REQUEST FOR PROPOSALS

FOR

STATEWIDE ENVIRONMENTAL CONSULTING

SERVICES – HAZARDOUS MATERIALS

RFP No. 576SG001-5604 Solicitation No: 601CT0000005604

Proposal due date: Wednesday, November 19, 2025, 12:00 noon (Central Time in Austin, Texas)

Posting Date: Wednesday, October 22, 2025

DEFINITIONS/ACRONYMS

(Commonly used throughout the term of the contract)

1. ABL – Abilene District

2. ACM – asbestos-containing materials

3. ADA – American with Disabilities Act

4. Affected Property Assessment (APA) – An environmental investigation performed to determine the three-dimensional extent of an affected property and protective concentration level exceedance zone pursuant to 30 Texas Administrative Code (TAC) 350, the Texas Risk Reduction Program

5. AHERA – Asbestos Hazardous Emergency Response Act

6. ALs – action levels

7. AMA – Amarillo District

8. APAR – Affected Property Assessment Report completed in accordance with Title 30 TAC Chapter 350

9. APE – Area of Potential Effect

10. ARF – Assessment Report Form

11. AST – aboveground storage tank

12. ASTM – American Society for Testing and Materials

13. ATL – Atlanta District

14. AUS – Austin District

15. bgs – below ground surface

16. BMT- Beaumont District

17. BNSF – Burlington Northern/Santa Fe Railroad

18. BOD – biological oxygen demand

19. BPM – Bridge Preventative Maintenance

20. BRY – Bryan District

21. BTEX – benzene, toluene, ethylbenzene, and xylene

22. BUS – Business highway

23. BVLOS – beyond visual line of sight

24. BWD – Brownwood District

25. CAD – computer-aided design

26. CADD – computer-aided design and drafting

27. CE – categorical exclusion

28. CERCLA – Comprehensive Environmental Resource, Compensation, and Liability Act

29. CFR – Code of Federal Regulation

30. CGI – combustible gas indicator

31. CHS – Childress District

32. COCs – contaminants of concern

33. COD – chemical oxygen demand

34. CR – county road

35. CRP – Corpus Christi District

36. CSJ – control section job

37. cyd – cubic yard

38. DAL – Dallas District

39. Department, State or TxDOT – Texas Department of Transportation

40. Division – Environmental Affairs Division of the Texas Department of Transportation

41. DOT – Department of Transportation

42. DPT – Direct-push technology soil boring installation/sampling

43. DSHS – Department of State Health Services

44. DWSR – Drinking Water Survey Report

45. EA – environmental assessment

46. ECOS – TxDOT’s Environmental Compliance Oversight System

47. EIS – environmental impact statement

48. ELP – El Paso District

49. EM – electromagnetic

50. EMI – electromagnetic induction

51. ENV – Environmental Affairs Division of TxDOT

52. EPA – Environmental Protection Agency

53. ESA – environmental site assessment

54. FAA – Federal Aviation Administration

55. FHWA – Federal Highway Administration

56. FM – farm-to-market road

57. FR – frontage road

58. FTW – Fort Worth District

59. FY – fiscal year

60. GIS – geographic information systems

61. GPR – ground penetrating radar

62. GPS – global positioning system

63. GWCC – groundwater contamination case

64. GWMR – groundwater monitoring report

65. HASP – health and safety plan

66. HMM – hazardous materials management

67. HOU – Houston District

68. HSP – HUB Subcontracting Plan

69. HUB – historically underutilized business

70. IDW – investigation derived waste

71. IH – interstate highway

72. IHW – industrial and hazardous waste

73. Infrastructure – The basic public works facilities, services, and installations needed for the functioning of a community or society

74. Infrastructure Development Project – Environmental work associated with the development of an infrastructure project that occurs prior to the start of construction. Environmental work means hazardous materials initial site assessments, Phase I and Phase II environmental site assessments, media sampling, risk-based assessment investigations and evaluations, preventive action/corrective action plans, and project oversight

75. Infrastructure Facility Operations Projects – Environmental work associated with an infrastructure-related fixed facility. Environmental work means hazardous materials initial site assessments, media sampling, Phase I and Phase II environmental site assessments, risk-based assessment investigations and evaluations, and preventive action/corrective action plans

76. ISA – initial site assessment

77. IHWCA – industrial hazardous waste corrective action

78. JCT – junction

79. LBB – Lubbock District

80. LCP – lead-containing paint

81. LFK – Lufkin District

82. LNAPL – light non-aqueous phase liquids

83. LP – Loop

84. LPST – leaking petroleum storage tank

85. LRD – Laredo District

86. mi – miles

87. ML – main lanes

88. MSR – monthly status report

89. MTBE – methyl tert-butyl ether

90. MW – monitoring well

91. NAPL – non-aqueous phase liquids

92. NB - northbound

93. NBI – National Bridge Inventory

94. NELAP – National Environmental Laboratory Accreditation Program

95. NEPA – National Environmental Policy Act

96. NESHAP – National Emissions Standards for Hazardous Air Pollution

97. NIOSH – National Institute for Occupational Safety and Health

98. NIST – National Institute of Standards and Technology

99. Non-engineered response action – Activity performed to remove, decontaminate, and/or control chemicals of concern in environmental media that does not require design and/or oversight by a registered professional engineer. This includes actions taken in response to releases to environmental media from a waste management unit before, during, or after closure such as ongoing monitoring or institutional controls.

