ESBD_512935_1781032073769_Addendum 1.pdf

Texas Military Department 2200 W. 35th St. Bldg. 37

Austin, Texas 78703

ADDENDUM

1. SOLICITATION NO.

TMD26-CFMO-4012026

Indefinite Delivery Indefinite Quantity (IDIQ)

2. ADDENDUM NO.

3. EFFECTIVE DATE

6/9/2026

4. ISSUED BY

Texas Military Department 2200 W. 35th Street Bldg. 37 Austin, Texas 78703

5. ACKNOWLEDGEMENT OF ADDENDUM

Receipt of all addenda to this Request for Qualifications (RFQ) shall be acknowledged by returning a signed copy of the signature page of each addendum with the response. Reference Section IV – Submission Information, 4.2, i. Tab 7 Addenda Acknowledgment.

6. DESCRIPTION OF ADDENDUM

The purpose of this addendum is to issue the following attachments with additions, deletions, modifications, or clarifications that shall be made to the appropriate sections of the Solicitation Documents:

1. Addendum 1 Attachment A – Question & Answer Document, 2 Pages

2. Addendum 1 Attachment B – Updated Exhibit C – Subcontracting Plan (Template), 7 Pages

7. NAME AND ADDRESS OF RESPONDENT

8. NAME AND TITLE OF SIGNER

9. SIGNATURE

(Signature of Person Authorized to Sign) Date Signed

ATTACHMENT A

Question & Answer Document

# Question Answer do we have to submit on three core disciplines or can we do three disciplines including one “core” and two “related” professional services?

No. In accordance with Section 2.2 of the RFQ, the Respondent must demonstrate the capability to self-perform at least three (3) of the listed core Architectural/Engineering Services disciplines. Related Professional Services do not satisfy the minimum core discipline requirement.

As a firm, we can provide two of the three core services (Geotechnical engineering and roof consulting) and then two of the related professional services (materials testing and environmental) . Would our firm be eligible to submit as the prime consultant or would we need to participate as a subconsultant?

See Response to Question 1.

Please confirm whether an A/E firm may serve as the prime if it cannot self-perform at least three of the listed core disciplines but proposes qualified subcontractors for those services. Is the requirement to self-perform at least three core disciplines mandatory for the prime?

See Response to Question 1.

Section 2.2, Scope of Services: Can you clarify whether "self-perform" means the prime firm must provide those disciplines entirely with its own in-house employees, or can subconsultants on the prime's proposed team be used to meet the three-discipline minimum?

For purposes of this RFQ, “self-perform” means the prime Respondent performs the services using its own in-house employees and resources rather than through subcontractors or subconsultants. Refer to Section 2.2 of the RFQ.

Section 2.2, Scope of Services: If a firm pursues this RFQ as a Joint Venture, do the in-house disciplines of the Joint Venture partner count toward the prime's three-discipline self-performance minimum?

Yes. TMD may consider the combined in-house capabilities of a properly formed joint venture entity in determining compliance with the minimum self-performance requirements, provided the joint venture is legally authorized to perform work in the State of Texas. The RFQ submission must be submitted under the Joint Venture, and all agreements issued under the IDIQ will be awarded to the Joint Venture.

Section II, 2.2 Scope of Services requires the prime to self-perform 3 of the 6 listed core Architectural / Engineering Services.

There is a limited number of firms that can self-perform 3 of the core services shown. Will TMD reconsider this requirement to allow more firms to compete for these contracts?

No. The requirements for selection remain as stated in Section 2.2 of the

RFQ.

Section 2.2 of the RFQ lists Related Professional Services in which the selected firm must demonstrate capability. This list includes "Professional Consulting." Can you clarify what is intended for this service?

“Professional Consulting” services identified in Section 2.2 of the RFQ are intended to be performed as part of the professional Architectural/Engineering services procured pursuant to Texas Government Code Chapter 2254, Subchapter A, and in support of projects assigned under the IDIQ. Such services are intended to support licensed professional Architectural/Engineering services and, where applicable, may require preparation under the supervision of and sealing by appropriately licensed design professionals.

Section II, 2.2 Scope of Services requires the prime to self-perform 3 of the 6 listed core Architectural / Engineering Services.

Would TMD allow for 2 firms with the same ownership to collectively submit as the Prime to fulfill this requirement?

See Response to Question 5.

Section 4.1.c of the RFQ states that the font must be Aptos and not smaller than 11 point. Can the font in graphics and the organization chart be smaller than 11 point?

The font requirement identified in Section 4.1(c) of the RFQ applies to the primary narrative text of the submission. Smaller font sizes may be used within graphics, tables, charts, schedules, or similar supporting visual materials, provided the content remains legible and suitable for evaluation.

