ESBD_515345_1780425780194_Addendum I_Signed.pdf
PDF 128 KB Posted
- Solicitation number
- 6100019423
- Issued by
- Bexar County, Texas
About this file
This Addendum I document pertains to the City of San Antonio's annual contract solicitation (RFx 6100019423) for comprehensive water bottle services citywide under Product Classification Number 39091 for drinking water products. The procurement encompasses 5-gallon purified water containers, 1-gallon distilled water, plastic cups, water dispenser rentals with maintenance and servicing, and associated delivery services to multiple City departments and facilities. A pre-submittal conference is scheduled for May 21, 2026, at 2:00 p.m. Central Time via Webex, with attendance optional though strongly encouraged. The bid submission deadline is June 3, 2026, at 2:00 p.m. Central Time, with vendors required to register with the City's SAePS (San Antonio e-Procurement System) portal at https://supplierservice.sanantonio.gov/irj/portal to access complete solicitation documents and submit bids.
The addendum does not disclose specific pricing terms, contract award values, or budget ranges in the available materials. No set-aside designations, organizational type restrictions, disadvantaged enterprise preferences, or incumbent contractor information are specified in the solicitation documentation. Vendors requiring technical assistance with SAePS registration may contact the procurement office at (210) 207-0118 or vendors@sanantonio.gov, while Jo Ann Figueiredo, Procurement Specialist II, serves as the primary contact for substantive solicitation questions at joann.figueiredo@sanantonio.gov or (210) 206-2745. All compliant bids will be evaluated according to criteria detailed in the complete solicitation documents, which vendors should review thoroughly before submission to ensure compliance with all stated requirements.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Finance Department, Procurement Division
PO Box 839966 - San Antonio, TX 78283-3966 - Tel: 210-207-5734
ADDENDUM I
SUBJECT: Formal Invitation for Bid – Annual Contract for Water Bottle Services Citywide (IFB
6100019423), Scheduled to Open: June 3, 2026; Date of Issue: May 15, 2026
FROM: Jennifer Johnson, Procurement Administrator
DATE: June 2, 2026
THIS NOTICE SHALL SERVE AS ADDENDUM NO. I TO THE ABOVE-REFERENCED INVITATION FOR BID
Respondents and bidders shall be responsible for reading the entire addendum. All addenda issued for this solicitation shall be attached to and become part of the solicitation and resulting contract documents for this project. By submitting a response to a City solicitation, the respondent/bidder is acknowledging the receipt of this addendum.
By virtue of this addendum, the specifications, requirements, and amendments stated below become a permanent addition to the solicitation referenced above
THE ABOVE-MENTIONED INVITATION FOR BID IS HEREBY AMENDED AS FOLLOWS:
1. ADDED: Pre-Submittal Sign-in sheet.
2. REVISE: The deadline for bid submission has been changed to Wednesday, June 10, 2026, at 2:00 p.m. CT.
QUESTIONS SUBMITTED IN ACCORDANCE WITH SECTION 003 – INSTRUCTIONS FOR BIDDERS,
RESTRICTIONS ON COMMUNICATION:
On Thursday, May 21, 2026, the City of San Antonio hosted a Pre-Submittal to provide prospective vendors with a general overview of the solicitation requirements, submission procedures, and contract expectations under IFB 6100019423 – Annual Contract for Water Bottle Services Citywide. The meeting also provided vendors with an opportunity to ask questions. Below is a list of questions asked and received. The City’s official response to the questions asked is as follows:
Question 1: For line item 2.2 (16.9 oz bottled water), can you provide estimated order frequency, average order size, and whether it’s large pallet drops to central sites or small split deliveries to many departments?
Response: The City cannot guarantee order frequency, average order size, or specific delivery patterns under this solicitation. However, vendors should anticipate deliveries to multiple geographically dispersed City departments and facilities throughout San Antonio. Deliveries may include both centralized deliveries and smaller inside deliveries to individual service locations depending on departmental operational needs.
Please refer to:
Section 4.0.2 regarding Citywide geographically dispersed service locations, Section 4.3.6 Estimated Annual Quantities, and Section 4.5 Delivery Requirements.
As indicated in the IFB, the estimated annual quantity for Item 2.2 – 16.9 oz bottled water (24-count cases) is approximately 16,800 cases annually. Actual quantities may vary based on operational needs.
Question 2: Is one of the requirements that the vendor be located in San Antonio?
Response: No. The IFB does not require vendors to be physically located in San Antonio. However, pursuant to Section 4.2.6.1, the Contractor must possess sufficient operational capacity, staffing, delivery fleet, warehouse/storage facilities, and logistical infrastructure necessary to provide Citywide service to multiple geographically dispersed locations throughout the City of San Antonio and must be capable of providing services within the required delivery timelines.
Question 3: Does this City have any prior records of how much water is needed for the months of
June and September, as a spike could potentially be seen? We want to be able to attend to those types of needs, if that is the case, and kind of prepare for what the weather might bring.
Response: The estimated annual quantities listed in Attachment A – Price Schedule were derived from an internal historical usage report and are provided for evaluation purposes only. Actual quantities and seasonal usage may vary based on operational needs, weather conditions, emergency response activities, and departmental demand.
Original Signature of Person Authorized to Sign Bid/Contract (Please Sign)
Signer’s Name
Vendor Name
Vendor Address
City
State, Zip code
Procurement Administrator Finance Department, Procurement Division
Procurement A
- Signed on belhalf of
File details come from the government source that posted it. Updated .