ESBD_511799_1779304707148_Solicitation Addendum_No. 2.pdf

For the best experience, open this PDF portfolio in

Acrobat X or Adobe Reader X, or later.

Get Adobe Reader Now!

http://www.adobe.com/go/reader

PCS 134 HHS Responses to Questions

Effective Date 06/26/2015 Page 1 of 15 Reviewed Date 09/18/2025

Solicitation Title: Project 26-127-MLC Roof Replacement at the Mexia State Supported Living Center (MSSLC), General Store, Bldg. 673

Solicitation Number: HHS0017200

# Reference Question Response

1. I am requesting the drawings for this project.

See the existing building as-built drawings attached to this addendum.

2.

Is there an engineer's estimate available for the project?

This information cannot be disclosed, due to it being part of the budget for this bid solicitation.

3.

Contractor must begin services within ten (10) business days of contract award.

Is this requirement meaning materials and labor must be started within ten days? Or does this mean that we must have materials ordered and scheduled within

10 business days?

No. 10 days after the contract award the facility requires a construction schedule, Schedule of Values & a list of submittals required for the project.

Effective Date 06/26/2015 Page 2 of 15 Reviewed Date 09/18/2025

4.

Existing Roof Demolition

1. Contractor shall remove all waste at the end of each day of services to ensure there is no remaining debris on property.

o Are we allowed to have a dumpster on location to dispose of debris or are we to expect to have to remove all trash and dumpsters daily?

Yes, a dumpster will be allowed on site, and it does not have to be emptied every day. We would like the building site to be cleaned daily from all debris.

A dumpster can be placed in the fenced area behind the building. The Contractor will need to supply a lock, and the facility will double lock the gate.

Effective Date 06/26/2015 Page 3 of 15 Reviewed Date 09/18/2025

5.

Roof and Roofing Components Installation

Contractor shall perform all roof installation services as follows:

Decking Inspection and Repair:

1. Inspect roof decking after removal of all roofing materials.

1. Upon inspection, should there be discovery of damaged, deteriorated or compromised decking the Contractor shall coordinate all necessary repairs with

Mexia State Supported Living Center (MSSLC) prior to repair services commencing.

Are we to allot for a percentage of decking to be replaced or will this be a change order if there is damaged decking?

Bidder's must include the $25,000 contingency cost in their "Total Cost". This amount will be used only if repairs or replacement of the existing decking is needed. Prior to the repair or replacement of the decking, the Bidder shall submit a cost estimate for approval to the designated HHSC Representative.

Please refer to the revised PCS 137 IFB Solicitation Per

Addendum No. 2.

6.

Underlayment Installation:

1. Contractor shall install a superior quality synthetic felt roofing underlayment encompassing the entire roof decking surface and ensure proper overlap and fastening providing a continuous moisture barrier.

Is this required to be High Temp. Ice and Water shield or is synthetic underlayment the requirement?

The facility would prefer to use the High Temp Ice and water shield included on this project.

Effective Date 06/26/2015 Page 4 of 15 Reviewed Date 09/18/2025

7.

Roof Ventilation:

1. Contractor shall evaluate the existing ventilation system and provide ventilation that meets or exceeds current building code requirements. Is this in regards to attic ventilation or to venting the new roof system?

Yes, this is in regard to Attic ventilation.

8.

2. Contractor shall install a continuous ridge vent system that is compatible with standing seam metal roofing or MSSLC approved ventilation system.

You are wanting a ridge ventilation system on a standing seam roof that is manufactured such as the following link?: Ridge Vent Considerations.pmd https://www.berridge.com/wp-content/uploads/2018/03/Ridge-Vent-

Considerations.pdf

Correct, the facility wants a ridge ventilation system on a standing seam roof that is manufactured such as the one on the link provided.

https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.berridge.com%2Fwp-content%2Fuploads%2F2018%2F03%2FRidge-Vent-Considerations.pdf&data=05%7C02%7CHadassah.Gomez%40hhs.texas.gov%7C6176ecea4dd243eaec7608deb1391a0f%7C9bf9773282b9499bb16aa93e8ebd536b%7C0%7C0%7C639143055987687246%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C80000%7C%7C%7C&sdata=1tqWI%2Fmct%2FdTcqFDxhKOdH%2BoTGhkX5cldLBEUde%2BomI%3D&reserved=0 https://www.berridge.com/wp-content/uploads/2018/03/Ridge-Vent-Considerations.pdf

Effective Date 06/26/2015 Page 5 of 15 Reviewed Date 09/18/2025

9.

