ESBD_488981_1772550396811_SOL_ADD_4_26R0003937_961-75.pdf

Procurement and Contract Services

Revised-March 10, 2015 PCS form 004

ADDENDUM OF SOLICITATION

1. SOLICITATION NO.

26R0003937

2. ADDENDUM NO.

3. EFFECTIVE DATE

03/03/2026

4. ISSUED BY

Department of Public Safety Procurement and Contract Services 5805 North Lamar Blvd. Bldg. A 1st floor Austin, Texas 78752

5. NAME AND ADDRESS OF OFFEROR

6. The above numbered solicitation is amended as set forth in Item 7. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this addendum prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 5 and 8, and returning 3 copies of the addendum; (b) By acknowledging receipt of this addendum on each copy of the offer submitted; or (c) By separate letter or e-mail which includes a reference to the solicitation and addendum numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by e-mail or letter, provided each e-mail or letter makes reference to the solicitation and this addendum, and is received prior to the opening hour and date specified.

7. DESCRIPTION OF ADDENDUM: The purpose of this addendum is to post additional vendor Q&A and confirm Deadline to receive bids as 03/11/2026.

Except as provided herein, all terms and conditions of the solicitation, as heretofore changed, remain unchanged and in full force and effect.

8a. NAME AND TITLE OF SIGNER (Type or Print)

8b. OFFEROR

(Signature of Person Authorized to Sign) Date Signed

Clarification Questions – Numbered List Texas Department of Public Safety – Spanish Translation Services (IFB)

The following questions are submitted for clarification in accordance with the solicitation Q&A process.

1. Does DPS have estimated annual or historical word volumes for Spanish translation services by document type (e.g., forms, manuals, public-facing materials)? No

2. Are translation requests expected to be distributed evenly throughout the contract term, or do they typically occur in periodic surges? It occurs whenever there is a need for service.

3. Are the documents listed in the solicitation intended to be representative samples, or should vendors anticipate additional document types with different complexity levels?

They are samples of the current need for translation.

4. Does DPS have standard turnaround expectations based on document length or complexity? All translations must be delivered by the agreed-upon date.

5. How does DPS define expedited or rush requests, if applicable? Not applicable

6. Are same-day or 24-hour turnaround requests anticipated, and if so, how frequently?

No

7. Does DPS conduct an internal review of translated deliverables prior to acceptance? Yes

8. What constitutes formal acceptance of translated deliverables for purposes of authorizing invoicing?

9. Is there a standard time period within which DPS completes review and acceptance following delivery, or is acceptance determined on a case-by-case basis?

10. For translated PDFs and forms, does DPS require full layout fidelity to the source document, or is content-accurate formatting sufficient?

11. Are translated deliverables required to comply with Section 508 accessibility standards, and if so, for which document types? N/A

12. If Section 508 compliance is required, does DPS expect vendors to deliver fully accessible, tagged PDFs, or will accessibility remediation be handled separately by DPS?

Not required

13. Should vendors assume that formatting and desktop publishing are required for most translation requests, or only selectively? Yes

14. Does DPS impose any restrictions on translation tools or workflows, provided final deliverables meet all stated quality and proofreading requirements? No

15. Is DPS’s primary evaluation focus on final output quality rather than the specific translation methodology used? Yes

16. Will source materials include personally identifiable information (PII) or sensitive law-enforcement content? No

17. Are there specific secure file transfer, storage, or handling requirements DPS expects contractors to follow? No

18. Are contractors required to retain or destroy source and translated files after delivery, and if so, within what timeframe? N/A

19. Should per-word pricing be calculated based on source word count or target word count? Source word count

20. Does DPS anticipate awarding multiple vendors by line item, or selecting a primary provider for most translation services? Primary

21. Are vendors permitted to include different pricing for standard versus expedited services within the Mandatory Pricing Schedule? Yes