ESBD_488981_1772640944069_SOL_ADD_5_26R0003937_961-75.pdf

Procurement and Contract Services

Revised-March 10, 2015 PCS form 004

ADDENDUM OF SOLICITATION

1. SOLICITATION NO.

26R0003937

2. ADDENDUM NO.

3. EFFECTIVE DATE

03/04/2026

4. ISSUED BY

Department of Public Safety Procurement and Contract Services 5805 North Lamar Blvd. Bldg. A 1st floor Austin, Texas 78752

5. NAME AND ADDRESS OF OFFEROR

6. The above numbered solicitation is amended as set forth in Item 7. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this addendum prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 5 and 8, and returning 3 copies of the addendum; (b) By acknowledging receipt of this addendum on each copy of the offer submitted; or (c) By separate letter or e-mail which includes a reference to the solicitation and addendum numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by e-mail or letter, provided each e-mail or letter makes reference to the solicitation and this addendum, and is received prior to the opening hour and date specified.

PCS form 004

7. DESCRIPTION OF ADDENDUM: The purpose of this addendum is to modify the original solicitation form by including the following.

1. Adding Section C.5 Veteran Heroes United in Business (VETHUB) to the solicitation.

See below.

2. Updated Section D.11 Anticipated Schedule of Events.

3. Revised Exhibit F.9 HSP - A revised HSP form has been uploaded. Bidders must use this updated form for their submission. All previously uploaded versions of the HSP Exhibit are superseded by this addendum.

4. Updated Mandatory Pricing Schedule to show unit of measure as per “Word”

5. Add additional vendor Q&A.

C.5 VETERAN HEROES UNITED IN BUSINESS (VETHUB)

A. A Veteran Heroes United in Business (VetHUB) is a business that is certified by the State of Texas that (1) is a small business owned by service-disabled veterans (SDV), regardless of race, sex or ethnicity and will be referred to as Veteran Heroes United in Business, or VetHUB; (2) which includes veterans as defined by 38 U.S.C. §101(2) who have suffered at least a 20% service-connected disability as defined by 38 U.S.C. §101(16); and (3) has an owner residing in Texas who has a proportionate interest in the business and who actively participates in the control, operations and management of the entity’s affairs. See also 34 Tex. Admin. Code § 20.282 Emergency Rules.

B. Vendors may use self-performing method to demonstrate a good faith effort for any subcontracting opportunity by providing a statement of how it intends to fulfill the entire contract, including subcontracting opportunity, with its own equipment, supplies, materials, and employees. Vendor must still complete the applicable sections within the HSP and submit as part of its response.

C. A courtesy review of a Respondent’s completed HSP is optional and is available to assist Respondents in providing a compliant and responsive HSP. This courtesy review may only identify possible deficiencies. The final HSP determination may only be provided at the time of the final submission of the HSP with the Solicitation Response. To request a courtesy review, submit the completed HSP including all supporting documentation in accordance with the directions provided in the HSP Exhibit. HSPs received after the “Courtesy Review of HSP” deadline in the Solicitation’s Schedule of Events or deadlines established in subsequent Addenda, will not be reviewed and will be returned to the requestor.

D. Contractor must make a good faith effort to comply with all state HUB requirements under Tex. Gov’t Code Chapter 2161 and the administrative rules, as applicable.

Contractor must also comply with its approved HUB Subcontracting Plan (HSP).

E. Vendor must submit an HSP as part of its response and must comply with implementation of the HSP. Contractor must seek written approval from DPS prior to making any modifications to its HSP.

F. Vendor must submit a complete HSP meeting the good faith effort and supported by the required forms with the response. Bidder’s response will considered non-responsive if the agency forms are not completed in full or are missing from Bidder’s

PCS form 004

G. Vendor must provide notice to all subcontractors of their selection as a subcontractor for this Contract. The notice will specify, at a minimum, DPS’s name, the name of the Contract Administrator, this Contract’s assigned contract number, the subcontracting opportunity the subcontractor will perform, the approximate dollar value of the subcontract, and the expected percentage of this Contract’s total value that the subcontract represents. A copy of the notice will be provided to the HUB Office no later than ten business days after the effective date of this Contract.

H. Contractor must submit to the HUB Office on a monthly basis (by the fifth day of the following month) the Prime Vendor Progress Assessment Report (PAR).

D.11 ANTICIPATED SCHEDULE OF EVENTS

DPS currently anticipates that the selection of successful Bidder and award of this Contract, if any, will proceed according to the following schedule:

2/10/2026 Solicitation Posted to ESBD

2/13/2026 5:00 PM CST

Last day to submit written questions for clarificatio to DPS

03/6/2026 5:00 PM CST

Estimated date for DPS to post Question and Answer (Q&A) document to ESBD

03/11/2026 5:00 PM CST Deadline for courtesy HSP review, if applicable 03/20/2026 5:00 PM CST Deadline for DPS to receive Bids 03/27/2026 5:00 PM CST Anticipated date of Contract Award

PCS form 004

Except as provided herein, all terms and conditions of the solicitation, as heretofore changed, remain unchanged and in full force and effect.

8a. NAME AND TITLE OF SIGNER (Type or Print)

8b. OFFEROR

(Signature of Person Authorized to Sign) Date Signed

1. Please provide projected volumes.

Contract Term is for five years. PROJECT SCHEDULES & QUOTES OF SERVICE-

Handbook – 40,226 words Application for Change of Address (DL-64) – 564 words

• Application for a Texas Driver License or ID card (DL-14A) – 1,398 words

2. Please confirm that it will be a single award. As per D.5: DPS will not award more than one Bidder (who is the best value) per line. Considering that lines are translation per word, materials for formatting, and licenses / software, we assume that DPS will not be awarding translation to one company and formatting, or desktop publishing, or DTP, to another. This will be a single award.

