ESBD_525004_1782405736302_Solicitation HHS0017447_ Addendum Acknowledgement_2.pdf

This is a Solicitation Addendum Acknowledgement Form for Formal IFB No. HHS0017447, issued by the Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services on behalf of Vernon State Hospital. The solicitation requests competitive bids for HVAC and plumbing parts and supplies comprising 27 line items, including electric point-of-use water heaters (6-gallon and 10-gallon models), a 50-gallon electric water heater, circulation pumps, thermostatic mixing valves, copper tubing, flanges, gaskets, flexible connectors, and replacement cartridges. Responses are due June 30, 2026 at 10:30 AM. Questions from bidders must be submitted by June 16, 2026 at 10:30 AM, with responses posted as an addendum on June 23, 2026. The contract term runs September 1, 2026 through August 31, 2027, with HHSC retaining an option to extend for up to one additional year. Both HHSC and the Department of State Health Services (DSHS) are entitled to use any resulting contract.

Pricing must be submitted on the Pricing Sheet (Exhibit C) as firm, fixed prices on an F.O.B. Destination basis with freight prepaid and included in the total quoted price, with standard delivery required within 14 days of purchase order receipt. The total contract value is up to $50,000 based on historical spend, with no guarantee of volume, usage, or compensation provided. A critical operational requirement mandates that the bidder's warehouse or store location must be within 50 miles of Vernon State Hospital at 4730 College Drive, Vernon, Texas 76384, as agency personnel may need to pick up items within two hours. A HUB (Historically Underutilized Business) Subcontracting Plan is required under Texas Government Code Chapter 2161. Equal or alternative products may be proposed with supporting technical literature, but the agency will not accept reworked, previously refused, or second-grade products. Award will be made to the bidder offering best value based on meeting specifications, ability to meet delivery requirements, and price. Responses must include completed Exhibit A (HHS Solicitation Affirmations) and Exhibit C (Pricing Sheet) to avoid disqualification, with submissions accepted via email to pcsbids@hhsc.state.tx.us, the HHS Online Bid Room, or hand delivery or overnight mail of a USB drive.