ESBD_463699_1761071373099_DRAFT_Beavertail Trailer.pdf

CPA – Statewide Procurement

Specification No. 073-27-101 Revised February 2020

TRAILER, TRANSPORT, EQUIPMENT, FIXED DECK, TAG-A-LONG,

BEAVERTAIL, WITH REAR LOADING RAMP, TANDEM OR TRIPLE AXLE

PART I

GENERAL CLAUSES AND CONDITIONS

1. The unit provided shall meet or exceed all federal and state of Texas safety, health, lighting and noise regulations and standards in effect and applicable to equipment furnished at the time of manufacture.

2. It is the intent of Customer to purchase goods, equipment, and services having the least adverse environmental impact, within the constraints of statutory purchasing requirements, Customer need, availability, and sound economic considerations. Suggested changes and environmental enhancements for possible inclusion in future revisions of this specification are encouraged.

3. Customer encourages all manufacturers to comply voluntarily with the Society of Automotive

Engineers (SAE) Recommended Practice for marking of plastic parts per current SAE J1344 standard. All plastic components furnished to this specification should have an imprinted SAE symbol identifying the resin composition of the component so that the item can be recycled after its useful life. Manufacturers are encouraged to use recycled plastics and materials in the manufacture of their products in order to conserve natural resources, energy and landfill space.

Respondents should note that future specification revisions may require mandatory compliance with the SAE plastic coding system.

4. Customer is committed to procuring quality goods and equipment. Customer encourages manufacturers to adopt the American National Standards Institute/International Organization for Standardization/American Society for Quality (ANSI/ISO/ASQ) Q9001-2000: Quality Management Systems: Requirements and obtain certification. Adopting and implementing these standards is considered beneficial to the manufacturer, Customer, and the environment. It is Customer's position that the total quality management concepts contained within these standards can result in reduced production costs, higher quality products, and more efficient use of energy and natural resources.

1 This Specification Supersedes Customer Specifications 070-66-32 and 070-66-33, Revised January 2009

Specification No. 073-27-10

PART II

SPECIFICATIONS

1. SCOPE: This specification describes a heavy-duty dual-wheel tandem-axle or triple-axle fixed deck trailer with sloped rear (beavertail) and hydraulically actuated loading ramp. Tandem-axle or triple-axle requirement will be identified on the solicitation. A unit furnished to this specification shall be designed to transport various types of highway maintenance and construction equipment such as wheel loaders, steel wheel rollers, and motor-graders legally, at the capacity specified, on highway at road speeds up to 65 mph and off highway under conditions imposing more severe frame stresses. The completed unit, when fully loaded, shall distribute the tongue weight and axle weight over the frame to ensure structural integrity and without the unit experiencing failure or permanent sets in the frame or any component of the unit. A unit exhibiting fishtailing or other anomalies when towed empty or properly loaded will be rejected. A unit furnished to this specification shall meet or exceed the following requirements.

EXAMPLES: TANDEM AXLE TRIPLE AXLE

Trail King TK 40 Eager Beaver 25 XPT Holden TDO40 Trail King TK 50 or Customer approved equal. Holden TDO50 or Customer approved equal.

NOTICE TO RESPONDENT: Any example shown is listed to show type and class of equipment desired. Respondent is cautioned to read the specification carefully, as there may be special requirements not commonly offered by the equipment manufacturer. DO NOT ASSUME

STANDARD EQUIPMENT MEETS ALL OF THE DETAILED SPECIFICATION REQUIREMENTS

MERELY BECAUSE IT IS LISTED AS AN EXAMPLE. Respondent is cautioned that any unit delivered to the FOB point that does not meet specifications in every aspect will not be accepted.

2. CAPACITIES AND WEIGHT: The trailer shall meet the following ratings while being towed fully loaded with 15 to 20 percent of the gross weight being transferred to the towing vehicle. The load imposed on each axle shall not exceed the rated capacity of the axle and its brakes, suspension, wheels, and tires.

NOTE: The weight placed on the towing vehicle shall not exceed the rating of the hitch. A maximum vertical load capacity of 9,800 pounds shall be used for this calculation.

TANDEM AXLE TRIPLE AXLE

Minimum legal net carrying (payload) capacity at 65 mph 32,000 pounds 38,000 pounds

Minimum structural net carrying (payload) capacity at 30 mph 40,000 pounds 45,000 pounds Nominal base trailer weight (unloaded, without options) 13,400 pounds 15,800 pounds

3. OPTIMUM LOAD POINT: The deck of each side of the trailer shall be permanently marked with a

3-inch-wide green stripe indicating the range of which the center of gravity of a load would properly be positioned in order to obtain a weight transfer to the towing vehicle of 15 to 20 percent. The green stripe shall be easily visible from a ground-level view and top view.