Standing Seam Metal Roofing System:

1. Contractor shall install new standing seam metal roofing with hidden fasteners.

1. All fasteners and clips shall allow for thermal movement.

Is the standing seam roof system going to be a mechanically locked system or a snap-loc system?

2. Contractor shall install panel gauge as recommended by manufacturer for commercial application.

Is this going to be 24 Guage?

1. The Standing seam roof system is going to be a Mechanically locked system.

2. The panel gauge shall be preferably a 24

Guage.

10.

Trim and Flashing:

1. Contractor shall install new metal trim and flashing at eaves, rakes, valleys, penetrations and transitions as applicable. All trim and components shall be in matte black finish.

2. Contractor shall install new metal edging as applicable. All metal edging shall be matte black finish.

Are these items going to be 24 Guage?

Yes, the facility prefers a 24 Guage.

Effective Date 06/26/2015 Page 6 of 15 Reviewed Date 09/18/2025

11.

Gutters and Downspouts:

1. Contractor shall install a new six (6) inch gutter drainage system in matte black finish. All gutters and downspouts shall be sized in a manner that is appropriate for continuous drainage without overflow due to high volumes of water at entry points.

1. All parts of the gutters and downspouts shall be secured using appropriate fasteners and brackets.

2. Contractor shall ensure a proper slope for drainage and discharge away from building foundation.

This reads as if you would like 6” seamless gutter. However in seamless gutter the color selection will defer slightly to the Roof and Trim of the roof. Recommend using seamless gutter with the understanding that the black color in seamless will defer slightly.

Color variation is acceptable for seamless gutters and downspouts.

Effective Date 06/26/2015 Page 7 of 15 Reviewed Date 09/18/2025

12.

Warranties

Contractor shall provide detailed warranty documentation, manufacturer and Contractor, prior to

Mexia State Supported Living Center (MSSLC) sign off on completed services

Contractor shall provide, at minimum, a one (1) year warranty period on all labor and workmanship beginning at Mexia State Supported Living Center

(MSSLC) sign off.

1. Manufacturer warranty documentation shall be provided for, at minimum:

1. Roofing panels/shingles

2. Underlayment

3. Vents

4. Flashing

5. Ridge caps

6. Drip edges

7. Gutters and downspouts

8. Finish coating

As for the warranty: Is there a requirement of a manufacturers Water Tight Warranty that would be an

NDL or are you just wanting the finish warranty? If it is a water tight warranty is it going to be a 20 year warranty. Also the only way to obtain this is to do a mechanical lock system. This will not be applicable to a snap-loc system.

The facility would like a 1 year contractor warranty and prefer a 20 year watertight roof manufacturer warranty and the mechanical lock system.

Effective Date 06/26/2015 Page 8 of 15 Reviewed Date 09/18/2025

13.

During site visit we discovered the roof venting is not only inadequate but faulty. Ridgevent counter acts with gable venting and work against each other to properly function.

Either the gables need to be blocked off and additional soffit vents installed or ideally solar attic vents could be installed in place of the existing system.

Can we include an alternate in the bid to address this?

No Alternates are allowed on this project.

The existing ventilation system is currently working.

14.

Synthetic underlayment has been specified- we recommend High Temp Ice & Water shield for application under standing seam. Would this work for an alternate?

No Alternates allowed on this project. The facility would prefer to use the High Temp Ice and water shield

15.

We recommend using cleat on the face of the eave and rake edges for superior wind uplift?

The facility is in agreement with the recommendation of using cleat on the face of the eave and rake edges for superior wind uplift.

16.

Do we typically use a 16" wide panel with a 1.25" tall seam?

The facility would prefer the manufacturer’s recommendations on a mechanically locked system.

17.

True architectural panels are flat and show natural oil canning. Striations can be added to panel to reduce oil canning; however, some oil canning will still be visible.

