E-_26-9-ITB_-_Section_2_-_Scope_of_Work_-_Addendum_1_Revision.pdf

26-9-ITB

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REVISED SECTION 2 – SCOPE OF WORK

2.1 GENERAL

2.1.1 The work required under this solicitation includes the construction of prefabricated and pre-engineered metal buildings for use as Public Works Equipment Storage. The site for the proposed Public Works Equipment Storage will be cleared and ready for construction. The City will be responsible for:

A. Graded pad

B. Building footings per the pre-engineered building drawings.

C. Compaction and Density Testing

2.1.2 The pre-engineered/prefabricated building shall be designed to meet load requirements set forth by the Florida Building Code (FBC) 2023, 8th edition, and any other applicable codes.

2.1.3 Required Submittals: The Bidder shall include the following information in its Bid Submittal (see Pricing Schedule).

A. Total cost of structure and architectural elements; and

B. Drawings showing elevations and design.

2.1.4 Owner Direct Purchase

A. The City of Sebastian will purchase the pre-engineered buildings as an Owner Direct Purchase.

B. As a holder of a current Consumer’s Certificate of Exemption, the City reserves the right to make direct purchases of any materials and/or equipment included in the project to achieve sales tax savings. The City shall coordinate such purchases with the Contractor. To the extent requested by the City, the Contractor will be responsible for coordinating the delivery, safekeeping, protection, insuring (as to those items that the Contractor will install), inspection, installation, and testing of any materials purchased by the City, and for the management and administration of any warranty claims pertaining to such materials and equipment. Furthermore, furnished and installed materials directly purchased by the City will be deducted from the Contractor’s Guaranteed Maximum Price (GMP).

C. The contractor’s bid price SHALL include all costs (including the cost of the pre-engineered buildings and taxes) to complete the project.

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2.2 METAL BUILDINGS MINIMUM SPECIFICATIONS

2.2.1 All buildings must be manufactured with at least 14-gauge tubing and 29-gauge panels

2.2.2 Any and all installation concerns must be reported within 24 hours of completion.

2.2.3 Building 1

A. Structure A

a. 100’ (L) x 40’ (D) x 12’ (H) Base

i. Quantity: 1/EA

b. Three (3) Closed Sides and 1 End

c. One (1) Solid Entry Door

i. On the west side of the 100’ x 40’ building (40’ side)

d. Two (2) 4x4 vents on the side panel

i. The City will finalize placement prior to issuing a purchase order.

e. Pitch 3/12

f. Roof Style: Vertical

B. Structure B

a. 100’ (L) x 40’ (D) x 12’ (H) Base

i. Quantity: 1/EA

b. Three (3) Closed Sides and 1 End

c. One (1) Solid Entry Door –

i. On the East side of the 100’ x 40’ building (40’ side)

d. Two (2) 4x4 vents on the side panel

e. The City will finalize placement prior to issuing a purchase order.

f. Pitch 3/12

g. Roof Style: Vertical

C. NOTE: Structures A and B will sit next to each other, with about 12–15 feet of space between them.

2.2.4 Building 2

A. Building 2

a. 100’ (L) x 100’ (D) x 22’ (H) Base

i. Quantity: 1/EA

B. Building 2 Lean To

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a. 100’ (L) x 30’ (D) x 16’ (H) Lean To

i. Quantity: 2/EA

b. 2/12 Pitch

c. Close Side Vert

C. NOTE: The intent is to set 1/EA 30’ Lean-To on each side of the 100’ building.

2.2.5 Pre-Engineered structure color

A. Roof color:

a. Evergreen, or a similar color, to be approved by the City of Sebastian prior to issuing a purchase order.

b. PVDF (Polyvinylidene Difluoride) with a 35-year finish warranty.

c. The awarded Bidder shall provide 2”x3” metal color samples for approval.

B. Wall panel color:

a. Rawhide, or a similar color, to be approved by the City of Sebastian prior to issuing a purchase order.

b. The awarded Bidder shall provide 2”x3” metal color samples for approval.

2.3 CONTRACTOR RESPONSIBILITIES

2.3.1 At a minimum, the awarded Bidder shall have the following responsibilities to ensure the successful completion of this project:

A. Overall project supervision.

B. Provide construction schedule at start of project; required to be updated monthly.

C. Architectural/engineering drawings, which shall include, but not be limited to the following:

a. Roof framing plan.

b. Floor plans.

c. Architectural elevations.

d. Required building wall sections.

e. Miscellaneous structural details.

f. Foundation plan, details.

g. Pre-engineered building structural drawings.

