DTRT5716R20005_Amendment_000002.pdf

(x)

DTRT5716R20005

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

V221

Cambridge MA 02142-1001 55 Broadway, V221 Off Site Eng & R&D Contracts USDOT/Volpe Center

V221

Cambridge MA 02142-1001 55 Broadway V221 Off Site Engin & R&D Contracts USDOT/Volpe Center

04/19/2016000002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

03/10/2016

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Part I of this amendment makes changes to the solicitation. Part II of this amendment answers offeror questions.

The due date for receipt of Offers is hereby extended with this amendment to 2:00P.M., E.T.

on May 17, 2016.

See Attached pages for details.

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Robert P. Robinson

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

DTRT5716R20005

Amendment 000002

PART I- CHANGES TO SOLICITATION

1. Delete the existing SF33 and replace with SF33 attached entitled “DTRT5716R20005 SF33 Amendment 000002.”

2. Page 16, Section C, Part I, add the following:

C.4 SUPERVISION OF CONTRACTOR PERSONNEL WORKING ON-SITE

The Contractor shall provide for proper on-site Contractor supervision of its own employees working at Government Facilities.

3. Page 60, Section I, Subsection I.5, entitled “TAR 1252.237-73 Key Personnel”, Add Program Manager as Key Personnel under CLIN 0100 and CLIN 0200. The revised clause states:

“The Key Personnel under this Contract are:

CLIN 0100

(1) Program Manager

(2) Task Area 1 (Strategic Planning) Lead and Two Alternates (To be completed at the time of contract award)

(3) Task Area 2 (Management Development and Integration) Lead and Two Alternates (To be completed at the time of contract award)

CLIN 0200

(1) Program Manager

(2) Task Area 1 (Risk Issue and Opportunity Management) Lead and Three Alternatives (To be completed at the time of contract award)”

4. Page 77, Section L, Subsection L.4.VIII, entitled “Subcontract Consent”

DELETE: “The Contractor shall notify the CO reasonably in advance of placing any subcontract or modification thereof, including the information identified in FAR clause 52.244-2 (e)(1).”

5. Page 78, Section L, L.4.XI, entitled “Oral Presentations”

DELETE: “All responsive offerors shall be required to give oral presentations as part of its technical proposal.”

INSERT: “All responsive offerors invited to present shall be required to give oral presentations as part of its technical proposal.”

6. Page 80, Section L, Subsection L.5.IV, entitled “Copies”

After “Original documents shall be clearly identified as such.”

INSERT: “Each offeror shall submit six copies of the Oral Presentation slides on the day of the Oral Presentation.”

7. Page 81, Section L, Subsection L.5.V, entitled “Proposal Format, Volume II, Written Technical Proposal, Section 4 – Contract Past Performance”

CHANGE: “The total page limit for the list of five most relevant contracts, covering the Offeror and/or its Major subcontractors is ten (10) pages.”

TO: “The total page limit for the list of five most relevant contracts, covering the Offeror and/or its Major subcontractors is fifteen (15) pages.

8. Page 81, Section L, Subsection L.5.VI, entitled “Oral Presentation”

DELETE: “The offeror may bring paper copies of slides the day of the oral presentation.”

INSERT: “The offeror shall submit paper copies and one copy on a virus-free CD on the day of the oral presentation.”

9. Page 92, Section L, Subsection L.7.II.A, entitled “Subfactor A - Staffing Resumes”

DELETE: “The Offeror shall provide the six (6) resumes identified below that demonstrate the qualifications of the Offeror's proposed staff for the two task areas (i.e. the Strategic Planning task area and the Management Development and Integration task area) identified in the SOW. Alternates should be individuals intended to work within the task area who are capable of performing the duties of the identified lead Task Area Manager. Resumes must include verifiable information, with verifiable dates, in terms of experience, capabilities, education and experience relative to SOW. The quantity of Key Personnel for each task must be proposed as follows:

1. Task Area 1 Strategic Planning – 3 resumes consisting of one lead Task Area Manager and two alternates

2. Task Area 2 Management Development and Integration – 3 resumes consisting of one lead Task Area Manager and two alternates”

INSERT: The Offeror shall provide the seven (7) resumes identified below that demonstrate the qualifications of the Offeror's proposed staff for the two task areas (i.e. the Strategic Planning task area and the Management Development and Integration task area) identified in the SOW, and for the proposed Program Manager. Alternates should be individuals intended to work within the task area who are capable of performing the duties of the identified Task Area Lead. Resumes must include verifiable information, with verifiable dates, in terms of experience, capabilities, education and experience relative to SOW. The quantity of Key Personnel for each task must be proposed as follows

1. Program Manager – 1 resume

2. Task Area 1 Strategic Planning – 3 resumes consisting of one Task Area Lead and two alternates

3. Task Area 2 Management Development and Integration – 3 resumes consisting of one Task Area Lead and two alternates”

10. Page 92, Section L, Subsection L.7.III.A, entitled “Subfactor B – Staffing Plan”

DELETE: “Additionally, the Offeror shall submit the resume for the proposed Contract Manager and the proposed Program Manager.”

11. Page 93, Section L, Subsection L.7.II.A, change title as follows:

FROM: “Section 3 - Factor 4 - Transition”

TO: “Section 2 - Factor 4 - Transition.”

