ESBD_483524_1768513789011_Attachment B - Project Technical Specifications.pdf

LAMAR UNIVERSITY

LED MARQUEE SYSTEM

PROJECT NUMBER: LAM24-1478

TECHNICAL SPECIFICATIONS

ANTHONY JAMES PARTNERS, SEPTEMBER 2024 PAGE 1 OF 15

PART 1 GENERAL

1.1 DESCRIPTION

A. Lamar University is requesting proposals to upgrade their LED to build a new Campus double-sided Freestanding LED Video Marquee.

B. The Contractor shall be responsible for providing a complete turn-key installation including all displays, structure, electrical, and control equipment as described.

C. The Contractor shall be responsible for the provision and installation of all foundations, primary and secondary steel, catwalks and ladders, mounting brackets/hardware, and cladding required to accommodate the new system. This includes all labor, materials, equipment, tools, transportation, and project management required for a complete and fully operational system(s) to be installed.

D. The Contractor shall provide a complete electrical service and distribution system to support the new Marquee Display System. There is an existing 200A meter and shall serve as the demarcation point for primary power. From this point, the Contractor shall furnish and install all required electrical service equipment and distribution components necessary to deliver primary power to the Marquee Display System.

E. The Contractor shall also provide all secondary electrical distribution from the primary service to the new LED displays. This work includes, but is not limited to, all necessary cabling, terminations, equipment, conduits, raceways, and accessories required to power the displays. Existing conduits and raceways may be reused unless otherwise indicated; however, if reused, the Contractor shall remove all existing display cabling and shall ensure full compliance with applicable codes, including conduit fill requirements. The Contractor shall furnish, install, and terminate all secondary power cabling and shall provide a complete, tested, and fully operational system.

F. The Contractor is responsible for providing stamped electrical drawings by a licensed electrical engineer in the State of Texas.

G. The Contractor is responsible for all low voltage cabling, including conduits and/or pathway for the new systems. The Contractor may utilize existing conduit and raceways as currently exist for low voltage, video signal, and/or data communication for new system(s). If existing conduits or raceways are utilized for new wire pulls, all fill ratios and code compliance is required, however the Contractor is required to remove the existing signal cable to the display that is being removed. The contractor shall be responsible for furnishing, installing, and terminating all required cabling needed to make the new system(s) complete and fully operational. The Contractor is responsible for providing any additional conduit, pathways or raceways required to complete a path to the display and ancillary equipment.

H. The Contractor shall be responsible for all additional conduit and raceways required to complete a path to the display locations shall be furnished and installed by the Contractor. The contractor shall be responsible for furnishing, installing, and terminating all required cabling needed to make the new system(s) complete and fully operational.

I. The Contractor is responsible for obtaining all permits and any required bonds, including the Commercial Sign Permit from the Texas Department of Transportation.

a. Commercial Signs Licensing and Permitting Application (CSLAP). Commercial Signs Licensing and Permitting Application (CSLAP)

b. Commercial Signs Regulatory Program. Commercial Signs Regulatory Program

J. A rendering package is provided as part of this bid package. The illustrations are to be construed as conceptual and not for construction purposes.

K. Contractor is responsible for supplying a complete and fully operational system as intended by the RFP documents and any subsequent addendums. Prior to entering into a contract for the project, the bidder is responsible for notifying Owner of any equipment omissions in the RFP documents that would prevent the completion of a fully operational system. If Contractor fails to notify Owner of any equipment omissions, Contractor shall assume responsibility for providing the required equipment at no additional cost to Owner.

L. The contractor shall field verify all work site conditions, including dimensions and site lines prior to submitting shop drawings.

https://url.emailprotection.link/?b6YFmY2B4CrL8IGs5Qn2A7Tp65cS7IYk_7OQ7ZZn-y3KBZjn4FH-pCA-8lp4EBrQ4lT9G-4UbiUEBGaK27xWyDwzm_8XPuZ_ilg0M_240XL8pGTaFg7O19e_iJXEm0q9vBik9_HXHfee2_rc4GoSDLiB2c_351EKuMy7d7kryAvNxEZOHS0pRSNFY4z_9sCPVc7SLY3y6IDbzmSQl6T85aV0b6e5-hze7H0YZr_JacvSMlOzcrKNT_UdiWN8PaXxOGxaUQA26XtzfFYHX4MxfRxL8ftdt6wUPukI-PyO4MJ9RbiCylYn9Dqg5zXb_1kSCM_OTtt0rePZZceA55p5Mvc2kwbhN5wbFNnoY5Wjd12l7q9AR3q2QpK_USVQffPon4DtogZqsTgDGxeo4MPIRM8OX1nmcImlDsKeNgiHlGXI~ https://url.emailprotection.link/?b6YFmY2B4CrL8IGs5Qn2A7Tp65cS7IYk_7OQ7ZZn-y3KBZjn4FH-pCA-8lp4EBrQ4lT9G-4UbiUEBGaK27xWyDwzm_8XPuZ_ilg0M_240XL8pGTaFg7O19e_iJXEm0q9vBik9_HXHfee2_rc4GoSDLiB2c_351EKuMy7d7kryAvNxEZOHS0pRSNFY4z_9sCPVc7SLY3y6IDbzmSQl6T85aV0b6e5-hze7H0YZr_JacvSMlOzcrKNT_UdiWN8PaXxOGxaUQA26XtzfFYHX4MxfRxL8ftdt6wUPukI-PyO4MJ9RbiCylYn9Dqg5zXb_1kSCM_OTtt0rePZZceA55p5Mvc2kwbhN5wbFNnoY5Wjd12l7q9AR3q2QpK_USVQffPon4DtogZqsTgDGxeo4MPIRM8OX1nmcImlDsKeNgiHlGXI~ https://url.emailprotection.link/?bGllgTf6mPJ6BHpun0ycaN5J5aVjfae8nax1OuyqNfWwo0OAplOTOYsj7sV9mObiDWyIYXDak2jSRzKx672xsOIK5hSsnoGiKx1OmZYsqVbzQ6K025cC5ChBNzzRcBWCsxP6j-H3OvjWZcbbJ-kXAhvqbJ9CX14f7LQrtMstcMhoFb3JB5wHM3P1VDhoLBBvJ8vwMvOALfxfG5R5WbHnxhYPz-vmAMc7KjDmjkkbClV7W0_zEda1NOHJFbRbiTBCBLMWaQQS2LDWo_uNGGNSPLmbNTtD7Gpje__JivTLcInF3VDIpQXXukw3LWVp-fcv8X0LQ3LCE9d5v-nihgKS0yg~~

