/10/2026 13:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Question UOM Best Worst Response
Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.
Required: Yes Mandatory Response:No
Response Comments
Please list the following information:
List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website
Required: Yes Mandatory Response:No
Response Comments
Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:
(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;
(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Transportation Call for Shipping Information United States
Contact: Kristine Mitchell Phone: (615) 770-1015 Email: Kristine.Mitchell@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013904 Sell RFx 2 Event Round Version 1 1 Event Name 40100 - McNairy Manhole Cover Repair Start Time Finish Time
05/08/2026 13:00:00 CDT 06/10/2026 13:00:00 CDT
the offenses detailed above; and
(d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default.
Required:Yes Mandatory Response:No
Response Comments
I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.
IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud.
Required: Yes Mandatory Response:No
Response Comments
Contractor must attest that they are on the TDOT Prequalified List prior to submitting a bid.
Required: No Mandatory Response:No
Response Comments
Contractor must attest and attach proof of previously completed precast concrete work in the past. Supported by documentation such as photos, invoice, permits, or completion records.
Required: No Mandatory Response:No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Transportation Call for Shipping Information United States
Contact: Kristine Mitchell Phone: (615) 770-1015 Email: Kristine.Mitchell@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013904 Sell RFx 3 Event Round Version 1 1 Event Name 40100 - McNairy Manhole Cover Repair Start Time Finish Time
05/08/2026 13:00:00 CDT 06/10/2026 13:00:00 CDT
Response Comments
Question UOM Best Worst Response
Will the Contractor complete all work within forty-five
(45) calendar days from the date the Purchase Order (PO) is issued?
Required: No Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Transportation Call for Shipping Information United States
Contact: Kristine Mitchell Phone: (615) 770-1015 Email: Kristine.Mitchell@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013904 Sell RFx 4 Event Round Version 1 1 Event Name 40100 - McNairy Manhole Cover Repair Start Time Finish Time
05/08/2026 13:00:00 CDT 06/10/2026 13:00:00 CDT
Line Details Line: 1 Item ID: Line Qty: 1 UOM: Each Bid Qty: 1 Required: Yes Reserve Price: No
Description: McNairy County Manhole Repairs
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Transportation Call for Shipping Information United States
Contact: Kristine Mitchell Phone: (615) 770-1015 Email: Kristine.Mitchell@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013904 Sell RFx 5 Event Round Version 1 1 Event Name 40100 - McNairy Manhole Cover Repair Start Time Finish Time
05/08/2026 13:00:00 CDT 06/10/2026 13:00:00 CDT
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Transportation Call for Shipping Information United States
Contact: Kristine Mitchell Phone: (615) 770-1015 Email: Kristine.Mitchell@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013904 Sell RFx 6 Event Round Version 1 1 Event Name 40100 - McNairy Manhole Cover Repair Start Time Finish Time
05/08/2026 13:00:00 CDT 06/10/2026 13:00:00 CDT
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: Each Description: McNairy County Manhole Repairs
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: TDOT DISTRICT 48 SOUTH
4239 MAIN STREET
BETHEL SPRINGS TN 38315
United States
Quantity: 1 Due Date: 06/07/2026 Freight Terms:
Ship Via: Best Option Available
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Transportation Call for Shipping Information United States
Contact: Kristine Mitchell Phone: (615) 770-1015 Email: Kristine.Mitchell@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013904 Sell RFx 7 Event Round Version 1 1 Event Name 40100 - McNairy Manhole Cover Repair Start Time Finish Time
05/08/2026 13:00:00 CDT 06/10/2026 13:00:00 CDT
Appendix B - Terms & Conditions
1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.
2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.
If the information will be submitted in writing please mail to the following address:
Department of Finance and Administration 312 Rosa L. Parks Ave.
21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243
3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.
Last Updated: 08/30/2016
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Transportation Call for Shipping Information United States
Contact: Kristine Mitchell Phone: (615) 770-1015 Email: Kristine.Mitchell@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013904 Sell RFx 8 Event Round Version 1 1 Event Name 40100 - McNairy Manhole Cover Repair Start Time Finish Time
05/08/2026 13:00:00 CDT 06/10/2026 13:00:00 CDT
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