ESBD_525004_1781529993764_Solicitation HHS0017447_Addendum Acknowledgement Form 121.pdf

This is a Solicitation Addendum Acknowledgement Form issued by the Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services for Formal IFB No. HHS0017447 regarding HVAC and plumbing parts and supplies for Vernon State Hospital. The solicitation requests competitive bids on 27 line items of plumbing and water-heating equipment and components, including electric point-of-use water heaters, circulation pumps, thermostatic mixing valves, copper tubing, flanges, gaskets, flexible connectors, and replacement cartridges. Responses are due June 30, 2026 at 10:30 AM. Addendum 1 was issued on June 15, 2026, with questions due by June 16, 2026 at 10:30 AM and responses posting as an addendum on June 23. The contract term runs September 1, 2026 through August 31, 2027, with an option to extend for one additional year. Both HHSC and the Department of State Health Services (DSHS) are entitled to use any resulting contract.

Pricing must be submitted on the Pricing Sheet (Exhibit C) as firm, fixed prices on an F.O.B. Destination basis with freight prepaid and included in the quoted price, with standard delivery within 14 days of purchase order receipt. The total contract value is up to $50,000 based on historical spend, and no guarantee of volume, usage, or compensation is provided. A critical operational requirement mandates that the bidder's warehouse or store location must be within 50 miles of Vernon State Hospital at 4730 College Drive, Vernon, Texas 76384, as agency personnel may need to pick up items within two hours. A HUB Subcontracting Plan is required under Texas Government Code Chapter 2161. Respondents must return the signed addendum acknowledgement form with their solicitation response and provide completed Exhibit A (HHS Solicitation Affirmations) and Exhibit C (Pricing Sheet) to avoid disqualification. Award will be made to the bidder offering best value based on meeting specifications, ability to meet delivery requirements, and price. All contracts are subject to appropriations and fund availability.