4. LOAD POINT VERIFICATION: Respondent should be prepared to submit calculations determining the above load point and schematics specific to the trailer configuration specified, including all specified options prior to purchase order award and within ten days from request by Customer.

Failure to provide the information within ten days from request by Customer may result in bid disqualification.

5. FRAME: The main frame rails shall be constructed of one-piece high tensile steel and fabricated to permit installation of cross-members.

6. PLATFORM AND DECK DESIGN: The platform shall include the length of the flat deck, with a slope (beavertail) at the rear.

6.1. LENGTH: Overall length shall include a minimum 6-foot tongue and minimum 6-foot beavertail section at the rear. Loading ramp or portions of the trailer which do not support weight on the same plane as the flat deck surface may not be considered in the measurement of the deck.

TANDEM AXLE TRIPLE AXLE

Overall Length 33 feet 39 feet Deck Length 21 feet 27 feet

6.2. CLIMB ANGLE: Beavertail or ramp climb angle shall not exceed 9 degrees.

6.3. WIDTH: Shall be a minimum of 101 inches and a maximum of 102 inches.

6.4. DECK HEIGHT (UNLOADED): Shall be a maximum of 36 inches from the ground.

6.5. CROSS MEMBERS: Shall be provided as required to support cargo at the maximum carrying capacity of the trailer. Cross members shall be pierced through the trailer main frame rail and welded in place.

6.6. FLOORING: Shall be nominal 2-inch hardwood, installed lengthwise and bolted to the cross members.

6.7. SAFETY RAILS: A safety rail constructed of steel channel or I-beam shall be provided the full width across the front of trailer and shall extend a minimum of 7 inches above the deck.

No safety rails shall be installed on the sides of the trailer, beavertail, or ramps.

6.8. D-RINGS: Shall be provided as follows: one on each side of the tongue, one on each front corner, one on each side of the trailer deck mounted at approximately 3-foot intervals, and one on each side at the rear of the trailer. If D-rings are recessed, they shall not protrude above the deck surface when in the stowed position. D-rings shall be large enough so that a 1/2-inch, grade 80 chain with clevis grab hood can pass through it and latch to itself.

D-rings shall be rated for a minimum two times the net carrying capacity (payload) of the trailer.

7. STEEL FULL-WIDTH LOADING RAMP: The unit shall be furnished with a full-width, (vertical or tuck-away transport position), power up and power downloading ramp mounted with heavy duty hinges and minimum 1-1/2-inch hinge pins. Ramp shall:

7.1. Be braced to maintain a 9 degree climb angle when fully deployed unless otherwise specified on the solicitation.

7.2. Be minimum 72 inches long, ribbed traction type, constructed of angle iron, minimum 2 inches by 3 inches by 3/8 inch.

7.3. Have center portion (1/2 the width) covered with nominal 2 inches hardwood raised slightly above the highest point of the angle iron to allow loading of steel wheel rollers without touching angles during loading.

7.4. Be constructed and reinforced to provide structural integrity to support the intended load without cracking or experiencing permanent warping or sets.

7.5. Be tapered at the rear to facilitate equipment loading.

7.6. Be equipped with safety lock mechanism which shall secure the ramp at a 90-degree angle if transporting in the upright position. Other locking methods may be provided for securing ramps that are stowed in a tuck-away transport position. Ramp locks shall permit easy deployment and locking by a single operator. Cylinder stops or other means shall be provided to indicate the optimum ramp position for securing the locks.

8. HYDRAULIC RAMP LIFT SYSTEM: The loading ramp shall be equipped with a hydraulic system with float and hold functions for raising and lowering the ramp. System shall:

8.1. Operate smoothly through the entire range of raise, hold, and lower functions with all air bled from the system at the factory prior to delivery.

8.2. Be equipped with a fully self-contained, electronic over hydraulic system to raise and lower the ramps. The self-contained hydraulic system shall also power the optional winch, if ordered. Controls shall clearly indicate the positions for activating the ramps (and winch, if ordered).

8.2.1. Remote electric power shall be furnished by the towing vehicle by means of a forklift type electrical connector and 4 AWG electrical cables.

EXAMPLE: Systems Material Handling SY6325G6 175 AMP gray connector with handle or Customer approved equal.

8.2.2. SAE fittings and minimum 1/2-inch diameter hoses, sized as required to meet performance and operational requirements, and operate a hydraulic winch, if ordered. Pipe thread tape shall not be utilized. Hoses shall be clearly marked to indicate the supply and return lines.