12. Page 93, Section L, Subsection L.7.II.A, entitled “Section 3 – Factor 5 - Contract Past Performance” in paragraph 3:

DELETE: “The list should include those applicable contracts reflecting the involvement of the proposed Program Manager and/or Task Area Manager(s).”

INSERT: “The list should include those applicable contracts reflecting the involvement of the proposed Program Manager and/or Task Area Lead(s).”

13. Page 95, Section L, Subsection L.7.II.B, entitled “Oral Presentations CLIN 0100 – Strategic Planning and Management Approach”

DELETE:

The Oral Presentation shall consist of two evaluation factors (with applicable subfactors): (1) Technical Understanding and (2) Management Approach. The structured Oral Presentation shall not encompass proposed price, cost, or fee. There will be a brief Introduction and Conclusion.

Each Offeror's proposed Program Manager, alone or with the assistance of the proposed Task Area Manager(s), will deliver a 20-minute oral presentation for the Technical Understanding factor and subfactors (Task Order and Master Contract) and a 10 minute oral presentation for the Management Approach factor and subfactors (Task Order and Master Contract) to the Technical Evaluation Team. This presentation will address the assessment factors below listed including subfactors. After each presentation, the CO will hold a follow-up question-and-answer period of approximately 10 minutes, asking the Offeror’s team a series of “Structured Questions” that will have been developed by the Technical Evaluation Team and approved by the CO prior to the first oral presentation. See also paragraph L.4.XI for further information on Oral Presentations.

ORAL PRESENTATION SCHEDULE

Evaluation Factor Topic Time Limit Presenters N/A Introduction 5 minutes Program Manager and/or any of the Task Area Managers Only

Technical Understanding

Presentation of Technical Understanding

20 minutes Program Manager and/or any of the Task Area Managers only

Technical Understanding

Structured Questions and Answers on Technical Understanding

10 minutes Program Manager and/or any of the Task Area Managers Only

Break Management Approach Presentation of

Management Approach 10 minutes Program Manager and/or any of the Task Area Managers Only

Management Approach Structured Questions and Answers on Management Approach

10 minutes Program Manager and/or any of the Task Area Managers Only

N/A Conclusion 5 minutes Program Manager and/or any of the Task Area Managers Only

INSERT:

The Oral Presentation shall consist of two evaluation factors (with applicable subfactors): (1) Technical Understanding and (2) Management Approach. The structured Oral Presentation shall not encompass proposed price, cost, or fee. There will be a brief Introduction and Conclusion.

Each Offeror's proposed Program Manager, alone or with the assistance of the proposed Task Area Lead(s), will deliver a 20-minute oral presentation for the Technical Understanding factor and subfactors (Task Order and Master Contract) and a 10 minute oral presentation for the Management Approach factor and subfactors (Task Order and Master Contract) to the Technical Evaluation Team. Offerors are allowed two non-presenters to attend the oral presentations. These non-presenters shall not participate in the presentation or in the Structured Question and Answer sessions. This presentation will address the assessment factors below listed including subfactors. After each presentation, the CO will hold a follow-up question-and-answer period of approximately 10 minutes, asking the Offeror’s team a series of “Structured Questions” that will have been developed by the Technical Evaluation Team and approved by the CO prior to the first oral presentation. See also paragraph L.4.XI for further information on Oral Presentations.

N/A Introduction 5 minutes Program Manager and/or any of the Task Area Leads Only

Technical Understanding

Presentation of Technical Understanding

20 minutes Program Manager and/or any of the Task Area Leads only

Technical Understanding

Structured Questions and Answers on Technical Understanding

10 minutes Program Manager and/or any of the Task Area Leads Only

Break Management Approach Presentation of

Management Approach 10 minutes Program Manager and/or any of the Task Area Leads Only

Management Approach Structured Questions and Answers on Management Approach

10 minutes Program Manager and/or any of the Task Area Leads Only

N/A Conclusion 5 minutes Program Manager and/or

Leads Only

14. Page 96, Section L, Subsection L.7.II.B change title as follows:

FROM: “Subfactor A- Task Order Management Approach”

TO: “Subfactor A- Task Order Management and Administration Approach”

15. Page 97 Section L.7.II.B, entitled “Subfactor B – Contract Management Plan”

DELETE: “as discussed in Section C, paragraph C.3.2”

INSERT: as discussed in Section C, paragraph C.3.4”

16. Page 97, Section L, Subsection L.7.III.A:

DELETE: “The Offeror’s written technical proposal shall be comprised of the following four (4) sections:”

INSERT: ““The Offeror’s written technical proposal shall be comprised of the following three (3) sections:”

17. Page 97, Section L, Subsection L.7.III.A, entitled “Subfactor A – Staffing Resumes”

DELETE:

The Offeror shall provide the six (6) resumes identified below that demonstrate the qualifications of the Offeror's proposed staff for the two task areas (i.e. the Strategic Planning task area and the Management Development and Integration task area) identified in the SOW. Alternates should be individuals intended to work within the task area who are capable of performing the duties of the identified lead Task Area Manager. Resumes must include verifiable information, with verifiable dates, in terms of experience, capabilities, education and experience relative to SOW. The quantity of Key Personnel must be proposed as follows:

1. Risk, Issue and Opportunity Management – 4 resumes consisting of one lead Task Area Manager and three alternates

The Offeror shall provide the five (5) resumes identified below that demonstrate the qualifications of the Offeror's proposed staff for the one task area (Risk, Issue, and Opportunity Management) identified in the SOW, and for the proposed Program Manager. Alternates should be individuals intended to work within the task area who are capable of performing the duties of the identified lead Task Area Lead. Resumes must include verifiable information, with verifiable dates, in terms of experience, capabilities, education and experience relative to SOW. The quantity of Key Personnel must be proposed as follows:

1. Program Manager – 1 resume

2. Risk, Issue and Opportunity Management – 4 resumes consisting of one lead Task Area Lead and three alternates

18. Page 97, Section L, Subsection L.7.III.A Subfactor B – Staffing Plan:

DELETE: “Additionally, the Offeror shall submit the resume for the proposed Contract Manager and the proposed Program Manager.”

19. Page 98, Section L, Subsection L.7.III.A change title as follows:

FROM: “Section 3 - Factor 4 - Transition”

TO: “Section 2 - Factor 4 - Transition.”

20. Page 98, Section L, Subsection L.7.III.A change title as follows:

FROM: “Section 4 - Factor 5 - Contract Past Performance”

TO: “Section 3 - Factor 5 - Contract Past Performance.”

21. Page 99, Section L, Subsection L.7.III.A, entitled “Section 3 – Factor 5 - Contract Past Performance” in paragraph 3:

DELETE: “The list should include those applicable contracts reflecting the involvement of the proposed Program Manager and/or Task Area Manager(s).”

INSERT: “The list should include those applicable contracts reflecting the involvement of the proposed Program Manager and/or Task Area Lead(s).

22. Page 101, Section L, Subsection L.7.III.B, entitled “Oral Presentations CLIN 0200 – Risk, Issue and Opportunity Management”

DELETE:

The Oral Presentation shall consist of two evaluation factors (with applicable subfactors): (1) Technical Understanding and (2) Management Approach. The structured Oral Presentation shall not encompass proposed price, cost, or fee. There will be a brief Introduction and Conclusion.

Each Offeror's proposed Program Manager, alone or with the assistance of the proposed Task Area Manager(s), will deliver a 20-minute oral presentation for the Technical Understanding factor and subfactors (Task Order and Master Contract) and a 10 minute oral presentation for the Management Approach factor and subfactors (Task Order and Master Contract) to the Technical Evaluation Team. This presentation will address the assessment factors below listed including subfactors. After each presentation, the CO will hold a follow-up question-and-answer period of approximately 10 minutes, asking the Offeror’s team a series of “Structured Questions” that will have been developed by the Technical Evaluation Team and approved by the CO prior to the first oral presentation. See also paragraph L.4.XI for further information on Oral Presentations.

N/A Introduction 5 minutes Program Manager and/or any of the Task Area Managers Only

Technical Understanding

Presentation of Technical Understanding

20 minutes Program Manager and/or any of the Task Area Managers only

Technical Understanding

Structured Questions and Answers on Technical Understanding

10 minutes Program Manager and/or any of the Task Area Managers Only

Break Management Approach Presentation of

Management Approach 10 minutes Program Manager and/or any of the Task Area Managers Only

Management Approach Structured Questions and Answers on Management Approach

10 minutes Program Manager and/or any of the Task Area Managers Only

N/A Conclusion 5 minutes Program Manager and/or

Managers Only

The Oral Presentation shall consist of two evaluation factors (with applicable subfactors): (1) Technical Understanding and (2) Management Approach. The structured Oral Presentation shall not encompass proposed price, cost, or fee. There will be a brief Introduction and Conclusion.

Each Offeror's proposed Program Manager, alone or with the assistance of the proposed Task Area Lead(s), will deliver a 20-minute oral presentation for the Technical Understanding factor and subfactors (Task Order and Master Contract) and a 10 minute oral presentation for the Management Approach factor and subfactors (Task Order and Master Contract) to the Technical Evaluation Team. Offerors are allowed two non-presenters to attend the oral presentations. These non-presenters shall not participate in the presentation or in the Structured Question and Answer sessions. This presentation will address the assessment factors below listed including subfactors. After each presentation, the CO will hold a follow-up question-and-answer period of approximately 10 minutes, asking the Offeror’s team a series of “Structured Questions” that will have been developed by the Technical Evaluation Team and approved by the CO prior to the first oral presentation. See also paragraph L.4.XI for further information on Oral Presentations.

N/A Introduction 5 minutes Program Manager and/or any of the Task Area Leads Only

Technical Understanding

Presentation of Technical Understanding

20 minutes Program Manager and/or any of the Task Area Leads only

Technical Understanding

Structured Questions and Answers on Technical Understanding

10 minutes Program Manager and/or any of the Task Area Leads Only

Break Management Approach Presentation of

Management Approach 10 minutes Program Manager and/or any of the Task Area Leads Only

Management Approach Structured Questions and Answers on Management Approach

10 minutes Program Manager and/or any of the Task Area Leads Only

N/A Conclusion 5 minutes Program Manager and/or

Leads Only

23. Page 102, Section L, Subsection L.7.III.B, entitled “Technical Understanding”

In this section the Offeror shall describe its understanding of the FAA’s Program Management Organization, why it was created and what its function is, and its understanding of the programs within the PMO. The Offeror shall describe its technical understanding of the requirements of the Task Areas in the Statement of Work (SOW), in particular its experience and expertise in addressing the critical technical issues in the two task areas. The task area is:

• Risk Issue and Opportunity Management

INSERT:

In this section the Offeror shall describe its understanding of the FAA’s Program Management Organization, why it was created and what its function is, and its understanding of the programs within the PMO. The Offeror shall describe its technical understanding of the requirements of the Task Area in the Statement of Work (SOW), in particular its experience and expertise in addressing the critical technical issues in the task area. The task area is:

• Risk Issue and Opportunity Management

24. Page 102, Section L, Subsection L.7.III.B change title as follows:

FROM: “Subfactor A- Task Order Management Approach”

TO: “Subfactor A- Task Order Management and Administration Approach”

25. Page 102, Section L, Subsection L.7.III.B, entitled “Management Approach - Subfactor B – Contract Management Plan”

DELETE: “as discussed in Section C, paragraph C.3.2”

INSERT: as discussed in Section C, paragraph C.3.4”

26. Page 104, Section M, Subsection M.2.I.1, entitled “Staffing Subfactor A – Staffing Resumes”

DELETE: “The Government will evaluate the depth and breadth of technical expertise, experience, education, and accomplishments relevant to the requirements stated in the SOW of the identified lead Task Area Manager and alternates for each of the two task areas.”

INSERT: “The Government will evaluate the depth and breadth of technical expertise, experience, education, and accomplishments relevant to the requirements stated in the SOW of the identified Program Manager, lead Task Area Lead, and alternates for each of the two task areas.”

27. Page 105, Section M, Subsection M.2.I.1, entitled “Technical Factor 2 – Staffing Subfactor B – Staffing Plan”

DELETE: “The Offeror will be evaluated on the qualifications of the proposed Contract Manager and Contract Program Manager.”

28. Page 105, Section M, Subsection M.2.I.1 entitled, “Technical Factor 3 – Management Approach”

DELETE: “The evaluation of this factor shall be based upon both the presentation responses to the structured questions from the in-person oral presentation.”

INSERT: “The evaluation of this factor shall be based upon both the presentation and responses to the structured questions from the in-person oral presentation.”

29. Page 107, Section M, Subsection M.3.I entitled, “Technical Proposal Evaluation”

DELETE: “There are five (5) Technical Factors, each of which are described further in paragraph M.2.II below, with relative weighting as follows”

INSERT: There are five (5) Technical Factors, each of which are described further in paragraph M.3.II below, with relative weighting as follows:

30. Page 109, Section M, Subsection M.3.I.1 entitled, “Subfactor A – Staff Resumes”

The Government will evaluate the qualifications of the proposed key personnel. The Government will evaluate the depth and breadth of technical expertise, experience, education, and accomplishments relevant to the requirements stated in the SOW of the identified Program Manager, lead Task Area Manager, and alternates for each of the two task areas. The Government will assess the Offerors plan for, and management of, work allocation for any proposed staff that are assigned multiple roles in the offerors staffing proposal, if applicable.

INSERT:

The Government will evaluate the qualifications of the proposed key personnel. The Government will evaluate the depth and breadth of technical expertise, experience, education, and accomplishments relevant to the requirements stated in the SOW of the identified Program Manager, Task Area Lead, and alternates. The Government will assess the Offerors plan for, and management of, work allocation for any proposed staff that are assigned multiple roles in the offerors staffing proposal, if applicable.

31. Page 109, Section M, Subsection M.3.I.1, entitled “Technical Factor 2 – Staffing Subfactor B – Staffing Plan”

DELETE: “The Offeror will be evaluated on the qualifications of the proposed Contract Manager and Contract Program Manager.”

32. Page 109, Section M, Subsection M.3.I.1, entitled “Technical Factor 3 – Management Approach”

DELETE: “The evaluation of this factor shall be based upon both the statements/dialog/responses to the structured questions from the in-person oral presentation.”

INSERT: “The evaluation of this factor shall be based upon both the presentation and responses to the structured questions from the in-person oral presentation.”

33. Page 116, Section J, Attachment J.2 “ATEPS SBSA Labor Category Qualifications”

CHANGE: “NOTE: Contract Manager, Program Manager, Task Area Manager and Transition Manager are considered Senior Staff.

TO: NOTE: Program Manager, Task Area Lead and Transition Manager are considered Senior Staff.

34. Attachment J.8 – Master Cost and Business Proposal Schedules is hereby replaced with the attached entitled “J.8 Master Cost and Business Proposal Schedules Amendment 2.”

35. Attachment J.11 – Organizational Chart for Transition is hereby replaced with the attached entitled “J.11 Organizational Chart for Transition Amendment 2.”

36. Please acknowledge receipt of this amendment with submission of your proposal.

37. All other terms and conditions of this solicitation remain unchanged.

PART II – QUESTIONS AND ANSWERS DTRT5716R20005

Question No.

RFP Part RFP Document Name or Section

Page No.

Question/Comment and Government Response

1 Part I (Contract)

G.10 34 Does the withheld 15% of fixed fee need to be captured as a cumulative total on each invoice to the government?

Government Response:

Yes.

2 L.5.II.2 79 On Pages 79 and 81 Volume II is stated to include three (3) Sections. However on page 97 it states: "The Offeror’s written technical proposal shall be comprised of the following four (4) sections:” Please clarify.