Do you prefer striations or flat panels?

The facility would prefer Striations in the panels to reduce oil canning.

18.

For clarity, we do not see a need or reason to install fascia metal over the existing fascia. Is this correct?

Correct, there is no need to install fascia metal over the existing fascia.

Effective Date 06/26/2015 Page 9 of 15 Reviewed Date 09/18/2025

19.

Section 7

Scope of

Work

Roof and Roofing Components Installation: Standing

Seam Metal Roofing System

B) Contractor shall install factory finished panels matte black finish.

RFI 1- KYNAR (PVDF) is typically recommended in commercial applications for its superior durability, however silicone-modified polyester (SMP) is a lower cost solution. Please clarify the required factory finish so we can be sure we are bidding similar systems.

The facility would prefer the Kynar finish for superior durability.

20.

Section 7 Scope of Work

Roof and Roofing Components Installation: Standing

Seam Metal Roofing System

C) Contractor shall install panel gauge as recommended by manufacturer for commercial

RFI 2 - 24ga standing seam is industry standard for commercial applications for its superior strength and resistance to rippling (oil canning), however 26ga is sometimes used as a lower cost option. Please clarify the required gauge for standing seam and trim so we can be sure we are bidding similar systems.

The 24 Guage is preferred for this project.

Effective Date 06/26/2015 Page 10 of 15 Reviewed Date 09/18/2025

21.

Roof and Roofing Components Installation:

1) What type of decking does this building have? 1x6 decking? or 4x8 sheet decking?

2) Is the decking 1/2 inch, 5/8 inch or 3/4 inch?

3) How with the decking replacement be performed --

On a change order? Cost Per Liner Foot? or Cost per square foot?

The existing decking is in 4X8 sheets and 5/8” inch thick.

22.

Roof Ventilation:

4) Who will determine how many more ventilation intake will be added to the soffit?

5) The current intake ventilation covers will be changed to the matte black as well?

4) More ventilation intake is not needed. The current ventilation is adequate.

5) Yes, the current intake covers will need to be matte black.

23.

Standing Seam Metal Roofing System:

6) The Manufacture has a 26 gauge and a 24 gauge standing seam metal panel, what gauge do you prefer?

The 24 Guage is preferred.

Effective Date 06/26/2015 Page 11 of 15 Reviewed Date 09/18/2025

24.

Gutters and Downspouts:

7) What is the thickness that you are asking for on the gutter?

8) Will this be a 6 inch continues gutter or section gutter?

7) The 24 Guage is preferred.

8) Yes, this will be continuous gutters and downspouts.

25.

Will have access to copies of the As-Builts for the Roof and Interior Ceilings?

The existing building as-built drawings are included in this addendum.

26.

Due to vaulted ceilings in the main ridge. We have some concerns in how the sheetrock was secured to underside of the roof beams. If the sheetrock was nailed instead of screwed & the vibrations of the roof work. We have concerns that mud "nail-pops" may occur causing interior repairs. This would be a hidden item and not able to be predicted before roof begins unless we know how the sheetrock was installed and finished.

This is not a concern. If this does happen the Mexia facility maintenance team will be able to repair any damage as needed.

27.

Pg 13 Decking Inspection & Repair

Since this is a hidden item. Do we know what decking is currently installed on the roof? OSB, Plywood, or 1" boards?

Currently, the decking installed is Plywood.

28.

Are Dumpsters allowed to be used and left onsite over multiple days or will trailers need to be used to haul away each day?

Yes, the dumpster can be placed inside the fenced area behind the existing building.

Effective Date 06/26/2015 Page 12 of 15 Reviewed Date 09/18/2025

29.

Will the Building be occupied and in use during the

Roofing & Gutters Replacement?

Yes, the building will remain occupied and in use throughout construction. The facility plans to shut the building down during the demo of the current roofing materials. The facility will coordinate this timeframe with the Contractor.

30.

Will Entrance and exit protections be required if the building is in use?

Yes, temporary protection should be provided at the entrance and back exit of the building during construction.

31.

What Gauge of SSMR will be required for this project.

Manufacturers do not determine this? (Standard SSMR

Steel Gauge is 24ga)

The 24 Guage is preferred.