100. NRC – U.S. Nuclear Regulatory Commission

101. NTE – not to exceed

102. NTP – notice to proceed

103. NTU – nephelometric turbidity unit

104. NVLAP – National Voluntary Laboratory Accreditation Program

105. ODA – Odessa District

106. OSHA – Occupational Safety and Health Administration

107. OVA – organic vapor analyzer

108. PAH – polycyclic aromatic hydrocarbons

109. PAR – Paris District

110. PCLs – protective concentration levels

111. pH – potential of hydrogen

112. PHR – Pharr District

113. PID – photo-ionization detector

114. PLM – polarized light microscopy

115. PM – Project Manager

116. POC – point of contact

117. PPA – Pollution Prevention and Abatement

118. PPE – personal protective equipment

119. Professional Geoscience – Service which may include consultation, investigation, evaluation, planning, designing, or direct supervision of construction, in connection with any public or private projects wherein the public welfare, or the safeguarding of life, health, and property is concerned or involved, when such professional service requires the application of geoscience principles and the interpretation of geoscience data

120. Professional Geoscientist – An individual holding a license in a discipline appropriate to the work performed under the Texas Geoscience Practice Act and 22 TAC Part 39, Chapter 851

121. Proposer – Any institution, firm, or individual submitting a proposal for this RFP. An institution, firm, or individual may submit a proposal on behalf of a partnership, joint venture, or other teaming arrangement in which the Proposer is the prime provider.

122. PS&E – plans, specifications, and estimates

123. PSH – phase-separated hydrocarbon

124. PST – Petroleum Storage Tank

125. PVC – polyvinyl chloride

126. QA/QC – quality assurance/quality control

127. RCB – reinforced concrete boxes

128. RCI – reactivity/corrosivity/ignitability

129. RCRA – Resource Conservation and Recovery Act

130. RDR – release determination report

131. RM – ranch-to-market road

132. ROD – record of decision

133. ROE – right-of-entry

134. ROW – right-of-way

135. RPIC – remote pilot in command

136. RPP – radiation protection plan

137. RR – railroad

138. SAP – Sampling and Analysis Plan

139. SAT – San Antonio District

140. SB - southbound

141. SGMP – soil and groundwater management plan

142. SH – State Highway

143. SJT – San Angelo District

144. SL – state loop

145. SME – subject matter expert

146. SOP – standard operating procedures

147. SORR – South Orient Railroad

148. SOW – scope of work

149. SP – spur

150. SPLP – synthetic precipitation leaching procedure

151. STA – station

152. State – Texas Department of Transportation

153. SWA – supplemental work authorization

154. SWMU – Solid Waste Management Unit

155. SWQM - Surface Water Quality Monitoring

156. TAC – Texas Administrative Code

157. TAHPR – Texas Asbestos Health Protection Rules

158. TCEQ – Texas Commission on Environmental Quality

159. TCLP – toxicity characteristic leaching procedure

160. TCP – traffic control plan

161. TDLR – Texas Department of Licensing and Regulation

162. TDS – total dissolved solids

163. Team Member – A firm, institution, or individual named as a prime Proposer or sub-provider in the proposal. For the purposes of this RFP, a sole proprietorship is considered a firm and is subject to all requirements of a firm

164. Technical Expert – An institution, firm, or individual awarded a contract under this RFP

165. TPH – total petroleum hydrocarbons

166. Transportation activity – A construction or other project performed by the State or under its jurisdiction

167. TRRP – Texas Risk Reduction Program as contained in 30 TAC Chapter 350

168. TSS – total suspended solids

169. TWC – Texas Water Code

170. TxDOT – Texas Department of Transportation

171. TYL – Tyler District

172. UAS – Unmanned Aircraft System

173. UPRR – Union Pacific Railroad

174. US – United States highway

175. USC – United State Code

176. USGS – United States Geological Survey

177. UST – Underground Storage Tank

178. VCP – voluntary cleanup program

179. VO – Visual observer

180. VOC – volatile organic compounds

181. WA – work authorization

182. WAC – Waco District

183. WFS – Wichita Falls District

184. YKM – Yoakum District

185. YSI – Yellow Springs Instrument

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TxDOT ENVIRONMENTAL AFFAIRS DIVISION

STATEWIDE ENVIRONMENTAL CONSULTING SERVICES – HAZARDOUS MATERIALS

RFP Number: 576SG001-5604 Solic. ID No. 601CT0000005604 Wednesday, October 22, 2025

TxDOT’s Environmental Affairs Division will receive proposals until 12:00 noon, Wednesday, November 19, 2025 for Statewide Environmental Consulting Services – Hazardous Materials. TxDOT will award up to seven indefinite deliverable contracts for no more than $2,000,000.00 each.

Prospective Proposers who have received this document must notify TxDOT of their interest in the RFP by submitting a Letter of Interest which must contain the RFP Number, Proposer’s name, point of contact, mailing address, voice and fax numbers, and an email address. Proposers who have not notified TxDOT of their interest waive all claims to redress if they submit proposals that receive reduced scores because the proposals do not incorporate or respond to clarifications or amendments to the RFP package. Letters of Interest must be submitted via Bonfire in Messages under Vendor Discussions.

A Pre-Proposal Conference (not mandatory) is scheduled from 1:30-2:30 PM on Monday, November 3, 2025.