8.2.3. Have a vented hydraulic tank, the tank shall be designed to act as an overflow receptacle which shall automatically cause fluid that expands due to heat buildup (operational or ambient) to release into the tank and return into the lines once the fluid cools. Couplings fitted into the tank shall be installed vertically.

Tank shall be located to minimize the possibility of damage during normal operations including trailer hook-up.

8.3. Be equipped with hydraulic cylinders minimum 4-inch x 20 inch, mounted as recommended by the manufacturer. Cylinders and fittings shall be shielded as necessary to prevent damage during normal operations.

8.4. Be constructed so clearance from the lowest point of the ramp and lift system components are a minimum of 14 inches from the ground with the trailer empty.

8.5. Be equipped with weather-protected control(s) and 4-way, sealed spool control valve with flow restrictor. Protection shall include a means to ensure water, dirt, and road debris do not damage the controls. Valve and controls shall be mounted under the deck behind the rear dual tires on the curbside. A decal shall be provided on the side of the trailer clearly indicating the location of and operating instructions for the ramp controls.

8.6. Be designed to fully deploy the ramp from its stowed position to the ground, in 25 to 35 seconds in ambient temperatures ranging from 10°F to 110°F. Longer or shorter deployment timing is not acceptable and may cause the unit to be rejected until the correct deployment timing is provided. A priority flow divider may be used to control the deployment rate of the trailer ramp.

8.7. Be designed to prevent ramp free-fall (deployment in less than 15 seconds) from occurring in any circumstance, including but not limited to the use of velocity check valves in each hydraulic cylinder.

9. WELDING: The unit shall be electrically welded wherever steel meets steel. Welds shall be of quality workmanship, cleaned, ground to remove excess slag, and painted.

10. REAR END PROTECTION: The assembled unit shall meet the Texas Motor Carrier Safety

Regulation No. 393.86 under ride protection requirements as adopted into the latest revision of the Texas Traffic Laws.

11. SUSPENSION: A spring type suspension shall be provided and shall be tandem axle or triple-axle, as identified on the solicitation, dual-wheel design, allowing each dual wheel to maintain contact with the ground while being towed over uneven terrain.

11.1. The suspension capacity shall be equal to or greater than the capacity of the axles.

Suspension shall permit realigning of the axles by use of a torque rod or comparable means. System shall be equipped with heavy-duty bushings which do not require lubrication.

11.2. Axles shall be heavy-duty with minimum 22,500-pound individual capacity, or higher as recommended by the manufacturer for the trailer specified. Axle bearings shall operate in a liquid lubricant.

11.3. Suspension and axle shall be wide track, approximately 77 to 77-1/2 inches wide to accommodate the maximum 102-inch deck width.

12. TONGUE

12.1. Shall be constructed of high tensile steel and shall have a minimum 10 percent positive tongue weight when empty. Tongue length shall be minimum 72 inches as measured from the front of the deck to the center of the lunette eye.

12.2. PINTLE BAR EYE: A heavy-duty one-piece, solid steel 1 inch trailer nose plate and a solid cast steel lunette eye with four bolt mounting shall be mounted flush to the tongue to accommodate a standard pintle hitch, such as the Holland Model PH-210RN11 or Premier Safe-Tite 100. The lunette shall be adjustable (minimum four position) from 27 inches to 32 inches high and be set 29 inches from the ground at delivery.

EXAMPLE: Model DB060FQ1 or Customer approved equal.

12.3. Adjustable, spring loaded, drop leg jack stand, minimum 12,000 pounds static load capacity, with sand shoe, shall be provided. With the trailer in a horizontal plane and unattached to the towing vehicle, the jack stand with sand shoe shall have a minimum of 15 inches of clearance from the ground when fully retracted and in a transport position. The jack stand shall be spring loaded in the up position. Jack crank handle shall be located on the curb side.

EXAMPLE: Holland 48000SL

13. TIRES AND WHEELS

13.1. Tires shall be 215/75R x 17.5 (16 ply, load range H) steel-belted radial, highway tread type.

Wheels shall be 8 bolts, hub piloted, single piece, steel disc type, with a load rating at least equal to the tire rating.

13.2. The total combined load rating of the tires and wheels shall exceed the weight of the trailer, plus payload. Load ratings shall be determined at a maximum rating of 125 psi and by reference to the current yearbook of the Tire and Rim Association, Inc. or the tire manufacturer's published load rating. Tire ratings shall be calculated at 65 MPH.

13.3. A spare wheel and tire, identical to those referenced in Part II, Para. 13.1. shall be provided with each trailer delivered.

