20151204_ATEPS-SBSA_15R20015_Second_Draft_RFP.pdf

DTRT5715R20015

Second DRAFT RFP

EXECUTIVE SUMMARY

INSTRUCTIONS TO INTERESTED PARTIES

Second DRAFT Request for Proposal (RFP) No. DTRT57-15-R-20015

Subject: Air Traffic Engineering and Program Support- Small Business Set Aside (ATEPS-

SBSA)

The United States Department of Transportation (USDOT), Office of the Secretary of Transportation – for Research and Technology (OST-R), John A. Volpe National Transportation Systems Center (Volpe Center), in accordance with FAR Subpart 19.5, intends to solicit for ATEPS services as a small business set-aside to support the FAA Air Traffic Organization’s (ATO), Program Management Organization (PMO). The Volpe Center proposes to award an Indefinite Delivery / Indefinite Quantity (IDIQ) Task Order type contract with a five year ordering period. The RFP has two line items and, the Government intends to make a single award for each line item. The Government also intends to solicit and award, simultaneously with master contract award, the initial task order for each of the single awards.

The purpose of this Second DRAFT RFP is to issue a DRAFT RFP which incorporates changes resulting from the questions, comments and suggestions for the initial draft RFP (issued on 25 September 2015) and to replace the initial draft RFP in its entirety. Additionally, this Second DRAFT RFP provides another opportunity to interested parties to submit questions, comments, and/or suggestions for this requirement in order to further improve the Final RFP and to promote an understanding of Government requirements. The Government encourages all interested parties to respond to this revision of the initial DRAFT RFP with questions, comments, and/or suggestions in accordance with the instructions below given. This DRAFT RFP consists of only the sections determined necessary to achieve the Government’s purposes. The Government will respond to all questions but reserves the right not to incorporate any or all comments and/or suggestions into the Final RFP.

THIS SECOND DRAFT RFP IS NOT A SOLICITATION FOR QUOTATIONS OR

PROPOSALS. THIS DRAFT RFP IS SEPARATE FROM A SIMILAR ATEPS FULL

AND OPEN (F&O) DRAFT RFP NO. DTRT5715R20014. THIS DRAFT RFP

REPLACES, IN ITS ENTIRETY, THE INITIAL DRAFT SOLICITATION NO. DTRT57-

15R20015.

Instructions:

All communications concerning this Second Draft RFP shall be submitted electronically via email to jean.greenwood@dot.gov with courtesy copy to robert.robinson@dot.gov and shall be received by no later than 11:59 PM EDT – Friday, December 18, 2015. Submissions by any means other than email (e.g. mail, courier, telephone, facsimile or, in person verbally) will not be honored. All e-mail communications regarding this Second Draft RFP notice MUST include the Draft RFP Reference Number DTRT5715R20015 in the e-mail subject line.

All communications must be submitted in the following format.

Required Format:

1. Classification of Communication (select one or more with an “X”):

Question(s) Comment(s) Suggestions(s) Other

2. Name of Business/Interested Party Information (please provide the following):

Name of Organization:

DUNS #:

Point of Contact Name:

Point of Contact E-mail:

Point of Contact Phone:

3. Description of Response: [insert here your question(s), comment(s) and/or suggestion(s)]

Instructions: Please provide your response to the subject notice following the information listed as above required. Your response may be included in the email body or as an attachment to the email. However, if attaching your response to an email, the attachment MUST contain all of the required information, including the Classification of Communication, Business/Interested Party Information, and Description of Response. If referencing a specific attachment to this notice, please provide the attachment number, attachment title and page number(s) of the attachment that you are referencing.

SECTION A – SOLICITATION/CONTRACT FORM

IMPORTANT PROGRAM INFORMATION

A.1 This effort is being pursued, in accordance with FAR Part 15 and subpart 19.5, as a total small business set-aside, negotiated acquisition that will result in a single Indefinite Delivery Indefinite Quantity (IDIQ) contract award FOR EACH CONTRACT LINE ITEM NUMBER (CLIN) (two awards in total). Source Selection will be made on the basis of best value. The Government reserves the right to award a contract to an offeror whose proposal is neither the lowest price nor most highly rated, but which is determined to provide the best overall value to the Government.