The Pre-Proposal virtual meeting invite will be provided only upon receipt of an LOI being submitted. Throughout this solicitation process, all questions or requests for clarifications must be submitted via Bonfire. Prospective Proposers are highly encouraged to submit their questions and requests for clarifications early. The deadline to submit questions/clarification requests is 5:00 PM, Friday, November 7, 2025. Proposers may verify, edit, or add attendees to this conference by contacting:

Point of Contact: Laura Poldrack Phone No.: (512) 416-2614 E-Mail: laura.poldrack@txdot.gov

A 26% HUB goal has been assigned to this solicitation. TxDOT encourages Proposers to utilize Texas Certified HUB vendors. Additional HSP guidelines may be found in Part IV of this RFP. Proposers may have HSP forms reviewed and conditionally approved prior to submission. HSP forms must be submitted to the point of contact noted in this RFP. Proposers are encouraged to submit requests as early as possible, but no later seven calendar days prior to the proposal due date.

This RFP is divided into five major parts as follows:

Part I: General Information and Proposal Guidelines Part II: Evaluation Plan Part III: Proposal Submittal Part IV: HUB Subcontracting Plan Part V: Attachments to the RFP

This RFP is issued under rules governing procurement of scientific services and other services (43 TAC §9.80- 9.89). Contract award will be made on the basis of qualifications and costs. TxDOT reserves the right to hold discussions with qualified Proposers to obtain their best and final offers.

Because this RFP differs from previous solicitations, Prospective Proposers should familiarize themselves with the entire RFP package to maximize their potential award and successful performance, if awarded a contract.

https://txdot.bonfirehub.com/ mailto:laura.poldrack@txdot.gov

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PART I

GENERAL INFORMATION AND PROPOSAL GUIDELINES

1. SCOPE

TxDOT Environmental Affairs Division is requesting proposals indefinite deliverable, scientific services contracts for performing all non-engineering related work necessary to complete hazardous material initial environmental site assessments which may include Phase I and Phase II environmental site assessments, risk-based assessment investigations and evaluations, preventative action/corrective action plans, and project oversight for impacts to TxDOT facilities and right-of-ways stateside.

2. BACKGROUND

The State will award multiple indefinite deliverable contracts. Services will be purchased with state funds and performed under work authorizations issued by the Environmental Affairs Division. Services may be required for projects statewide and will be performed on a cost reimbursement basis limited to a cap established in each work authorization.

3. STATEMENT OF WORK

This RFP describes the services that may be requested by TxDOT. Specifications for the work to be performed are contained in the contract attached to this RFP as Attachment B.

4. IMPORTANT DATES

Pre-Proposal Conference 1:30-2:30 PM, Monday, November 3, 2025 Deadline for Questions/Requests for Clarification 5:00 PM, Friday, November 7, 2025 Proposal Submission Date 12:00 noon, Wednesday, November 19 2025 Notice of Award Upon approval of Division Director or designee Kickoff Meeting 14 calendar days or less after award of contract

5. ACCEPTANCE OF PROPOSAL

The State reserves the right to accept or reject any or all proposals or to waive any technicalities. Failure to comply with the requirements of this RFP will eliminate the proposal from further consideration. This RFP may be cancelled and any or all proposals may be rejected in whole or in part when it is in the best interest of the State.

6. AWARD SELECTION

The Proposers selected for the award will be chosen on the basis of the proposals deemed to provide the best value and greatest benefit for the State, not necessarily on the basis of lowest price. Contracts will be awarded with an emphasis on the Proposers’ experience performing hazardous material assessments.

7. PROPOSAL PREPARATION COSTS

The Proposer shall wholly absorb all costs incurred in the preparation and presentation of the proposal. All supporting documentation, reports, and/or manuals submitted with the proposal(s) will become the property of the State.

8. CONTRACTUAL OBLIGATIONS

The selected Proposers will be considered as prime contractors and shall assume the total responsibility for the services described. Proposal contents of the selected Proposers shall be considered as contractual obligations.

Proposer shall assume a contractual obligation to the State to provide the services of all institutions, firms, or individuals named in the proposal as subproviders. Failure to meet obligations may result in cancellation of the contract.

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PART II

EVALUATION PLAN

1. PROPOSAL EVALUATION

Proposal evaluation will be based on three sets of criteria: The Proposer’s qualifications, the cost to the State for completing the services, and past performance. Each of the criteria will be scored separately. Awards will be made to the top Proposers with the highest combined scores and deemed to be the best value to the State.

• 80% Qualifications and Experience of the Proposing Firm and Team

• 5% PM Past Performance

• 15% Pricing/Cost to the State

A Proposer or team member may be listed as a team member on more than one proposal. A Proposer awarded a contract may serve as a subprovider on any of the remaining contracts.

2. MANDATORY REQUIREMENTS

Proposers shall demonstrate that they meet the following qualifications. Failure to meet the mandatory provider requirements below shall result in disqualification of the proposal. The State reserves the right to audit Proposer and Technical Expert qualifications.

2.1 Mandatory Provider Requirements. To be considered for an award, all proposals must demonstrate that the Proposer meets the following mandatory provider requirements:

2.1.1 Proposer’s staff shall include one Project Manager meeting the minimum qualifications in Attachment B Appendix-1, Personnel Qualifications and shall have a minimum of five years of experience in the environmental consulting field. This Project Manager shall be employed by the Proposer and not by another team member.

2.1.2 The Proposer’s team shall include one Professional Geoscientist, licensed in the State of Texas, meeting the minimum in Attachment B Appendix-1, Personnel Qualifications of this RFP.