D. Shop drawings and submittals for approval by the City prior to installation for pre-engineered metal buildings.

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E. Finish clean-up to include:

a. Removal of all construction material and equipment.

b. Broom sweep the interior building areas to remove gravel.

F. All questions shall be directed to the City’s Project Manager prior to proceeding with the work in question.

G. Substitutions not permitted unless approved by the City.

H. The awarded Bidder shall furnish all other materials not noted above and all labor to construct the finished structure per the drawing design

2.4 PROJECT COORDINATION

2.4.1 A City project manager will oversee all assigned work to ensure adherence to schedules and service quality throughout the project’s progress and submittal of final payment. The project manager will periodically inspect the work being performed to ensure compliance with the agreement's requirements. If the requirements are not satisfactorily being met, the City shall require the contractor to correct any discrepancies, inconsistencies, or faults immediately at no additional cost. The contractor shall understand and agree to the following:

A. Contractor shall be solely responsible and assume all liability for the supervision, direction of all work, and for all means, methods, techniques, sequences, procedures, and coordination for all services under the agreement; contractor shall ensure enough personnel, materials, supplies, means of transportation, tools and equipment are made available to perform the services; and

B. Contractor shall, at all times, provide an on-site supervisor or authorized representative who is fluent in English, possesses adequate knowledge of the work being performed, and holds the authority to make decisions on behalf of the Contractor; and

C. Contractor shall be solely responsible to the City for the acts and omissions of their subcontractors, agents, employees, and any other persons performing any service under this agreement; and

D. The practices, methods, and materials utilized in the work within or adjacent to any structure must conform to any applicable local, state, and federal regulations and codes.

2.5 SITE PLAN AND PERMITTING

2.5.1 Site Plan

A. The awarded bidder shall provide the City with Architectural/engineering drawings to complete the Site Plan. Once this information is received, the City will provide the contractor with a Site Plan for submittal with the permit application.

2.5.2 Permitting

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A. The awarded bidder shall be responsible for all submissions and drawings (except the Site Plan) for permit application review. The City will cover the cost for all City permits, but the contractor must complete and submit the required documents and applications for the permits.

B. Pursuant to Florida Statutes Section 163.211 and Chapter 489, as of July 1, 2025, local licensing is limited to the specialty contractor categories in FS 489.117(4)(a). Please contact the City of Sebastian’s Building Department (772-589-5537) with any questions.

C. Permit fees can be viewed at the link below.

https://www.cityofsebastian.org/190/Permit-Fees

2.6 PROJECT TIMELINE

2.6.1 The awarded Bidder shall complete the work by September 1, 2026.

A. Within 30 days of receiving the Notice to Proceed and Purchase Order, the awarded bidder shall provide the shop drawings with footing details, so the City can complete its portion of the scope of work.

2.6.2 The City, at its discretion, may allow for time extensions for unforeseen and unexpected delays.

2.7 TERM OF CONTRACT: UPON COMPLETION The Contract shall commence upon the date of the duly executed Agreement, and shall remain in effect until such time as all the work, commodities, and equipment acquired in conjunction with this Invitation to Bid, have been completed and accepted by the City and upon completion of the expressed and/or implied warranty periods

2.8 STOP WORK ORDER

The City may at any time, by written notice to the contractor, stop all or any part of the work for this bid award. Upon receiving such notice, the contractor will take all reasonable steps to minimize additional costs during the period of work stoppage. The City may subsequently either cancel the stop work order, resulting in an equitable adjustment in the delivery schedule and/or the price, or terminate the work in accordance with the provisions of the bid terms and conditions.

2.9 SITE INSPECTION AND DUE DILIGENCE

2.9.1 Bidders are obligated to carefully examine the project specification and exercise due diligence regarding any and all current and pre-existing conditions at the project site.

2.9.2 Before submitting their bid, the bidder shall be responsible for visiting the project site and becoming familiar with any conditions that may affect the work.

2.9.3 Before the commencement of work, the contractor shall submit photographs and/or video recordings to the project manager to document any such pre-existing damage to the roadways, driveways, approaches, tree trucks or limbs, landscaping, sod, facilities, utilities, walls and ancillary improvements located https://www.cityofsebastian.org/190/Permit-Fees

REVISED SECTION 2 – SCOPE OF WORK Page 14 of 33 at the project site and/or any surrounding areas to be accessed and/or utilized by the contractor.

2.9.4 Any damage to public and/or private property resulting either directly or indirectly from the execution of the project by the contractor shall be repaired or replaced at the sole expense of the contractor in a manner acceptable to the City.