ANTHONY JAMES PARTNERS, SEPTEMBER 2024 PAGE 2 OF 15

M. The Contractor will be wholly responsible for any necessary logistic, staging, planning, etc. required to access and execute the work. This includes any demolition, clearing and put back necessary to access the project or to create staging or storage areas. The contractor shall return all existing conditions and improvements to a condition equal to the condition it was found upon mobilization.

N. Contractor shall grant Owner a license to use all proprietary software provided with this RFP for the life of the system.

O. The contractor shall coordinate installation(s) in conjunction with Owner’s facility event calendar in a manner to stay productive & on schedule while working around advertised events.

P. Contractor shall grant Owner a license to use all proprietary software provided with this RFP for the life of the system.

1.2 BIDDER QUALIFICATIONS

A. The owner seeks to contract with a bidder for the full performance of the work as described in this RFP and to obtain long-term service and support for all equipment supplied by the selected bidder. To ensure the chosen bidder has the long-term interests of the Owner in mind, the following shall be required to submit a bid for this project. Failure to submit acceptable responses to all these requirements shall eliminate a bidder from consideration. The Owner, in its sole discretion, shall reserve the right to waive any or all the requirements listed below

1. The bidder shall provide a list of a minimum of five (5) facilities (facility, contact name, title, address, and current phone number) where the bidder has provided equipment and services of equivalent brand, size, and scope within the last 3 years.

2. The bidder shall provide a minimum of two (2) facilities/locations (facility, contact name, title, address and current phone number) where the bidder has provided equipment and services of equivalent brand, size and scope that is at least five (5) years old.

3. The bidder shall be required to provide a Letter of Surety from their bonding agent, stating their ability to provide a 100% payment and performance bond if they are the successful bidder.

4. The bidder shall have a direct service employee or certified contractor capable of providing maintenance response within 24 hours of a call for service.

5. The bidder shall be or shall sub-contract with a certified dealer as required by the specified equipment manufacturers and provide evidence upon request by the Owner or Owner’s Consultant.

1.3 SUBMITTAL REQUIREMENTS

A. Initial Submittals and Shop Drawings

1. The contractor shall be required to provide submittals and shop drawings to the Owner within thirty

(30) calendar days of the date shown on the award notice, acknowledged with a binding letter of intent. The contractor shall be responsible for ensuring that the dimensions and specifications of each component and all systems fit within the building allowances. The Owner and AJP must review and approve all submittal documents prior to the start of work. Contractor shall advise the Owner of any discrepancy that could affect installation. If Contractor fails to notify Owner of any discrepancies, Contractor shall assume responsibility for providing the required equipment or correcting such discrepancies at no additional cost to Owner. The following required submittals will be defined by guidelines established by the Owner and shall include but not be limited to:

a. Submit one electronic set of shop drawings in PDF and .dwg formats, product data and samples together in one package within fifteen (15) calendar days of date shown on award notice to Contract and prior to ordering equipment.

b. Provide a PDF Binder with a complete list of proposed equipment with reference to its corresponding specification paragraph number or equipment title in specification paragraph order. Denote all approved substitutions.

c. Submit fabrication shop drawings for all displays including component weight and power calculations.

ANTHONY JAMES PARTNERS, SEPTEMBER 2024 PAGE 3 OF 15

d. Submit structural engineered drawings for all primary and secondary steel framing required for this scope of work. Structural engineered drawings shall also include method of attachment for LED displays and all other signage elements required for this scope of work.

e. Submit point-to-point wiring diagrams and typed wire lists identifying every connection. Include electronic devices such as switches, transformers, and terminal blocks. Indicate locations of all components. Identify cables by type, color, and wire numbers.

f. Submit conduit riser diagrams showing required conduits and junction boxes along with types of quantities of cables to be contained in each conduit. Show details of weatherproofing, lightning protection and grounding, strain relief and cable support, fire stop protection, and wall penetrations through all rated partitions.

g. Submit rack layouts indicating the proposed arrangement of mounted equipment including power junction box location. Rack layouts shall include front and rear views.

h. Submit detailed drawings of all custom fabricated items and approved equipment modifications.

