ESBD_525004_1781529962091_Solicitation HHS0017447_Addendum Questions and Answers.pdf

This document is an addendum containing questions and answers for Formal IFB No. HHS0017447, issued by the Texas Health and Human Services Commission (HHSC) on behalf of Vernon State Hospital. The solicitation requests competitive bids for HVAC and plumbing parts and supplies comprising 27 line items including electric point-of-use water heaters, a 50-gallon electric water heater, circulation pumps, thermostatic mixing valves, copper tubing, flanges, gaskets, flexible connectors, and replacement cartridges. Bid responses were due June 30, 2026 at 10:30 AM. The contract term runs from September 1, 2026 through August 31, 2027, with an option to extend for up to one additional year. Both HHSC and the Department of State Health Services (DSHS) are entitled to use any resulting contract.

The addendum addresses specification sheet requirements, clarifying that bidders proposing alternative or equal products to those specified must submit supporting technical literature for evaluation; failure to provide such documentation may result in non-consideration for award. If bidding the identical brand and item number as specified, specification sheets are not required. Pricing must be submitted as firm, fixed prices on an F.O.B. Destination basis with freight prepaid and included in the quoted price, with standard delivery within 14 days of purchase order receipt. A critical operational requirement mandates that the bidder's warehouse or store location be within 50 miles of Vernon State Hospital to facilitate same-day pickup within two hours if needed. The total contract value is up to $50,000 based on historical spend, with award made to the bidder offering best value based on specification compliance, delivery capability, and price. A HUB Subcontracting Plan is required under Texas Government Code Chapter 2161.