32.

We have concerns with the multiple types of vents on this building. Gable and Ridge Venting. Normally these are not utilized on the same Slope. May we have access to As-Builts so we can see how the building is currently being vented?

Existing ventilation works fine. Yes, the existing building as-builts are included in this Addendum.

33.

What Gauge and style of Gutters and Downspouts are you requiring? (It has Residential K-Style Aluminum

Gutters)

The facility prefers a 24 Guage, continuous gutters.

34.

Are all current roof vents and penetrations staying or are any being added or removed?

Current ventilation is acceptable and will remain. All roof vents and pipes to be painted to match the new metal roofing.

35.

There is an electrical Weatherhead on the roof. For safety of our roofers. Will the city put a blanket over the weatherhead or have Oncor De-energize the line during the roofing process of that area?

Mexia Facility will coordinate with Oncor with disconnect and connection for power.

Effective Date 06/26/2015 Page 13 of 15 Reviewed Date 09/18/2025

36.

Do you want a SQFT Line-item Price for wood replacement so we can have an agreed unit amount before the roof is awarded?

37.

Who will make the final decision on what wood is to be replaced? (Since making a fast decision so we can make sure to keep the roof dried in. Who and how will the final decision and cost approval of any deck or rotten wood that needs replacing?

We can’t make that final determination of how much existing decking may be damaged until it is exposed during demolition. Bidder's must include the $25,000 contingency cost in their "Total Cost". This amount will be used only if repairs or replacement of the existing decking is needed. Prior to the repair or replacement of the decking, the Bidder shall submit a cost estimate for

38.

You mention a 1 year Contractor Warranty. Will there be any other Roofing Warranty Requirements and

What are those parameters?

The facility would prefer a 20 yr watertight roofing manufacturer warranty plus the 1 year contractor warranty.

39. Project term 2026 or 2027?

Please refer to section 11 Contract Term of the PCS 137

IFB Solicitation. The contract term is upon award and expires August 31, 2027. No Renewal options.

Effective Date 06/26/2015 Page 14 of 15 Reviewed Date 09/18/2025

40.

Does the vendor require the safety program and protect the side? Like a safety orange fence?

The facility would prefer that the Contractor follow all

OSHA required safety requirements for roof work and to provide a safety plan as a submittal. Safety orange fencing is also acceptable.

41.

Does the vendor require you to have a portable toilet?

Yes, the facility would prefer that a portable toilet be provided and placed in the fenced area behind the existing building.

42.

The gutters and downspouts color and gauge to match the new metal roof?

Yes, the gutters and downspouts need to match the color and Guage of the new metal roofing.

43.

Do all roof penetrations pipes to be painted to match the color of a new metal roof?

Yes, paint all existing pipes to match roof and existing vents.

44.

Can a trailer dumpster be located temporarily on the grass next to the building during old shingles removal?

Yes, a dumpster can be placed in the fenced area directly behind the building. That fence can be locked during after-hours.

45. Will the General Store be open during the project?

Yes, the building will remain open during construction.

The facility will however be closing the building during demolition of the existing shingles. The facility will coordinate with the Contractor on this timeframe.

46.

Will the General Store have patients during the project?

The facility request the contractor refers to them as

Individuals. The Individuals will be supervised when they are at the General Store.

Effective Date 06/26/2015 Page 15 of 15 Reviewed Date 09/18/2025

47.

Where can stage equipment and materials be used on a project?

Stage equipment and all building materials can be stored in the fenced area directly located behind the existing building. A Conex storage container can be placed in the fenced area also.

