ESBD_488981_1770740138045_SOL_EXH_F.8_Statement of Work.pdf
PDF 165 KB Posted
- Attached to
- Translation Svc. FY26
- Solicitation number
- 26R0003937
- Issued by
- Travis County, Austin City, Texas
About this file
This Statement of Work outlines professional translation services requirements for the Texas Department of Public Safety (TXDPS). The contract seeks a qualified contractor to provide English-to-Spanish translation services for manuals, pamphlets, tests, and other written documentation. Specific translation projects include a handbook containing 40,226 words, an Application for Change of Address (DL-64) with 564 words, and an Application for a Texas Driver License or ID card (DL-14A) with 1,398 words. All translations must be accurate, culturally appropriate, and maintain the original meaning, tone, and formatting. The contract term is five years with no incumbent vendor. Contractors must submit a minimum of two translation samples with their proposals and provide contact information for at least two professional references who can verify relevant experience.
Pricing shall be submitted as a per-word or per-page rate with total cost estimates and any additional fees for rush jobs, specialized terminology, or formatting services. Contractors must provide a completed-by date for each translation based on document word count, complexity, and rush requirements, with mandatory written notification to the Contract Monitor at least 48 hours in advance if delays occur. All contractors must be US-based, possess a Texas Identification Number, and deliver final translations in both Microsoft Word (.docx) and PDF formats. American Translators Association (ATA) certification is preferred but not required. Contractors are not required to obtain background and fingerprint checks. Payment terms follow Texas DPS standards with net-30 payment upon satisfactory completion and approval of deliverables. In-state Texas solicitations receive priority consideration over out-of-state applications.
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Text version
Statement of Work – Translation Services into Spanish
SERVICE REQUIREMENTS
The respondent must provide professional translation services for manuals, pamphlets, tests, or other written documentation from English to Spanish. Translations must be accurate, culturally appropriate, and maintain the original meaning, tone, and formatting as closely as possible. The contractor is responsible for proofreading and ensuring the final translations are free of any errors.
CONTRACTOR REQUIREMENTS
Provide translated documents in both Microsoft Word (.docx) and PDF Formats. The original source materials will typically be provided in Microsoft Word or PDF Format, unless an alternative source format is specified (e.g., USB flash drive, printed hard copy, or other digital file types).
The contractor must provide samples when submitting the proposal. A minimum of two samples will be required when submitting the bid. Also include all supporting files, such as glossaries or reference materials used in the translation, if applicable.
References - TXDPS will contact professional references for translation services contractor has performed on similar projects. Therefore, all bids shall include contact information for at least two professional references who can verify experience requirements. Contact information shall include: Name of company, full name of contact person, address, and phone number.
The contractor must accept the payment terms of the DPS, including net-30 payment upon satisfactory completion and approval of deliverables. Invoices must include itemized details, the PO number associated with the project and be submitted in a reasonable timeframe.
Contract Term is for five years.
PROJECT SCHEDULES & QUOTES OF SERVICE
(This is not a current vendor to reference pricing)
The contractor shall provide a detailed quote for translation services, including
Per-word or per page rate.
Total cost
Any additional fees (e.g., for rush jobs, specialized terminology, or formatting).
The Contractor must provide a completed-by date for the requested translation based on the document’s word count, complexity, and any rush requirements (All documents will be sent in English to be translated primarily in Spanish).
• Handbook – 40,226 words
• Application for Change of Address (DL-64) – 564 words
• Application for a Texas Driver License or ID card (DL-14A) – 1,398 words
All translations must be delivered by the agreed-upon date. If delays occur, the Contractor must notify the Contract Monitor for the Texas Department of Public Safety (DPS) in writing at least 48 hours in advance, providing reasons and a revised timeline.
Additional information:
• Contractors are not required to have a background and fingerprint check.
• All contractors/companies are required to be US-based.
• Vendors must provide a Texas Identification Number.
• All out-of-state solicitations may be considered after all in State of Texas solicitations have been reviewed. All State of Texas solicitations have priority.
• This is a new contract with no incumbent.
• A certification from the American Translators Association (ATA) is preferred but not required.
| Statement of Work – Translation Services into Spanish |
| SERVICE REQUIREMENTS |
| CONTRACTOR REQUIREMENTS |
| PROJECT SCHEDULES & QUOTES OF SERVICE |
File details come from the government source that posted it. Updated .