Procurement Division 1225 Main Street, Sebastian, FL 32958 Phone: 772-388-8231

(Rev. 12/2025) Page 1 of 11

ADDENDUM NO. 1

POSTING DATE: February 5, 2026

26-9-ITB

Pre-Engineered Metal Storage Buildings For The Public Works Compound

The original Invitation to Bid shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents.

SECTION I: REVISED DUE DATE

Please note that the due date for this solicitation has changed. Please see below for the revised due date.

SECTION II: QUESTIONS

• Question 1: Can any of the material be substituted? I ask because we are post frame construction, so while our structure’s exterior is 26 ga steel, the framing and trusses are wood.

Answer: No substitutions. All post frame steel & aluminum structure.

• Question 2: I am reaching out about the 2 PEMB's you are looking to build. Can you send me the plans and I will put together a proposal for you.

Answer: There are no plans. The solicitation document includes the required sizes and materials. It is the contractor's responsibility to provide a building that meets the minimum requirements.

PROPOSED SCHEDULE

EVENT DATE TIME

RELEASE DATE: Thursday, January 8, 2026 -

QUESTIONS DUE DEADLINE Thursday, January 22, 2026 2:00 PM Local Time

PROPOSAL DUE DATE Tuesday, February 17, 2026 2:00 PM Local Time

EVALUATION MEETING TBD TBD

RECOMMENDATION OF

AWARD

TBD TBD

(Rev. 12/2025) Page 2 of 11

• Question 3: Confirming QTY 2 of 100’ x 40’ x 12’ (4000 sf) buildings open at one end?

Answer: Yes, with 100’ section open. Side access doors 8’ x 36”.

• Question 4: QTY 1 100’ x 100’ x 22’ building (10,000 sf) building with 30’ leantos running the full length of the sidewall, this building and leantos are open on both ends?

Answer: Leantos are open on each 100’ end (closed sides).

• Question 5: Maintaining a roof slope of 2:12 on the 10,000 sf building results in an eave height at the leanto of 17’, not the 16’ specified. Is this acceptable, or would you prefer a different slope on the building and/or leanto roof?

Answer: Yes, this is acceptable.

• Question 6: Confirming all site, and concrete foundation and floor construction will be performed by others? Will the foundation constructor supply and install the required anchor bolts?

Answer: The concrete foundation will be completed by another contractor.

There is no floor (base rock).

The awarded bidder shall supply and install the anchor bolts.

• Question 7: Is payment for the contract issued when the bid is awarded or another time?

Answer: Please refer to Article 7, Payment Procedures, of the sample agreement.

• Question 8: Do you have an expected release date for the addendum?

Answer: Week of February 2nd.

• Question 9: After some research, we do not believe these buildings will need additional doors, please advise.

Answer: Correct. No doors other than the two access doors on the 100’x40’ buildings.

• Question 10: After some research, we do not believe these buildings will need additional doors, please advise.

Answer: No additional doors needed.

(Rev. 12/2025) Page 3 of 11

• Question 11: Structure B Closed Sides: Section 2.2.3(B)(b) states Structure B has "Two (2) Closed Sides and 1 End," while Structure A has "Three (3) Closed Sides and 1 End."

Answer: Structure B will have Three (3) Closed Sides and 1 End.

Please clarify which specific sides are to be closed on Structure B and confirm if the intent is for Structure B to have one open 100' side facing the interior when joined with Structure A.

Answer: Structures are separated by approximately 15’ between each building.

• Question 12: Gap Between Structures: When Structure A and Structure B are joined, should there be a physical separation or should they be connected as one continuous building? If a gap is required, please specify the distance.

Answer: Structures A and B will sit next to each other, with about 12–15 feet of space between them.

• Question 13: Man-Doors on Building 2: The specifications and Exhibit A do not reference man-doors for Building 2. Please confirm if any are required.

Answer: Yes, one in each building.