A.1.1 Offerors are cautioned that proposals may be received only for either CLIN 0100 or CLIN 0200. Offerors desiring to pursue awards for both CLINs must submit a separate proposal for each CLIN. Separate proposals shall not be contained within the same binders nor shall a proposal for one CLIN reference the proposal for the other CLIN. This solicitation contains Statements of Work (Section C), Instructions to Offerors (Section L) and Evaluation Criteria (Section M) for both CLINs, however, Section C of the resultant contract will contain only the portions of the Statement of Work (SOW) applicable to the CLIN awarded in the resultant contract (NOTE: Sections L and M are not contained in the resultant contract. See FAR 15.204- 1).

A.2 The Government intends to award a contract for each CLIN WITHOUT DISCUSSIONS with offerors, but reserves the right to conduct discussions for each CLIN if determined to be in the best interests of the Government. Discussions for one CLIN shall not require discussions for the other CLIN.

A.3 The North American Industry Classification System (NAICS) code is 541611 – Administrative Management and General Management Consulting Services, and the size standard is $15 million.

A.4 Upon award, Section K - Representations, Certifications and Other Statements of Offerors, are incorporated by reference (see FAR 15.204-19).

A.5 Offerors whose proposals are determined to be responsive will be invited to provide oral presentations. Oral presentations will be scheduled by the Government approximately within ten

(10) business days after receipt of proposals, and will commence within thirty (30) calendar days after the proposal due date unless otherwise notified by the Government. Additional details regarding oral presentations are provided in Section L.

A.6 Personal Services, Inherently Governmental Functions, and Organization Conflict of Interest matters are vitally important to the Government and will be strictly enforced throughout the solicitation of this requirement and the performance period of the resultant contracts. The Offerors attention is directed to the specific requirements for these matters that are contained in Section H.

A.7 Maximum Value and Minimum Guarantee: Each CLIN under this solicitation will result in a single award. Offeror’s will be required to price the entire 5-year effort for the Level Of Effort (LOE) provided. The Maximum Value of the resultant contracts shall be based upon cost/price competition and included in the Master Contracts. The Minimum Guarantee for each Master Contract is $2,500.00. (See also G.I.18 regarding availability of funds.)

A.8 Task Orders may be issued either on a Firm Fixed Price (FFP) or a Cost Plus Fixed Fee (CPFF) basis. Clauses applicable to both Task Order types are included in the contract.

a. Clauses applicable to only FFP Task Orders are:

52.228-5 Insurance-Work on a Government Installation.

52.229-3 Federal, State, and Local Taxes.

52.232-1 Payments 52.232-8 Discounts for Prompt Payment.

52.232-11 Extras 52.242-15 Stop-Work Order.

52.243-1 ALT I Changes--Fixed Price 52.246-4 Inspection of Services--Fixed Price.

52.249-2 Termination for Convenience of the Government (Fixed-Price).

52.249-8 Default (Fixed- Price Supply and Service).

b. Clauses applicable to only CPFF Task Orders are:

52.216-7 Allowable Cost and Payment.

52.216-8 Fixed Fee.

52.228-7 Insurance-Liability to Third Persons.

52.242-1 Notice of Intent to Disallow Costs 52.242-3 Penalties for Unallowable Costs.

52.242-15 ALT I Stop-Work Order.

52.243-2 ALT I Changes-Cost Reimbursement.

52.246-5 Inspection of Services--Cost-Reimbursement.

52.249-6 Termination (Cost- Reimbursement).

52.249-14 Excusable Delays.

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION B - PART I – MASTER CONTRACT SUPPLIES OR SERVICES AND

PRICES/COSTS

B.I.1 MASTER CONTRACT LIMITATIONS (DEC 2014)

B.I.1.A MASTER CONTRACT LIMITATIONS - STRATEGIC PLANNING /

MANAGEMENT DEVELOPMENT AND INTEGRATION (CLIN 0100)

A. Contract Award under CLIN 0100: (TO BE COMPLETED AT TIME OF AWARD) has been awarded under the U.S. Department of Transportation (USDOT), Volpe National Transportation Systems Center (Volpe Center), Solicitation DTRT5715R20015.

B. Maximum Contract Value: The value of all task orders placed under CLIN 0100 shall not exceed $ _______________(TO BE COMPLETED AT TIME OF AWARD).