13.4. Wheel hubs shall be oil-lubricated type with an oil level sight gauge, oil seals and an air seep plug.

EXAMPLE: Stemco Sentinel or Customer approved equal.

13.5. A hubometer, manufacturer’s standard with reading in miles, not kilometers, shall be provided.

14. BRAKES: The trailer shall be equipped with:

14.1. A 4-channel (tandem-axle) or 6-channel (triple-axle) antilock air brake system acting on all wheels. System capacity shall be equal to or greater than the Gross Vehicle Weight Rating (GVWR) of the trailer.

14.2. Brake assemblies shall consist of a single piston, air actuated, mechanical sliding caliper disc brake type with wear indicator. Disc brake shall be sized to fit required tire size.

14.3. All hoses, lines, and connectors necessary for connecting to the towing vehicle installed on the trailer. Hoses shall be coiled type equipped with hose spring guards, 6 to 7 feet in length.

14.4. Breakaway and emergency braking systems shall be in accordance with Federal Motor Carrier Safety Administration Regulation §393-43.

14.5. Each brake assembly shall be equipped with an automatic adjuster mechanism which shall maintain a predetermined clearance independent from overall load configuration and operating conditions.

14.6. Air cylinder shall have Spring type parking brakes on all wheels.

14.7. An automatic air tank drain valve for each air reservoir.

15. CONSPICUITY MARKING REQUIREMENTS: The trailer shall be delivered in compliance with 49

CFR Part 571.108 for conspicuity systems and meet the following minimum requirements:

15.1. Reflective sheeting shall conform to DOT-C2 standards in 3-inch widths where possible, otherwise 2-inch widths shall be used. If necessary to clear rivet heads or other similar obstructions, grade DOT-C2 retro-reflective sheeting may be separated into two each 1-inch-wide strips of the same length and color separated by a space of not more than 1 inch and used in place of the retro-reflective sheeting that would otherwise be applied.

EXAMPLES: 3M Diamond Grade Series 983 Reflexite Durabrite or Customer approved equal.

15.2. Sides of the trailer shall be marked with 18-inch-long sections consisting of approximately 11 inches red and 7 inches white, spaced evenly to cover at least 50 percent of the entire length, beginning and terminating as close to the front and rear as possible. For example, a 24-foot-long trailer shall have a minimum 12 feet of material evenly spaced along each side.

15.3. The rear of the trailer shall be marked with alternating red and white sheeting across the entire width as close to the extreme edges as possible.

15.4. The horizontal member of the rear under ride protection shall be marked in red and white sheeting across the entire width.

15.5. The edge of the white sheeting shall not be located closer than 3 inches from the edge of any luminous lens area of any amber or red lamp.

15.6. The edge of the red sheeting shall not be located closer than 3 inches from the edge of any luminous lens area of any amber or red lamp.

16. LIGHTING: The trailer lighting components shall be Light Emitting Diode (LED) technology. Lamp or reflector mounting shall be theft resistant (one-way screws, expansion housings, box enclosures, retaining plates, etc.). Lamps shall be wired to be illuminated when the headlights or auxiliary driving lamps of the towing vehicle are lit. All wiring shall be soldered. Scotch locks shall not be used for any auxiliary wiring.

16.1. The rear of the trailer shall be equipped with a red tail lamp, a red stop lamp, a turn indicator and a red reflector on each side. The lamps or reflectors may be incorporated and shall be screw or bolt mounted at the same level and as widely spaced laterally as practicable. The lamps shall be located at a height of not less than 15 inches nor more than 72 inches above the ground. These lamps shall be mounted at the rear and shall be protected from damage while loading or unloading equipment. (Reference TRC §547.352 and 49CFR 393.11).

16.2. The front of the trailer shall be equipped with two amber clearance lamps and the rear of the trailer shall be equipped with two red clearance lamps. The clearance lamps shall, so far as practicable, be mounted on the permanent structure of the trailer in such a manner as to indicate the extreme height and width of the trailer.

16.3. Each side of the trailer shall be equipped with an amber side marker lamp mounted at the front and a red marker lamp mounted at the rear. These side marker lamps shall be mounted so as to indicate the extreme height and length of the trailer. An intermediate amber side marker lamp shall be mounted at the mid-point between the front and rear side marker lamps.

16.4. Clearance and side marker lamps may be mounted in combination.

16.5. Each side of the trailer shall be equipped with an amber reflector at the front and a red reflector at the rear. An intermediate amber reflector shall be mounted at the mid-point between the front and rear reflectors. The reflectors shall be mounted at the lower portion of each side but not less than 24 inches or more than 60 inches above the ground.