• Question 14: Red Iron Alternate: The specifications require a 14-gauge tubing minimum. Would the City accept or prefer an alternate bid for red iron (structural steel) framing? If so, should this be submitted as a separate alternate price or as the base bid?

Answer: No Red Iron. Bid per specification.

• Question 15: Survey and Site Plan: Section 2.5.1 states the City will provide a Site Plan for permit submittal. Please confirm if the City will also provide the boundary survey and geotechnical information.

Answer: The City of Sebastian will only provide the survey and site plan.

• Question 16: Section 2.1.1 states the City is responsible for the graded pad and footings. Please provide clarification on the following:

Timeline: When will this work be completed relative to the Notice to Proceed?

Answer: This work will be completed after the Notice to Proceed is issued.

Within 30 days of receiving the Notice to Proceed and Purchase Order, the awarded bidder shall provide the shop drawings with footing details, so the City can complete its portion of the scope of work.

(Rev. 12/2025) Page 4 of 11

The graded pad and footings will be completed within two (2) weeks of receiving the shop drawings with the required specifications and will not impact the Contractor’s schedule, as the building must be fabricated.

Geotechnical Information: Is soil boring or bearing capacity data available to bidders for foundation engineering?

Answer: No

• Question 17: Notice to Proceed (NTP) Timing: Will the NTP be issued after the City completes the grading and footings, or does the 180-day timeline include the duration of the City’s site work?

Answer: The awarded Bidder shall complete the work by September 1, 2026.

Within 30 days of receiving the Notice to Proceed and Purchase Order, the awarded bidder shall provide the shop drawings with footing details, so the City can complete its portion of the scope of work.

The graded pad and footings will be completed within two (2) weeks of receiving the shop drawings with the required specifications and will not impact the Contractor’s schedule, as the building must be fabricated.

• Question 18: Installation Timeline Flexibility: Section 2.6.1(A) allocates 150 days for fabrication and 30 days for installation. If fabrication is completed early, can the remaining time be applied to the installation phase?

Answer: The awarded Bidder shall complete the work by September 1, 2026. The awarded bidder can allocate the time as they see fit to meet the deadline.

• Question 19: Due Date Discrepancy: Page 21 lists a due date of February 6, 2026, while Page 1 lists February 13, 2026. Please confirm the correct deadline.

Answer: The due date has been moved to February 17, 2026. Please see the REVISED Contact Information Sheet included in this addendum.

• Question 20: Project Budget: Has the City established a budgeted amount or anticipated cost range for this project?

Answer: The allotted budget is $450,000, and that includes the City’s portion of the Scope of Work.

The City of Sebastian anticipates purchasing two buildings. However, if the budget allows us to purchase only one building, we will purchase one.

• Question 21: Owner Direct Purchase Process: Section 2.1.4 indicates the City will utilize Owner Direct Purchase for the buildings. Should bidders include the full

(Rev. 12/2025) Page 5 of 11 building cost in the bid for later deduction, or exclude the material cost from the submitted price entirely?

Answer: Yes. The contractor’s bid price SHALL include all costs (including the cost of the pre-engineered buildings and taxes) to complete the project.

• Question 22: As you know, there were several comments and concerns at the pre-bid meeting regarding the 14 ga. tubing spanning 100’ wide. We’ve also ran into a spec issue for the size gauge at 29ga for the panels. We found that 29ga does not meet FL PEMB code and our engineer will not stamp the 14ga tubular structure for the 100’ wide span.

We can fabricate the building with steel beams and 26 ga panels, which will be stronger than the spec listed in the ITB.

Answer: Yes, that is acceptable.

• Question 23: The City shall be responsible for the Graded Pad and Building footers per the PEMB Drawings

Who is responsible for the floor slab?

Answer: These buildings do not have floor slabs.

Will the floor slab be poured before or after the building is erected?

Answer: These buildings do not have floor slabs.

If the slab is poured monolithic with the foundation, will the city install that as well?

