ESBD_498055_1773937632352_ATTACHMENT F - Banking, Treasury & Activity Profile.pdf
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- Attached to
- Banking, Treasury, and Cash Management Services
- Solicitation number
- IC-RFP-2026-001
- Issued by
- Travis County, Austin City, Texas
About this file
This is a Banking, Treasury & Activity Profile attachment supporting Integral Care's Banking, Treasury & Cash Management Services RFP (IC-RFP-2026-001). The document provides proposers with standardized volume assumptions and account structure requirements to ensure consistent bidding across all vendors. Integral Care requires five bank accounts encompassing operating, restricted funds, grant, program income, payroll, accounts payable/disbursement, depository, and investment/sweep functions, along with 150 virtual/sub-accounts. Outbound payment activity includes 18 monthly ACH payments totaling $4,644,578.97, one monthly wire transfer of $45,891.86, 448 monthly checks issued for $1,542,520.69, and 952 monthly virtual card payments totaling $3,474,020.92. Inbound deposit services consist of 61 monthly lockbox deposits valued at $875,000 and 61 monthly remote deposit captures processed across two scanning locations.
The profile indicates card management requirements for 65 users with multiple roles including cardholders, approvers, program administrators, and releasers, with estimated annual card spend of $683,224.68. ACH return exceptions are projected at approximately four items monthly, with no unclaimed or unapplied payments expected. The document specifies that proposers should use these volume assumptions when preparing pricing sheets and cost proposals, with dollar values provided on a monthly basis unless otherwise noted. The primary return reason identified is wrong account numbers, and proposers have the flexibility to provide reasonable ranges for any unknown information to support accurate implementation planning.
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Text version
ATTACHMENT F - Banking, Treasury & Activity Profile
Integral Care – Banking Volume & Activity Profile
Purpose of This Form
Integral Care is providing the following activity estimates to all Proposers responding to the
IC-RFP-2026-001 Banking, Treasury & Cash Management Services RFP. The information below is intended to support accurate pricing, inform implementation planning, and ensure all vendors are bidding based on consistent volume assumptions.
Instructions
• If any information is unknown, a reasonable range is acceptable.
• Dollar values should be monthly unless otherwise noted.
• Proposers should use this information when preparing pricing sheets, cost proposals, and service assumptions.
Key Definitions
ACH Payments: Electronic funds transfer through the Automated Clearing House (“ACH”) network.
RDC – Remote Deposit Capture: Depositing checks electronically via scanner or mobile device.
Lockbox Services: Bank service for processing incoming mailed checks on behalf of
Integral Care.
Virtual Cards: Single-use credit card numbers issued for vendor payments, typically generating rebates.
Exceptions / Returns: ACH or check items that fail, reject, or require manual intervention.
A. Account Structure
Item Response
Account structure needed
(operating/restricted/grant/program/etc.)
Operating (General/Unrestricted) Account, Restricted Funds Account, Grant Accounts
(separate tracking by individual awards, Program Income Accounts, Payroll Account, Accounts Payable/Disbursement Account, Depository Account for receipts, Investment/Sweep Accounts
Number of bank accounts 5
Virtual/sub-accounts requested (if any) 150
B. Outbound Payment Volumes (Monthly Estimates)
ACH payments – monthly count 18
ACH payments – monthly dollar volume $4,644,578.97
Wire transfers – monthly count 1
Wire transfers – monthly dollar volume $45,891.86
Checks issued – monthly count 448
Checks issued – monthly dollar volume $1,542,520.69
Virtual card payments – monthly count 952
Virtual card payments – monthly dollar volume
$3,474,020.92
C. Inbound Deposits (Monthly Estimates)
Lockbox deposits – monthly count 61
Lockbox deposits – monthly dollar volume $875,000
RDC deposits – monthly count 61
Number of scanning locations 2
D. Cards / Users / Security
Estimated annual card spend ($) $683,224.68
Number of card users 65
User roles (initiators / approvers / releasers)
Cardholders, approvers, program administrator, releasers
E. ACH Returns / Exceptions
Estimated ACH returns per month (count) 4
Unclaimed/unapplied payments (count or
$/mo)
Common return reasons Wrong Account Number
File details come from the government source that posted it. Updated .