2.1.3 The proposing firm shall provide Team Qualifications in the proposal submission. Only firms licensed to engage in the public practice of geoscience in the State of Texas as per 22 TAC 851.30 will be deemed qualified, unless the firm is exempt from this requirement. Proposing firms shall contact the Texas Board of Professional Geoscientists to determine if they are exempt from registration requirements. If applicable, the proposing firm will document in the proposal the reason they are exempt from the State of Texas professional geoscience firm registration requirements. Team Qualifications are found in Attachment B Appendix-2 of this RFP.

3. VERIFICATION OF PROPOSER QUALIFICATIONS

At the State’s option, verification of Proposer qualifications may be conducted in any of the methods listed below.

Projects that cannot be verified by one of these methods will not be regarded as acceptable and will not be counted in the proposal scoring.

3.1 Verification of successful completion and client satisfaction via contact with the client contact representative listed for the project.

3.2 Review of reports submitted to the TCEQ under the Proposer’s or other Team members’ letterhead. Any corresponding TCEQ comments, rejections, or approvals may also be reviewed.

3.2.1 It is the Proposer’s responsibility to provide information that clearly establishes to the Selection Committee the necessary qualifications and/or successful project completion.

3.2.2 Review of reports submitted to the TCEQ under the key personnel’s signature or professional seal. Any corresponding TCEQ comments, rejections, or approvals may also be reviewed.

3.3 The State reserves the right to limit verification of Proposer qualifications to the proposals with the highest overall scores. If verification shows that the overall score of the highest scoring proposals must be reduced below the overall scores of other proposals, then qualifications for the next highest proposal will be verified. The verification process will continue in like fashion until the State identifies the proposals for which verification does not reduce the overall score below that of all other proposals with verified or unverified qualifications. The State will be the sole judge of the acceptability of information provided for verification.

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4. TIE SCORES

In the event of a tie, the managing officer will break the tie using the following method:

4.1 The first tie breaker, if needed, will be references/past performances.

4.2 The second tie breaker, if needed, will be ability to meet department scheduling requirements.

4.3 If there is still a tie, the provider will be chosen by random selection.

5. COST TO THE STATE

Cost to the State will be scored on the basis of the Proposer’s price schedule. Price will be scored from lowest to highest with the lowest price receiving the maximum score.

6. PM PAST PERFORMANCE

Proposers PM past performance will be based on evaluation information in PS-CAMS. Scoring criteria is outlined in the Attachment 7 Evaluation Matrices. No Evaluation Score Average (ESA) will be less than 20. If the prime’s project manager does not have a past performance score in PS-CAMS, the department will assign an ESA score of 3.5.

7. READABILITY

The evaluation team may consider the following while scoring;

• how well information is presented; and

• the ability to determine the adequacy of the response.

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PART III

PROPOSAL SUBMITTAL

1. PROPOSAL OUTLINE

Environmental Affairs has opted to only accept electronic proposals submitted via Bonfire. There are specific instructions to ensure that your proposal is received and considered; however, deviations from these instructions may be grounds for disqualification. Review the instructions completely. All issues, questions or concerns with proposal submissions must be addressed no later than 72 hours prior to proposal due date. Contacts below are available for assistance Monday through Friday, 8:00am – 5:00pm CST.

Samantha Serino, 512-884-7495, Samantha.Serino@txdot.gov Patricia Matull, 512-993-7957, Patricia.Matull@txdot.gov

1. Configurations within Bonfire will not allow you to submit a proposal if all required documents are not submitted as instructed. Failure to include all mandatory documents in the prescribed formats will result in rejection. Altering or changing any substantive language in the attachments prior to submission of proposals may result in rejection of the proposal. The Proposer must use the formats provided in the attachments to this RFP for all documentation submitted. MS Word formats of these attachments are available for download from ESBD. The tables in later pages of this RFP are for informational purposes only. Proposers must use the downloadable files. Only requested information in the formats provided will be considered.

1.1. Proposal Cover Sheet. A signed cover sheet identifying each member of the Proposer team, including institutions, firms, and unaffiliated individuals (Attachment 1).

1.1. Team Commitment Letter. Team Commitment Letters from each subcontractor submitted in the proposal (Attachment 2).

1.2. Project Manager Qualifications (Attachment 3)

1.3. Professional Geoscientist Qualifications (Attachment 4).

1.4. Firm and Team Experience (Attachment 5).

1.5. Price Schedule/Final Cost Proposal. Instructions for the price schedule are included as Attachment 7&E.

1.6. HUB Subcontracting Plan (HSP) Form. This form, along with any continuation sheets that may be needed, can be downloaded at the following internet link: See Part IV – HUB Subcontracting Plan.

https://comptroller.texas.gov/purchasing/docs/hub-forms/hsp-allfms.pdf.

2. DELIVERY

The proposal must be signed and submitted via Bonfire. Proposals will be accepted until the deadline specified in this RFP. Consider submitting proposals early. Proposals received after the deadline will be rejected.

3. SUBMISSION INSTRUCTIONS

3.1 Proposers are highly encouraged to become familiar with Bonfire and FAQs

3.2 Register as a Vendor.

3.3 Once registration is complete, review all tutorials and instructions available in the links on the left of the screen.

3.4 Complete forms and qualifications outside of Bonfire, save as pdf files (specified file name in the footer of each document), and upload documents where instructed.

3.5 Complete the Bid Table in Bonfire.

3.6 Review the uploaded files for accuracy.

3.7 Submit the proposal. If there are any errors in the upload process, Bonfire will display an error message.

When all errors are corrected, submit again.