3. Please confirm that unit of measurement for Translation is per word since

Statement of Work – Translation Services into Spanish, PROJECT SCHEDULES & QUOTES OF SERVICE, also mentions that it may be per page. If you were to change it to per page, please confirm the number of words per page. The industry standard is per word. The unit of measure will be per Word.

4. Please confirm that unit of measurement for formatting, or desktop publishing, or DTP, will be hour, as per the industry standard. Per word.

5. Please expand on licenses / software. What is involved? The license/software required to meet our requirements in the SOW.

6. Please confirm unit of measurement for licenses / software. EA.

7. Are we allowed to bid at prices different from our current (DIR) Texas Department of Information Resources’ rates? No, if you have a DIR contract you pricing must match the DIR contract pricing.

8. Will DPS require legal translations, as per (DIR) Texas Department of Information Resources? If yes, will DPS then add a separate line item for Spanish Legal? No.

9. Where are vendors to list their Minimum Per Project Translation Fee? N/A The minimum per project translation fee is charged when the combined word count multiplied by the price per word is less than the minimum fee.

10. Are vendors to list their standard turnaround times? If yes, where are vendors to list them? In the mandatory pricing schedule.

11. What are vendors required to do with the list below from Statement of Work –

Translation Services into Spanish, PROJECT SCHEDULES & QUOTES OF SERVICE? Is it for vendors’ information only? Below are the types of documents the vendor will translate from English to Spanish Handbook – 40,226 words Application for Change of Address (DL-64) – 564 words Application for a Texas Driver License or ID card (DL-14A) – 1,398 words

13. Are vendors allowed to list Document Translation Rush Fee? If yes, where are vendors to list it? Yes, Mandatory pricing schedule.

14. What are vendors to list as Anticipated Go Live Date in Volume 4? N/A

15. Please provide at least 8 business days between posting responses to vendors’ questions and the bid due date since, as per HUB Subcontracting Plan: the initial day the subcontracting opportunity notice is sent/provided to the VetHUBs and to the trade organizations or development centers is considered "day zero" and does not count as one of the seven (7) working days. We are required to list what the subcontracting opportunity is in our emails to VetHUBs / trade organizations or development centers in Texas and we need to receive your responses to our questions first. We normally provide approximately 5 business days between posting vendor questions and bidding due date.

16. As per D.7.1., Financial Rating and Solvency Information, if applicable, are to be submitted. Please confirm whether they are required. N/A

17. As per B.1.2 Financial Rating Report, Financial Resources, and Ability to Perform, A. evidence of financial resources is to be submitted upon request. Section B in

B.1.2 Financial Rating Report, Financial Resources, and Ability to Perform mentions that vendors can submit their D&B reports instead of financial statements. However, Section C in B.1.2 Financial Rating Report, Financial Resources, and Ability to Perform mentions that vendors may provide a statement regarding its financial stability and viability to perform under any resulting contract in lieu of providing financial statements in its Proposal. Will submitting a D&B report also satisfy requirements in Section C? N/A

18. As per D.7.2.C., are resumes to be submitted for project personnel or linguists? If for linguists, how many resumes for Spanish translators does DPS expect vendors to provide? Between one and three.

19. Please specify what vendors are to submit to meet the requirement of D.7.2.E:

Organizational, biographical, . . . information, if applicable. What organizational and biographical information do you expect vendors to submit? This section won’t be applicable.

20. As per D.7.2.E., is Financial Rating information required? It is listed as if applicable.

No.

21. If Financial Rating information is required, are vendors to provide it in Volume 1 or 2 since it is listed under both? Will submitting a D&B report satisfy the requirement for Financial Rating Information in Volume 1 and 2? Are vendors to submit their D&B reports both in Volume 1 and 2? Financial Ratings will not be required.

22. As per D.7.2.H, vendors are to provide a bid narrative for each section and subsection, in the format in which requirements are presented. Please explain which sections and subsections you are referring to. What format are vendors to follow? Please review exhibit F.6 for format and sections.

23. Will DPS change the requirement to submit with vendors’ responses Direct Deposit Authorization Form (74-176) and Application for Texas Identification Number (AP-152) to upon award only? No.

24. Are volumes to be provided as separate files? Yes

25. Please confirm that Volume 4 is to be provided as an Excel file only. Volume four does not have to be in excel file only.

26. As per B.4: submit pricing within the Mandatory Pricing Schedule Exhibit replicating, as necessary, in this exact format. What are vendors to replicate and what exact format are vendors to follow? Please review exhibit F.6 for exact format.

27. How are vendors to answer C. Historically Underutilized Business (HUB) Representation in Information and Certifications Form if a vendor used to be a HUB but is no longer listed as active since only VetHUBs are currently recognized by the State of Texas? Per the HUB only vendors currently listed as VetHub in the HUIB system are HUB vendors.

28. As per Statement of Work – Translation Services into Spanish, vendors are to provide samples when submitting the proposal. A minimum of two samples will be required when submitting the bid. Also include all supporting files, such as glossaries or reference materials used in the translation, if applicable. Samples are not listed as required in Volumes 1 through 4. Please advise if samples are required and where vendors are to submit them. Provide samples of related documents under Service Requirements in the SOW to show translation from English to Spanish.

29. Please confirm the subject line of an email submission. Is it Attention: 405- 26R0003937, as per p.1 of the IFB? It’s Attention 26R0003937