Include complete parts lists, schematic diagrams, and all dimensions required for proper assembly.

i. LED population layout drawings shall be submitted for each backlit channel letter and/or signage element required under this scope of work. Photos, confirming LED lighting layout, shall be submitted for each backlit channel letter and/or signage element upon completion of fabrication and prior to shipping product to site.

j. Submittal drawings shall indicate proposed color selections and finishes for all exposed surfaces and custom fabricated items. Submit actual color/finish samples, wall plates, and custom labels.

k. Submit a list of all lower tier subcontractors and suppliers. The list shall include lower tier subcontractor’s qualifications indicating performance of similar work on past projects of this type and scope.

l. Submit a project schedule in Gantt chart format outlining equipment delivery dates and installation start and finish dates. Project schedule shall be broken down into sufficient detail (work task and duration) to permit Owner to monitor installation progress on a daily basis.

m. Copies of all required business and contractor licenses.

n. Copies of proof of insurance.

o. Approval of submitted items indicates only the acceptance of the manufacturer and quality.

Specific requirements, arrangements, and quantities shall comply with the intent of the Contract Documents as interpreted by the Owner unless specifically approved in writing.

p. Submittals that are incomplete, deviate significantly from the requirements of the Contract Documents, or contain numerous errors will be returned without review for rework and re-submittal, and may result in back charges to the contractor.

B. Operation & Maintenance Manual

1. Prior to on-site training with the Owner, Contractor shall provide four (4) final Operation & Maintenance Manuals (O&M Manuals). O&M Manuals shall have tab dividers and shall be logically organized to provide easy access to information without the need to research through entire manual. All documents provided in the O&M Manual shall be written in English and shall provide sufficient detail as to be understood by an individual with no knowledge of LED displays or the associated control equipment and/or operating systems. Contents of the O&M Manual shall include, but not be limited to:

a. Table of Contents

b. Description / overview of system(s) including key features and operational procedures.

c. Full start up procedure for all control room rack equipment and LED display equipment written under the assumption that all equipment was in full powered off mode.

d. Full shutdown procedure for all control room rack equipment and LED display equipment written under the assumption that the facility is in an extended power failure situation.

ANTHONY JAMES PARTNERS, SEPTEMBER 2024 PAGE 4 OF 15

e. Procedure for switching to back up LED display processors and back up graphics/animation servers.

f. Troubleshooting procedures for all LED displays, LED display processors, graphics/animation servers, scoring systems, and all related equipment provided by Contractor. Troubleshooting procedures shall include demonstration photos and/or diagrams as required.

g. Maintenance procedures for all LED displays, LED display processors, graphics/animation servers, scoring systems, and all related equipment provided by Contractor. Maintenance procedures shall include demonstration photos and/or diagrams as required. Contractor shall indicate whether maintenance procedures should be performed monthly, bi-annually, or annually.

h. Owner’s Manuals for all third party and/or “off-the-shelf” type equipment provided by Contractor:

e.g., KVM’s, fiber modems, network switches/routers, and UPS battery backups.

i. All third-party equipment and/or “off-the-shelf” equipment warranties and a notarized System Warranty.

C. Contract Closeout Submittal

1. When the installation is substantially complete, including the Testing Reports in Part 3 of this Section, Contractor shall submit two (2) complete initial hard copy sets of contract closeout submittals to the Owner for review. After review and approval of the initial set, Owner shall return one (1) initial hard copy to Contractor with comments for updating. Contractor shall provide four (4) final sets of closeout submittals to Owner and one (1) electronic copy in PDF format. Closeout submittals shall include, but not be limited to:

a. Project Record Drawings (As-Built Drawings) including final screen fabrication drawings, secondary steel structural drawings, electrical drawings, system block diagrams, rack layout drawings, custom fabricated signage drawings (final fabrication version), and LED population and/or fluorescent lighting layout drawings for custom fabricated signage. As-built Drawings shall be submitted in both PDF and .DWG formats.

b. Operation & Maintenance Manual (as defined in Section 1.4.B)

c. Equipment List. A list of all equipment provided and its location within the facility. List shall include manufacturer name, model identifier, serial number, and any other pertinent information needed to obtain service, maintenance, and/or replacement.

d. Subcontractor List. A list of all Subcontractors who performed work for Contractor during installation. List shall include company name, physical company address, phone number, and contact person(s).

e. Disposal Documentation. Documentation certifying old video displays, matrix displays, signage elements and associated support structures that were demolished by Contractor prior to the installation of new equipment has been properly disposed of or recycled per local, provincial, and/or federal law(s).

f. Weld Inspection Reports. Test reports from an independent testing & inspection agency certifying that bolted and/or welded connections for secondary structural steel meet the minimum requirements of the engineered structural drawings, the governing building code, or as required by the building official; whichever is more restrictive.

g. Testing Reports. All testing reports as specified in Section 3.7 – Testing and Acceptance.

h. Fiber Testing Reports. Test reports for all new fiber optic cables installed under this scope of work. Test reports shall indicate end to end signal loss does not exceed a maximum dB loss per Section 3.7

ANTHONY JAMES PARTNERS, SEPTEMBER 2024 PAGE 5 OF 15

1.4 EQUIPMENT GENERAL SPECIFICATIONS

A. All equipment and materials, except the owner furnished, shall be new and the latest version at the time of bid and shall conform to applicable UL, ULC, CSA or ANSI provisions. Re-manufactured or “B” stock equipment will not be accepted without prior written consent from the Owner. Evidence of unauthorized re-manufactured or “B” stock equipment on the project site will be deemed evidence of the contractor’s failure to perform the work. The contractor shall take care during installation to prevent scratches, dents, chips or disfiguration of equipment and materials supplied. All damaged equipment and/or materials shall be repaired or replaced at Owner’s discretion. Contractor shall perform either option selected by Owner at no additional cost to the Owner.