16.6. A metal license plate holder with a white lamp for illuminating the license plate shall be provided at the center or left side of the rear of the trailer.

16.7. Three rear identification lamps shall be centered.

16.8. A 7-way connector shall be provided on the trailer’s nose for connection of the trailer lighting to the lighting system of the towing vehicle. The connector wiring shall be in accordance with the American Trucking Associations, Technology & Maintenance Council recommended practice RP 107B as detailed in the current Vehicle Maintenance Reporting Standards (VMRS) 34-003. Each wire shall be labeled as to its function.

16.9. All reflectors shall be housed-type with screw- or bolt-type mounting. Stick-on type reflectors are not acceptable.

16.10. The lamps or reflectors may be incorporated and shall be screw- or bolt-mounted armored type. Snap-in type lenses and stick-on type reflectors are not acceptable. LED, recessed, or rubber-mounted lamps are acceptable if used in conjunction with a modular wiring harness.

16.11. All electrical wiring shall be insulated and enclosed in a fibrous loom, plastic loom or flexible conduit for protection from external damage and short circuits. Wiring shall be securely fastened at sufficient intervals to prevent sagging and ensure clearance of mechanical parts. Routing of the wiring through the sub-frame, deck, etc. shall not interfere with the normal operation and use or present a safety hazard. A sealed, splice-free modular wiring harness is acceptable. Rubber grommets shall be used wherever wires, or the wiring harness passes through metal.

16.12. Each trailer electrical circuit shall be equipped with an automatic circuit breaker for protection against electrical overloads.

17. SAFETY CHAINS: Two safety chains, equipped with integral safety hooks and spring-type hook latches shall be attached to the tongue.

17.1. Each chain shall be of sufficient length for the coupled towing truck and trailer to make full turns without binding.

17.2. Each chain shall be of sufficient length for crossing beneath the tongue to form a cradle that shall prevent the tongue from coming into contact with the road surface if the trailer hitch becomes disconnected.

17.3. Each chain shall be provided with a method for adjusting chain length.

17.4. Chains may be connected to the trailer by drilling an elongated hole into the lower portion of the tongue frame. Hole shall be of sufficient size to permit a link of chain to be inserted through the hole. A piece of cold rolled steel round stock shall be inserted through the link and the round stock shall be welded to the trailer frame.

17.5. Chains shall not be welded to the trailer frame or the cold rolled steel.

17.6. Cold shut, quick link, lap link, and missing link couplers are not acceptable. All chains, welds, and attachments to the trailer shall have an aggregate breaking strength greater than the gross weight (trailer and payload) of the unit being towed and shall meet or exceed the requirements of the current Texas Motor Carrier Safety Regulation 393.70.

18. MUD FLAPS: Anti-sail type, furnished and mounted behind rear wheels. Mud flaps shall reach to within 8 inches of the ground.

NOTE: Advertisements are not permitted on mud flaps.

19. SAFETY INSPECTION: The unit shall be inspected in accordance with Texas Motor Vehicle Laws by a certified inspection station and shall have the inspection certificate with the unit at time of delivery. The vendor shall be responsible for the inspection.

20. PERMIT HOLDER: Vendor shall furnish and install a metal framed, bolt on, see through document holder for retaining required permits, registration, etc. Holder shall be weatherproof and see through material shall retain legibility for a minimum 2 years. Holder shall be located at left front of the trailer on the gooseneck visible to a reader on the ground.

EXAMPLE: Grote 43424

21. CERTIFICATION LABEL: A certification label, meeting the requirements of Code of Federal

Regulations CFR49, Chapter V, Part 567, shall be affixed to the front left portion of the trailer at an easily visible location. Label shall include the Gross Axle Weight Rating (GAWR) and the Gross Vehicle Weight Rating (GVWR) of the trailer.

22. SERIAL NUMBER: The trailer serial number shall be welded to or stamped into the left front portion of the frame so that it is clearly legible.

23. SAFETY PLAQUES OR DECALS

23.1. Product safety plaques or decals shall be furnished and affixed at the operator's station and at any hazardous area. The safety plaques or decals shall describe the nature of the hazard, level of hazard seriousness, how to avoid the hazard, and the consequence of human interaction with the hazard. Permanent plaques are preferred to decals. Type, size and location of product safety plaques or decals shall be in accordance with current ANSI Z535.4 standard.

23.2. A permanent lubrication plaque shall be furnished and visible from the outside of the unit.

The plaque shall note all lubrication points and recommended periodic oil changes and lubrication intervals.

