East_Lake_HS_Addendum_1_-_3-5-26.pdf

This Addendum 1, dated March 5, 2026, issued by the Pinellas County School District, pertains to the Theater Lighting Renovations project at three high school locations: Boca Ciega High School in Gulfport, East Lake High School in Tarpon Springs, and Palm Harbor University High School in Palm Harbor. The project encompasses complete removal and replacement of theatrical lighting systems, video projection systems with motorized screens, digital media controls, house lighting control systems, and a minimum of eight hours of training with video recording at each location. Mandatory pre-bid conferences are scheduled for February 24, 2026, at staggered times at each location (8:00 a.m. at Boca Ciega, 10:30 a.m. at Palm Harbor University, and 12:45 p.m. at East Lake). Sealed electronic bids are due by 4:00 p.m. on Tuesday, March 10, 2026, through the District's OpenGov e-Procurement Portal. The District will evaluate bids between March 11-13, 2026, with a Notice of Intent to Award expected on or about April 10, 2026, and School Board approval estimated for April 14, 2026. The contract period commences upon Notice to Proceed and concludes by July 31, 2026, not to exceed 120 days.

The total contract value is approximately $1,680,000 for all three locations combined, with a $50,000 contingency included for each location as a separate line item with no markup applied. Contractor markups are limited to 10% on actual costs, and subcontractor markups are limited to 5%. Bidders must be currently licensed Florida Electrical Contractors (EC) or Electrical Specialists (ES), demonstrate five continuous years of operation under the same legal entity, and provide documented evidence of performing electrical work in theatrical spaces on a minimum of two projects within the last five years. All subcontractors must meet equivalent licensing and experience requirements. Bidders must employ pre-approved theatrical subcontractors from an approved list including Mainstage Theatrical, Barbizon Lighting, and Candela Controls. General Liability Insurance limits of $1,000,000 per occurrence and $5,000,000 general aggregate are required, with the School Board listed as additional insured. Liquidated damages are assessed at $1,000 per calendar day for failure to meet the completion deadline. All materials and equipment must carry manufacturers' standard warranties with work warranted free from defects for one year from final completion, and replacement parts must be available for five years post-delivery with shipment within 60 days of purchase order receipt. Awards will be made on an all-or-none basis by location to the lowest responsive and responsible bidder. The District has not designated this procurement for set-asides or restrictions based on disadvantaged enterprise status.