1. Unless specified differently on the AJP Drawings, back lit channel letters and back lit fixed sign cabinets shall be illuminated as indicated below, which are the minimum acceptable product specifications. The contractor shall be responsible to ensure that the output of lighting is of sufficient lumens to illuminate signage elements clearly and successfully when used in the facility under event lighting conditions. Hot spots or dark spots shall not be acceptable. Consideration shall be given to matching the Kelvin temperature when various combinations of illumination methods are used for different signage elements.

a. LEDs shall be Principal LED QM Series or approved equal. LEDs shall be placed at a maximum of three (3) inches on center throughout the letter stroke or fixed ad cabinet.

b. Multiple rows of LED’s shall start no more than three (3) inches from returns.

c. Electrical connections and/or electrical boxes shall not be visible to public view.

B. Cabinets for channel letters and back lit fixed sign cabinets shall appear from the exterior to be seamless construction. Seams shall be filled and sanded smooth prior to application of final finish color. Visible fasteners or mounting brackets will not be acceptable. Light leaks around cabinet or between cabinet and letter face or fixed ad face shall not be acceptable.

C. All cabling [power and data] is to be labeled at each end of the cable with a description in English OR with a reference to a wire designation on a wiring diagram. This includes all cables internal to the displays, all cables between displays and control room, and all cables internal to the control room. These diagrams must be part of the Project documentation submitted to the Owner at time of acceptance.

D. Each device shall meet all its published manufacturer’s specifications. Verify performance as required.

E. Provide an uninterruptable power supply (UPS) at the bottom of each rack supplied by Contractor. UPS shall have the capability of providing power to all equipment within the rack for a period of 15 minutes in the event of a power failure at the facility.

F. Install all rack mounted equipment with Middle Atlantic Products HP Series truss head screws or approved equal.

G. Some rack-mounted equipment may require shaft locks, security covers, or removal of knobs; provide and install during Acceptance Testing.

H. Provide engraved self-adhesive phenolic labels at the front and rear of all rack-mounted signal processing equipment. Mount labels on the equipment chassis and attach in a neat and permanent manner. Embossed labels will not be accepted. Label equipment with schematic enumeration reference, and with descriptive information regarding its function or area it is serving. Similarly, provide engraved labels at the rear only of equipment mounted in furniture consoles.

I. All engraving shall be 1/8” block lettering unless noted otherwise. On dark panels or pushbuttons, letters shall be white. Letters shall be black on stainless steel, brushed natural aluminum plates or light-colored pushbuttons.

J. Per IEC-268 standard, all XLR connectors not mounted on equipment shall be wired pin 2 hot (high), pin 3 low, and pin 1 screen (shield).

K. Mounting Hardware exposed to the weather shall be aluminum, brass epoxy painted galvanized steel or stainless steel. Apply corrosion inhibitor to all threaded fittings.

ANTHONY JAMES PARTNERS, SEPTEMBER 2024 PAGE 6 OF 15

L. Equipment Racks, if required, shall be rated NEMA 3R or higher. Quantity of rack units shall be as required to house all equipment supplied under this scope of work plus an additional 6 Rus for owners’ use. Any unused rack mounting spaces shall have blank panels to fully enclose the rack assembly. Any rear mounted rack equipment shall be placed so the equipment does not block access to the back of front mounted equipment.

M. Contractors shall exercise care when wiring racks to avoid damaging cables and equipment. Contractors shall install grommets around cut-outs and knockouts where conduit or chase nipples are not installed.

N. Equipment Racks shall have a ground buss installed in each rack. Ground buss shall be insulated from the rack. Attach equipment rack to ground buss at one point using #4 insulated copper wire. Ground any equipment chassis without a three-conductor power cord directly to the buss bar using #12 insulated copper wire. Tie every power receptacle ground contact to the buss bar using #12 insulated copper wire.

Interconnect signal cables shall be routed from junction boxes through metallic flexible conduit(s) (1” to 2” diameter) as appropriate. Flexible conduit shall be insulated from racks by approved insulating bushings.

O. Power wiring and signal/data wiring shall be installed on opposite sides of rack. Contractor may determine which side is using for power and which side for signal. Method shall be kept the same for entire installation if multiple racks are required. Contractors shall exercise care when wiring racks to avoid damaging cables and equipment.

1.5 QUALITY ASSURANCE

A. All requirements of the latest published editions of the following standards shall apply, unless otherwise noted. In the event of conflict between cited or referenced standards, the more stringent shall govern.

1. National Electric Code (NEC).

2. National Electrical Manufacturers Association (NEMA)

3. American National Safety Institute (ANSI)

4. Occupational Safety and Health Administration (OSHA)

5. American Iron and Steel Institute (AISI)

6. Underwriters Laboratories (UL)

7. Federal Communications Commission (F.C.C.) Rules and Regulations, Part 76.

8. Society of Cable Television Engineers (S.C.T.E.)

9. Society of Motion Picture and Television Engineers (S.M.P.T.E.)

10. American Society of Testing Materials (A.S.T.M.)

11. National Cable Television Association (N.C.T.A)

12. Electronic Industries Association (E.I.A.)

13. Telecommunications Industries Association (T.I.A.)

14. 2014 Building Code

B. Review all architectural, civil, structural, mechanical, electrical, and other project documents related to this work.