C. Minimum Guarantee: The guaranteed minimum is $2,500.

B.I.1.B MASTER CONTRACT LIMITATIONS - RISK, ISSUE AND OPPORTUNITY

MANAGEMENT (CLIN 0200)

A. Contract Award under CLIN 0200: (TO BE COMPLETED AT TIME OF AWARD) has been awarded under the U.S. Department of Transportation (USDOT), Volpe National Transportation Systems Center (Volpe Center), Solicitation DTRT5715R20015.

B. Maximum Contract Value: The value of all task orders placed under CLIN 0200 shall not exceed $ ________________(TO BE COMPLETED AT TIME OF AWARD).

C. Minimum Guarantee: The guaranteed minimum is $2,500.

B.I.2 MASTER CONTRACT LINE ITEMS (DEC 2014)

The Contractor shall furnish all supplies and facilities, personnel, and management necessary to provide the required services in accordance with the SOW in Section C titled, “Air Traffic Engineering and Program Support Small Business Set Aside (ATEPS-SBSA)” and other terms and conditions of this contract through individual task orders issued under one of the contract line item types as set forth below:

B.I.2.A MASTER CONTRACT LINE ITEMS - STRATEGIC PLANNING /

MANAGEMENT DEVELOPMENT AND INTEGRATION (CLIN 0100)

CLIN SERVICES

0100 ATEPS-SBSA STRATEGIC PLANNING /

MANAGEMENT DEVELOPMENT AND INTEGRATION

0101 FIRM FIXED-PRICE TYPE*

0102 COST PLUS FIXED FEE* (May be either Term or Completion)

*Performance-based task orders will be used to the maximum extent practicable.

B.I.2.B MASTER CONTRACT LINE ITEMS - RISK, ISSUE AND OPPORTUNITY

MANAGEMENT (CLIN 0200)

CLIN SERVICES

0200 ATEPS-SBSA RISK, ISSUE AND OPPORTUNITY

MANAGEMENT

0201 FIRM FIXED-PRICE TYPE*

0202 COST PLUS FIXED FEE* (May be either Term or Completion)

*Performance-based task orders will be used to the maximum extent practicable.

B.I.3 MASTER CONTRACT LEVEL OF EFFORT

B.I.3.A MASTER CONTRACT LEVEL OF EFFORT - STRATEGIC PLANNING /

MANAGEMENT DEVELOPMENT AND INTEGRATION (CLIN 0100)

The total level of effort (LOE) estimated to be ordered during the term of this contract is shown below.

Note: The LOE identified below will be used for the purpose of preparing the Master Contract Cost and Business Proposal. Refer to Section L for proposal preparation instructions.

Labor Category

Period 1 Period 2 Period 3 Period 4 Period 5 Total

Senior Staff TBD TBD TBD TBD TBD TBD Middle Staff TBD TBD TBD TBD TBD TBD Staff TBD TBD TBD TBD TBD TBD Junior Staff TBD TBD TBD TBD TBD TBD Senior Technician

TBD TBD TBD TBD TBD TBD

Technician TBD TBD TBD TBD TBD TBD Total Level of Effort

TBD TBD TBD TBD TBD TBD

Administrative Staff*

To Be Estimated by Offeror

To Be Estimated by Offeror

To Be Estimate d by Offeror

To Be Estimated by Offeror

To Be Estimated by Offeror

To Be Estimated by Offeror

*Hours for Administrative Support must be consistent with the Offeror’s established accounting practice.

B.I.3.B MASTER CONTRACT LEVEL OF EFFORT - RISK, ISSUE AND

OPPORTUNITY MANAGEMENT (CLIN 0200)

The total level of effort (LOE) estimated to be ordered during the term of this contract is shown below.

Note: The LOE identified below will be used for the purpose of preparing the Master Contract Cost and Business Proposal. Refer to Section L for proposal preparation instructions.

Labor Category

Period 1 Period 2 Period 3 Period 4 Period 5 Total

Senior Staff TBD TBD TBD TBD TBD TBD Middle Staff TBD TBD TBD TBD TBD TBD Staff TBD TBD TBD TBD TBD TBD Junior Staff TBD TBD TBD TBD TBD TBD Senior Technician

TBD TBD TBD TBD TBD TBD

Technician TBD TBD TBD TBD TBD TBD Total Level of Effort

TBD TBD TBD TBD TBD TBD

Administrative Staff*

To Be Estimated by Offeror

To Be Estimated by Offeror

To Be Estimate d by Offeror

To Be Estimated by Offeror

To Be Estimated by Offeror

To Be Estimated by Offeror

*Hours for Administrative Support must be consistent with the Offeror’s established accounting practice.