Government Response:

See Part I Item Number 16 of this amendment. Written technical proposal is comprised of three (3) sections.

3 L.5.II.2 79 On pages 79 and 81 the Transition Section is referred to as Section 2, but on page 98 it is referred to as Section 3. Please clarify.

Government Response:

See Part I Item Number 19 of this amendment. Transition is Section 2.

4 L.5.II.2 79 The Contract Past Performance Section is referred to as Section 3 of Volume II; on both Page 81 and Page 98 it is referred to as Section 4. Please clarify.

Government Response:

See Part I Item Number 20 of this amendment. Contract Past Performance is Section 3.

5 L.5.IV 80 This section states: “...Oral Presentation slides in Microsoft PowerPoint in 2013 (or compatible format) ONLY”. However in L.5.VI Oral Presentation starting on page 82 it states "The offeror may bring paper copies of slides the day of the oral presentation. Paper copies of slides are neither required nor will be accepted with the technical proposal." Please clarify if the requirement for Microsoft PowerPoint in 2013 is still a valid requirement and/or if the Oral Presentation slides must be submitted at the time of submission of the Technical Proposal.

Government Response:

See Part I Item Numbers 6, 7, and 8 of this amendment. Offerors shall not submit Oral Presentation slides with the Technical Proposal, but shall submit 6 copies of the slides and a virus-free CD on the day of the Oral Presentation.

6 L.5.V.b 81 Under Section 1 - Staffing it states: "...this section is limited to eight (8) double-sided pages, exclusive of resumes.” Is it required to print this section on double-sided pages?

Please clarify if sixteen (16) single-sided pages meets this requirement.

Government Response:

Please see L.5.V.a: “The proposal pages shall be consecutively numbered and printed double sided.”

7 L.7.I.A

91 In the table under Management Approach Subfactor A is listed as "Task Order Management and Administration Approach”. On page 102 in L.7.III.B Subfactor A is listed as “Task Order Management Approach” Please clarify which is correct.

Government Response:

See Part I Item Number 24 of this amendment. Subfactor A is Task Order Management and Administration Approach.

8 L.7.III.A

97 There is the following requirement that was copied from CLIN 0100.

"The Offeror shall provide the six (6) resumes identified below that demonstrate the qualifications of the Offeror's proposed staff for the two task areas (i.e. the Strategic Planning task area and the Management Development and Integration task area) identified in the SOW.”

We believe there are only four (4) resumes required for CLIN 0200, one lead Task Area Manager and three alternates. Is this correct?

Government Response:

See Part I Item Number 17 of this amendment. Five (5) resumes are required for CLIN 0200, one Program Manager, one Task Area Lead, three alternates, and the Program Manager.

9 L.7.III.A

97 There is the following requirement that was copied from CLIN 0100.

"The Offeror shall provide the six (6) resumes identified below that demonstrate the qualifications of the Offeror's proposed staff for the two task areas (i.e. the Strategic Planning task area and the Management Development and Integration task area) identified in the SOW."

There is only one task area in CLIN 0200.

Can this please be corrected?

Government Response:

See Part I Item Number 17 of this amendment.

10 L.7.III.A

97 Under Subfactor A it states: "The quantity of Key Personnel for each task must be proposed as follows:

1. Risk, Issue and Opportunity Management

– 4 resumes consisting of one lead Task Area Manager and three alternates"

However, under Section I.2.I on page 66 it states: The Key Personnel under this task order are:

Transition Manager (To be completed at the time of task order award)". While we realize this is referring to the initial task order, rather than the entire contract, does the Transition Manager's resume need to be submitted as part of the Technical Proposal?

Government Response: On page 98 in Section L.7III.A it states that as part of the Draft Transition Plan the Offeror shall “identify its proposed transition manager and provide his/her resume.”

11 L.7.III.A 97 Under Subfactor B - Staffing Plan it states:

"The Offeror must include a matrix that maps functions identified in the SOW to specific technical staff, including the person’s name, title, company affiliation, degree(s), professional license(s) or certification(s), years of relevant experience, and planned use for SOW functional areas." Is this requirement applicable just to the lead Task Area Manager and three alternates mentioned under Subfactor A on this same page or is the intention for any and all personnel anticipated to work on this contract to be named here? Do the names need to cover the full number of hours shown in the table on page 9 in section B.4.II?

Government Response: The intention is to provide a matrix for all proposed personnel. No, the names do not need to cover the full number of hours shown in the table on page 9.

12 L.7.III.A 97 Under Subfactor B - Staffing Plan it states:

"Additionally, the Offeror shall submit the resume for the proposed Contract Manager and the proposed Program Manager."

Under Subfactor A - Staffing Resumes on this same page, it states that only 4 resumes are to be submitted - one lead Task Area Manager and three alternates. Please clarify the total number of resumes to be submitted and whether the Contract

Manager and Program Manager are considered Key Personnel.

Government Response: See Part I Item Number 18 of this amendment.

Reference to Contract Manager has been deleted. The Program Manager is considered Key Personnel (see Part I item 3 of this amendment.)

13 L.7.III.B

102 The sentence at the very top of the page refers to "two task areas" and "both task areas are of equal importance." There is only one task area in CLIN 0200.

Government Response:

See Part I Item Number 23 of this amendment. This sentence has been deleted.

14 M.3.I.1

109 Under Subfactor A - Staffing Resumes, it refers to "…each of the two task areas."

There is only one task area in CLIN 0200.

Government Response:

See Part I Item Number 30 of this amendment. Reference to two task areas has been deleted.

15 M.3.I.1

109 Under Subfactor B - Staffing Plan it refers to a "Contract Program Manager." We are assuming this is the same as the Program Manager referred to in previous sections, including L.7.III.A on page 97. Is this correct?

Government Response:

See Part I Item Number 18 of this amendment, deleting reference to Contract Program Manager. Also see Part I Item Number 31 of this amendment, deleting reference to Contract Program Manager. The Program Manager will be evaluated under Subfactor A – Staffing Resumes, as key personnel.

16 Section L.7.III.A.1 Section 4 – Factor 5

99 The RFP states “In its proposal, the Offeror shall provide a list of the five most relevant contracts that it and/or its major proposed subcontractors are currently performing or have completed for the Federal Government within the past five (5) years with a value over $150,000.”

Question: Will multiple task orders each valued at >$150,000 under the same master contract be counted as separate contracts for the purposes of the Contract Past Performance section? Or must the past performance be on five totally separate master contracts?

Government Response: If the evaluations were completed by different Government evaluators, then yes, each task order evaluation will evaluated separately.

17 SF33 The due date for proposals is shown as May 10th. But in the executive summary it states by 2:00 PM ET and the SF33 states 1500 ET, but no date. Please clarify.

See Part I Item 1 of this amendment.

18 C.2.I.2 14 The activities described in the RFP are generally framed as providing support to Volpe Center in its function of supporting the FAA Program Management Organization. The above description of these activities, however, appears to be written more broadly, and might be read to encompass consideration of organizational change not just within the PMO, but beyond it – as for example, in the relationships of PMO to the Office of NextGen (ANG), or Mission Support (AJV), or Management Services (AJG), or other functional areas of the FAA whose activities intersect or integrate with those of the PMO.

Could Volpe Center please define or comment upon the proposed or contemplated scope of organizational change which the contractor might expect to help analyze and support?

It is specifically for and within the PMO, but also may be extended to how the PMO interacts with the other ATO organizations.

19 L.7.II.A, 1. 93 Should the LOE be based exclusively off of work identified in Attachment J.11? If not, is there another benchmark we should use to determine the referenced LOE?

Government Response: The LOE in Attachment J.11 is not being proposed separately. The LOE is being provided for evaluation purposes. Refer to the LOE chart in Section B.

20 It appears the contract is moving away from technical support to change management support. Is this correct?

Government Response:

Yes, change management is included in the scope of this contract.

21 Will you be selecting a vendor for each CLIN from the small business RFP and the free and open RFP?

Government Response: Yes for this RFP. The full and open solicitation is unrestricted.

22 What level of detail are you looking for in the transition plan?

Government Response: Refer to the details provided in Section L.7.II.A on page 93 for CLIN 0100 and L.7.III.A on page 98 for CLIN 0200.

23 Attachment J.8 Could the Government include links to/from the different schedules as appropriate? For example, Schedule 1 requires data from Schedule 2 and Schedule

3. Could a formula be inserted into these cells that would automatically retrieve the data from the other Schedules and insert it into the cells on Schedule 1? There are similar instances on other schedules where data could be automatically retrieved and inserted. This change would help increase the accuracy of the cost and business proposal schedules.

Government Response: The Government will not revise the schedules to include links to/from the different schedules.

24 Attachment J.8 The formula in ROW 34 of Schedule 3 appears to be incorrect. It reads the data from the Proposed Cost cell and not the Profit cell.

Government Response: See Part I Item Number 34 of this amendment, Schedule 3 has been updated.

25 Part I C.2.I.1 Which Enterprise Architecture (EA) framework is being used to develop, expand and maintain the current architecture(s)?

Government Response:

This could vary by organization/program and will be determined at the task order level.

Part I C.2.I.1 Which Enterprise Architecture software/tool(s) is the incumbent using to model/develop, expand and maintain the architecture(s)? (For example, System Architect, Mega, Troux, ARIS, ProVision, etc.)

None.

27 Part I C.2.I.1 Does the program have a centralized Enterprise Architecture repository?

28 Part I C.2.I.1 Does the program have an Enterprise Architecture governance/change control process in place?

Government Response:

A common/standardized approach to governance for the entire PMO could potentially be included as part of task orders under contract.

29 L.7.II.B

97 “The Offeror shall discuss its plan for satisfying the requirement for supervision of Contractor personnel working on-site at FAA Headquarters and Program manager and supervisory personnel availability as discussed in Section C, paragraph C3.2.”

There is no section C3.2 in the SOW. Will the government provide this information?

Government Response:

See Part I Item Number 2 of this amendment adding paragraph C.4 Supervision of Contractor Personnel Working On-Site. Also see Part I Item Number 15 revising this paragraph.

30 L.7.II.B

95 The RFP states that the presenters are the Program Manager and/or any of the Task Area Managers Only. Can other key personnel or corporate representatives participate in the Oral Presentation (i.e.

Transition Manager, Prime/Teammate CEO or CFO, Contract Manager)?

Government Response:

See Part I Item Number 13 of this amendment. Two non-presenters are allowed to attend, but cannot participate in any fashion

31 L.7.II.B

95 The RFP states that the presenters are the

Area Managers Only. Can other key personnel or corporate representatives attend the Oral Presentation (i.e. Transition Manager, Prime/Teammate CEO or CFO, Contract Manager)?

Government Response: See Part I Item Number 13 of this amendment. Two non-presenters are allowed to attend, but cannot participate in any fashion.

32 L.7.II.B

The RFP states that the presenters are the

Area Managers Only. Can the Task Area

Manager Alternates attend or present at the Orals?

Government Response: See Part I Item Number 13 of this amendment.

Alternates can only attend as non-presenters.

33 L.5.V PROPOSAL

FORMAT, b. Vol II, 81 The Offerors response to this section is limited to eight (8) double-sided pages, exclusive of resumes.

Please clarify if this means 8 total pages (4 sheets of paper) or 16 pages (8 sheets of paper)?

Government Response: 8 double sided pages means 8 pieces of paper that contain no more than 16 pages of information.

34 Global The projected initial level of effort by location is not specified. Will the government provide the projected initial level of effort by location?

Government Response: Most tasking is expected to take place at the FAA in Washington DC. The initial projected LOE is unknown at this time.

34 C.2.I.1 Task Area 1 - Strategic Planning and C.2.I.2 Task Area 2 - Management Development and Integration

13 To aid in compliance, is Volpe amenable to assigning a numbering scheme to Task 1 and Task 2? For example, Task 1, subullet 1 could be: 1.1, 1.2, 1.3, and so on. In Task 2, subullet 2 could be 2.1, 2.2, 2.3, 2.4a, 2.4b, and so on.

Government Response: No renumbering of the tasks and their subtasks will be accepted.

35 C.1.I SOW FOR THE

INITIAL TASK

ORDER FOR CLIN

0100 - Strategic Planning/Management Development and Integration

16 To prepare the Transition FFP, we have to rely on the information contained in J.11 to determine the magnitude of the staff to be transitioned. J.11 includes an Anticipated Transition Timeframe ADC. For Task Area 2 the transition period is 60 days, for Task 1 the transition period is 180 days.

Furthermore, the RFP states 90 days as the transition period. Can you clarify why these time frames do not match?

Government Response:

See Part I Item Number 35 of this amendment. Attachment J.11 has been updated to reflect a 90 day transition timeframe for programs under all task areas.

36 C.1.I/ Attachment J.11 Current Staffing Level Information for Transition Plan

17 Are the programs identified in this list for Task 1 and Task 2 intended to cover all programs that will require transition support in the first 90 days or are there other programs that will need to be transitioned within 90 days?

Government Response:

It is not anticipated that there will be other programs to be transitioned other than those listed.

37 L.4.VIII,

SUBCONTRACT

CONSENT

77 The CO’s written consent is required for a Contractor to enter into subcontracts in accordance with FAR clause 52.244-2, “Subcontracts,” and in accordance with Section H, Paragraph H.I.19. The Contractor shall notify the CO reasonably in advance of placing any subcontract or modification thereof, including the information identified in FAR clause 52.244-2 (e)(1). Each request for subcontract consent package, if required, must be submitted with the proposal.

The second and third sentences seem to be contradictory. Can you confirm that offerors do not have to notify the government of who we intend to include as subcontractors before submission of our proposal?

Government Response: See Part I Item Number 4 of this amendment. The second sentence has been removed.

38 L.5.III PROPOSAL

SUBMISSION

INSTRUCTIONS

79 A binder cover sheet shall be affixed to the outer cover of each volume, clearly identifying each volume by volume number, copy number, the solicitation number, CLIN number (see note below), date of submission, and the Offeror's name.

May the binder cover sheet be inserted (instead of affixed) into a clear plastic sheath on the front of the binder for each volume? We are concerned the cover sheet may fall off in transport if it is affixed to the outer cover. Please advise.

Government Response: This is acceptable.

39 L.5.IV COPIES

80 (Pg 80) The Cost and Business Proposal Schedules must be submitted in Microsoft Excel 2013 (or compatible format), any narratives (for all volumes) must be submitted in Microsoft Word 2013 (or compatible format), and Oral Presentation slides in Microsoft PowerPoint in 2013 (or compatible format) ONLY., and (Pg 81) The offeror may bring paper copies of slides the day of the oral presentation. Paper copies of slides are neither required nor will be accepted with the technical proposal.

Slides are visual aids only and not stand alone documents for evaluation.

a. Previous drafts of the ATEPS SBSA RFP required the submission of the oral presentation slides to be used as part of the proposal submission. Can you confirm that we do not have to include oral slides with our Technical volume submission?

b. Page 80 states that we should submit Oral Presentation Slides in Microsoft PowerPoint - is this in error, if we are not to submit oral slides with the Technical Proposal (pg. 81)?

Government Response:

a. See Part I Item Number 6 of this amendment. Oral Presentation slides should not be submitted with the Technical Proposal.

b. See Part I Item Numbers 6, 7, and 8 of this amendment. Offerors shall not submit Oral Presentation slides with the Technical Proposal, but shall submit 6 copies of the slides and a virus-free CD on the day of the Oral Presentation.