3.8 Bonfire will send a confirmation email to the Proposer’s registered email address.

mailto:Patricia.Matull@txdot.gov https://comptroller.texas.gov/purchasing/docs/hub-forms/hsp-allfms.pdf https://txdot.bonfirehub.com/ https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub

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PART IV

HUB SUBCONTRACTING PLAN

The mission of the TxDOT HUB Program Office is to encourage the good faith effort of Historically Underutilized Businesses (HUB) in TxDOT contracts, through the administration and management of the HUB Program in accordance with Texas Government Code 2161 and Texas Administrative Code Title 34, Rule 20.10 – 20.28.

In accordance with Texas Government Code §2161.252, a proposal that does not contain a HUB Subcontracting Plan (HSP) is non-responsive and will be rejected without further evaluation. In addition, if the Department determines that the HSP was not developed in good faith, it will reject the proposal for failing to comply with material RFP specifications. The HUB Subcontracting Plan may be found on the Texas Comptroller of Public Accounts website at: https://comptroller.texas.gov/purchasing/docs/hub-forms/hsp-allfms.pdf

1. INTRODUCTION

The Department is committed to promoting full and equal business opportunities for businesses in state contracting in accordance with the goals specified in the State of Texas Disparity Study. The Department encourages the use of Historically Underutilized Businesses (HUBs) through race, ethnic and gender-neutral means. Pursuant to Texas Government Code §2161.181 and §2161.182, and the Department’s HUB policy and rules, the Department is required to make a good faith effort to increase HUB participation in its contracts. The Department may accomplish the goal of increased HUB participation by contracting directly with HUBs or indirectly through subcontracting opportunities.

2. DEPARTMENT’S ADMINISTRATIVE RULES

The Department has adopted the CPA’s HUB rules as its own. The Department’s HUB rules are located in Title 43, Part 1, Chapter 9, Subchapter L of the TAC, and the CPA rules are located in Title 34, Part 1, Chapter 20, Subchapter B. If there are any discrepancies between the Department’s administrative rules and this RFP, the rules shall take priority.

3. HUB PARTICIPATION GOAL

The CPA has established statewide HUB participation goals for different categories of contracts in past five (5) years. In order to meet or exceed the HUB participation goals, the Department encourages outreach to certified HUBs. Contractors shall make a good faith effort to include certified HUBs in the procurement process. This contract is classified as an other services contract under the CPA rule, and therefore has a HUB Annual Procurement Utilization Goal of 26% per fiscal year.

4. REQUIRED HUB SUBCONTRACTING PLAN

In accordance with Government Code, Chapter 2161, Subchapter F, each state agency that considers entering into a contract with an expected value of $100,000 or more over the life of the contract (including any renewals) shall, before the agency solicits bids, proposals, offers, or other applicable expressions of interest, determine whether subcontracting opportunities are probable under the contract. In accordance with 34 T.A.C.

§20.14(a),(1),(C) of the HUB Rules. State agencies may determine that subcontracting is probable for only a subset of the work expected to be performed or the funds to be expended under the contract. If an agency determines that subcontracting is probable on only a portion of a contract, it shall document its reasons in writing for the procurement file. The Department has determined that subcontracting opportunities are probable for this RFP. As a result, the respondent must submit an HSP with its proposal. The HSP is required whether a respondent intends to subcontract or not. In the HSP, a respondent must indicate whether it is a Texas certified HUB. Being a certified HUB does not exempt a respondent from completing the HSP requirement. The Department shall review the documentation submitted by the respondent to determine if a good faith effort has been made, in accordance with solicitation and HSP requirements. During the good faith effort evaluation, the Department may, at its discretion, allow clarifications or enhancements to information submitted with the HSP.

If the Department determines that the respondent’s HSP was not developed in good faith, the HSP will be considered non-responsive and will be rejected as a material failure to comply with the advertised specifications.

The reasons for rejection shall be recorded in the procurement file.

5. CPA’S CENTRALIZED MASTER BIDDERS LIST

http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2161.htm#2161.252 https://comptroller.texas.gov/purchasing/docs/hub-forms/hsp-allfms.pdf http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2161.htm#2161.181 http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2161.htm#2161.182 http://texreg.sos.state.tx.us/public/readtac$ext.ViewTAC?tac_view=5&ti=43&pt=1&ch=9&sch=L&rl=Y http://texreg.sos.state.tx.us/public/readtac$ext.ViewTAC?tac_view=5&ti=43&pt=1&ch=9&sch=L&rl=Y http://texreg.sos.state.tx.us/public/readtac$ext.ViewTAC?tac_view=5&ti=34&pt=1&ch=20&sch=B&rl=Y http://texreg.sos.state.tx.us/public/readtac$ext.ViewTAC?tac_view=5&ti=34&pt=1&ch=20&sch=B&rl=Y

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Respondents may search for HUB subcontractors in the CPA’s Centralized Master Bidders List (CMBL)/HUB Directory. For this procurement, the Department has identified the following class and item codes for potential subcontracting opportunities:

NIGP Class/Item Code:

918-32 Consulting Services (Not otherwise classified) 918-43 Environmental Consulting 926-42 Environmental Services (Not otherwise classified)

Respondents are not required to use, nor limited to using, the class and item codes identified above, and may identify other areas for subcontracting. The State does not endorse, recommend nor attest to the capabilities of any company or individual listed on the CPA’s CMBL. The list of certified HUBs is subject to change, so respondents are encouraged to refer to the CMBL often to find the most current listing of HUBs.