48. Can a vendor have access to water and electricity? Yes, water and electricity will be provided as needed.

IFB No. HHS0017200 - Project 26-127-MLC Roof Replacement at the Mexia

State Supported Living Center (MSSLC), General Store, Bldg. 673

Jobsite Walkthrough Sign-In Sheet

Date:

9, G-Z2.0 Oo

PLEASE WRITE LEGIBLY

YW HHSC Facility Walkthrough Coordinator:

Name:

| Is Oal

Phone: 25“/- 74 7— OS /F

E-Mail: Helly, Wilsons 26/5 “lenge. Co

Walkthrough Attendees:

Name: Dy Oo, ime De Leon, Firm: Kw 6 Toteviets Dkr Accyu-KRite Ker L iy col Coorcfrerchin fee

Phone: Z/0~ 227- 6638 E807

E-Mail: _Gerukrte7vOSeeqloble Gecudite D the g lobal -AetMt

Name: Choke “yes Firm: FO Shue EAKpises 404, OBA Au Bine() cay a

Phone: 7/3- 297~383 33

E-Mail: Cheele@ Ghuoele kKersjen «low ee Phone: - AK:A enorilog whe

IFB No. HHSO0017200 - Project 26-127-MLC Roof Replacement at the Mexia

Date: §-/a- Ih name: VattLnds MikoconP[le Phone: 2/7-712 -C foe?

E-Mail: Mef@ Miocorp com

Name: Pda YS Breloasl (

Firm: S Tra de t Servis és, Vine.

Phone 737) 2 76 O 7 54, E-Mail: dtsinc AG) gmail. corm

Name: Caclhn Lem lay Firm: Tha Rool(.

Phone: AS4- 35 - 2OS|

E-Mail: _Corlbon@ thepoot co Waco .- COM.

Name: bans Laws Firm: La Visi Loot Phone:( 2/0) BIS 52 /

Smaron© 2H lB yistetost/ag, Com

Date: 5-12-24

Name: ficky abeng led Phone: YYO ZO. GY E-Mail: Rxtq@) Ardet_

Name: Ll\dha Aman Firm: LCQU. Gcooe

Phone: 44 Si eid

E-Mail: ‘olds C4 ICam QOD . CLICTD _

Name: Harold Lotto Firm: hestige BUS 7

Phone: (532 .979¢ 2966. / Infol® prestigekms COM)

Dates S- A 2

Name: Chub Coon oh “2: Shoe Ming “a7 Phone: /-%— Gwe 1FP7

E-Mail: CM ht hig Pb 6S @ Fehon, Con

Name: _Prlysw Aco fitt 2 Sec/iay RIFe

Firm: Gheafing Riso >

Phone: 14. Ary (4 S%

E-Mail: Meac@ quethace Bay ~ Com. Ale@gucs rooting. COnL

N

N

Name: \ reve ( 7 on

Firm: LS orale on aonoe

Phone: —

E-Mail:

Firm:

Phone:

State Supported Living Center (MSSLC), General Store, Bidg. 673

Date: S/e/2b

6-27/ HHSG-Faciity-Walkthrough Coordinator. ASleb2-Pyf Cio Wer@rieyc Name:Sonarhgn Sutton ] Sohnden Keoork ing, Com.

Phone:_

Name: Dose ~-J. De} Ainge |

Firm: Bold Reck Construction

Phone: 172- 46q- O57

E-Mail: 3 @ bo Id rockco. eam

Name: ‘Deanna Strotur Firm: Wlemwa SSic |

Phone: AS4-SUA- 1267

E-Mail: deanna cheothw@ hh Ss. txas. Gov

Name:_obate Swischw ie |

Firm: HYoL

Phone: A\L 15_@o|F_ Wks.guiscle@ ne. foxes.qov

Jobsite Waikthrough Sign-In Sheet

Date: wy Zo e HHSC

OAL

WALKTHROUGH COORDINATOR:

wame: {Me bbe han” Phone: 2Zo7- VY7- OF/ gS E-Mail: LL lx /san LQ) Hf if TExgs. Gof

Cha Chrirkes sen Firm: Cray Rooks, Phone: alo - 614~ 76 [S$

E-Mail: Cha @ C Cm roo Cay “Cm_

Name: ~|aangy Garcio Firm: G2 General Contractocs

Phone: 44-247 - 5000

E-Mail: tanner 9G) Hegener as Contractors » Com

Name: Mauk Wing Firm: A-lhevt Root S Yste mn o

Phone: ~/JO~E49—- DE G7

E-Mail: MingGo) Centhyipn ‘ngecor

Walkthrough Attendees: Date 5- [3 Xx

Name: WA, Maiden Firm: Toya ¥ Loring Phone: _ASY-TW44- 5 V3)