C. Verify all dimensions and site conditions prior to starting work.

D. Coordinate the specified work with all other trades.

E. Maintain a competent supervisor and supporting technical personnel, acceptable to the Owner during the entire installation. Change of supervisor during the project shall not be permitted without prior written approval from the Owner.

F. Provide all items not indicated on the drawings or mentioned in the specifications that are necessary, required, or appropriate for this work to realize a complete and fully operational system that performs in a stable and safe manner.

G. Review project documentation and continuously make known any conflicts discovered and provide all items necessary to complete this work to the satisfaction of the Owner without additional expense. In all cases where a device or item or equipment is referred to in singular number or without quantity, each such reference shall apply to as many such devices or items as are required to complete the work.

ANTHONY JAMES PARTNERS, SEPTEMBER 2024 PAGE 7 OF 15

H. Provide additional support or positioning members as required for the proper installation and operation of equipment, materials and devices provided as part of this work as approved by the Owner, without additional cost to the Owner.

I. Regularly examine all construction, and the work of others, which may affect Contractor’s work to ensure proper conditions exist at site for the equipment and devices before their manufacture, fabrication, or installation. Contractor shall be responsible for the proper fitting of the systems, equipment, materials, and devices provided as part of this work.

J. Promptly notify the Owner in writing of any difficulties that may prevent proper coordination or timely completion of this work. Failure to do so shall constitute acceptance of construction as suitable in all ways to receive this work, except for defects that may develop in the work of others after its execution.

K. After installation, submit photographs showing cable entries and terminations within equipment racks, enclosures, and pedestals at the job site.

L. Contractors are required to submit weekly progress reports with detailed pictures during the actual installation / construction period.

M. Contractors to attend weekly constructions meetings at a day/time as determined by Owner and/or their Representative. During on-site work, these meetings shall be attended in-person by Contractor’s Site Foreman. When no on-site work is being done, these meetings shall be attended by Project Manager at a minimum.

1.6 WARRANTY AND SERVICE

A. Contractor shall warrant labor and materials for twenty-four (24) months following the date of Final Acceptance.

B. During the warranty period the system shall be free of defects and deficiencies and conform to the drawings and specifications with respect to the quality, function, and characteristics stated.

C. Contractors shall repair or replace defects that occur in labor or materials within the warranty period. If repair is affected using Owner’s spare parts allotment, Contractor shall replenish all parts used to keep Owner’s inventory at the amount required by the contract.

D. On-site labor shall be included during the warranty period for any work including simple component replacement. Simple component replacement shall be defined as lighting unit or power supply replacement or the replacement of an internal display signal cable that does not require tools to perform the cable replacement.

E. Failed parts shall be returned to the Contractor for repair at a service facility located in the United States.

The contractor shall identify the location of its service facility in the documentation provided when submitting a bid for this work.

F. The Contractor shall replace failed parts that cannot be repaired.

G. Upon receipt of a failed part, Contractor shall return a repaired or replacement part to the Owner within fifteen

(15) business days from receipt of failed part.

H. The contractor shall supply at least one local service employee or local authorized service agent for servicing and repairing all equipment during the warranty period. Local service employee or local authorized service agent shall be capable of providing a response within 2 hours of a call for service.

I. The local service employee or local authorized service agent shall be entity responsible for providing the following emergency response availability:

1. Telephone service assistance and technical support from 8am to 11pm local time at Owner’s facility, 7-days per week.

2. Answer all service calls and requests for information within one (1) hour during the warranty period and provide an on-site repair service within 24 hours.

3. A parts exchange program, including same day shipment of exchange parts. The manufacturer shall keep a ready stock of key assemblies available to ship out upon notice of a parts failure if part is not available in spare parts inventory at Owner’s facility.

4. The advanced replacement should contain all the shipping information and packaging necessary to return the defective part or assembly back to Contractor at no cost to the Owner.

ANTHONY JAMES PARTNERS, SEPTEMBER 2024 PAGE 8 OF 15

J. Warranty shall cover all equipment, including processors, controllers, operating systems, and software.

K. Warranty shall include two annual on-site system check-ups by a qualified technician who is a full-time employee of the Contractor. Visits occur yearly on the anniversary date of project completion.

L. Check-up shall include all regular maintenance; including filter changes, a complete inspection of all systems, brightness level readings of LED displays, parts replacement where required and a complete written report of all findings.

M. All extended warranty pricing requested in this RFP shall include the same requirements as stated in this section unless specifically excluded on the bid form.

N. In addition to the base warranty, Contractor will provide a guarantee against systemic parts failures for a period of seven years from final acceptance. Systemic parts failure is defined as a failure of more than 5% of a particular part or component in a display, over a 12-month period. If it is determined that a systemic parts failure has occurred, Contractor will be responsible for all costs to remedy the problem to the satisfaction of the Owner.

O. Furthermore, if a particular system problem that resolves without a repair, presents itself in more than 2 consecutive events, Contractor will be responsible for providing on-site event support as well as system diagnosis, until the problem is identified and resolved. Some examples of this would be a signal flash, flickering, module(s) outage.

1.7 SPARE PARTS

A. Contractor shall supply a spare parts inventory containing 2% spare lighting units, 2% spare power supplies, and a minimum of one (1) of every other critical component including fiber modems. Spare parts inventory shall be based on quantity of components used to manufacture the display(s). Contractor shall provide proposed spare parts inventory as part of the bid submission.

