ESBD_488981_1771512028961_SOL_ADD_1_26R0003937.pdf

Procurement and Contract Services

Revised-March 10, 2015 PCS form 004

ADDENDUM OF SOLICITATION

1. SOLICITATION NO.

26R0003937

2. ADDENDUM NO.

3. EFFECTIVE DATE

02/19/2026

4. ISSUED BY

Department of Public Safety Procurement and Contract Services 5805 North Lamar Blvd. Bldg. A 1st floor Austin, Texas 78752

5. NAME AND ADDRESS OF OFFEROR

6. The above numbered solicitation is amended as set forth in Item 7. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this addendum prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 5 and 8, and returning 3 copies of the addendum; (b) By acknowledging receipt of this addendum on each copy of the offer submitted; or (c) By separate letter or e-mail which includes a reference to the solicitation and addendum numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by e-mail or letter, provided each e-mail or letter makes reference to the solicitation and this addendum, and is received prior to the opening hour and date specified.

7. DESCRIPTION OF ADDENDUM: The purpose of this addendum is to post vendor questions and answers.

Except as provided herein, all terms and conditions of the solicitation, as heretofore changed, remain unchanged and in full force and effect.

8a. NAME AND TITLE OF SIGNER (Type or Print)

8b. OFFEROR

(Signature of Person Authorized to Sign) Date Signed

Estimated Volume and Project Types Could DPS provide estimates of historical or anticipated annual translation volume (such as total words, pages, or number of projects)? Additionally, can you clarify whether typical assignments primarily consist of smaller documents like forms, larger materials such as manuals, or a mixture of both? Stated in the SOW under PROJECT SCHEDULES & QUOTES OF SERVICE We do not have historical data to provide. Below are examples of the typical requests

Handbook – 40,226 words Application for Change of Address (DL-64) – 564 words Application for a Texas Driver License or ID card (DL-14A) – 1,398 words

Turnaround Expectations and Rush Requests Are there established turnaround times for translation projects? Will some assignments require expedited (“rush”) service, and if so, what are the expected timelines and procedures for those requests?

All translations must be delivered by the agreed-upon date between DPS and Vendor.

File Formats and Submission Requirements Will all source documents be provided in editable formats (e.g., Microsoft Word, PDF)? Are there regular requirements for delivery of translations in specialized formats or as printed hard copies?

Yes, Stated in the Contractor Requirements.

Pricing Structure Beyond per-word translation rates, may vendors include additional fees (such as formatting, file conversion, or expedited service) in the Mandatory Pricing Schedule?

Stated in the Projected Schedules and Quotes of Service

References and Sample Submissions For the required professional references and sample translations, may vendors submit examples from private sector clients (with permission), or are public sector references and samples exclusively required?

Yes

Certification and Business Status Documentation Is ATA certification required for key personnel or simply preferred? For out-of-state vendors, what documentation is acceptable to demonstrate authority to transact business in Texas (for example, a Texas Secretary of State certificate or a Certificate of Good Standing)?

All out of state solicitations may be considered after all in State of Texas solicitations have been reviewed. All State of Texas solicitations have priority. No certification is required

Evaluation Criteria Weighting Can DPS provide insight regarding the relative weighting or importance of pricing, technical qualifications, references, and business status in the proposal evaluation process?

They are all important.

As an out-of-state corporation, we must first register as a foreign entity to acquire these certificates. If this process is not completed by the submission deadline, will our bid be considered non-responsive?

As an out-of-state corporation, we must first register as a foreign entity to acquire these certificates. If this process is not completed by the submission deadline, will our bid be considered non-responsive? All out of state solicitations may be considered after all in State of Texas solicitations have been reviewed.

All State of Texas solicitations have priority.

Can DPS provide historical volume data to help estimate potential workload?

We do not have historical data to provide. Below are examples of the typical Requests

• Handbook – 40,226 words

• Application for Change of Address (DL-64) – 564 words

• Application for a Texas Driver License or ID card (DL-14A) – 1,398 words

Is there a maximum or minimum contract value?

Information not provided.

Are translators required to hold specific certifications (e.g., ATA, state court)?

No certifications are required.

Are translators required to be U.S.-based?

All out of state solicitations may be considered after all in State of Texas solicitations have been reviewed. All State of Texas solicitations have priority.

Who is the current contractor, and what were their awarded rates?

There is no current vendor.

How will "best value" be evaluated—is price the primary factor, or are technical skills weighted?

They are both a factor.