SECTION B - PART II – INITIAL TASK ORDER SUPPLIES OR SERVICES AND

PRICES/COSTS

B.II.4 LEVEL OF EFFORT – INITIAL TASK ORDER

B.II.4.A TASK ORDER 0001- STRATEGIC PLANNING / MANAGEMENT

DEVELOPMENT AND INTEGRATION (CLIN 0100)

CLIN Supplies/Services Qty. Unit Unit Price Amount

TRANSITION

JOB

FFP

B.II.4.B TASK ORDER 0001- LEVEL OF EFFORT - RISK, ISSUE AND

OPPORTUNITY MANAGEMENT (CLIN 0200)

CLIN Supplies/Services Qty. Unit Unit Price Amount

TRANSITION

JOB

FFP

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK (SOW)

AIR TRAFFIC ENGINEERING AND PROGRAM SUPPORT-SMALL BUSINESS SET

ASIDE (ATEPS-SBSA)

NOTE: This SOW includes the scope of work for both ATEPS-SBSA master contracts. Part I is the SOW for CLIN 0100 and CLIN 0200, which will be awarded as separate contracts. Part II is the SOW for the first ATEPS-SBSA Task Orders for each master contact. All Master Contract information is applicable at the Task Order level. Task Order level information provides specific information and/or instructions applicable to the Task Order.

PART I - MASTER CONTRACT STATEMENT OF WORK

C.I.1 BACKGROUND

The John A. Volpe National Transportation Systems Center (Volpe Center) is a Federal fee-for-service organization within the Office of Assistant Secretary for Research & Technology (OST- R) of the United States Department of Transportation (USDOT). The Volpe Center’s mission is to improve the nation’s transportation systems. In partnership with sponsoring agencies, the Volpe Center provides technical research and analysis services to the USDOT, other Federal agencies, state agencies, and other organizations and businesses in connection with the transportation-related components of their missions.

The Volpe Center’s focus is research and innovation in all areas of transportation to improve the transportation system for the future. The Volpe Center is an active partner with several agencies in defining and implementing the future transportation system. For example, the Interagency Planning Officer (formerly known as the Joint Planning and Development Office (JPDO)) has developed an interagency framework in which several executive agencies of the U.S.

Government, including the USDOT, are participating in developing the future aviation system.

Within the USDOT, the Federal Aviation Administration (FAA) is leading the future aviation system activities.

The Volpe Center supports the FAA’s Air Traffic Organization (ATO), Program Management Organization (PMO) in system management, development, engineering and deployment activities using a variety of Federal and Contractor personnel. Currently, the Volpe Center’s Traffic Management Infrastructure Services (TMIS) contracts are providing significant ongoing support to the ATO PMO. The work under this contract is currently being performed as a portion of the work within the much larger scope of the TMIS contracts.

The organizational design of the PMO, as approved by Congress, aims to facilitate, through a single FAA organization, the effective definition, design, development, and deployment of nearly all of the ATO’s capabilities in the National Airspace System (NAS).

One of the two branches within the PMO is the Air Traffic Systems (ATS) Directorate which is characterized by developing, deploying and operating systems that deliver services to all segments of the NAS:

Systems that provide accurate and reliable surveillance and automation for aircraft separation services provided by controllers to pilots

Systems that support decision-making for traffic flow managers Systems that provide services directly to pilots for improved safety and efficiency

While the five groups that make up the ATS Directorate share the same mission and strategic goals, each group has its own unique set of programs and initiatives. The groups that make up the Directorate are as follows:

AJM-21 – Air Traffic Management Programs, focuses on the air traffic automation systems that controllers use to manage aircraft in National Airspace. Major programs that reside in this group are En Route Automation Modernization (ERAM) and Terminal Automation Modernization and Replacement (TAMR).

AJM-22 – Decision Support Programs, focuses on the support programs air traffic controllers, pilots, and airlines use to make informed decisions during aircraft operations.

These programs also help increase air traffic flexibility and capacity, allowing for more dynamic NAS operations.

AJM-23 – Surveillance Services Group focuses on the surveillance systems that provide the complete picture for operations taking place in the National Airspace. These systems range from traditional ground based radar to more advanced GPS based positioning systems.