B. At the time of final sign-off, Contractor shall supply the specified spare parts inventory regardless of spare parts used during initial “shake out”, “burn in” and/or testing of newly installed displays.

C. The manufacturer of the LED system components shall continue to make all parts necessary for the continued functioning of the system for a minimum of seven (7) years after acceptance of this project.

Furthermore, upon end of life of any component used in the LED displays, that is not replaced by a “backwards compatible” component, Manufacturer shall notify Owner of end-of-life status being given to components of this system and shall give Owner an opportunity to buy spare parts from stock or a last production run, at then commercially viable prices.

END OF PART 1 GENERAL

ANTHONY JAMES PARTNERS, SEPTEMBER 2024 PAGE 9 OF 15

PART 2 LED PRODUCTS

LED DISPLAY SCHEDULE

A. FREESTANDING MARQUEE LED DISPLAYS

1. Quantity: Two (2) Outdoor 6 (mm) Video Display HDR Capable.

2. Minimum Active Area: 16’-11” tall by ’9-7” wide.

3. Minimum Resolution: 860 vertical pixels by 486 horizontal pixels.

4. Service accessibility for all components of the displays shall be from the rear.

LED VIDEO DISPLAYS – 6 MM OUTDOOR LED DISPLAY(S) SPECIFICATIONS

A. LED Supplier: Only Cree, Multi-Color, Nation Star FM Series and Sinyopto GF Series LED’s will be accepted.

Gold wire bonds required.

B. In accordance with the Joint Electron Engineering Council (JEDC Numbering System), all SMD (Surface Mount Device) Codes shall be made available prior to fabrication of LED cabinets.

C. Minimum Brightness: 7500 nits (100% white with automatic color-correction “on”) at startup.

D. System must maintain a minimum brightness level of 6500 nits throughout the first 10,000 hours of use or 36 months from the time of acceptance, whichever is longer.

E. Display’s intensity shall be adjustable to a minimum of 256 levels.

F. Minimum 16,384 levels of intensity for each color (red, blue, pure green) 14-bit processing.

G. 4,500°-9,000° Kelvin color temperature. Color temperature shall remain constant across specified horizontal and vertical viewing angles.

H. Refresh rate shall be greater than 3,840 +Hz.

I. Video frame rate at or greater than 60 frames per second.

J. Contrast ratio shall be greater than 4000:1.

K. IP rating shall be no less than 65 front and 54 rear.

L. Service accessibility as listed per display in LED Display Schedule Section.

M. Pixel to Pixel Variation

N. Module to Module Variation

1. 100% of the modules in a screen must have a luminance within +/- 4% of the mean luminance for the screen.

2. 100% of the adjacent modules (i.e., modules sharing a border) in a screen must have a luminance within +/- 3% of each other.

3. 100% of the modules in a screen must have a chromaticity value, Δu’v’, within +/- 0.006 of the mean chromaticity value for the screen.

4. 100% of the adjacent modules in a screen must have a chromaticity value, Δu’v’, within +/- 0.003 of each other.

O. All uniformity specifications above apply across all specified minimum horizontal and vertical viewing angles and are to be met for an all-White, all Red, all Green, and all Blue screen display.

P. All listed specifications must be maintained throughout the first 10,000 hours of use or 36 months from the time of acceptance, whichever is longer.

Q. Minimum of a 140° (±70°) horizontal viewing angle. Defined at 50% of full intensity, with automatic color-correction “on”, at stated angle maximum.

R. Minimum of a 140 (±70°) vertical viewing angle. Defined at 50% of full intensity, with automatic color-correction “on”, at stated angle maximum.

ANTHONY JAMES PARTNERS, SEPTEMBER 2024 PAGE 10 OF 15

FREESTANDING MARQUEE LED DISPLAYS – PROCESSING AND CONTROLS

A. Video screen control system must provide the ability to manage brightness (multi-level), video input, image position: size and scale, adjustable gamma correction, remote power function (power on/off), color, color temperature, contrast, and sharpness.

B. Processing to allow for electronic color and brightness calibration - block to block and pixel to pixel.

C. The processor shall support the following inputs: 1080P-HDR, HD-SDI video in either 720p or 1080i, and HDMI video.

D. The contractor is responsible for providing all required components, racks and wiring necessary to manage and control the video display from a location outside of the display housing.

E. System architecture must allow for 100% processing and control redundancy. Back up units shall be installed in the equipment racks and shall be hot swappable.

F. Acceptable Manufactures:

1. Daktronics

2. SANSI

3. Colorlight

4. Novastar H Series

5. Or approved alternate.

FREESTANDING MARQUEE LED DISPLAYS – OPERATING SYSTEM

A. Operating System shall be a Digital Sign Solution from Reach Media Network. Contractor to provide and install Digital Media Players (DMP), all cabling, distribution equipment and any hardware necessary to connect the DMPs and make operational with the new displays.

a. Contact Kiersten Gibson @ kgibson@reachmedianetwork.com for Digital Media Player pricing.

B. Any new LED equipment as part of the signal flow shall maintain that playback is to be stutter-free for both static and animated graphics.

C. The operating system will be housed in the IDF room at the Boomtown Museum Building.

D. Contractor is responsible for providing all required components, racks and wiring necessary to manage and control the LED display from a location outside of the display housing.