6. HUB SUBCONTRACTING PROCEDURES

If a Respondent Intends to Subcontract An HSP must demonstrate that the respondent made a good faith effort to comply with the State’s HUB policies and procedures. The following subparts outline the items that the State will review in determining whether an HSP meets the good faith effort standard. A respondent that intends to subcontract must complete the HSP to document its good faith efforts.

6.1 Identify Subcontracting Areas and Divide Them into Reasonable Lots A respondent should first identify each area of the contract work it intends to subcontract. Then, to maximize HUB participation, it should divide the contract work into reasonable lots or portions, to the extent consistent with prudent industry practices.

6.2 Notify Potential HUB Subcontractors

The HSP must demonstrate that the respondent made a good faith effort to subcontract with HUBs. The respondent’s good faith efforts shall be shown through utilization of all methods in conformance with the development and submission of the HSP and by complying with the following steps:

6.2.1 Divide the contract work into reasonable lots or portions to the extent consistent with prudent industry practices. The respondent must determine which portions of work, including goods and services, will be subcontracted.

6.2.2 Use the appropriate method(s) to demonstrate good faith effort. The respondent can use either method(s) 1, 2, 3, or 4.

6.3 Methods to Demonstrate Good Faith Efforts

6.3.1 Method 1: Respondent Intends to Subcontract with only HUBs:

The respondent must identify in the HSP the HUBs that will be utilized and submit written documentation that confirms 100% of all available subcontracting opportunities will be performed by one or more HUBs;

or,

6.3.2 Method 2: Respondent Intends to Subcontract with HUBs and Non-HUBs (Meet or Exceed the Goal): The respondent must identify in the HSP and submit written documentation that one or more HUB subcontractors will be utilized; and that the aggregate expected percentage of subcontracts with HUBs will meet or exceed the goal specified in this solicitation. When utilizing this method, only HUB subcontractors that has existing contracts with the respondent for five years or less may be used to comply with the good faith effort requirements. When the aggregate expected percentage of subcontracts with HUBs meets or exceeds the goal specified in this solicitation, respondents may also use non-HUB subcontractors; or,

6.3.3 Method 3: Respondent Intends to Subcontract with HUBs and Non-HUBs (Does Not Meet or Exceed the Goal). The respondent must identify in the HSP and submit documentation regarding both of the following requirements:

• Written notification to minority or women trade organizations or development centers to assist in identifying potential HUBs of the subcontracting opportunities the respondent intends to subcontract.

Respondents must give minority or women trade organizations or development centers at least seven

(7) working days prior to submission of the respondent's response for dissemination of the subcontracting opportunities to their members. A list of minority and women trade organizations is located on the CPA’s website under the Minority and Women Organization link.

• Written notification to at least three (3) HUB businesses of the subcontracting opportunities that https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp https://comptroller.texas.gov/purchasing/vendor/hub/resources.php

Scientific IndefDelwWA Page 8 of 19 576SG001-5604 the respondent intends to subcontract. The written notice must be sent to potential HUB subcontractors prior to submitting proposals and must include:

a description of the scope of work to be subcontracted, information regarding the location to review project plans or specifications, information about bonding and insurance requirements, required qualifications and other contract requirements, and a description of how the subcontractor can contact the respondent.

Respondents must give potential HUB subcontractors a reasonable amount of time to respond to the notice, at least seven (7) working days prior to submission of the respondent's response unless circumstances require a different time period, which is determined by the agency and documented in the contract file; Respondents must also use the CMBL, the HUB Directory, and Internet resources when searching for HUB subcontractors. Respondents may rely on the services of contractor groups; local, state and federal business assistance offices; and other organizations that provide assistance in identifying qualified applicants for the HUB program.

6.3.4 Method 4: Respondent Does Not Intend to Subcontract

When the respondent plans to complete all contract requirements with its own equipment, supplies, materials and/or employees, it is still required to complete an HSP. The respondent must complete the “Self-Performance Justification” portion of the HSP, and attest that it does not intend to subcontract for any goods or services, including the class and item codes identified in Section 5. In addition, the respondent must identify the sections of the proposal that describe how it will complete the Scope of Work using its own resources or provide a statement explaining how it will complete the Scope of Work using its own resources. The respondent must agree to comply with the following if requested by the State:

• provide evidence of sufficient respondent staffing to meet the RFP requirements,

• provide monthly payroll records showing the respondent staff fully dedicated to the contract,

• allow the State to conduct an onsite review of company headquarters or work site where services are to be performed, and,

• provide documentation proving employment of qualified personnel holding the necessary licenses and certificates required to perform the Scope of Work.

6.4 Written Justification of the Selection Process. The State will make a determination if a good faith effort was made by the respondent in the development of the required HSP. One or more of the methods identified in the previous sections may be applicable to the respondent’s good faith efforts in developing and submission of the HSP. The State may require the respondent to submit additional documentation explaining how the respondent made a good faith effort in accordance with the solicitation. A respondent must provide written justification of its selection process if it chooses a non-HUB subcontractor. The justification should demonstrate that the respondent negotiated in good faith with qualified HUB bidders, and did not reject qualified HUBs who were the best value responsive bidders.