24. PAINTING: The unit shall be painted with a manufacturer's standard lead-free white color, except for glass, rubber and those metallic accessories or fixtures constructed of rust-resistant or plated material not normally painted.

25. SURFACE PREPARATION: All surfaces of each trailer including cross members and long sills, shall be thoroughly cleaned to remove all dirt, oil, grease, rust, slag, scale, and other foreign matter prior to priming. The cleaned and prepared surfaces shall be given a shop coat of primer and then thoroughly dried. The primer used shall be compatible with the finish coat to ensure proper adhesion of the finish coat. The finish coat shall be first quality air drying paint. The minimum dry film thickness of the finish coat shall be 4mm.

26. MANUAL(S): Original manual(s) containing illustrated parts list(s) and operating and service instructions for the unit and engine(s) shall be delivered with each unit. Copies of manual(s) are not acceptable.

26.1. The manual(s) shall be as detailed as possible outlining all necessary service and operating instructions for each unit delivered. Parts list(s) shall cover all components of the unit. Each part shall be identified by part number, description and component location.

Necessary warnings and safety precautions shall be included. It is requested, but not required, that the manuals be printed on recycled paper.

26.2. The following additional information shall be provided by the vendor at time of delivery, if not included in the manual required above:

26.2.1. Manufacturer's recommended service/preventive maintenance intervals.

26.2.2. Recommended fluids, lubricants and their SAE/API equivalents.

27. MANUFACTURER’S STATEMENT OF ORIGIN (MSO): Vendor shall furnish MSO to the receiving district with each unit at time of delivery. Customer WILL NOT ACCEPT THE UNIT AND

PROCESS PAYMENT WITHOUT MSO.

PART III

DELIVERY, ACCEPTANCE AND PAYMENT

1. DELIVERY REQUIREMENTS: Delivery of all equipment on this order shall be completed within the number of days specified on the purchase order. Any unit(s) not delivered within this time frame may be canceled from the purchase order or, at Customer’s option, an extension may be granted in writing, whichever is in Customer’s best interest.

1.1. If any unit is canceled for non-delivery, the needed equipment may be purchased elsewhere, and the vendor may be charged any additional increase in cost and handling.

1.2. LIQUIDATED DAMAGES: Unless a delivery extension is granted for acceptable reasons due to circumstances beyond the vendor's control, liquidated damages of $50.00 per unit will be deducted from the invoice for every working day after the expiration of the number of days shown on the purchase order until the units are delivered. This provision is not intended as a penalty but as liquidated damages.

1.3. Vendor shall prevent undue delay or imposition upon state personnel at the time of delivery. Customer will not provide equipment (crane, winch, etc.) or assistance for unsaddling piggybacked chassis, off-loading convoyed units, or other delivery processes.

Equipment shall be unstacked and unloaded from the delivery vehicle by the awarded vendor at the specified destination.

2. ACCEPTANCE INSPECTION: All equipment ordered will be subject to acceptance inspection and performance testing upon receipt. Acceptance inspection and performance testing will not take more than five working days, weather permitting. The vendor will be notified within this time frame of any units not delivered in full compliance with the purchase order specifications. If any units are canceled for non-acceptance, the needed equipment may be purchased elsewhere, and the vendor may be charged any additional increase in cost and handling.

3. PAYMENT: Payment will be made within 30 days after the acceptance inspection has been completed and Customer determines the equipment delivered meets specifications and training is completed if required, or the day on which a correct invoice for the goods or materials was received, whichever is later.

4. WORKING DAY: A working day is defined as a calendar day, not including Saturdays, Sundays, or regularly observed state and federal holidays.

PART IV

WARRANTY

1. WARRANTY: The unit shall be warranted against all defects in material and workmanship for a period of not less than 12 months and shall cover 100% parts and labor for the unit. If the manufacturer's standard warranty period exceeds 12 months, then the standard warranty period shall be in effect. The warranty begins on the date the unit is determined to meet specifications and accepted into Customer’s fleet.

2. INTENT: During the warranty period the vendor shall be responsible for labor, materials, and other costs as outlined below associated with required warranty repair. It is the intent of this warranty that the vendor performs warranty repair work. At Customer's option, Customer may perform minor warranty repairs to the unit at the vendor's expense.

2.1. EXCLUSIONS: Customer will assume the expense for replacement tires and tubes, tire repairs, lubricating oils, hydraulic fluids, greases, lights, painting and other minor items normally consumed in day-to-day operations. Customer will assume responsibility for cost of repairs resulting from collision, theft, vandalism, operator negligence or acts of God.