Section 4.1 GENERAL (c.) states that the font must be Aptos and at least 11 point. May we use a smaller Aptos font for tables and graphics?

See Response to Question 9.

Section IV, 4.2.d.2.i. requests a description of the A/E’s experience within the self-performed disciplines. Does this experience need to be within the last 3 years?

Yes. Refer to Section 2.2 of the RFQ. The required self-performed core Architectural/Engineering Services disciplines must reflect experience within the past three (3) years.

Section IV, 4.2.e.4. requests Project Narratives for projects completed within the last 5 years. Are we to submit 5 projects for each construction value (i-iv) or 5 projects total that may or may not incorporate the construction values and delivery methods shown in i-iv?

A total of five (5) Project Narratives are required. The narratives should collectively demonstrate relevant experience across the project types and construction value ranges identified in Section 4.2.e.4 of the RFQ.

RFQ IDIQ

QUESTIONS AND ANSWERS

TMD26-CFMO-4012026

Section IV, 4.2.e.4. requests Project Narratives for projects completed within the last 5 years. Are all Project Narratives required to be led by the Prime, or can we have Project Narratives from our Sub-Consultants?

Project Narratives should reflect projects where the Respondent served as the prime professional services provider. Projects Narratives may also demonstrate where proposed subconsultants supported major portions of the scope.

Section IV, 4.2.e.4. requests Project Narratives for projects completed within the last 5 years. Are the initial/final budgets and initial/final schedules for these projects referring to the design or construction budgets and schedules?

The budget and schedule information shall pertain to the construction effort for the referenced project.

Section 6.2. RFQ Representations and Certifications: Where should the completed Representations and Certifications form (page 16 of the RFQ) be placed in the submittal.

The completed and signed Section VI – Submission Certifications page included on Page 16 of the RFQ shall be included in the submission immediately following the Table of Contents and prior to Tab 1.

Page 9 of the RFQ specifies that Project Narratives should include “projects completed within the past five (5) years." Does completed refer to construction completed or design completed? In addition, are relevant projects allowed to be submitted if construction is still ongoing?

Yes. Project Narratives may include current or ongoing construction projects, provided the submitted budget and schedule information reflects the current projected status of the referenced project.

17 Where should Page 16 of the RFQ be included in our submission? See Response to Question 15.

Exhibit A identifies two new construction projects – Houston Area Regional Readiness Center and Camp Bowie – Training Center Upgrades, Phase 2. Will the design for these project be accomplished under this IDIQ contract or will TMD procure the design for these facilities under project specific RFPs or RFQs?

Exhibit A is provided for planning purposes only and represents anticipated requirements. TMD anticipates procuring professional Architectural/Engineering services for these projects through project-specific solicitations issued to firms selected for participation in the IDIQ rather than through separate standalone RFQs. Selection for the IDIQ does not guarantee assignment of any work. TMD reserves the right to modify, add, or remove projects based on mission needs, program priorities, funding availability, or other agency requirements.

Is the Historically Underutilized Business (HUB)/Veteran Heroes United in Business (VetHUB) program remain applicable to this RFQ and future project-specific agreements issued under the IDIQ in light of recent program changes?

Yes. Per 34 Texas Administrative Code Chapter 20, Subchapter D, Division 1, the Veteran Heroes United in Business (VetHUB) program remains active and applicable in accordance with current Texas Comptroller of Public Accounts (CPA) rules and requirements. Respondents shall reference Addendum 1 Attachment B, Updated Exhibit C – Subcontracting Plan (Template) issued with this Addendum, which replaces Exhibit C – VetHUB Subcontracting Plan (Template) originally issued with the solicitation.

What agreement terms and conditions will govern project-specific assignments issued under the IDIQ?

Project-specific assignments issued under the IDIQ will be governed by the Professional Architectural/Engineering Services Agreement included as Exhibit D of the RFQ, together with all incorporated documents, including the Uniform General Conditions and Supplemental General Conditions for Texas Military Department Construction Projects, and all applicable addenda.

Will the indemnification provisions included in the RFQ and associated Professional Architectural/Engineering Services Agreement apply to project-specific agreements issued under the IDIQ?

Yes. The indemnification provisions included in the RFQ and associated Professional Architectural/Engineering Services Agreement are mandatory requirements of this solicitation and will apply to all project-specific agreements issued under the IDIQ.

ATTACHMENT B

Updated Exhibit C – Subcontracting Plan (Template)

Rev. 5/26

State of Texas Subcontracting Plan When is a subcontracting plan required?

