ESBD_393688_1738702536322_HHS0015184 Attachment H-2e.pdf

CUTTING AND PATCHING 010450-1

SECTION 010450 - CUTTING AND PATCHING

PART 1 GENERAL

1.1 SECTION INCLUDES

A. Requirements and limitations for cutting and patching of work.

1.2 RELATED SECTIONS

A. Section 011000 - Summary.

B. Section 013300 - Submittal Procedures.

C. Section 016000 - Product Requirements.

1.3 SUBMITTALS

A. Submit written request in advance of cutting or alteration which affects:

1. Structural integrity of any element of Project.

2. Integrity of weather exposed or moisture resistant element.

3. Efficiency, Maintenance, or safety of any operational element.

4. Visual qualities of sight exposed elements.

B. Include in request:

1. Identification of Project.

2. Location and description of affected work.

3. Necessity for cutting or alteration.

4. Description of proposed work and products to be used.

5. Alternatives to cutting and patching.

6. Date and time work will be executed.

PART 2 PRODUCTS

2.1 MATERIALS

A. Primary Products: Those required for original installation.

B. Product Substitution: For any proposed change in materials, submit request for substitution described in Section 016000 - Product Requirements.

PART 3 EXECUTION

3.1 EXAMINATION

A. Examine existing conditions prior to commencing work, including elements subject to damage or movement during cutting and patching.

B. After uncovering existing work, assess conditions affecting performance of work.

C. Beginning of cutting or patching means acceptance of existing conditions.

CUTTING AND PATCHING 010450-2

A. It shall be understood by all parties to this contract that the Architect is not experienced or practiced with the identification, removal handling, transporting or disposal of hazardous materials.

3.2 PREPARATION

A. Provide temporary supports to ensure structural integrity of the work. Provide devices and methods to protect other portions of project from damage.

B. Provide protection from elements for areas which may be exposed by uncovering work.

3.3 CUTTING

A. Execute cutting and fitting to complete the work.

B. Uncover work to install improperly sequenced work.

C. Remove and replace defective or non-conforming work.

D. Remove samples of installed work for testing when requested.

E. Provide openings in the work for penetration of mechanical and electrical work.

F. Employ skilled and experienced installer to perform cutting for weather exposed and moisture resistant elements, and sight exposed surfaces.

G. Cut rigid materials using masonry saw or core drill. Pneumatic tools not allowed without prior approval.

3.4 PATCHING

A. Execute patching to complement adjacent work.

B. Fit products together to integrate with other work.

C. Execute work by methods to avoid damage to other work, and which will provide appropriate surfaces to receive patching and finishing.

D. Employ original installer to perform patching for weather exposed and moisture resistant elements, and sight-exposed surfaces or at items with existing warranties to maintain original warrantied system. (Where Required).

E. Restore work with new products in accordance with requirements of Contract

Documents.

F. Fit work air tight fire rated to pipes, sleeves, ducts, conduit, and other penetrations throughout surfaces. All new penetrations and new voids created by project work to be fire caulked or filled with firestop product at a one-hour, unless noted. Typical.

G. Refinish surfaces to match existing finishes. For continuous surfaces, refinish to nearest intersection or natural break. For an assembly, refinish entire unit.

Refinish corner to corner, edge to edge, and floor to ceiling in all areas of cutting and patching.

H. Refer to Room Finish Schedule, typical.

END OF SECTION 010450

SUMMARY 011000 - 1

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes the following:

1. Work covered by the Contract Documents.

2. Type of Contract.

3. Work phases. Refer to Drawings.

4. Work under separate contract.

5. Products ordered in advance.

6. Owner-furnished products.

7. Use of premises.

8. Owner's occupancy requirements.

9. Work restrictions.

10. Specification formats and conventions.

B. Related Sections include the following:

1. Division 01 Section "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

1.3 WORK COVERED BY CONTRACT DOCUMENTS

Project Identification: Alamo Hall Geriatric MSU Renovations.

