ESBD_463589_1761923899804_576SG001 Addenda 1.pdf

TEXAS DEPARTMENT OF TRANSPORTATION

ENVIRONMENTAL AFFAIRS DIVISION

ADDENDUM No. 1

DATE: 10/31/2025

SUBJECT: REQUEST FOR PROPOSALS FOR STATEWIDE ENVIRONMENTAL CONSULTING

SERVICES – HAZARDOUS MATERIALS

SOLICITATION: 601CT0000005604

ACKNOWLEDGEMENT

IN THE SUBMISSION OF THIS RESPONSE, RESPONDENT MUST ACKNOWLEDGE RECEIPT OF THIS

ADDENDUM; OTHERWISE, THIS RESPONSE MAY NOT BE GIVEN CONSIDERATION. RESPONDENT

MUST ACKNOWLEDGE RECEIPT BY ATTACHING THIS DOCUMENT VIA PDF TO YOUR PROPOSAL

COVER PAGE WHEN COMPLETING THE SUBMISSION FOR ATTACHMENT 1 IN BONFIRE.

SIGNED:

COMPANY AUTHORIZED SIGNATURE

COMPANY NAME

Questions / Responses Question 1: Initial Site Assessment Precertification Clarification For this category, the requirements state "Maximum is ten projects in the past five years, or precertification plus up to five projects within the past five years." Are we allowed to provide 5 projects only if our PM is precertified or if we have other members of our firm who hold the 2.13.1 precert?

Response 1: Firms are allowed to provide only 5 projects with a 2.13.1 precertification.

Question 2: For project sections, each description requires report name, date, TCEQ ID #, author. Does this information count towards the 50 words per project limit?

Response 2: Yes. Depending if the project section is for PM Quals, PG Quals, or Firm/Team Quals, the project description should be either 50 or 75 word count (as prescribed in the RFP) and does include the report name, date, TCEQ ID #, author and description of the project.

Question 3: : In regard to PDF document named 4-5FTE (Attachment 5 - Firm and Team Experience), under the Initial Site Assessments, is the Precertification No. to be listed there the same as the TxDOT Firm Sequence Response 3: The firm sequence number identifies the company, and the individual has an employee sequence number. The form is requesting a “Team Member’s Name” ENV is requesting their employee sequence number.

Question 4: We only see Attachments 1, 2, 3, 4, 5 and three rate sheets available for download. Is there a document available that provides more information regarding the scope of work and RFP response requirements?

Response 4: Per RFP page 5 of 19 (Adobe page 11 of 64) MS Word formats of these attachments and the RFP are available for download from ESBD website. https://www.txsmartbuy.gov/esbd/601CT0000005604

Question 5: Is the HUB Subcontracting Plan form/info missing? Can you please provide?

Response 5: Per RFP page 5 of 19 (Adobe page 11 of 64) HUB Subcontracting Plan (HSP) Form. This form, along with any continuation sheets that may be needed, can be downloaded at the following internet link: See Part IV – HUB Subcontracting Plan. https://comptroller.texas.gov/purchasing/docs/hub-forms/hsp-allfms.pdf

Question 6: Is the RFP document missing detailing the specifics and requirements of the submittal? Can you please provide?

Response 6: The RFP is available for download from ESBD website.

https://www.txsmartbuy.gov/esbd/601CT0000005604

Question 7: Can you clarify whether you want us to combine the excel spreadsheets for Price Schedule/Final Cost Proposal & add or if we can submit all of the requested rates in our own form in PDF format?

Response 7: Per RFP page 5 of 19 (Adobe page 11 of 64) Submission Instructions 3.5 Complete the Bid table in Bonfire. The bid tables must be downloaded and uploaded in excel format to Bonfire.

https://www.txsmartbuy.gov/esbd/601CT0000005604 https://comptroller.texas.gov/purchasing/docs/hub-forms/hsp-allfms.pdf https://www.txsmartbuy.gov/esbd/601CT0000005604

Question 8: Can you please clarify that the outline below is accurate or should the section numbers reflect the attachment number?

1.1. Proposal Cover Sheet. (Attachment 1).

1.1. Team Commitment Letter. (Attachment 2).

1.2. Project Manager Qualifications (Attachment 3)

1.3. Professional Geoscientist Qualifications (Attachment 4).

1.4. Firm and Team Experience (Attachment 5).

1.5. Price Schedule/Final Cost Proposal

1.6. HUB Subcontracting Plan (HSP) Form.

Response 8: Part III Proposal Submittal Section 1 is deleted in its entirety and replaced with the following:

1. PROPOSAL OUTLINE

Environmental Affairs has opted to only accept electronic proposals submitted via Bonfire. There are specific instructions to ensure that your proposal is received and considered; however, deviations from these instructions may be grounds for disqualification. Review the instructions completely. All issues, questions or concerns with proposal submissions must be addressed no later than 72 hours prior to proposal due date. Contacts below are available for assistance Monday through Friday, 8:00am – 5:00pm CST.

Samantha Serino, 512-884-7495, Samantha.Serino@txdot.gov Patricia Matull, 512-993-7957, Patricia.Matull@txdot.gov

Configurations within Bonfire will not allow you to submit a proposal if all required documents are not submitted as instructed. Failure to include all mandatory documents in the prescribed formats will result in rejection. Altering or changing any substantive language in the attachments prior to submission of proposals may result in rejection of the proposal. The Proposer must use the formats provided in the attachments to this RFP for all documentation submitted. MS Word formats of these attachments are available for download from ESBD. The tables in later pages of this RFP are for informational purposes only. Proposers must use the downloadable files. Only requested information in the formats provided will be considered.

1.1. Proposal Cover Sheet. A signed cover sheet identifying each member of the Proposer team, including institutions, firms, and unaffiliated individuals (Attachment 1).

1.2. Team Commitment Letter. Team Commitment Letters from each subcontractor submitted in the proposal (Attachment 2).

1.3. Project Manager Qualifications (Attachment 3)

1.4. Professional Geoscientist Qualifications (Attachment 4).

1.5. Firm and Team Experience (Attachment 5).

1.6. Price Schedule/Final Cost Proposal. Instructions for the price schedule are included as Attachment 7&E.

1.7. HUB Subcontracting Plan (HSP) Form. This form, along with any continuation sheets that may be needed, can be downloaded at the following internet link: See Part IV – HUB Subcontracting Plan.

https://comptroller.texas.gov/purchasing/docs/hub-forms/hsp-allfms.pdf.