NDBC's_Marine_Services_BOA_Solicitation_FINAL(rev2).docx

BASIC ORDERING AGREEMENT SOLICITATION

FOR THE

NATIONAL DATA BUOY CENTER’S

MARINE SERVICES REQUIREMENT

A. The Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), National Weather Service (NWS) National Data Buoy Center (NDBC), has a requirement to provide Marine Services to support Scheduled/Unscheduled Maintenance for the NDBC’s Ocean Observation System of Systems (NOOSS).

The NDBC, a part of the NOAA’s NWS, operates and quality controls data from stations, 55 Tropical Atmosphere Ocean (TAO), and 39 Deep-Ocean Reporting and Assessment of Tsunamis (DART®) stations. NDBC monitors and distributes environmental data from more than 570 partner stations such as, Integrated Ocean Observing System (IOOS) (approximately 300 stations) , National Ocean Service (NOS) (approximately 200 stations), and Minerals Management Service (MMS) stations (approximately 70 stations) in addition to the NDBC-operated moored buoy and C-MAN stations. These stations acquire environmental data used primarily for preparing weather warnings, analyses, and forecasts. Buoys are also used to provide ground-truth measurements for space-based observation platforms and to establish long-term environmental records for engineering applications, climate research, and air-sea interaction studies. NDBC has developed the capability to make a variety of measurements, including Atmospheric pressure; wind direction, speed, and gust; air and water temperature; wave energy spectra (non-directional and directional); water-column height (Tsunami Detection); relative humidity; ocean current velocity; precipitation; salinity; solar radiation; visibility; water level and water quality.

The NDBC, IOOS, NOS, and MMS network is comprised of sites offshore and along most of the U.S. coastline, including Alaska, Hawaii, and the Great Lakes. The importance of accurate data from these stations cannot be over emphasized. The maritime community has come to rely on the data for the safe conduct of operations, and the network often provides the only real-time measurements available from remote, data sparse areas.

NDBC manages the development, deployment, operations, and maintenance of stations and platforms that comprise the NOOSS. Most NOOSS components are deployed in harsh marine environments and require scheduled service visits for repairs to its components. In some instances, rapid discrepancy visits are required to effect repairs for outages deemed critical to the safety of the general public or the marine industry.

The NOAA EAD anticipates establishing multiple Basic Ordering Agreements (BOA) within three (3) vessel classes: Global (Attachment 1), Global Science (Attachment 2), and Regional (Attachment 3). The Global and Global Science Vessel Classes are hereby solicited on an unrestricted basis. The Regional Class is set-aside 100% for small business concerns.

The resulting BOAs will have a 10-year ordering period. In addition, the Government anticipates issuing an “on-ramp” solicitation for additional BOA holders on an annual basis. The solicitation will be preceded by a “sources sought” synopsis posted on Federal Business Opportunities (FEDBIZZOPS) to help the Contracting Officer determine if potential additional BOA contractor sources exist. It is anticipated the BOAs resulting from the on-ramp solicitation(s) will have an ordering period concurrent with the initial BOA holders. These on-ramp procedures will promote competition and allow for newly interested and qualified vendors to receive a BOA. The Government reserves the right to off-ramp BOA holders, at any time, should they fail to adequately perform under any orders issued against the BOAs or fail to maintain a qualified vessel meeting NDBC’s specifications.

Orders will be competed among the BOA holders for a particular vessel class. These orders are subject to a small business review that will allow for set-aside to small business or other socio-economic status vendors if it is determined to be in the Governments best interest.

B. It is anticipated that Firm-Fixed-Price Day Rate Orders will be issued under the resultant BOAs. These orders will also have a cost-reimbursement line item for Other Direct Costs (ODC). This price element will be determined at the time of each order.

C. In order to be considered for a BOA, your company must respond for a specific vessel class by a providing all the information required in sections D and E of this document. Should your company what to be considered for multiple vessel classes a response must be received for all vessel classes for which you would like to be considered.

D. The following must be submitted for each vessel class for which you would like to be considered:

1. Name of Contractor

2. Contractor’s Mailing Address

3. Contractor’s Cage Code

4. Contractor’s Duns Number

5. Contractor’s Federal Tax Identification Number

6. Contractor’s Business Size Classification

7. Contractor’s Point of Contact

8. Point of Contact Telephone Number

9. Point of Contact Email Address

10. Completed Representations and Certifications as required by Federal Acquisition Regulation 52.212-3

E. The following elements must be submitted for each vessel class for which you would like to be considered and will be used as a means to evaluate each response.

