ESBD_515345_1781102395058_Addendum II_Attachment A - Price Schedule_Final.pdf
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- Solicitation number
- 6100019423
- Issued by
- Bexar County, Texas
About this file
This is a Price Schedule Addendum (Addendum II, Revision 1) for the City of San Antonio's Annual Contract for Water Bottle Services Citywide, solicitation RFx 6100019423. The procurement encompasses two primary categories: Category 1 covers 5-gallon water dispensing systems with an estimated annual demand of 11,400 containers, 127 dispenser setup locations, 48 cases of 9-ounce plastic cups, and 123 top-load and 4 bottom-load dispenser rentals; Category 2 addresses bottled water products including 2,376 cases of 8-ounce bottled water, 16,800 cases of 16.9-ounce bottled water, and 300 cases of 1-gallon distilled water. The bid submission deadline was June 3, 2026, at 2:00 p.m. Central Time, with a pre-submittal conference held on May 21, 2026. Category 1 operates on an all-or-none basis requiring vendors to bid all line items within the category for award consideration, while Category 2 permits selective bidding by individual line item with award flexibility based on the City's best interest.
Pricing must be submitted to two decimal places with all-inclusive unit prices that encompass delivery, installation, maintenance, repairs, filters, sanitation, service calls, replacement parts, and all incidental expenses; no additional surcharges, environmental fees, trip charges, or administrative fees are permitted. Vendors must complete the entire price schedule in the specified format, with blank items marked as "No Bid" rather than left incomplete, and failure to comply may render bids non-responsive. The City reserves the right to award by line item, category, or any combination serving its best interest. Vendors must provide prompt payment discount terms (with no fewer than 20 days to pay) and specify delivery timeframes not to exceed 72 hours after purchase order issuance. Vendors selected for award must designate account manager, accounting/invoicing, and order placement contacts with full contact information for service delivery and administrative purposes.
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ATTACHMENT A
PRICE SCHEDULE
REVISION 1, DATED JUNE 9, 2026
Vendor shall complete the entire Price Schedule as provided in this IFB. Bids must be based on the contract term, including any renewal periods stated in this IFB. Proposing an alternate contract term or renewal structure may result in disqualification of the bid. Failure to submit pricing in the format set forth in the Price Schedule may result in the bid being deemed non-responsive.
The quantities shown are estimated annual quantities for evaluation purposes only and do not represent a guarantee of purchase.
Bidders must provide pricing for all items listed in the format specified. Line items marked as “Included” or priced at $0.00 will be deemed offered to the City at no charge. No item may be left blank or marked “N/A.” Any item a vendor does not wish to bid shall be clearly marked “No Bid.” Line items containing anything other than a price, “Included”, or “No Bid” may render the bid non-responsive.
Pricing must be submitted to the hundredths decimal place. Any pricing submitted beyond two (2) decimal places shall be truncated to two (2) decimal places in the City’s favor (e.g., $3.058 will be truncated to $3.05).
Not every category must be bid. However, if bidding a category, the bidder must bid all line items within that category to be considered for award for that category. The City reserves the right to award the contract by line item, by category, or in any combination that serves the best interest of the City.
Category 1: 5-GALLON WATER DISPENSING SYSTEM (ALL OR NONE) Recurring Products & Rentals Vendor must bid all line items within Category 1 to be considered for award for this Category.
Unit prices for Category 1 shall be all-inclusive. Pricing shall include delivery, inside placement, removal of empty containers, preventive maintenance, filters, sanitation, service calls, repair labor, replacement parts, fuel, administrative costs, and any other incidental expenses necessary to fully perform the requirements of this Contract. No additional surcharges, service fees, environmental fees, trip charges, or administrative fees shall be permitted.
ITEM # DESCRIPTION
ESTIMATED
ANNUAL
QUANTITY
(A)
UNIT OF
MEASURE
UNIT PRICE
(B)
EXTENDED
PRICE
(Estimated Annual Total)
(C)
A x B = C
1.1
5-Gallon Purified Drinking Water Container;
Unit price shall include delivery, inside placement, and removal of empty containers during the same service visit.
Manufacturer/Brand: _____________
11,400 Each $ ___________ $ ____________
1.2 Fee for Non-Returned 5-Gallon Water Container.
1 Each $ ___________ $ ____________
1.3 Initial Water Dispenser One-time Set-Up Fee (per location)
127 Each $ ___________ $ ____________
Extended Price = Estimated Annual Quantity x Unit Price Per Month x 12 Months
1.4
9 oz. Plastic Cups (1000 count case); Unit price shall include delivery.
Quantity per sleeve:_________
Sleeves per Case:__________
48 Case $ ___________ $ ____________
ANNUAL
UNIT PRICE
PER MONTH
(B)
EXTENDED
PRICE
(A x B x 12 Months = C)
(C)
1.5
Standard Dispenser Rental – Top Load Hot/Cold Water to operate with 5-Gallon water container. Price per Month.
Model Number: _____________
123 Each $ ___________ $ ____________
1.6
Standard Dispenser Rental – Bottom Load Hot/Cold Water to operate with 5-Gallon water container. Price per Month.
Model Number: _____________
4 Each $ ___________ $ ____________
Total Estimated Annual Amount of CATEGORY 1 $ ____________
Category 2: BOTTLED WATER PRODUCTS (NOT ALL OR NONE) Vendor may bid on any or all line items within this category. Award may be made by individual line item or in any combination that serves the best interest of the City.
Pricing shall include inside delivery, unloading, removal of damaged product (if applicable), fuel, pallet fees, lift gate charges, environmental fees, administrative charges, and any other incidental costs necessary to fully perform the requirements of this Contract. No additional surcharges, service fees, trip charges, or delivery fees shall be permitted.
ANNUAL
UNIT PRICE
(B)
EXTENDED
PRICE
(Estimated Annual Total)
(C)
A x B = C
2.1
8 oz. Bottled Water – 48 Count Case
2,376 Case $ ___________ $ ____________
Extended Price = Unit Price × Estimated Annual Quantity.
All unit prices must be FOB and include shipping/freight fees.
PROMPT PAYMENT DISCOUNT
Prompt Payment Discount: ______%_____days. (If no discount is offered, Net 30 will apply.)
City will not consider discounts that provide fewer than 20 days to pay in order to receive the discount.
Delivery will be made within __________ hours after issuance of Purchase Order (must be within 72 hours after receipt of a City Department order.)
ACCOUNT MANAGER CONTACT INFORMATION
Vendor shall list the account representative information servicing the City’s account if awarded this contract.
Name: _________________________________________________________________
Title: __________________________________________________________________
Phone: ________________________________ Fax: ____________________________
Email: _________________________________________________________________
ACCOUNTING AND INVOICING CONTACT INFORMATION
Vendor shall list the representative information servicing the City’s account for any billing questions if awarded this contract.
Name: _________________________________________________________________
Title: __________________________________________________________________
ORDER PLACEMENT INFORMATION
Vendor shall list the details for placing orders and contact information of a representative if any ordering questions arise.
Name: _________________________________________________________________
Title: __________________________________________________________________
2.2
16.9 oz. Bottled Water – 24 Count Case
16,800 Case $ ___________ $ ____________
2.3
1-Gallon Distilled Water – 6 Count Case
300 Case $ ___________ $ ____________
Total Estimated Annual Amount of CATEGORY 2
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