2.2. EQUIPMENT MAINTENANCE: It is Customer's practice to maintain the equipment in accordance with the manufacturer's published recommendations.

2.3. MINOR WARRANTY REPAIRS: It is the intent of this warranty that the vendor performs minor warranty repairs; however, at Customer's option, warranty repairs deemed by Customer to be minor in nature may be performed by Customer at the vendor's expense.

Parts required for repairs made by Customer will be OEM parts and obtained from the vendor or any commercial source, at no cost to Customer. Only the actual time required for repairs shall be reimbursed. Customer will not request reimbursement for additional time incurred such as mechanic's travel time or diagnostic time. Reimbursement by the vendor to Customer for the cost of warranty repairs shall be computed as follows:

2.3.1. Labor: Labor for warranty repairs will be calculated at the composite rate for the mechanic in effect at the time of the warranty repairs. Labor rate will not exceed $40.00 per hour. The time allowed for each repair will be determined by the manufacturer's standard time schedule. Manufacturer's time schedule shall be furnished to the receiving district with the unit at the time of delivery (if available).

If a manufacturer's time schedule is not available, the actual time for repairs, as noted above, will be used.

2.3.2. Warranty Repair Claims: Warranty repairs will be accumulated electronically on

Customer fleet management software and will be billed from same, unless the vendor prefers to have claims processed on the vendor's standard forms.

2.3.3. Parts: Replaced parts will be held 30 calendar days and will be available for inspection by the vendor or authorized representative. Copies of invoices for all parts will be provided to the vendor. The cost of parts other than those furnished to Customer at no cost by the vendor will be billed at actual cost.

2.3.4. Billing and Payment for Warranty Repair Expenses: Costs for minor warranty repairs will be accumulated, including labor and replacement parts (if not provided). Reimbursement payment shall be made within 30 calendar days of the billing date.

2.4. MAJOR WARRANTY REPAIRS: When major warranty repairs are required, Customer will notify a representative of the vendor's Texas dealer by telephone at the location and the telephone number designated by the vendor on the Data Sheet Schedule as the point of contact. Major warranty repair work for the purpose of this specification means major repairs to the trailer and major repairs to any other components of the unit.

Diagnosis of the actual repairs required shall be the responsibility of the vendor. The unit will be made available at a customer facility within a 100-mile radius of the FOB point shown on the purchase order. The repair work may be performed by the vendor or vendor’s authorized representative.

2.4.1. At the vendor's option, the unit may be taken by the vendor to a commercial repair facility. The vendor shall be responsible for the cost of the round-trip transportation of the unit to and from that location.

2.4.2. If mutually agreed upon between the vendor and Customer, Customer may transport the unit to the vendor's location or authorized repair facility, within the boundaries of the state of Texas. The cost of equipment and manpower necessary to haul the unit for the round trip will be billed back to the vendor at the rental rate of the equipment and composite hourly rate for the driver in effect at the time for the equipment required. The composite hourly rate for the driver will not exceed $30.00 per hour. Rental rate for the truck and trailer will not exceed $0.80 per mile for the truck and $8.00 per hour for the trailer.

3. RESPONSE TIME: Warranty repair action shall begin within two working days after notification is made to the vendor for need of warranty repairs. A representative of the vendor's Texas dealer will be notified by telephone at the location and telephone number designated by the vendor on the Data Sheet Schedule as the point of contact. The vendor shall notify Customer immediately of any changes in this location and telephone number. The warranty repairs should be completed, and the unit returned to Customer (or picked up by Customer at the vendor's expense as outlined above) within a reasonable period of time. For the purpose of the specification eight working days is defined as a reasonable period of time. Excessive delays incurred for the performance of warranty repairs by the vendor may adversely affect the vendor's status as a qualified respondent.

3.1. BILLING AND PAYMENT FOR WARRANTY REPAIR EXPENSES: Cost will be accumulated for transportation of the unit by Customer to the vendor's location or authorized repair facility. Payment for transportation costs as provided for in this section shall be made within 30 calendar days of the billing date.

3.2. PARTS AND SERVICE: The manufacturer of the equipment furnished shall have an authorized dealer within the state of Texas. The authorized dealer shall have factory-trained personnel available for warranty repairs and the performance of service. The dealer shall also maintain an inventory of high-usage parts and a quick source for low-usage parts.

PART V

OPTIONAL EQUIPMENT

Optional equipment must be identified on the solicitation to be required.

1. OPTION NO. 1 – COMPOSITE FLOORING: In lieu of hardwood flooring specified in Part II, Para.

6.6., flooring shall be constructed of composite, load bearing material with raked surface made of recycled rubber or tires and plastic. Composite material shall be nominal 1 inch thickness installed lengthwise in accordance with manufacturer's recommendation with frame cross members spaced as required to support flooring and cargo.