E. Contractor is responsible for coordination and physical connectivity of network connections, including Owner provided internet connection to new DMPs.

F. System architecture must allow for 100% processing and control redundancy. Back up units shall be installed in the equipment racks and shall be hot swappable.

FREESTANDING MARQUEE LED DISPLAYS - SIGNAGE AND AESTHETICS

A. Provide and install the Double-sided Face Illuminated LU Logo Cabinet Sign as depicted and specified in the rendering package.

B. Provide and install the Double-sided Face Illuminated LAMAR UNIVERSITY Push Through Letters and Cardinals Head Logo as depicted and specified in the rendering package.

C. Provide and install lockable, hinged ladder access door. Door to aesthetically appear to be part of the rear vertical cladding as depicted in the rendering package.

D. Provide and install the seam roof as depicted in the rendering package.

E. Provide and install Brick base as depicted and specified in the rendering package.

F. Contractor shall confirm all artwork with Owner prior to any fabrication, printing or installation.

G. Provide and install all trim and decorative elements as depicted and specified in the rendering package.

END OF PART 2 PRODUCTS

mailto:kgibson@reachmedianetwork.com

ANTHONY JAMES PARTNERS, SEPTEMBER 2024 PAGE 11 OF 15

PART 3 EXECUTION

3.1 SCOPE OF WORK

A. The following outlines the turnkey delivery and installation responsibilities that define the project scope of work. All work outlined in this section is the responsibility of the Contractor unless otherwise noted.

Contractor is required to provide all labor, materials, tools, supervision, and equipment to perform the following:

1. The Contractor shall be responsible for providing a complete turn-key installation including all displays and equipment as described in Part 2 LED Products and any additional items necessary to complete the system.

2. The Contractor shall provide and install LED video displays, playback equipment, signage and aesthetics as depicted in the rendering package.

3. The Contractor shall be responsible for the provision and installation of all foundations, primary and secondary steel, mounting brackets/hardware, and cladding required to accommodate the new systems. This includes all labor, materials, equipment, tools, transportation, and project management required for a complete and fully operational system(s) to be installed.

4. The Contractor to provide and install catwalk and ladder system for rear servicing the displays.

Ladders to be located in a manner to allow for access to all levels. Lowest ladder to reach the base of the brick base and have a lockable access cover preventing climbing of ladder without unlocking and opening cover. Ladder cover shall be installed in such a manner that when closed, it is part of the overall cladding system. Catwalks shall maintain at least 30” clearance for movement from all installed components, unless otherwise depicted by National, State or Local codes.

5. The Contractor shall be responsible for all primary power and electrical distribution from demarcation points to the new LED displays.

6. The Contractor shall be responsible for all secondary power connections/terminations required to power new system(s).

7. The Contractor is responsible for providing stamped electrical drawings by a licensed electrical engineer in the State of Texas.

8. The Contractor will furnish and install a cellular modem / Wi-Fi solution including media player, antennas and any network electronics required as part of the control system. Contractor shall be responsible to furnish, install, and terminate all required cabling needed to make new system(s) complete and fully operational.

9. All active signal equipment not mounted in a building’s interior room equipment rack, shall be mounted in environmentally listed enclosures rated for their installed location.

10. Coordinate with Owner regarding placement of new equipment rack(s) and electrical components.

11. Provide all required permits and licenses. Copies of Licensing must be provided to the owner prior to site work commencement.

12. Provide on-site installation supervisor per Section 1.5.E.

13. Deliver all Equipment to site and convey to appropriate locations within site as directed by Owner.

14. Store all Equipment in a safe and secure manner until installed, or otherwise directed by Owner.

3.2 ENGINEERING

A. The Contractor must submit drawings and calculations stamped by a licensed engineer in the State of Texas.

B. Contractor is responsible for taking all seismic and environmental considerations into account and making structural provisions for any such requirements.

C. Owner must approve all drawings in writing prior to the fabrication and installation of any equipment.

D. Engineered drawings are to include electrical.

3.3 STRUCTURAL CONSIDERATIONS

A. Contractor is responsible to design, engineer, build, deliver, install, integrate, and commission complete turnkey displays as specified with all required structure needed to support all display components.

ANTHONY JAMES PARTNERS, SEPTEMBER 2024 PAGE 12 OF 15

B. Contractor is responsible for the provision and installation of all primary and secondary steel including but not limited to catwalks, ladders with appropriate safety cabling and cages, railings, mounting brackets/hardware, roof, and cladding backup.

C. Flashing and any other related equipment shall be the responsibility of the Contractor to furnish and install.

D. Contractor is responsible for erection of all materials related to the new equipment.

E. Sub-structure is to be fabricated using structural steel and/or aluminum (optional). Contractor shall provide necessary protective separation when connecting dissimilar metals to prevent galvanic corrosion.

F. Bolted and/or field welded connections shall be subject to special inspection by an independent testing & inspection agency certifying that bolted and/or welded connections meet the minimum requirements of the engineered structural drawings, the governing building code, or as required by the building official; whichever is more restrictive. Inspections shall take place prior to painting any connection.

G. Documentation shall be provided to Owner verifying acceptable results from all special inspections. All items failing inspection shall be repaired or replaced and re-inspected at no additional cost to the Owner.

H. All welders must be certified, and certificates must be on-site and available for inspection as requested.

I. To minimize fading or oxidation, all primary structural elements must be primed and coated or galvanized.

J. Damage to paint to the structure during the installation of secondary structure, video board and signage install shall be touched up by Contractor.