1. Project Location: San Antonio State Hospital, 6711 South New Braunfels, San Antonio, Texas 78223.

B. Owner: Texas Health and Human Services Commission.

1. Owner's Representative: Astrid Santos, NCARB, RID, NCIDQ

Project Manager

Facility Maintenance and Construction

Texas Health and Human Services Commission

909 W. 45th St.

Austin, Texas 78571

Cell Number: 512.739.5570

E-mail: Astrid.Santos@hhs.texas.gov

SUMMARY 011000 - 2

C. Architect: Chesney Morales Partners, Inc.

4901 Broadway Suite 250

San Antonio, Texas 78209

210.828.9481

210.828.9719 (Fax)

Contact: Richard G. Morales e-mail: rmorales@chesneymorales.com

Project Manager: Jason Walters

Office: 210.828.9481

Jason’s e-mail address: jwalters@chesneymorales.com

D. The Work consists of the following:

1. Renovation of approximately 22,280 square feet of Alamo Hall (Building 521) a Two-

Story masonry hospital for Geriatric Maximum Security Unit consisting of forensic psychiatric care for men and women with related Nurse Stations, Offices, Conference

Rooms, Medications Rooms, Group and Multi-Purpose Rooms, Dining, Laundry/Cleaning support and Staff Areas.

2. Renovation work for the Alamo Hall includes demolition of the existing interiors, elevator, new exterior ADA ramps, new interior walls, doors, flooring, ceilings, new patient elevator, revising existing HVAC, electrical and fire alarm systems / life safety upgrades. New and revising existing WiFi access / cabling for telephone/data and communications, and security camera monitoring.

3. Work at Alamo Hall includes a new 420 square foot addition with a new elevator.

4. Renovations of approximately 4,500 square feet of Seidel Hall (Building 598) a single-story masonry building for forensic psychiatric care for men and women with related

Nurse Stations, Offices, Conference Rooms, Medications Rooms, Group and Multi-

Purpose Rooms, Dining, support and Staff Areas. Work includes the addition of a

Sallyport.

5. Renovation work for Seidel Hall includes demolition of the existing interiors, new exterior ADA ramps, new windows, roof replacement, new interior walls, doors, flooring, ceilings, HVAC, electrical and fire alarm systems / life safety upgrades. WiFi access / cabling for telephone/data and communications, and security camera monitoring.

6. Site Renovations, including new security fencing and flat work.

1.4 TYPE OF CONTRACT

A. Project will be constructed under the Competitive Bid Contract.

1.5 WORK UNDER SEPARATE CONTRACT

A. The Scope of Work under a separate contract is defined by Documents prepared for and furnished by Heath and Human Services and consists of the following:

1. Asbestos Abatement of Seidel Building 598. Refer to Asbestos Report included in the

Project Manual and Owner furnished Asbestos Abatement Specification for San Antonio

State Hospital, Building 598, prepared by Terracon dated May 1, 2024.

SUMMARY 011000 - 3

B. Type of Contract:

1. Work will be performed as part of the selected General Contractor’s Scope of Work.

1.6 USE OF PREMISES

A. General: The Contractor has full use of the project work areas identified on Drawings for

Buildings 521 and limited access use of Building 598. The Owner has the right to perform work or to retain other contractors on portions of the project.

B. Use of Site: Limit use of premises to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Confine construction operations to areas as indicated on the Construction

Drawings.

a. Limit site disturbance, including earthwork and clearing of vegetation, to 40 feet

(12.2 m) beyond building perimeter; 5 feet (1.5 m) beyond primary roadway curbs, walkways, and main utility branch trenches; and 25 feet (7.6 m) beyond pervious paving areas.

1.7 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with requirements of authorities having jurisdiction.

B. On-Site Work Hours: Work hours will be coordinated between Contractor, Owner’s

Representative and Architect. After-Hours work may be required.

C. Existing Utilities Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless under the following conditions and then only after providing temporary utility services accordingly to requirements indicated.

1. All utilities shut-offs required by the Contractor for completion of the must be scheduled with the Owner’s Representative and Architect prior to commencing of the work.

2. Obtain Owner’s Representative written permission before proceeding with utility interruptions.

D. Tobacco Products, Alcohol or Firearms: Use of tobacco products (including vaping), alcoholic beverages and any other controlled substances on/or within project site is not permitted.

Firearms are not allowed on site.

SUMMARY 011000 - 4

1.8 SPECIFICATION FORMATS AND CONVENTIONS

A. Specification Format: The Specifications are organized into Divisions and Sections using the

50-division format and CSI/CSC's "MasterFormat" numbering system.