Answer: These buildings do not have floor slabs.

Will the city install the anchor bolts?

Answer: No.

Who will supply the anchor bolts?

Answer: The awarded bidder shall supply and install the anchor bolts.

• Question 24: By “design” do you mean you want the contractor to submit the foundation engineering drawings with the proposal?

Answer: Yes.

• Question 25: All buildings must be manufactured with at least 14-gauge tubing.

What tubing? (No tubing on Pre-Engineered Metal Buildings)

Answer: Disregard the term “tubing” as it’s referring to framing.

(Rev. 12/2025) Page 6 of 11

• Question 26: Building 1—Structure A. Three (3) Closed Sides and one (1) end.

Should this be two closed sides and one end?

Answer: 40’ side closed (x2), 100’ section rear closed (x1), 100’ section open (x1).

• Question 27: Provide Solid Entry Door

Please provide design specification

Answer: Solid aluminum access door 8’ x 36”.

Are there any FOA requirements?

Answer: No grant funding.

Are any other doors required for egress or life safety concerns?

Answer: No.

Are any overhead doors required?

Answer: No.

• Question 28: Provide two (2) 4x4 vents on the side panel

Please provide design specification including code and FOA requirements

Answer: Two 4x4 vents on each 100’ section.

Are these vents fixed or operable?

Answer: Fixed.

Please advise of finish preferences

Answer: Aluminum.

• Question 29: “C” the intent is for Structures A and B to be set next to each other to make the 200’ (L) x 40’ (W) x 12’ (H) Building 1

Are these to be constructed open-end to open-end or closed to closed?

Answer: Each building is separated by closed sides.

What is the desired clearance between the two buildings?

Answer: Structures A and B will sit next to each other, with about 12–15 feet of space between them.

(Rev. 12/2025) Page 7 of 11

• Question 30: Building 2

Are the 2 side walls (100’ lean-to sides) to be closed in and the 160’ end walls are open?

Answer: Yes.

Are there any door or vent requirements to be included?

Answer: Two access doors. Four 4x4 vents.

• Question 31: Since the city will be onsite, providing grading and foundation constructions

Who is responsible for the erosion control requirements of the site?

Answer: The City of Sebastian.

Is Temporary Site Fencing required? Who is responsible?

Answer: No.

Will the city provide temporary power and water, including usage charges?

Answer: No.

Will the city provide and rotate dumpsters?

Answer: No.

Will the city provide and service temporary toilets?

• Question 32: Are any of the buildings insulated??

• Question 33: Roof System Type

Standing Seam or Screw Down

Answer: Standing seam.

Purlin Thickness

(Rev. 12/2025) Page 8 of 11

• Question 34: Wall Panels Type

Girt Depth

Answer: N/A.

• Panel Profile

Answer: Ribbed.

• Question 35: Are gutters/downspouts required?

Drain to splash blocks, or City installed underground rain leaders?

Answer: The City will install.

• Question 36: Is there a collateral load required for each building?

Answer: In engineered plans.

• Question 37: What is the required category for each building? B-C-D?

Answer: 170mph winds.

• Question 38: Will the City be providing Soil Boring Report for Foundation Design?

• Question 39: Will Fire Sprinkler System be required?

Who will engineer and install?

Answer: N/A.

Please note for Collateral Load Question above

Answer: N/A.

• Question 40: Please confirm Plumbing, HVAC, Electrical and Lightning Protection are by others, including any/all Engineering and Design

Answer: The City will install conduit and electrical.

(Rev. 12/2025) Page 9 of 11

• Question 41: Since this is a Direct Buy for the PEMB, should we include sales tax in the proposal, and deduct it out in the deduct change order?

Answer: Yes. The contractor’s bid price SHALL include all costs (including the cost of the pre-engineered buildings and taxes) to complete the project.

Please note the City shall be required to sign the PEMB Manufacturer’s standard contract—No Exceptions or Modifications allowed

Answer: The City understands.

