E_-_25-01-ITB_-_Barber_Street_Sports_Complex_Backstop_Replacement__Pre_Bid_Meeting_Presentation.pdf

Pre-Bid Meeting

October 15, 2024

25-01-ITB

Barber Street Sports Complex Backstop Replacement

Agenda

• Introductions

• Solicitation Review

• Schedule

• Communication and Contact Information

• Cone of Silence

• Administrative Review

• Technical Review

• Questions and Answers

Solicitation Schedule

The schedule is tentative and subject to change. All changes to the schedule will be issued via an addendum.

Event Date Question Deadline October 18, 2024

@ 2:00 pm

Bids Due October 31, 2024 @ 2:00 pm

Tentative Council Award November 20, 2024 @ 6:00 pm

Communication and Contact Information

Contact Information:

Jessica Graham, CPPB Procurement/Contracts Manager P: 772-388-8231 E: jessgraham@cityofsebastian.org

The link to register to receive solicitations is below:

https://www.myvendorlink.com/external/home

• All questions must be submitted in writing to the Procurement/Contracts Manager

• All questions, modifications to the solicitation specifications, or change in the solicitation due date will be addressed by an addendum posted on VendorLink.

Cone Of Silence

• City Council Members and City Staff, with the exception of the Procurement/Contracts Manager, are not to be contacted regarding this bid.

• The No-Contact Period shall commence on the initial date of the advertisement (10/4/2024) for this solicitation and continue through and include the date the City Council makes its determination to approve or reject the award (tentatively scheduled for 11/20/2024).

• Failure to comply with this requirement may be grounds for disqualification.

Administrative Review

• Bid Submittal

• All submittals are due electronically via VendorLink.

• Submittals sent by mail, facsimile, electronic mail, telephone, or any other means not specified herein will not be accepted.

• Authorized Signature

• Each bid submittal must include the signature of an officer or employee having authority to bind the contractor in the space(s) provided.

• If the individual is not listed on Sunbiz.org, a Corporate Resolution shall be provided.

• If a Corporate Resolution is not provided with the bid submittal, the bid submittal shall be marked non-responsive.

• BID BOND

• Five percent (5%) of the total bid amount. A contractor may file an alternative form of security in cash, a money order, a certified check, a cashier’s check, or a domestic corporate bond, note, or debenture as authorized in s. 625.317.

• Electronic Bid Security shall be submitted with the bid package.

Bid Check List YES

Completed Check List Complete Electronic PDF Bid Submittal

• Contact Information Sheet

• Corporate Resolution

• Statement of Bidder’s Qualifications

• Non-Collusion Affidavit

• Drug Free Workplace Program

• Debarment and Suspension Certification

• Lobbying Certification

• Reference List

• Subcontractor List

• Scrutinized Companies Certification

• Addenda Acknowledgement

• Bid Price Form

• Business Tax Receipt, if applicable

• Proof of Professional License

• Bid Bond

• Local Vendor Preference Affidavit

• Trench Safety Act (if applicable)

Technical Review Overview

• Plans

• A - 25-01-ITB - Attachment A - Civil Plans

• Budgeted Amount

• The maximum budget amount for this Project shall not exceed $70,000.00.

• Permitting

• A permit will be required.

• Awarded contractor and subcontractor (if applicable) must register with the

Sebastian Building Department before a permit will be issued.

Technical Review Scope Of Work

• Demo and replace four backstops at Barber Street Sports Complex

• Timeline – Seventy-five (75) days from the date indicated in the Notice to Proceed (NTP) to complete the scope of work.

Questions and Answers

• Reminder: All questions must be submitted in writing to the Procurement/Contracts Manager.

We look forward to working with you!