1. Section Identification: The Specifications use Section numbers and titles to help cross-referencing in the Contract Documents. Sections in the Project Manual are in numeric sequence; however, the sequence is incomplete because all available Section numbers are not used. Consult the table of contents at the beginning of the Project Manual to determine numbers and names of Sections in the Contract Documents.

2. Division 01: Sections in Division 01 govern the execution of the Work of all Sections in the Specifications.

B. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Abbreviated Language: Language used in the Specifications and other Contract

Documents is abbreviated. Words and meanings shall be interpreted as appropriate.

Words implied, but not stated, shall be inferred as the sense requires. Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

2. Imperative mood and streamlined language are generally used in the Specifications.

Requirements expressed in the imperative mood are to be performed by Contractor.

Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted.

a. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

ALLOWANCES 012100 - 1

SECTION 012100 - ALLOWANCES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes administrative and procedural requirements governing allowances.

1. Certain items are specified in the Contract Documents by allowances. Allowances have been established in lieu of additional requirements and to defer selection of actual materials and equipment to a later date when additional information is available for evaluation. If necessary, additional requirements will be issued by Change Order.

B. Related Sections include the following:

1. Division 01 Section "Contract Modification Procedures" for procedures for submitting and handling Change Orders for allowances.

2. Divisions 02 through Division 33 for items of Work covered by allowances.

1.3 SELECTION AND PURCHASE

A. At the earliest practical date after award of the Contract, advise Architect of the date when final selection and purchase of each product or system described by an allowance must be completed to avoid delaying the Work.

B. At Architect's request, obtain proposals for each allowance for use in making final selections.

Include recommendations that are relevant to performing the Work.

C. Purchase products and systems selected by Architect from the designated supplier.

1.4 SUBMITTALS

A. Submit proposals for purchase of products or systems included in allowances, in the form specified for Change Orders.

B. Submit invoices or delivery slips to show actual quantities of materials delivered to the site for use in fulfillment of each allowance.

C. Coordinate and process submittals for allowance items in same manner as for other portions of the Work.

ALLOWANCES 012100 - 2

1.5 COORDINATION

A. Coordinate allowance items with other portions of the Work. Furnish templates as required to coordinate installation.

1.6 UNUSED MATERIALS

A. Return unused materials purchased under an allowance to manufacturer or supplier for credit to Owner, after installation has been completed and accepted.

1. If requested by Architect, prepare unused material for storage by Owner when it is not economically practical to return the material for credit. If directed by Architect, deliver unused material to Owner's storage space. Otherwise, disposal of unused material is Contractor's responsibility.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 EXAMINATION

A. Examine products covered by an allowance promptly on delivery for damage or defects. Return damaged or defective products to manufacturer for replacement.

3.2 PREPARATION

A. Coordinate materials and their installation for each allowance with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related work.

3.3 SCHEDULE OF ALLOWANCES

A. Allowance No. 1: Include the sum of One Hundred Forty Thousand Dollars and no/100 ($140,000) to Remove, Store, Reinstall Existing Furniture and purchase new furniture at Alamo Hall Building 521 and Seidel Building 591 refer to Equipment / Furniture Drawings.

B. Allowance No. 2: Include the sum of Fifty-Four Thousand Dollars and no/100 ($54,000.00) to Furnish and Install interior signs to be located as determined by the Owner and Architect in Alamo Hall Building 521 and Seidel Building 591. Owner will supply to Contractor room names and number for each sign. Refer to Specification Section 101400 - Signage.

C. Allowance No. 3: Include the sum of Three Thousand Dollars and no/100 ($3,000.00) to Furnish and Install exterior signage at Seidel, Building 591, to be located as determined by the Owner and Architect.

ALLOWANCES 012100 - 3

D. Allowance No. 4: Include the sum of Sixty Thousand Dollars and no/100 ($60,000) to Remove, Store, and Reinstall Wardrobe Units in Patient Rooms. Allowance includes replacement / repair of damaged Wardrobe Units and walls caused by existing anti-pick sealant during removal. The cost of replacement / repair of other damage to Wardrobe Units caused by Contractor, will be borne by the Contractor. Contractor to move one Wardrobe Unit as a mock-up.

E. Allowance No. 5: Include the sum of One Hundred Thirty Two Thousand Dollars and no/100 ($132,000) to Remove, Store, and Reinstall Toilet Accessories. Allowance includes replacement of damaged Toilet Accessories and walls caused by existing anti-pick sealant during removal. The cost of replacement / repair of other damages to Toilet Accessories caused by Contractor, will be borne by the Contractor. Photographic proof of damaged toilet accessories caused by existing anti-pick sealant during removal will be required.

