Amendment__1-40100-13904-Questions_and_Comments.pdf

This is Amendment #1 to Invitation to Bid (ITB) #40100-13904 issued by the Tennessee Department of Transportation (TDOT) for McNairy Manhole Repairs. The amendment addresses questions and clarifications regarding the project scope, timeline, and bonding requirements. The original procurement encompasses junction box and manhole cover repair and replacement services at 15 locations along State Route 15 in McNairy County, with bid opening scheduled for May 8, 2026 at 1:00 PM CDT and closing on June 10, 2026 at 1:00 PM CDT. The amendment clarifies that new manhole lids do not require covers, as depicted in project photographs, and that high-early strength concrete should be used for all lid fabrication as solid covers. Significantly, the amendment permits contractors to request an extended timeline of 160 calendar days rather than the original 45 days to account for setup time, material ordering, and concrete cure time, though TDOT is not holding contractors to standard cure time protocols and lids may be transported and set when the contractor deems safe without damage. The written questions and comments deadline was May 15, 2026 at 1:00 PM CT, with a bidders list to be posted during the Open File Period following the Intent to Award notification.

The amendment adds two critical bonding requirements to the Terms and Conditions: Performance Bond language in Section 8.5 and Payment Bond language in Section 8.6. Certified payroll submissions are not required. Bidders must submit a single line item price on an F.O.B. destination basis inclusive of all taxes, fees, overhead, and costs, with the contract awarded to the lowest cost responsive bidder. Contractors must maintain workers' compensation and employer liability insurance of at least $1,000,000, commercial general liability insurance with combined single limits of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability insurance of $1,000,000 per occurrence. The estimated budget for this procurement is $264,700.00. All bids must be submitted through the State's EDISON Supplier Portal, and the procurement contact is Kristine Mitchell at (615) 770-1015 or Kristine.mitchell@tn.gov.