2.9.5 Failure to properly document such pre-existing conditions and to submit said documentation as required may render the contractor liable to repair any such damage at no expense to the City.

2.9.6 No additional allowances shall be made due to the bidder’s lack of knowledge of the project requirements and site conditions.

2.10 PROTECTION OF PERSONS AND PROPERTY

2.10.1 While performing services for the City of Sebastian, the awarded contractor shall be responsible for any damage to the City of Sebastian's property, personal property, or visitor property due to any negligence on the part of the awarded contractor, their employees, or other agents.

2.10.2 The contractor must reasonably attempt to avoid damage to City or private property under all conditions.

2.10.3 The awarded contractor agrees to repair or replace, at its own expense, any damage caused by the awarded contractor, their employees or their agents.

2.10.4 The contractor must not drive or park equipment on grass, sidewalks, or patios.

2.10.5 If concerns are raised about excessively wet conditions on grassy areas, the contractor must contact the project manager for recommendations or workarounds before commencing the work.

2.10.6 Any damages, including damage to finished surfaces and spilled liquids, resulting from the performance of the Agreement shall be repaired and/or cleaned to the project manager's satisfaction.

2.10.7 Any public or private property damaged by the contractor or a representative during the services shall be repaired or replaced to the project manager's satisfaction at no cost to the City.

2.10.8 The project shall not be considered complete until incurred damages, if any, have been repaired and the worksite is cleaned to the project manager's satisfaction.

2.11 REMOVAL OF DEBRIS

The contractor shall keep the worksite free and clear of rubbish and debris at all times during the performance of services. Any material or waste generated by the contractor or its employees, agents, and subcontractors shall be removed and disposed of by the contractor at its expense to the satisfaction of the City. The contractor assumes all liability for accidents that may occur due to debris, equipment, tools, and worksite hazards.

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2.12 WARRANTY

2.12.1 The contractor shall warrant and guarantee all goods, labor, and services for a period of no less than one (1) year from the date of final payment and shall replace or repair all defects in material or workmanship during the warranty period.

2.12.2 The contractor shall bear all labor, product replacement, mobilization, and transportation costs for warranted goods and services.

2.12.3 A “No Charge” invoice shall be submitted for all warranty repairs detailing the replaced goods, including dimensions and quantity.

2.12.4 Warranty repairs shall be fully completed to the satisfaction of the project manager and City within seven (7) working days.

OWNERSHIP OF THE WORK

2.12.5 The contractor is solely responsible for all work, until final completion of the work. The contractor shall be liable for all damage, theft, maintenance, and safety until the City of Sebastian issues a notice of final completion of the work.

Upon completion of each job, the contractor shall submit the following information, as applicable:

A. Final invoice with documentation.

B. Acceptance from the City of Sebastian Building Department

C. Warranty information to include effective dates, contact information, and details on the scope of coverage.

D. Cut sheets and Operations and Maintenance manuals for any installed equipment.

E. Contractor internal work orders/employee timesheets upon request

F. Certified payroll, upon request

G. Any other documents as requested by the City

2.13 CITY OF SEBASTIAN LOCAL PREFERENCE

Effective October 14, 2009, the City of Sebastian adopted a local vendor preference.

Please see City Code Sec. 2-11. Local Vendor Preference Policy for more information.

2.14 CONTRACTOR MINIMUM QUALIFICATIONS

2.14.1 Must be registered with the State of Florida, Division of Corporations, to do business in Florida.

2.14.2 Bidder must possess three (3) years of experience in the installation of pre-engineered metal buildings, or identical projects.

2.14.3 Bidder must be licensed by the State of Florida as a General Contractor or Building Contractor and possess an ACTIVE (not expired) license to submit a bid for this project. This requirement shall be based on the solicitation’s due date.

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2.14.4 Bidder must have been in business under the same FEIN number for past three

(3) years. Evidence should be submitted with the bid submittal

2.14.5 If the bidder’s business is located in Sebastian, FL, or Indian River County, they must provide a copy of their business tax receipt.

2.14.6 Bidders that do not meet the minimum requirements listed herein, as determined by the City, at its sole discretion, will be deemed non-responsive and not considered for award. All decisions made by the City are final.

2.14.7 No contract will be awarded to any bidder who, as determined by the CITY, has an unsatisfactory performance record, inadequate experience, lack of organization, labor, and equipment to perform the required services, and is in arrears to the CITY on a debt or contract or is a defaulter on surety to the CITY or whether the bidder’s taxes or assessments are delinquent. The City has the right to disqualify any bidder who does not meet any or all qualifications necessary as determined by the City.

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