F. Allowance No. 6: Include the sum of Forty Thousand Dollars and no/100 ($40,000) to Furnish and Install Landscaping at Alamo Hall, Building 521 and Seidel, Building 598, as determined by the Owner and Architect.

G. Allowance No. 7: Include the sum of Forty Thousand Dollars and no/100 ($40,000) to Furnish and Install Exterior Furnishings in Courtyard to west of Alamo Hall, Building 521, as determined by the Owner and Architect.

H. Allowance No. 8: Include the sum of Three Hundred and Twenty Two Thousand Dollars and no/100 ($322,000) to Furnish and install X-Ray machine, Bug Zapper, Body Scanner, Walk Through Metal Detector and Wand Equipment as indicated on Architectural Sheet A10.6 for Seidel Building.

I. Allowance No. 9: Include the sum of Four Hundred Thousand Dollars and no/100 ($400,000) to Furnish and install a new nurse call system throughout the first floor and second floor of Alamo Hall, Building 521. Contractor to coordinate new Nurse Call system with Owner for requirements.

NOTE: Allowances or any portion of the Allowances not used will be returned to the Owner by the Contractor.

END OF SECTION 012100

ALTERNATES 012300 - 1

SECTION 012300 - ALTERNATES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for alternates.

1.2 DEFINITIONS

A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the bidding requirements that may be added to or deducted from the base bid amount if

Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. Alternates described in this Section are part of the Work only if enumerated in the

Agreement.

2. The cost or credit for each alternate is the net addition to or deduction from the Contract

Sum to incorporate alternate into the Work. No other adjustments are made to the

Contract Sum.

1.3 PROCEDURES

A. Coordination: Revise or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project.

1. Include as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of alternate.

B. Notification: Immediately following award of the Contract, notify each party involved, in writing, of the status of each alternate. Indicate if alternates have been accepted, rejected, or deferred for later consideration. Include a complete description of negotiated revisions to alternates.

C. Execute accepted alternates under the same conditions as other work of the Contract.

D. Schedule: A schedule of alternates is included at the end of this Section. Specification Sections included in Base Bid Package contain requirements for materials necessary to achieve the work described under each alternate.

ALTERNATES 012300 - 2

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF ALTERNATES

A. Alternate No. 1: Seidel Building 598: Corridors S130, S131, S132, S133, and S134.

1. BASE BID: No Work

2. ADD ALTERNATE: Contractor to remove existing ceiling lay-in tile and grid, light fixtures, and air devices. Contractor to supply and install new ceiling lay-in tiles and grids, light fixtures, and air devices. Ceiling lay-in tiles and grid, light fixtures, and air devices are to match Staff Breakroom S101 unless noted otherwise noted on drawings.

Gypsum board ceiling to remain and to be painted.

B. Alternate No. 2: Seidel, Building 598 Roof Replacement:

1. BASE BID: Roof to remain in place. Roof work consists of cutting and patching existing roof as required for installation of plumbing vents.

2. ADD ALTERNATE: Remove existing system, 2-ply-modified bitumen membrane, torched applied, over 1/2" glass-faced gypsum board in adhesive, over tapered polyisocyanurate insulation over existing flat metal deck. Install new two layers of modified bitumen plys over 1/4” cover board over tapered R-25 polyisocyanurate insulation over existing flat metal deck. Extend roof curbs, vents, and piping as required to maintain a minimum of 8” clearance between roof deck and top of pipes and bottom of curb flashing. Install new fascia to cover new insulation. Refer to Specification Sections

075552.16 – Styrene Butadiene Styrene (SBS) Modified Bituminous Protect Membrane

Roofing, Section 076200 – Sheet Metal Flashing and Trim, Section 077100 – Roof specialties, and Section 077200 – Roof Accessories.

C. Alternate No. 3: Alamo Hall Building 521, Light Fixtures:

1. BASE BID: Refer to Electrical Drawings.

2. ADD ALTERNATE: Contractor to remove existing light fixtures on Second Floor

Patient Rooms of Alamo Hall. Contractor is to supply and install New Light Fixtures, per Electrical Drawings in Second Floor Patient Rooms Floor of Alamo Hall

D. Alternate No. 4: Alamo Hall Building 521, Water closets:

1. BASE BID: Reuse of Willoughby branded anti-ligature water closets and lavatories throughout Alamo Hall 521 and Seidel 598.

2. ADD ALTERNATE: Contractor to provide and install new Whitehall branded anti-ligature water closets and lavatories in place of reused/reinstalled Willoughby anti-ligature fixtures.

END OF SECTION 012300

CONTRACT MODIFICATION PROCEDURES 012600 - 1

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements for handling and processing

Contract modifications.

B. Related Sections include the following:

1. Division 01 Section "Product Requirements" for administrative procedures for handling requests for substitutions made after Contract award.

1.3 MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing Minor Changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710, "Architect's Supplemental Instructions."

1.4 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Proposal Requests issued by Architect are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change.

2. Within 20 days after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

CONTRACT MODIFICATION PROCEDURES 012600 - 2

d. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time. Provide a change request/change order log for review and approval by the Architect and Owner. Provide updated Log at each monthly voucher meeting.

B. Contractor-Initiated Proposals: If latent or unforeseen conditions require modifications to the

Contract, Contractor may propose changes by submitting a request for a change to Architect.

1. Include a statement outlining reasons for the change and the effect of the change on the

Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the

Contract Time.

6. Comply with requirements in Division 01 Section "Product Requirements" if the proposed change requires substitution of one product or system for product or system specified.

C. Proposal Request Form: Use AIA Document G709 for Proposal Requests.

D. Contractor will provide a Change Request/Change Order log for review and approval by the

Architect and Owner. Also, provide up-dated log at each monthly voucher meeting.

1.5 CHANGE ORDER PROCEDURES

A. For Change Order procedures, Refer to Division 0 - Procurement and Contracting

Requirements, Uniform General Conditions, Division 11, Changes.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012600

PAYMENT PROCEDURES 012900 - 1

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

B. San Antonio State Hospital / Texas Health and Human Services contract between Contractor and State.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Sections include the following:

1. Division 01 Section "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract

Sum to various portions of the Work and used as the basis for reviewing Contractor's

Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Refer to Division 0 - Procurement and Contracting Requirements, Uniform

General Condition, Division 10, Payments.

B. Coordinate preparation of the Schedule of Values with preparation of Contractor's Construction

Schedule.

1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with Continuation Sheets.

b. Submittals Schedule.

c. Contractor's Construction Schedule.

2. Submit the Schedule of Values to Architect at earliest possible date but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

PAYMENT PROCEDURES 012900 - 2

C. Format and Content: Use the Project Manual table of contents as a guide to establish line items for the Schedule of Values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the Schedule of Values:

a. Project name and location.

b. Name of Architect.

c. Architect's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value.

1) Percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total one hundred percent (100%).

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project

Manual table of contents. Provide several line items for principal subcontract amounts, where appropriate.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

5. Provide a separate line item in the Schedule of Values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If specified, include evidence of insurance or bonded warehousing.

6. Provide separate line items in the Schedule of Values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

7. Each item in the Schedule of Values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of

Values or distributed as general overhead expense, at Contractor's option.

8. Schedule Updating: Update and resubmit the Schedule of Values with each Applications for Payment.

PAYMENT PROCEDURES 012900 - 3

9. Schedule Updating: Update and resubmit the Schedule of Values before the next

Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner.

1. Prepare Preliminary Construction Voucher, each month at minimum of five (5) working days prior to scheduled meeting.

2. A/E and ODR shall return Preliminary Construction Voucher to the Contractor showing any required modifications within three (3) working days after receipt.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction Work covered by each Application for Payment is the period indicated in the Agreement. Refer to Division 0 - Procurement and

Contracting Requirements, Uniform General Conditions, Division 10, Payments; Page 57.

C. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

1. Entries shall match data on the Schedule of Values and Contractor's Construction

Schedule. Use updated schedules if revisions were made.

2. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

D. Transmittal: Submit five (5) signed and notarized original copies of each Application for

Payment to Architect by a method ensuring receipt within twenty-four (24) hours. Three (3) copies shall be provided by Contractor. Owner will be provided with two (2) copies of the

Application for Payment, with all attachments.

E. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of Values.

3. Contractor's Construction Schedule (preliminary, if not final).

4. Products list.

5. Schedule of unit prices.

6. Submittals Schedule (preliminary, if not final).

7. List of Contractor's staff assignments.

8. List of Contractor's principal consultants.

9. Copies of building permits.

10. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

11. Initial progress report.

12. Certificates of insurance and insurance policies.

PAYMENT PROCEDURES 012900 - 4

13. Performance and payment bonds.

14. Data needed to acquire Owner's insurance.

15. Initial settlement survey and damage report, if required.

F. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial

Completion, submit an Application for Payment showing one hundred percent (100%) completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

G. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. Evidence that claims have been settled.

H. Retainage: Refer to Division 0 - Procurement and Contracting Requirements, Uniform General

Conditions, Division 10, Payments..

END OF SECTION 012900

PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on

Project including, but not limited to, the following:

1. Coordination.

2. Administrative and supervisory personnel.

3. Project meetings.

4. Requests for Interpretation (RFIs).

B. Related Sections include the following:

1. Division 01 Section "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

2. Division 01 Section "Closeout Procedures" for coordinating closeout of the Contract.

1.3 DEFINITIONS

A. RFI: Request from Contractor seeking interpretation or clarification of the Contract

Documents.

1.4 COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the

Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. General Contractor shall allocate a total of four (4) hours of downtime for the entire duration of the project in case it is necessary for the Owner or Building Director to request that General Contractor to stop work at any given time.

2. General Contractor to check in daily with Owner’s Representative prior to the day’s start of work.

3. All materials associated with Demolition and New Construction work shall be ordered prior to the General Contractor starting demolition work for any building or phases.

The General Contractor shall store all material in a bonded warehouse.

PROJECT MANAGEMENT AND COORDINATION 013100 - 2

B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

9. Project closeout activities.

1.5 SUBMITTALS

A. Key Personnel Names: Within fifteen (15) days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at

Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home and office telephone numbers. Provide names, addresses, and telephone numbers of individuals assigned as standbys in the absence of individuals assigned to Project.

1.6 PROJECT MEETINGS

A. General: The A/E is required to provide Meeting Minutes to each meeting held at the project site and distribute to all parties.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Contractor of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Architect, within three days of the meeting.

B. Preconstruction Meeting: The Preconstruction Meeting will be organized by the Texas Health and Human Services Commission’s Project Manager for the purpose of presenting to the

General Contractor the required State Documents for use during the length of the Contract.

1. Attendees: Authorized representatives of Owner, Architect, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

PROJECT MANAGEMENT AND COORDINATION 013100 - 3

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Critical work sequencing and long-lead items.

c. Designation of key personnel and their duties.

d. Procedures for processing field decisions and Change Orders.

e. Procedures for RFIs.

f. Procedures for testing and inspecting.

g. Procedures for processing Applications for Payment.

h. Distribution of the Contract Documents.

i. Submittal procedures.

j. Preparation of Record Documents.

k. Work restrictions.

l. Owner's occupancy requirements.

m. Responsibility for temporary facilities and controls.

n. Construction waste management and recycling.

o. Parking availability.

p. Office, work, and storage areas.

q. Equipment deliveries and priorities.

r. First aid.

s. Security.

t. Progress cleaning.

u. Working hours.

3. Minutes: A/E Record and distribute meeting minutes.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Architect of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. The Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility problems.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written recommendations.

n. Warranty requirements.

PROJECT MANAGEMENT AND COORDINATION 013100 - 4

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

z. Indoor Air Quality Plan.

aa. Construction Waste Management Plan.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: A/E will distribute minutes of the meeting to each party present and to parties who should have been present.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the

Work and reconvene the conference at earliest feasible date.

D. Progress Meetings: Conduct progress meetings at weekly intervals. Coordinate dates of meetings with preparation of payment requests.

1. Attendees: In addition to representatives of Owner and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's Construction Schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Site utilization.

PROJECT MANAGEMENT AND COORDINATION 013100 - 5

7) Temporary facilities and controls.

8) Work hours.

9) Hazards and risks.

10) Quality and work standards.

11) Status of correction of deficient items.

12) Field observations.

13) RFIs.

14) Status of proposal requests.

15) Pending changes.

16) Status of Change Orders.

17) Pending claims and disputes.

18) Documentation of information for payment requests.