1. A statement accepting all terms and conditions as listed within the attached documents for a specific vessel class

1. Each vendor shall submit vessel specifications displaying how each vessel proposed meets or exceeds the specifications listed for that particular vessel class as described in the Statement of Work.

1. Past performance will be used as a means of evaluating the relative capability of the Vendor to successfully meet the requirements of this solicitation. Vendors are required to provide information on no more than five (5) of the firm’s most recently completed contracts/orders (not to exceed five (5) years since completion) for like or similar work. Vendors may submit performance data regarding current contract performance as long as a minimum of one year of performance has been completed as of the closing date of this solicitation.

Each Vendor shall submit, in writing, information on past performance (Attachment 4). Vendors shall provide a detailed explanation demonstrating the relevance of the contract/order to the requirements of the solicitation. If CPARS is selected as the method for Past Performance no other form needs to be filled out for that reference. If Past Performance Questionnaire is selected as the method, the Vendor is required to send Attachment 5, Past Performance Questionnaire, to those government and commercial activities provided by the Vendor’s in their submission. The information shall be completed by the references who will then forward the completed questionnaires:

Andrew Hildebrandt andrew.hildebrandt@noaa.gov Contracting Officer and Team Lead U.S. Department of Commerce/NOAA/ERAD

The Government will not accept Questionnaires directly from the vendors, only Questionnaires submitted on time and from vendor’s references will be accepted.

The Government will conduct a past performance evaluation based upon the past performance of the Vendor as it relates to the probability of vendor to provide the Government with quality service as covered within the solicitation.

Vendors are cautioned that the Government reserves the right to obtain information for use in the evaluation of past performance from any sources including sources outside of the Government. The Government will obtain whatever information it deems most relevant to the required effort by telephonic and/or written inquiry. This information may include Contractor Performance Assessment Reporting Systems or past performance information from any source.

The burden of providing thorough, complete, and relevant past performance information rests with the vendor. Any Past Performance Risk Assessment Questionnaire(s) received at the Government office designated herein after the exact time specified for receipt of past performance information is "late" and may not be considered for evaluation. Failure to submit the completed Performance Risk Assessment Questionnaire(s) shall be considered certification (by signature on the submission) that the contractor has no past performance for like or similar items for the Government to evaluate.

Vendors lacking relevant past performance history, or for whom past performance information is either not available or has not been submitted to the Government, will receive a neutral rating for past performance. A neutral rating will not be evaluated favorably or unfavorably. However, the submission with no relevant past performance history, while rated neutral in past performance, may not represent the most advantageous submission to the Government and thus, may be an unsuccessful submission when compared to the submissions of other Vendors having an satisfactory (or better) past performance.

F. NOAA will select, for award of a BOA within a specific vessel class, all Vendors which agree to the terms and conditions as listed within the attached document for a specific vessel class, who has a vessel(s) which meets or exceeds the specification listed for a specific vessel class, and who receives a past performance rating of satisfactory or better.

G. NOAA reserves the right to consider quotes received after the submission deadline at our discretion.

H. Any prospective vendor may contact the Contracting Officer while preparing a response to obtain a clarification of our solicitation or other information needed to prepare a response. NOAA will provide pertinent information in that regard to other vendors, as appropriate. Please send questions to:

Andrew Hildebrandt andrew.hildebrandt@noaa.gov Contracting Officer and Team Lead U.S. Department of Commerce/NOAA/ERAD

I. NOAA also reserves the right not to make any awards under the solicitation if it determines that to be in the best interests of the Government.

J. By submitting a response hereunder, the Vendor agrees as follows: Failure to complete and submit any of these required information and elements will result in elimination of a Vendor’s response from all consideration in the competition because it prevents the Government from evaluating the response.

Complete responses should be sent to the following by the closing date and time of August 3, 11:00 EDT :

Andrew Hildebrandt andrew.hildebrandt@noaa.gov Contracting Officer and Team Lead U.S. Department of Commerce/NOAA/ERAD

K. NOAA will notify all Vendors about the selection decision promptly after award of any BPAs.

L. Attachments

1. Global Vessel Class – Terms and Conditions and SOW

2. Global Science Vessel Class – Terms and Conditions and SOW

3. Regional Vessel Class – Terms and Conditions and SOW

4. Past Performance Risk Questionnaire