A subcontracting plan is required for state of Texas contracts when the contracting agency has determined that subcontracting opportunities are probable with prospective vendors certified by the Texas Comptroller through the Veteran Heroes United in Business (VetHUB) program, for a contract with an expected value of $100,000 or more. (Texas Government Code Chapter 2161, Subchapter F; 34 Texas Administrative Code Section 20.285.)

When a state agency requires a subcontracting plan as part of the contract solicitation, a bid, proposal, offer or other applicable expression of interest must contain a completed plan to be considered responsive.

Who completes a subcontracting plan?

Every responding vendor — whether a prime contractor or self-performing with no subcontractors — must submit a complete subcontracting plan.

A vendor who intends to use subcontractors must demonstrate their good faith effort to recruit certified VetHUBs, whether or not they ultimately award business to them. A state agency will not use the subcontractors’ VetHUB status to select the winning vendor. All subcontractors must be listed in the subcontracting plan.

A self-performing vendor who will not subcontract any of the work on the contract must indicate that it will complete the con-tract with its own resources and submit the completed subcontracting plan.

Does a subcontracting plan have to be followed?

The subcontracting plan forms part of the contract. Subcontractors may not be dropped or replaced without amending the subcontracting plan with approval by the agency. A self-performing contractor may not use subcontractors without amending the subcontracting plan.

SUBCONTRACTING PLAN INSTRUCTIONS

The contracting agency must complete this section and include this form in the solicitation.

AGENCY COORDINATOR FOR COURTESY REVIEWS (OPTIONAL)

Name

SOLICITATION POINT OF CONTACT

Name

The contracting agency must describe the subcontracting goal and provide examples of potential subcontracting opportunities. This information may also be included in the solicitation document.

https://statutes.capitol.texas.gov/?tab=1&code=GV&chapter=GV.2161&artSec=2161.251 https://statutes.capitol.texas.gov/?tab=1&code=GV&chapter=GV.2161&artSec=2161.251 https://texas-sos.appianportalsgov.com/rules-and-meetings?chapter=20&division=1&interface=VIEW_TAC&part=1&subchapter=D&title=34

Section 1: Respondent Information

Is your company a state of Texas Certified VetHUB? Yes No

Section 2: Declaration of Self-performing or Subcontracting After dividing the contract work into reasonable lots or portions to the extent consistent with prudent industry practices and taking into consideration the scope of work to be performed under the proposed contract, including all potential subcontract-ing opportunities, the respondent must determine what portions of work, including contracted staffing, goods and services will be subcontracted. 34 Texas Administrative Code Section 20.282 defines a “Subcontractor” as an entity that contracts with a prime contractor to work or contribute toward completing work under a purchase order or other contract. The term does not include employees of the contractor but includes contracted workers who will work on the contract.

Will your company fulfill the entire contract with its own resources, including employees, goods and services?

Section 3: Affirmation of Self-performing Contractor As evidenced by my signature below, I affirm that I am an authorized representative of the respondent listed in Section 1, and that the information and supporting documentation submitted with the subcontracting plan is true and correct. Respondent understands and agrees that, if awarded any portion of the contract:

• The respondent must seek approval from the contracting agency prior to making any modifications to its subcontracting plan, including hiring subcontractors to perform any work under this contract. If the subcontracting plan is modified with-out the contracting agency’s prior approval, respondent may be subject to any and all enforcement remedies available under the contract or otherwise available by law, up to and including debarment from all state contracting.

• The respondent must, upon request, allow the contracting agency to perform on-site reviews of the company’s headquar-ters and/or work site where services are being performed and must provide documentation regarding staffing and other resources.

Section 4: Respondent’s Subcontracting Opportunities This section must be completed by all respondents who propose to subcontract portions of the contract work.

List below all opportunities (commodities, services or contractor staffing) you will subcontract. Also, based on the total value of the contract, provide the percentage of the contract you expect to subcontract to certified VetHUBs, and the percentage of the contract you expect to award to other subcontractors.

Search NIGP Code Book at https://commbook.app.cpa.state.tx.us/

Item Number Subcontracting Opportunity Description NIGP Code

VetHUB-certified subcontracted percentage of total contract

Other subcontracted percentage of total contract

1 % %

2 % %

3 % %

4 % %

5 % %

6 % %

7 % %

8 % %

9 % %

10 % %

11 % %

12 % %

13 % %

14 % %

15 % %

16 % %

17 % %

18 % %

19 % %

20 % %

21 % %

22 % %

23 % %

24 % %

25 % % https://commbook.app.cpa.state.tx.us/

Section 5: Subcontracting Plan – Good Faith Effort

Section 5.1: Subcontracting Opportunity Submit a copy of Section 5 for each subcontracting opportunity you listed in Section 4. Download additional forms at https://comptroller.texas.gov/purchasing/vendor/hub/forms.php.

