ESBD_525004_1782405705272_HHS0017447_Addendum 2_Question and Answer.pdf

This is an Addendum 2 Question and Answer document for Formal Invitation for Bid (IFB) No. HHS0017447, issued by the Texas Health and Human Services Commission (HHSC) on behalf of Vernon State Hospital. The solicitation requests competitive bids for HVAC and plumbing parts and supplies comprising 27 line items of equipment and components such as electric point-of-use water heaters, circulation pumps, thermostatic mixing valves, copper tubing, and related fittings. Bidders' questions were due June 16, 2026, with responses posted as an addendum on June 23, 2026. Bid responses are due June 30, 2026, at 10:30 AM. The contract term runs September 1, 2026, through August 31, 2027, with HHSC retaining an option to extend for one additional year. Award will be made to the bidder offering best value based on meeting specifications, ability to meet delivery requirements, and price.

This addendum specifically addresses a critical operational requirement: the bidder's warehouse or store location must be within 50 miles of Vernon State Hospital at 4730 College Drive, Vernon, Texas 76384, to enable agency personnel to pick up items within two hours. The response clarifies that this 50-mile radius requirement is a mandatory condition of responsiveness with no allowance for equivalent service capabilities, regardless of a vendor's demonstrated history of successfully supporting the agency or alternative logistics solutions. Pricing must be submitted on Exhibit C as firm, fixed prices on an F.O.B. Destination basis with freight prepaid and included in the quoted price, with standard delivery of 14 days after purchase order receipt. The total contract value is up to $50,000 based on historical spend. A HUB (Historically Underutilized Business) Subcontracting Plan is required under Texas Government Code Chapter 2161, and the agency will not accept reworked, previously refused, or second-grade products.