7. POST-AWARD HSP REQUIREMENTS

The HSP shall be reviewed and evaluated prior to contract award and, if accepted, the finalized HSP will become part of the contract with the successful respondent(s). After contract award, the State will coordinate a post-award meeting with the successful respondent to discuss HSP reporting requirements. The contractor must maintain business records documenting compliance with the HSP, and must submit monthly subcontract reports to the State by completing the HUB Subcontracting Plan and Progress Compliance Forms (PAR). This monthly report is required as a condition for payment to report to the agency the identity and the amount paid to all subcontractors. As a condition of award the Contractor is required to send notification to all selected subcontractors as identified in the accepted/approved HSP. In addition, a copy of the notification must be provided to the agency’s Contract Manager and/or HUB Program Office within 10 days of the contract award.

During the term of the contract, if the parties in the contract amend the contract to include a change to the scope of work or add additional funding, the State will evaluate to determine the probability of additional subcontracting opportunities. When applicable, the Contractor must submit an HSP change request for the State’s review. The requirements for an HSP change request will be covered in the post-award meeting. When making a change to an HSP, the Contractor will obtain prior written approval from the State before making any changes to the HSP.

Proposed changes must comply with the HUB Program good faith effort requirements relating to the development and submission of a HSP. If the contractor decides to subcontract any part of the contract after

Scientific IndefDelwWA Page 9 of 19 576SG001-5604 the award, it must follow the good faith effort procedures outlined in Section 6 of this section (e.g., divide work into reasonable lots, notify at least three (3) vendors per subcontracted area, provide written justification of the selection process, or participate in the Mentor Protégé Program). For this reason, the State encourages respondents to identify, as part of their HSP, multiple subcontractors who are able to perform the work in each area the respondent plans to subcontract. Selecting additional subcontractors may help the selected contractor make changes to its original HSP, when needed, and will allow the State to approve any necessary changes expeditiously. Failure to meet the HSP and post-award requirements will constitute a breach of contract, and will be subject to remedial actions. The State may also report noncompliance to the CPA in accordance with the provisions of the Vendor Performance and Debarment Program (see 34 T.A.C. §20.108 relating to Debarment) and (see 34 T.A.C. §20.586 relating to Procedures for Investigations and Debarment).

http://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=20&rl=108 https://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=20&rl=586

Scientific IndefDelwWA Page 10 of 19 576SG001-5604

PART V

ATTACHMENTS TO THE RFP

Attachment 1 Proposal Cover Sheet Attachment 2 Team Commitment Letter Attachment 3 Project Manager Qualifications Attachment 4 Professional Geoscientist Qualifications Attachment 5 Firm and Team Experience Attachment 6 Evaluation Matrices Attachment 7 Final Cost Proposal Attachment 8 Contract (for informational purposes only)

INSTRUCTIONS FOR ATTACHMENTS 3-5

1. Attachments provided in ESBD must be used when submitting a response to RFP in Bonfire.

2. All positions shall exhibit knowledge pertaining to TxDOT standards specific to this RFP.

3. The table provided for each project must be in 12-point Arial, Franklin Gothic Book, Tahoma, or

Helvetica Font. All fields in all tables must be completed.

Scientific IndefDelwWA Page 11 of 19 576SG001-5604

ATTACHMENT 1

PROPOSAL COVER SHEET

(Printed on Proposer’s letterhead)

RFP # 576SG001-5604, Statewide Environmental Consulting Services – Hazardous Materials

Proposing Firm, Institution, or Individual

Proposer __________________________________________

Address __________________________________________ Telephone __________________________________________

E-mail __________________________________________

Proposer’s Project Manager

Name __________________________________________

Title __________________________________________

Subproviders for this Proposal (use additional pages, if necessary). Enter “N/A” if no subprovider is proposed.

Subprovider Service(s) to Be Provided

% of Work Address

By signing this Proposal Cover Sheet, the Proposer’s representative agrees that the Project Manager named in the proposal are currently employed by the proposing firm, that if awarded a contract pursuant to this RFP, the Project Manager will be managing the work conducted under the contract, and that the Project Manager and key staff may not be replaced without prior written consent of the State. The Proposer’s representative certifies that they have qualified staff to fill the positions listed in this RFP and contract, and that the Proposer (1) agrees to the teaming arrangement of all subproviders, (2) is aware of and agrees to the specified rate structure, and (3) is aware of and agrees to the terms of the proposed contract. The Proposer’s representative also agrees that the Proposer, Proposer’s staff, and Proposer’s subproviders (team members of the proposing firm, if applicable) have no financial, personal, or business-related conflict of interest in conducting statewide scientific services for the State of Texas.

Proposer’s Representative’s Signature Date

Proposer’s Representative’s Printed Name and Title

Scientific IndefDelwWA Page 12 of 19 576SG001-5604

ATTACHMENT 2

TEAM COMMITMENT LETTER

INSTRUCTIONS

The following format must be printed on team member’s letterhead. It must be signed by an individual empowered to execute contracts for the team member. This team commitment letter must be submitted in the proposal utilizing the format requested below.

Date

Texas Department of Transportation Environmental Affairs Division 125 East 11th Street Austin, TX 78701

Ms. Laura Poldrack, This letter is to certify that we as a subprovider (team member) of the prime Proposer have no conflict of interest and have agreed to provide the staff and services named in the accompanying proposal by (Proposer) for Statewide Environmental Consulting Services – Hazardous Materials. If awarded a contract, we (1) agree to the teaming arrangement with the Proposer, (2) are aware of, and agree to abide by, the specified rates structure, and (3) are aware of and agree to the terms of the proposed contract contained in the proposal. We further agree that we have no financial, personal, or business-related conflict of interest in conducting statewide scientific services for the State of Texas.