Enter the item number and description of the subcontracting opportunity you listed in Section 4.

Item Number Subcontracting Opportunity

Section 5.2 Mentor Protégé Program If respondent is participating as a mentor in a state of Texas Mentor Protégé Program, submitting a protégé (protégé must be a state of Texas certified VetHUB) as a subcontractor to perform the subcontracting opportunity listed in Section 5.1 constitutes a good faith effort for that specific portion of work.

Check the appropriate box (Yes or No) that indicates whether you will be subcontracting the portion of work you listed in Sec-tion B-1 to your protégé.

No. Go to Section 5.3: Notification of Subcontracting Opportunity.

Yes. Go to Section 5.4: Subcontractor Selection.

Section 5.3 Notification of Subcontracting Opportunity Demonstrate your good faith effort to notify Texas certified VetHUBs by communicating each subcontracting opportunity you listed in Section 4.

Search the VetHUB Directory by business category or NIGP code to identify appropriate VetHUBs that work in the area where you are seeking subcontractors. Certified VetHUBs can be sourced using the VetHUB-only search and will be marked with the Active Bidder (A-Approved) VetHUB status.

Send either the Subcontracting Opportunity Notification template or an email notice that includes at minimum:

• Scope of work

• Location to review plans and specifications (if applicable)

• Bonding and insurance requirements

• Required qualifications

• Name of state agency

• State agency’s point of contact

• State agency point of contact’s phone number

• Requisition/solicitation number

• Prime contractor’s contact name

• Prime contractor’s contact email

• Prime contractor’s contact phone number

• Date response required; allow at least seven business days for response excluding weekends and state holi-days.

Save copies of emails sent to VetHUBs and the responses received and attach to your subcontracting plan to document the good faith effort. A contract shall not be awarded to a prime contractor whose subcontracting plan good faith effort does not contain accurate supporting documentation.

List two VetHUBs you notified of the subcontracting opportunity listed in Section 5.3. Include the company’s Texas Vendor Iden-tification (VID) Number, the date of the notice and indicate whether the HUB responded.

Company Name Texas VID

(Do not enter Social Security Nos.)

Date Notice Sent

(mm/dd/yyyy)

VetHUB Response

Yes No

Yes No https://comptroller.texas.gov/purchasing/vendor/hub/forms.php https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do https://comptroller.texas.gov/purchasing/vendor/hub/forms.php

Section 5.4 Subcontractor Selection A copy of Section 5 must be completed for each subcontracting opportunity you listed in Section 4. Download additional forms at https://comptroller.texas.gov/purchasing/vendor/hub/forms.php.

Company Name Certified VetHUB

Texas VID or Federal EIN

(Do not enter Social Security Nos.)

Approximate Dollar Amount

Expected Percentage of

Contract

Yes No $ %

Yes No $ %

Yes No $ %

Yes No $ %

Yes No $ %

Yes No $ %

Section 6: Affirmation of Prime Contractor I am an authorized representative of the respondent listed in Section 1 (“Respondent”). I affirm that the information and sup-porting documentation submitted with this subcontracting plan is true and correct. Respondent understands and agrees that, if awarded a contract:

• Respondent will promptly notify all the subcontractors of their selection as a subcontractor for the contract. The notice must specify the contracting agency’s name, point of contact for the contract, the contract award number, the subcon-tracting opportunity the subcontractor will perform and the value of the subcontract.

• Respondent must obtain approval from the contracting agency prior to modifying its subcontracting plan, including hiring subcontractors to perform any work under this contract.

• Respondent must submit progress assessment reports (PAR) with each invoice to the contracting agency. The PAR tem-plate is available on the Comptroller’s website.

• Respondent must, upon request, allow the contracting agency to perform on-site reviews of the company’s headquarters and work site where services are being performed and provide documentation regarding staffing and other resources.

Subcontracting Opportunity Notification Form

If your business is interested in bidding on the subcontracting opportunity identified in Section C, please reply by the date listed.

Section A: Prime Contractor’s Information

Company Name

Section B: Contracting State Agency Information

Section C: Due Date and Description

Subcontracting Opportunity

Time and Date Response Due (minimum seven business days):

Time_ ___________ a.m. p.m. on Date (mm/dd/yyyy)______________

Subcontracting Opportunity Scope of Work: Not Applicable

Required Qualifications: Not Applicable

Bonding and insurance requirements: Not Applicable

Other contract requirements: Not Applicable

Location to review plans/specifications: Not Applicable