EXAMPLE: Rumber or Customer approved equal.

Ref. Part IV, Para. 1. – In addition to the warranty specified for the unit of equipment, the composite flooring shall be warranted for a minimum of 24 months against rotting, splitting, warping, deforming, or other condition which could impair the use of the trailer.

2. OPTION NO. 2 – WINCH: Trailer shall be equipped with a low mount reversible winch with a minimum 12,000-pound single-line pull capacity and cable tensioner. The winch shall be mounted in a manner which will not interfere with loading or unloading of equipment. The winch shall be mounted on the tongue on 1/2-inch steel plate extended from the front of the trailer. The plate shall be gusseted to the tongue for support and strength. The top of the mounted winch shall be level with the deck surface, and a roller fair lead shall be installed through the front rail. The winch shall be equipped with a minimum of 100 feet of 3/8 inch aircraft wire cable, a drum clutch for free spooling, an automatic brake and a snatch block. Winch shall be electric or hydraulic powered as specified in Options. 2.1 or 2.2. A bolt-on removable steel guard shall be installed to protect the top of the winch from damage by equipment being loaded. Control shall be mounted to the rear of the trailer on the curb side.

2.1. ELECTRIC WINCH: A 12-volt DC winch shall be powered by the towing vehicle's battery through the remote electrical system specified in Part II, Para. 8.2.1. The winch shall be equipped with a waterproof control switch with a minimum of 12 feet of electrical cable.

NOTE: All wiring, plugs, and receptacles required for connecting the winch to the vehicle's electrical system will be provided by the receiving district.

EXAMPLE: Warn Model M-12000 or Customer approved equal.

2.2. HYDRAULIC WINCH: Shall be powered by self-contained electric over hydraulic system described in Part II, Para. 8.2. A decal shall be affixed to the trailer which clearly indicates the location of the remote winch control.

EXAMPLE: Tulsa Model H-1242 Ramsey Model H-600

3. OPTION NO. 3 – AIR RIDE SUSPENSION: Adjustable to meet varying load conditions and cushion road shock including air height control and air raising and lowering.

EXAMPLE: Hendrickson Model HT250U

4. OPTION NO. 4 – PAVER OR CHIP SPREADER APPLICATION: Trailer shall meet the following requirements to meet special application needs:

Ref. Part II, Para. 6.1. – Flat deck length shall be minimum 25 feet.

Ref. Part II, Para. 6.2. – Maximum ramp climb angle shall not exceed 9 degrees. Ramp length shall be as necessary to provide the identified climb angle. Overall platform length shall be as necessary to provide the maximum 9 degree climb angle.

Trailer shall have heavy-duty, 6-inch swing-out type side extension brackets installed from the mid-point of the trailer to the beginning of the beavertail section. Brackets shall be spaced as necessary to support a chip spreader or a paver as referenced on the solicitation and shall be mounted at a minimum of 3-foot intervals.

5. OPTION NO. 5 – CENTRAL LUBRICATION SYSTEM (CLS): The trailer shall be equipped with a manually operated system to provide lubrication to all applicable points through a centralized grease fitting, metering valve, and feed tubes to supply lube outlets. CLS shall be clearly labeled as to function, operation, and location.

EXAMPLE: Lincoln Quicklub

6. OPTION NO. 6 – SPRING-ASSIST RAMPS: In lieu of the full-width ramp specified in Part II, Para. 7., the unit shall be equipped with two each heavy-duty, fold-over adjustable steel ramps, approximately 24 inches wide, horizontally adjustable to within 18 inches of each other. Length shall be as required to maintain the maximum 9 degree climb angle specified in Part II, Para. 6.2.

Ramps shall have a spring-powered mechanism with sufficient strength to allow a single person to deploy and stow. Ramps shall lock in place for transport.

7. OPTION NO. 7 – BI-FOLD LOADING RAMP: In lieu of the full-width ramp specified in Part II, Para .7, the unit shall be equipped with a full width bi-fold (vertical or tuck-away transport position) hydraulically power up and power down ramp. Power source shall be electric over hydraulic system described in Part II, Paragraph 8.2 of this specification.

8. OPTION NO. 8: AIR-LIFT FRONT AXLE: Front (first) rear axle shall lift off the road for empty transport. Tire shall be lifted above drop deck frame and axle brake system shall be ABS and have a valve to deactivate brakes when raised to the stowed position. Will require OPTION #3, Air Ride Suspension.