AJM-24 – Terminal Field Operations Support is responsible for ensuring the successful deployment and sustainment of systems residing in the terminal domain. This group also helps coordinate major software updates and hardware upgrades in the field.

AJM-25 – En Route and Oceanic Second Level Engineering, is responsible for ensuring the successful deployment and sustainment of systems residing in the En Route and Oceanic domains. This group also helps coordinate major software updates and hardware upgrades in the field.

Each group within the ATS Directorate is responsible for systems that support tactical operations today, as well as for developing new tools that are forming the basis for NextGen. The Directorate plays an integral part in each of the Define, Design, Develop, Deploy, and Sustainment Phases of life-cycle management.

The other branch of the PMO, the Enterprise Services Directorate (ESD), develops, acquires, deploys, maintains, sustains, and improves navigation, communications, weather, and aeronautical information products and services for the NAS. Navigation Services covers projects in the following areas: Global Positioning System (GPS) Satellite-Based Augmentation, GPS Ground-Based Augmentation, Ground Systems, Lighting Systems, and Technical Support.

Communications Services provides communications and telecommunications services consistent with International Civil Aviation Organization (ICAO) standards required for air traffic control within the NAS. It provides communications infrastructure and services for the Department of

Defense (DOD) to ensure interoperability with the NAS. Weather services provide sensor, processor, and distribution systems required to provide accurate forecasts for timely air traffic decisions. Through unique customer/client relationships and customer-derived requirements, execution of full life-cycle service has the capability to define, design, build, deploy, commission, operate, support, and decommission communications, navigation, and weather services.

C.I.2 SCOPE

The Contractor shall provide technical, management, and analysis support to the Volpe Center in the definition, evaluation, management, and development of programs and initiatives within and related to the PMO.

Representative programs for the majority of the work within the PMO include: Automatic Dependent Surveillance-Broadcast (ADS-B), Airborne Collision Avoidance System X (ACAS- X), Aerospace Medicine Safety Information System (AMSIS), Airport Surface Detection System

— Model X (ASDE-X), Airport Surveillance Radar-9 & 11 (ASR-9 & 11), Airport Surface Surveillance Capability (ASSC), Advanced Technologies and Oceanic Procedures (ATOP), Data Communications, En Route Automation Modernization (ERAM), Integrated Display System Replacement (IDSR), Logistics Center Support System (LCSS), Runway Status Lights (RWSL), System Approach to Safety Oversight (SASO), Terminal Automation Modernization Replacement (TAMR), and Terminal Flight Data Management (TFDM). However, the entire project scope could entail any program within the FAA PMO.

Contractor support is required in the following areas:

CLIN 0100

1. Strategic Planning

2. Management Development and Integration

CLIN 0200

Risk, Issue and Opportunity Management

C.I.2.A CLIN 0100 - STRATEGIC PLANNING / MANAGEMENT DEVELOPMENT

AND INTEGRATION

C.I.2.A.1 Task 1 - Strategic Planning

The Contractor shall assist in the development of program charters for governing bodies (Steering Committees, management work groups, requirements analysis teams, software issues resolution teams) to ensure clarity of purpose, deliverables, and alignment with end-to-end process goals. The Contractor may utilize business process re-engineering techniques to assist with the refinement of processes within PMO programs. Activities in these task areas include, but are not be limited:

Facilitation and integration of key program governance teams (i.e. planning and managing agendas, facilitating sessions, documenting and tracking action items, and liaising with senior leaders to ensure critical issues are identified, escalated, and managed appropriately).

Facilitation of working sessions and strategic, tactical, and other management meetings inclusive only of government personnel and/or inclusive of both government personnel as well as union representation. For example, planning and managing agenda, facilitating sessions, documenting and tracking action items, and liaising with senior leaders to ensure critical issues are identified, escalated, and managed appropriately

Assistance in the development of program charters for governing bodies (Steering Committees, management work groups, requirements analysis teams, software issues resolution teams).

Support for planning activities.

Development of As-Is Analysis, To-Be Analysis and Alternatives Analysis to make recommendations as to how business processes can be improved for various organizations within the ATO.

Development of strategies options for ensuring synchronized joint delivery of program commitments by the Government and industry, within and across PMO lines of business.

Development of frameworks and/or strategic plans options for dealing with the non-technical factors influencing the implementation of system capabilities.

Analysis of technical and integration issues of proposed architectures and operations.