E-Mail: NiWRE, Tygge Consiruchon stom

Name: LN Fs VE Fim: (97°00 Cantied! — YVling

Phone: G72) 552 B78 7

E-Mail: £ grag hiag Oe CES AE. E- CAP

Name: JEW DAW ee

Firm: ALAN CPWSTRICTON Caund

Phone: VLG SV )A3ITE emai: NSD) @ ALMWVBLEC Com

Name: JOM Cy

Firm: Moc. Mock COP Struc PY Phone: 70)- $C 3- 739%

E-Mail: NG( Looking. LO Strectiy, BYehoo, Com

Name: Locher Gone

Firm: AA National Kea Sing Phone: 257~- FS5—-YUK2R

E-Mail: Anationa( oo8Tig CL@ gyail.com

Name:fina otf

. _ sf kerf Lon iaing Phone: 21Y 39H ~

OF Os

5-|3-2G

E-Mail: Limo Pld SPF a qewul Corn

Name: ddLager Firm: Cs BNe > Copnsd< worst DW Co

Phone: O!7~ 8YS> SS 3S E-Mail: ond QW Cee uxr\\der s+ OF 4 iewee Phone: SS \Q_- aKa E-mail: “Wad\ ey MSC Pao Cire name: PAS- Wh cll

Phone: )2-447- bed

E-Mail: Pudlupbervitesegnail edn

Name: C auwwe!Firm:

Phone: vee are E-Mail: alltks pp the. | hod, wed

Name: _L€Onne StroYur Firm: /Yiexia_SSLC Phone: _2904-5GA~12S) E-mail: Deanna. shothe @hhs.Téas..gov name:_Kobarta Swiedwk

Firm: tt Phone: _517 Cato, COl7_..

E-mail: _(eberta, smadwk @ hho. texos Gov

Phone:|

Please wait...

If this message is not eventually replaced by the proper contents of the document, your PDF viewer may not be able to display this type of document.

You can upgrade to the latest version of Adobe Reader for Windows®, Mac, or Linux® by visiting http://www.adobe.com/go/reader_download.

For more assistance with Adobe Reader visit http://www.adobe.com/go/acrreader.

Windows is either a registered trademark or a trademark of Microsoft Corporation in the United States and/or other countries. Mac is a trademark of Apple Inc., registered in the United States and other countries. Linux is the registered trademark of Linus Torvalds in the U.S. and other countries.

C:\Users\Fnesbitt01\Pictures\Saved Pictures\HHS Branding\HHS Color Logo.png

Effective 07/15/2016 Review/Revision Date 03/03/2026

Procurement and Contracting Services, 1100 W. 49th Street, Austin, TX 78756

Form

PCS 121

SOLICITATION ADDENDUM ACKNOWLEDGEMENT FORM

Solicitation Due Time

PCS Contact Information

Description of Addendum

THIS ADDENDUM NOW BECOMES A PART OF THE ORIGINAL SOLICITATION RETURN ADDENDUM ACKNOWLEDGMENT FORM AS INSTRUCTED, FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION OF RESPONSE.

1.

Acknowledge receipt of this addendum by signing and returning this addendum with your solicitation response in accordance with the submission options outlined in the solicitation.

2.

If respondent has submitted the response prior to addendum, respondent may email the signed addendum to pcsbids@hhs.Texas.gov prior to the solicitation due date and time.

9.0.0.2.20101008.1.734229 a.m.

CurrentPage:

TextField28: Hadassah.gomez@hhs.texas.gov

DueDate: 2026-06-03

Minute: 30

Hour: 10

AddendumNo:

AddendumDate: 2026-05-20

TextField30: 512-406-2466

TextField32:

Solicitation Addendum No. 2 - 5/20/2026

See attached PCS 134 Responses to Questions.

See attached mandatory site visit sign-in sheets for May 12, 2026, 2:00 PM and May 13, 2026, 11:00 AM.

See attached as-built drawings.

See PCS 137 IFB Solicitation Per Addendum No. 2 with updates to the pricing to include the contingency cost.

See Exhibit C Pricing Sheet Per Addendum No. 2 with updates to the pricing to include the contingency cost.

Associate Commissioner, PCS:

DateTimeField1:

TextField31: