Editable Section 4.2.1~1.docx

4.2.1Proposal Section 1: Cover Letter Include a Table of Contents listing all major topics and their respective page numbers and the following information: An introductory letter describing the firm’s basic understanding of the services identified. This letter should also contain an expression of the firm’s interest in the work, a statement regarding the qualifications of the firm to do the work, and any summary information that may be useful or informative to the City

Organizational Capacity & Experience

PROPOSER CONTACT INFORMATION

Organization Company Name

Company Address

Federal Tax ID Number

DIR Number

Website

Authorized Representative Name

Title

Email Address

Phone Number

Title

Email Address

Phone Number

PROPOSER CAPACITY & EXPERIENCE

What type of enterprise is the organization?

· Non-Profit

· Sole Proprietorship

· General Partnership

· Corporation

State and Date of incorporation:

· Limited Liability Company

· Other

Please describe why the organization is qualified to provide the services described in this SOQ (1-2 paragraphs).

Please indicate how your proposal demonstrates your firm’s ability to meet and/or exceeds sufficient experience in providing materials testing, hazardous materials testing, and/or inspection services.

How many employees does the organization have in total and residing in Long Beach?

Provide a brief firm history, background, and specialties.

Please provide a plan of overview for how the project will be staffed, including the percentage of time each employee will be allocated to the project, and the names and titles of principles. Or: Who are the key staff involved in the project? For each, please a name, title, and resume either as an attachment or 1 paragraph description.

REFERENCES

Reference 1 Company

Project Manager

Phone Number

Project Description

Project Start and End Dates

Reference 2 Company

Project

Phone Number

Project

Project and

Start

Reference 3 Company

Project

Phone Number

Project

Project and

Start

Reference 4 Company

Project

Phone Number

Project

Project and

Start

Reference 5 Company

Project

Phone Number

Project

Project and

Start

4.2.2 Proposal Section 2: Statement of Qualifications (SOQ)

· Project Understanding and Approach:

· Based on the available information and experience with similar projects, provide a narrative describing your understanding of the services requested in this SOQ, your general approach, and any major challenges to achieving the City’s stated scope, such as project budget, schedule, and stakeholders’ needs. Include any issues that you believe will require special consideration for this SOQ. Also, identify any unique approaches or strengths your firm may have related to this SOQ.

· Staff Experience and Availability of Key Team Members:

· Identify the qualifications and related experience of key staff assigned to the contract through a resume (not to exceed two pages). These resumes must identify projects performed of comparable scope. Each resume shall also include the number of years employed in each respective field and how long the individual has been employed by the Respondent Firm. Qualifications shall include a statement of availability for the contract duration. Three references shall be provided for each key staff member.

· Describe your ability to deliver on high volume (both count and magnitude) of project assignments, varying in the project life cycle, size, and challenges, including the ability to scale the project team to meet the needs of the program size

· Project Reference Summaries:

· Three recent project reference summaries are required. Project reference summaries should be in a narrative format, not to exceed one page per summary. They should be for projects, preferably in the Southern California region, related to the services proposed for this SOQ. Summaries must include the following information:

· State whether the firm was the Prime Consultant or a Subconsultant.

· State what service the firm provided (e.g., Project Management, Construction Management, and/or Public Works Inspections)

· Name, address, and current phone number of the public agency (private developer or other entity – for those without public agency experience) for which the firm provided the service, as well as an agency or other contact person with personal knowledge of the project.

· Name of the public agency project (private projects for those without public agency experience).

· Approximate dates of the beginning and completion of the project phases, such as studies, planning, design, and construction.

· Describe the services the firm performed, such as studies, reports, planning, design, construction documents, construction management, inspection, etc.

· Describe any special problems or difficulties encountered and how they were resolved.

· Discuss the project’s cost control, including but not limited to the following information:

a) What was the firm’s cost estimate versus the low bid award?

b) Describe the firm’s efforts to control costs.

c) Discuss the project schedule and time control issues.

d) Did the firm receive any awards or special recognition for its work?

· NOTE: The City, at their discretion, may contact other firms or agencies for additional information. Failure to provide accurate contact information, adequate information, or project reference summaries may negatively impact narrative proposal evaluation.

4.2.3 Proposal Section 3: Sub-Consultant’s Experience and Availability Provide a list of all proposed sub-consultants available and used for tasks/projects related to this SOQ. The list should include all information contained in the table below.

SUB-CONTRACTOR CONTACT INFORMATION

· No

If applicable, provide the following for all subcontractors included in this proposal.

Company Address

Authorized Representative Name

Title

Email Address

Phone Number

Title

Email Address

Phone Number

SUBCONTRACTOR CAPACITY & EXPERIENCE

What type of enterprise is the organization?

· Non-Profit

· Sole Proprietorship

· General Partnership

· Corporation

State and Date of incorporation:

· Limited Liability Company

· Other

Which specific requirements of this SOQ will the subcontractor perform?

Is the subcontractor registered with the California Department of Industrial Relations? If yes, provide registration number.

Please describe why the organization is qualified to provide the services described in this SOQ (1-2 paragraphs).

Please describe the length of time the organization has been providing the services described in this SOQ (1-3 sentences).

How many employees does the organization have nationally, locally, and residing in Long Beach?

Where is the representative(s) that would service the City’s account located?