Support formulation of strategic plans for introduction of new capabilities and the development of concept of operations.

Development of comprehensive analyses to support identification of the most beneficial operational capabilities for near-to-midterm system implementation.

Conduct of research in support of formulating goals and objectives for new capabilities.

Development or refinement of enterprise architectures describing national-level systems and support in the decomposition of architectures into functional components and program products.

C.I.2.A.2 Task 2 - Management Development and Integration

The Contractor shall provide consultation and support to the Air Traffic Organization (ATO) and the PMO to enhance the Senior Leadership ability to identify critical issues impacting operations, further the achievement of strategic goals, and develop collaborative behaviors and a culture based on the collective integration of cross-organizational efforts. In addition, the contractor shall provide support to the Leadership Council to conduct governance processes and develop collective skills for effective strategic and operational management. Activities of this task include, but are not limited to:

Management consulting services for executives and managers such as providing guidance on improving participant skills in strategic thinking; communication and collaborative problem solving; creating leadership development activities; and providing facilitation support to management teams or sub-teams

Support to the strategic and business planning and management processes such as management team development, leadership and management training, consultation and coaching. Support will consist of participation in, leading, observation of and/or facilitation of meetings to provide analysis of issues, recommendations for courses of action, and development of strategies to achieve management development, organizational performance and change management

Make recommendations for strategies and approaches appropriate for various levels within the organization.

Support for organizational redesign and change management activities related to realignment of organizational structures. For example, o Assessment of current state operating model o Identification of weaknesses and opportunities o Definition of target state and development of a transition plan to realize target state.

o Management of the change from current to future vision, and implementation of performance monitoring points to ensure realization of targeted benefits/changes.

Identification of issues and recommended strategies for operational management team development.

Evaluation of management and/or business practices, processes, programs and program elements and provide recommendations for improvements to current processes or policies.

Development of processes, templates, and visual or text-based materials in electronic and printed media.

Consultation and/or data collection, and analysis to make recommendations for management decisions and follow-through.

Support for the planning for the diffusion of new processes and products to the operational management workforce.

Support for the identification of team performance impediments and recommendation for improvement strategies;

Assessment of collaborative leadership behavior, and development of skill-enhancement strategies.

Analyze the potential effectiveness of possible cost savings initiatives in the areas of Facilities and Equipment (F&E) and Operations (Ops).

Assistance to the Leadership in designing and implementing products and processes to clarify expectations and improve accountability throughout the ATO management chain.

Support for the design, implementation, and staffing of a Quality Assurance function to manage all program process improvement functions.

Services to support facilitation, presentations and notes on meetings with recommendations for follow-up strategies and actions for:

o Strategic planning; balanced scorecard, and Core Clarity assessments and workshops designed to improve operational leadership team effectiveness o Operational management development skills and requirements o Change management, o Communications, o Cost and performance management, and o Performance measurement.

Assistance in the preparation and update of briefing and communication materials;

including briefings, talking points, white papers, and web site design and content;

related to management development and integration.

Development and implementation of communication strategies, and devising communication products, templates, activities and venue recommendations.

Documentation of processes, and development of templates and visual and text-based materials.

Recommendations and assistance in the design and completion of analyses, evaluations, and survey instruments, including development of databases and analytic programs as requested.

C.I.2.B CLIN 0200 - RISK, ISSUE AND OPPORTUNITY MANAGEMENT

C.I.2.B.1 Task 1 – Risk, Issue and Opportunity Management

Risk, Issue, and Opportunity (RIO) Management is a systems engineering and program management process focused on identifying, analyzing, assessing, monitoring and tracking events throughout the life of a program or project that may have a negative impact on program success considering technical, cost, and schedule facets. The power in the RIO management process is in the development, tracking and implementation of step-by-step plans to lessen (or increase, in the case of opportunities) the likelihood and/or consequences of the event (i.e., negative impact on program success) occurring. The implementation of each step in the plan ranges from simple coordination efforts to large scale engineering analyses. RIO Management is a key ongoing activity throughout the FAA’s Acquisition Management System (AMS) lifecycle and is performed from the mission analysis phase through the service life extension phase.