Does the city intend to buy the doors, vents, and any other items?

Answer: Yes, these items should be included with the PEMB purchase.

Question 42: Should Performance and Payment Bonds be for the total amount, or the total after deducting out the cost of the Direct Buy Building? Savings in premium could be realized if the cost of the building is not included.

Answer: Per Section 3.1, “A Payment and Performance Bond equal to one hundred percent (100%) of the Agreement price shall be required on this project.”

• Question 43: Is Builder’s Risk Policy required? Who will furnish?

• Question 44: Regarding Liquidated Damages, what if the building foundations are not complete when the building is delivered and ready to be erected?

Answer: The building foundations will be completed when the building is delivered and ready for erection. However, if they are not, the contractor will not be charged liquidated damages for those days.

• Question 45: Is this project subject to any Davis-Bacon or other Wage Rate Regulations?

• Question 46: Will you require gutters and downspouts on these storage buildings?

• Question 47: Will the City purchase the building directly from the manufacturer to eliminate the Sales Tax on the buildings?

(Rev. 12/2025) Page 10 of 11

• Question 48: Are certified electronic signatures acceptable on the proposal forms?

• Question 49: Bldg. 1&2 - It calls out the buildings being connected. Can we just run this as a 40’x200’?

Answer: No. Structures A and B will sit next to each other, with about 12–15 feet of space between them.

• Question 50: Bldg. 3 - Is there any need for there to be 30’ lean-tos or can it be clear span. Is there any preference?

Answer: Bid per specifications.

SECTION III: REVISIONS TO THE SCOPE OF WORK

• N/A

SECTION IV: ATTACHMENTS

• 26-9-ITB – REVISED Section 2 – Scope of Work o Uploaded to VendorLink

• Revised Contact Information Sheet o Included in this addendum

Sincerely, Jessica Graham, CPPB, FCCM Procurement Manager

26-9-ITB

Failure to complete and submit this form with your bid package may result in the rejection of your bid Page 21 of 30

REVISED CONTACT INFORMATION SHEET

DUE DATE: February 17, 2026 Bids due on or before 2:00 PM LOCAL TIME

Proposals must be submitted electronically via VendorLink

Check the Addenda for any revised opening dates before submitting your bid. Bid(s) received after the date and time stated above will not be opened.

CONTACT:

Jessica Graham, CPPB, FCCM

Procurement/Contracts Manager

(772) 388-8231 jessgraham@cityofsebastian.org

ITB TITLE: Construction of Pre-Engineered Metal Storage Buildings for the Public Works Compound

ITB NO.: 26-9-ITB

Bidder Name and “Doing Business As”, if applicable:

Federal Tax Identification Number:

Unique Entity ID (SAM.GOV):

Address:

City: State: Zip Code:

Telephone No:

E-Mail Address of Authorized Representative:

I certify that I have carefully examined the ITB document and associated documents, including the Addenda, accompanying or made a part of this solicitation. I further certify that all information contained in this bid is truthful to the best of my knowledge and belief, and that I am duly authorized to submit this bid on behalf of the bidder named above, and that the bidder is ready, willing, and able to perform if awarded.

In compliance with this solicitation, and subject to all conditions herein, I hereby propose and agree to furnish the goods and /or services specified in the ITB at the prices or rates in my bid, and prices will remain for a period of ninety (90) days to allow the City adequate time to evaluate the bid.

Signature of Authorized Representative (Manual)

Name of Authorized Representative (Typed or Printed)

Title Date

Each bid submittal must include the signature of an officer or employee with the authority to bind the contractor in the space(s) provided. If the individual is not listed on Sunbiz.org, a Corporate Resolution shall be provided. The bid submittal shall be marked non-responsive if a Corporate Resolution cannot be provided.

The City reserves the right to reject any and all bids or to accept any bid or portion deemed to be in the City's best interest and waive any non-substantial irregularities.

mailto:jessgraham@cityofsebastian.org