3.4 ELECTRICAL AND DATA

A. The electrical design and installation of all branch circuits by the Contractor shall comply with NEC, provincial and local codes, as well as Owner regulations and guidelines.

B. If Contractor provides new primary electrical service, Contractor shall provide remote power on/off of the displays from the Control room location. Contractor shall provide sufficient number of switches to control all displays. Switches to be mounted into equipment racks along with other equipment provided by Contractor.

Configuration of switches shall be submitted with shop drawings to be approved by Owner.

C. The Contractor shall provide electrical and data one-line diagrams.

D. Electrical design and engineering must be reviewed and approved by the Owner prior to any electrical work by the Contractor.

E. The Contractor will be responsible for power distribution from the existing Main Electrical service. Any additional electrical components required for a complete and fully operational system but not shown on the owner provided electrical drawings shall be the responsibility of the Contractor.

F. Contractor is responsible for all conduit and raceways as required for signal/control cable distribution.

Contractor may utilize existing conduit subject to Owner approval.

G. The Contractor shall be responsible for termination and final connection of power to all displays. All secondary electrical panels must be clearly marked with names of the branch circuits controlled by each breaker to aid in troubleshooting or isolating problems. All electrical services, disconnects, and breaker panels are to be labeled with what they control and where they are fed from.

H. Contractor shall not use wire nuts or electrical tape for any power or signal connection or any part of the work including internal LED display power jumpers or power connections to signage elements. All connections shall use a proper terminal block and spade terminal, or terminal block and direct connection as required.

Covers shall be provided over-all high-power terminal blocks to prevent electrical shock.

I. The use of SO cord or rubber jacket type power cables typically used on transportable installations or used on the installation of pitch side displays shall not be permitted for permanent installations. Strain relief on all connectors shall be per manufactures recommendations. Contractor shall submit manufacturers strain relief recommendations for all connectors during the submittal process.

J. The Contractor will be responsible for providing stamped electrical drawings. A licensed/registered engineer in the State of Texas where this project is located shall stamp all electrical drawings.

K. Any equipment not certified as required in Section 1.4.A. shall require on-site certification by a listed testing agency. All cost associated with obtaining on-site certification shall be the responsibility of the Contractor.

Written proof of certification or equivalent will be required prior to any work being performed on-site.

ANTHONY JAMES PARTNERS, SEPTEMBER 2024 PAGE 13 OF 15

3.5 AESTHETIC CONSIDERATIONS

A. At the time of the release of this RFP the Owner is still developing certain finishes and aesthetic design elements for consideration. Contractor shall assume premium finishes on all elements not yet defined.

B. Prior to contract award, the Contractor must provide a comprehensive outline of all intended flashing and finish details for Owner approval. Failure to submit these details prior to contract award shall make Contractor responsible for all flashing and finishes as required by Owner at no additional cost to Owner.

C. No exposed bolts, inverted U channels, or unfinished edges on LED displays or signage elements shall be permitted on any surface with public view. Any part of the secondary steel frame exposed to public view shall be covered with flashing to match the edge of the LED display.

D. Unless specified differently on the AJP Drawings, the following shall serve as a minimum standard for products and finishes. Contractor shall be responsible to ensure that the material thickness provided is sufficient to prevent warping or “oil canning” on the span or sections of material installed.

1. Metals

a. + .040” aluminum on internal baffling

b. + .090” aluminum on flashing

c. + .125” aluminum on any routed or primary surface

d. + 12ga / 2.6mm stainless steel (visible)

2. Plastics

a. + .117” thickness on thermoformed polycarbonates

b. + .177” thickness on flat polycarbonates

c. + .125“thickness on flat acrylics

3. Finishes

a. + Approved Automotive Grade Enamels

b. + ASTM D3451-06 compliant Powder Coating

4. Vinyl Films

a. + 3M, Avery, Oracal or other as approved.

b. + 9oz weight for any outdoor banner (UV coated)

E. The Contractor shall not visibly display its trademarks or insignia on any of the Equipment or structural elements.

3.6 TRAINING

A. The Contractor at its own expense will provide designated Owner employees’ operator and maintenance training.

B. Training will be performed at the site by a qualified technician and shall occur either during installation of the equipment or immediately thereafter. O&M Manuals per Section 1.3.B shall be provided to Owner prior to training.

C. The training shall cover the operation, routine maintenance and troubleshooting of the displays and control equipment.

D. Training shall consist of at least 24 hours (over the course of 3-5 days) of instruction.

E. Contractor will be required to have a control systems operator and LED technician on-site for the first event and continue to be immediately available for (3) consecutive problem free days. “Problem-free” constitutes where the video control system, and any other components installed by the Contractor are without failure during a fully operational day. Each successful day will need to be signed off by the Owner until three (3) consecutive days are achieved.

F. Warranty period will commence at conclusion of the third consecutive successful event.

ANTHONY JAMES PARTNERS, SEPTEMBER 2024 PAGE 14 OF 15

3.7 TESTING AND ACCEPTANCE

A. Contractor must demonstrate the full capabilities of the provided systems and prove performance meets contractual specifications.

B. Confirmation will be required of but not limited to the following functions: operation of each system component, including back-up systems, control functionality, integration with existing systems, diagnostic capabilities, screen brightness, color temperature and viewing angles.

C. Contractor must provide all necessary testing equipment for acceptance.

D. Multi-mode fiber tested shall not…