40 L.5.V PROPOSAL

FORMAT

Section 4- Contract Past Performance

81 Section 4 – Contract Past Performance. The total page limit for the list of five most relevant contracts, covering the Offeror and/or its Major subcontractors is ten (10) pages. Any double-sided pages submitted will count as two pages. This page limit includes information on the problems encountered on the contracts and corrective action(s) taken (if any). This page limit does not apply to the list of other less relevant contracts required, past performance evaluation reports, or any information submitted by the Offeror to demonstrate that it has made its best efforts to ensure that customers provide past performance reports to the Government.

Given the requirements of the solicitation (5 contract citations), would Volpe be open to increasing the page count for Contract Past Performance from 10 pages to 15 pages?

Government Response: See Part I Item Number 7 of this amendment. Contract Past Performance is increased to 15 pages.

41 L.5.V PROPOSAL

FORMAT

Section 4- Contract

81 This page limit does not apply to the "list of other less relevant contracts required"

Can you please clarify what is meant by 'list of other less relevant contracts required'?

Government Response: This refers to the requirement that offerors provide evidence to ensure that the most relevant contracts with the Federal Government were included in its proposal in accordance with Section L.7.II.A.

42 L.6.II.2

INFORMATION

83 If the information is the same in the task order and the master contract narrative, is it

OTHER THAN COST

AND PRICING

DATA.

acceptable to simply reference another paragraph? For example, if the write up for indirect rates is the same in both, is it acceptable in the master contract section to refer back to the task order write up for indirect rates (or vice versa)?

Government Response: Although the information may be the same, each proposal shall be considered a standalone document.

43 L.6.II.2

INFORMATION

OTHER THAN COST

AND PRICING DATA

C. Staffing

86 The signed Letters of Intent should be included in the Cost and Business Proposal.

Similar Letters of Intent, excluding salary information, are required as part of the Technical Proposal.

Are the Letters of Intent excluded from the page count in the Technical Proposal?

Government Response: Yes.

44 Section L.6.II.2.i Uncompensated Overtime.

88 Should the Checklist include the item Uncompensated Overtime and does this apply to subcontractors?

Government Response: Yes to both questions.

45 L.7.II.A, 1. Volume II - Written Technical Proposal, SUBFACTOR B -

Staffing Plan

92 The Offeror must include a matrix that maps functions identified in the SOW to specific technical staff, including the person's name, title, company affiliation, degree(s), professional license(s), certification(s), years of relevant experience, and planned use for SOW functional areas.

Does the matrix mapping personnel to functional areas in the SOW only intended to cover key personnel (i.e., the 6 staffing resumes proposed for STAFFING, SUBFACTOR A, or all personnel to be transitioned) or all anticipated technical staff (non key) that would be part of this effort)?

Government Response: All proposed technical staff expected to be utilized during contract performance.

46 L.7.II.A, SECTION 1,

SUBFACTOR A AND

B

92 Subfactor B requires the submission of resumes for the proposed Program Manager and Contract Manager. Subfactor A states the 6 resumed staff are considered Key and are listed in the clause TAR 1252.237-73 KEY PERSONNEL. The Additional Instructions states that most or not all of the personnel for which resumes were submitted may be considered to be Key Personnel.

"Offeror’s are cautioned that most or all of the personnel for which resumes are submitted in the sections above may be considered by the Government to be key personnel for this effort in the successful proposal".

a. Are the resumes to be included with the Staffing Plan (Contract Manager and Program Manager) limited to 2 pages?

b. Are those resumes excluded from the page count for Section 1 (16 pages)?

c. Will the Program Manager and Contract Manager be designated Key Personnel in the contract?

Government Response:

a. Resumes pages do not count towards the page limitations.

b. Yes

c. See Part I Item Number 3 of this amendment. Program Manager is considered Key Personnel.

47 L.7.II.A, 1. Volume II - Written Technical Proposal, Additional Instructions for Factor 2, (Section 1) -- Staffing

93 If the Offeror proposes to staff any of the positions for which resumes must be submitted with personnel that will not be an employee of a binding commitment between the Offeror and any non-employee personnel for his/her performance on this effort.

Does this indicate that any subcontractor staff bid as key will require a Letter of Commitment to the prime contractor and, if so, should this be included as an appendix to Volume II -- Written Technical Proposal?

Government Response: The RFP (page

93) requires evidence of a binding commitment (commitment letter signed by the employee) for any staff member that is not currently an employee of the Offeror or subcontractor. Commitment letters should be included in the staffing section of the technical proposal and do not count towards the page limitations specified in the RFP.

48 L.7.II.A, SECTION 3 -

FACTOR 4 -

TRANSITION

93 Identify its proposed Transition Manager and provide his/her resume.

a. Is the Resume for the Transition Manager limited to 2 pages?

b. Is this resume excluded from the page count for Section 3?

c. Will the Transition Manager be designated Key Personnel in the contract?

Government Response:

a. Yes the resume is limited to 2 pages.

b. Yes the resume is excluded from the page count for section 3.

c. The Transition Manager is Key Personnel for the initial task order only.

49 L.7.II.B ORAL

PRESENTATIONS

CLIN 0100 -

STRATEGIC

PLANNING AND

MANAGEMENT

APPROACH

95 Orals limits the participants to the Program Manager and Task Areas leads and states that the presentation will be on Technical Understanding and Management Approach for the Task Order and Master Contract.

Would the…