Sincerely, (Authorized Signatory for Team Member)

Subprovider Signature Date

Printed Name and Title

Scientific IndefDelwWA Page 13 of 19 576SG001-5604

ATTACHMENT 3

PROJECT MANAGER QUALIFICATIONS

Complete a form in the format below for the Project Manager Qualifications listed in Attachment B Appendix-1:

Personnel Qualifications. Duplicate form as necessary. Proposers shall not submit documentation for projects beyond the maximum requested. Additional projects that are submitted beyond the maximum number stated will not be considered during the evaluation process.

Management and Assessment of Contaminated Properties Project #:

Project Manager’s Name:

Project Name: Location:

Client Name: Client Contact Information:

* Demonstration of successful completion for a project must include documentation from the regulatory agencies approving the regulatory closure of the assessment.

*Preferred are projects managed in accordance with the requirements listed in 30 TAC 350.

Description: Report name, date, TCEQ ID #, author, etc. for final report and brief description of project.

Maximum length of description is 50 words per project.

Regulatory Project Support Statement of Ability (Required):

Project #: Date:

Project Manager’s Name:

Project Name: Location:

Client Name: Client Contact Information:

Description: Report name, date, TCEQ ID #, author, etc. for final report and brief description of project.

Response Action Projects (Contaminated Sites) Project #: Date:

Project Manager’s Name:

Project Name: Location:

Client Name: Client Contact Information:

Description: Report name, date, TCEQ ID #, author, etc. for final report and brief description of project.

Project Management Statement of Ability (Required):

Project #: Date Range:

Project Manager’s Name:

Project Name: Location:

Client Name: Client Contact Information:

*Preferred are projects related to a government contract.

Description: Report name, date, TCEQ ID #, author, etc. for final report and brief description of project.

Scientific IndefDelwWA Page 14 of 19 576SG001-5604

ATTACHMENT 4

PROFESSIONAL GEOSCIENTIST QUALIFICATIONS

Complete a form in the format below for the Professional Geoscientist Qualifications listed in Attachment B Appendix-1: Personnel Qualifications. Duplicate form as necessary. Proposers shall not submit documentation for projects beyond the maximum requested. Additional projects that are submitted beyond the maximum number stated will not be considered during the evaluation process.

Oversight of Release Determination Investigations Project #:

Professional Geoscientist’s Name:

Project Name: Location:

Geoscientist’s Role in the Project:

Client Contact Information:

Client Entity Name: Client Contact Name:

Contact Phone Number:

*Projects verified by a document with a professional seal, per the Texas Geoscience Practice Act.

*Preferred are projects that comply with 30 TAC 350 and the Texas Geoscience Practice Act.

Description: Report name, date, TCEQ ID #, author, etc. for final report and brief description of project.

Oversight of Groundwater Impact Investigations

Professional Geoscientist’s Name:

Project Name: Location:

Geoscientist’s Role in the Project:

Client Contact Information:

Client Entity Name: Client Contact Name:

Contact Phone Number:

*Projects verified by a document with a professional seal, per the Texas Geoscience Practice Act.

*Preferred are projects that comply with 30 TAC 350 and the Texas Geoscience Practice Act.

Description: Report name, date, TCEQ ID #, author, etc. for final report and brief description of project.

Scientific IndefDelwWA Page 15 of 19 576SG001-5604

ATTACHMENT 5

FIRM AND TEAM EXPERIENCE

Complete a form in the format below for the FIRM AND TEAM EXPERIENCE listed in Attachment B Appendix-

2. Duplicate form as necessary. Attach TCEQ documentation to each form as necessary. Proposers shall not submit documentation for projects beyond the maximum requested. Additional projects that are submitted beyond the maximum number stated will not be considered during the evaluation process. Award will be based in part on the qualifications in this section. Failure to meet minimum qualifications for a criterion will result in a lower score.

Initial Site Assessments Project #: Date of Report (within five years of RFP solicitation posting date):

Project Name: Location:

Team Member (Company) performing project:

Team Member’s Role in the Project:

Client Entity Name: Client Contact Name:

Contact Phone Number:

No Attached Supporting Documentation Required, just relevant client contact information.

Description: Report name, date, TCEQ ID #, author, etc. and brief description of project. Maximum length of description is 75 words per project.

Investigation of Confirmed UST Releases

Project Name: Location:

Team Member (Company) performing project:

Team Member’s Role in the Project:

Client Entity Name: Client Contact Name:

Contact Phone Number:

*Demonstration of successful completion for an investigation and for a site closure must include documentation from TCEQ approving the site investigation and closure (can be separate documents).

Description: Report name, date, TCEQ ID #, author, etc. for final report and brief description of project.

Maximum length of description is 75 words per project.

Initial Site Assessments Team Member Name: Precertification No.:

Team Member Name: Precertification No.:

Scientific IndefDelwWA Page 16 of 19 576SG001-5604

Affected Property Assessments Reports

Project Name: Location:

Team Member (Company) performing project:

Team Member’s Role in the Project:

Client Entity Name: Client Contact Name:

Contact Phone Number:

*Demonstration of successful completion for a project must include documentation from TCEQ approving the APAR.

*Preferred projects shall include documentation of No Further Action from the TCEQ (can be separate documents).

Description: Report name, date, TCEQ ID #, author, etc. for final report and brief description of project.

Maximum length of description is 75 words per project. Attach TCEQ documentation.

Contamination/ Waste Materials Management Plans

Project Name: Location:

Team Member (Company) performing project:

Team Member’s Role in the Project:

Client Entity Name: Client Contact Name:

Contact Phone Number:

Infrastructure…