3. Minutes: A/E will record the meeting minutes.

4. Reporting: A/E will distribute minutes of the meeting to each party present and to parties who should have been present.

a. Schedule Updating: Revise Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

1.7 REQUESTS FOR INTERPRETATION (RFIs)

A. Procedure: Immediately on discovery of the need for interpretation of the Contract Documents, and if not possible to request interpretation at Project meeting, prepare and submit an RFI in the form specified.

1. RFIs shall originate with Contractor. RFIs submitted by entities other than Contractor will be returned with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing interpretation and the following:

1. Project name.

2. Date.

3. Name of Contractor.

4. Name of Architect.

5. RFI number, numbered sequentially.

6. Specification Section number and title and related paragraphs, as appropriate.

7. Drawing number and detail references, as appropriate.

8. Field dimensions and conditions, as appropriate.

9. Contractor's suggested solution(s). If Contractor's solution(s) impact the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

10. Contractor's signature.

11. Attachments: Include drawings, descriptions, measurements, photos, Product Data, Shop

Drawings, and other information necessary to fully describe items needing interpretation.

PROJECT MANAGEMENT AND COORDINATION 013100 - 6

a. Supplementary drawings prepared by Contractor shall include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments.

C. Hard-Copy RFIs: CSI Form 13.2A.

1. Identify each page of attachments with the RFI number and sequential page number.

D. Software-Generated RFIs: Software-generated form with substantially the same content as indicated above.

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

E. Architect's Action: Architect will review each RFI, determine action required, and return it.

Allow ten working days for Architect's response for each RFI. RFIs received after 1:00 p.m.

will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for coordination information already indicated in the Contract

Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of Architect's actions on submittals.

f. Incomplete RFIs or RFIs with numerous errors.

2. Architect's action may include a request for additional information, in which case

Architect's time for response will start again.

3. Architect's action on RFIs that may result in a change to the Contract Time or the

Contract Sum may be eligible for Contractor to submit Change Proposal according to

Division 01 Section "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Architect in writing within ten (10) days of receipt of the

RFI response.

F. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Architect within seven (7) days if Contractor disagrees with response.

G. RFI Log: Contractor will prepare, maintain, and submit a tabular log of RFIs organized by the

RFI number for Architect and Owner’s review. Submit up-dated log at each monthly voucher meeting. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Architect.

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

PROJECT MANAGEMENT AND COORDINATION 013100 - 7

7. Date Architect's response was received.

8. Identification of related Minor Change in the Work, Construction Change Directive, and

Proposal Request, as appropriate.

9. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 013100

CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 1

SECTION 013200 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's construction schedule.

2. Construction schedule updating reports.

3. Daily construction reports.

4. Site condition reports.

1.2 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

1.3 INFORMATIONAL SUBMITTALS

A. Format for Submittals: Submit required submittals in the following format:

1. Working electronic copy of schedule file, where indicated.

2. PDF electronic file.

3. Two (2) paper copies.

B. Startup Network Diagram: Of size required to display entire network for entire construction period. Show logic ties for activities.

C. Contractor's Construction Schedule: Initial schedule, of size required to display entire schedule for entire construction period.

1. Submit a working electronic copy of schedule, using software indicated, and labeled to comply with requirements for submittals. Include type of schedule (initial or updated) and date on label.

D. Construction Schedule Updating Reports: Submit with Applications for Payment at monthly voucher meetings.

E. Daily Construction Reports: Submit at weekly intervals.

CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 2

F. Site Condition Reports: Submit at time of discovery of differing conditions.

1.4 COORDINATION

A. Coordinate Contractor's construction schedule with the schedule of values, list of subcontracts, submittal schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from entities involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

PART 2 - PRODUCTS

2.1 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Contractor is to submit their own bar chart, using a computer generated bar chart that will be approved by the A/E and Owner. On the schedule, each line item shall show the following:

1. First line shows the planned schedule.

2. Second line shows the slippage, if any, in the schedule.

3. Third line shows the new completion schedule for this line Item.

B. Activities: Treat each story or separate area as a separate numbered activity for each main element of the Work. Comply with the following:

1. Activity Duration: Define activities so no activity is longer than twenty (20) days, unless specifically allowed by Architect.

2. Procurement Activities: Include procurement process activities for the following long lead items and major items, requiring a cycle of more than 60 days, as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

3. Submittal Review Time: Include review and resubmittal times indicated in

Section 013300 "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's construction schedule with submittal schedule.

4.…