The PMO’s RIO management process was tailored and developed as a tiered and integrated process. RIO’s are identified and managed at the program level (Tier 3); the directorate level (Tier 2); and at the AJM-2 and AJM-3 level (Tier 1). The key functionality of this process is that RIOs satisfying the set criteria for elevation to a higher level tier (including if the RIOs are shared across multiple programs) are appropriately identified and subsequently up-leveled for visibility and/or management. RIO Management activities include, but are not limited to:

Facilitate the Government’s development or enhancement of a tailored RIO process for each organization, make suggestions regarding successful Government monitoring of organizational compliance with the process guidance, and capture lessons learned which will then be provided as feedback to the Government for use in its continuous process improvement.

Coordinating with Subject Matter Experts (SMEs), stakeholders, management, and project team members to:

o Identify RIO;

o Develop RIO statements appropriately capturing the root cause or essence of the

RIO;

o Analyze and assess each RIO; and o Develop thorough step-by-step plans to address the RIO’s likelihood and/or consequence and continually track their progress.

Facilitate RIO Management board meetings.

Implementing or assisting in the implementation of the step-by-step plans, as appropriate.

Administration and maintenance of the ATS RIO Management database.

Development of custom reports and macros for the ATS RIO Management database.

Providing oversight to development of associated Knowledge Sharing Network RIO

Management sites.

Coordinating with RIO Managers at other levels of the tiered ATS RIO Management process, as necessary.

Development of risk reports summarizing planned and potential risk mitigations, the probability of each risk being realized, the effectiveness of mitigation activities, and the level of effort spent for risk management activities.

Coordination with responsible parties and subject matter experts to develop and update risk mitigation plans.

Generation of white papers and briefings applicable to the RIO process.

C.I.2.C TRANSITION (Applicable to both CLIN 0100 and CLIN 0200)

The Contactor shall transition work being performed within the scope of this effort under the existing TMIS contracts to this effort with minimal disruption. The Contractor shall also submit to the Government an acceptable Transition Plan as below described.

C.I.2.C.1 Transition Plan The Contractor shall develop a Transition Plan to document how it will transition related work under existing TIMS Task Orders to this effort. This plan shall include the following:

Key transition personnel and staffing plan for projects;

Management organization, authorities, and lines of reporting during the transition from the incumbent contractor(s) to the Contractor.

Current task workload, status of ongoing projects, and milestones for transition Method of coordination with the Volpe Center, the incumbent Contractor(s), and the FAA sponsor.

Communication strategy with key stakeholders (e.g., incumbent contractor management and staff, TOCO, and the TOCOR)

Risk mitigation during the execution of the transition plan including strategy for minimizing disruption to ongoing tasks, plan for mitigating any potential project disruptions, and staffing plan for risk reduction, if necessary, including retention of percentage of incumbent staff for continuity

C.I.3 PRINCIPAL PLACE OF PERFORMANCE AND SUPERVISION OF

CONTRACTOR PERSONNEL WORKING ON-SITE

C.I.3.1 The principal place of performance (to include Transition) shall be at the Contractor’s facility. In addition, work shall be performed at the FAA Headquarters Buildings in Washington, DC, as required. The Contractor shall also provide the means for the Contractor’s Program Manager to be available to the Government on a 24-hour, 7-day per week basis via phone and e-mail, when not physically on-site.

C.I.3.2 SUPERVISION OF CONTRACTOR PERSONNEL WORKING ON-SITE: It is anticipated that the Contractor may be required to provide as much as 10% of the staff working on this effort to work on-site within the FAA Headquarters at 600 Independence Ave, Washington, DC at any given time. The Contractor shall provide for proper on-site Contractor supervision of its own employees working at Government Facilities. The Contractor shall also provide the means for Contractor on-site supervisory personnel to be contacted by the Government on a 24-hour, 7-day per week basis via phone and e-mail.

C.I.4 SECURITY REQUIREMENTS

Depending on the requirements of the individual Task Orders, the Contractor may be expected to handle classified information or access Federal facilities with Secret or Top Secret areas during contract performance, and as such, will need to have personnel with appropriate clearances to handle this information or access these facilities in order to meet the Government’s requirements.

A completed Attachment J.3 - Contract Security Classification Specification, DD Form 254, is not provided with the Master Contract but will be provided with any Task Order with requirements that make DD Form 254 necessary.

C.I.5 CYBERSECURITY REQUIREMENTS FOR UNCLASSIFIED AND SENSITIVE

INFORMATION TECHNOLOGY (IT) RESOURCES

Depending upon the requirements of individual Task Orders, the Security Categorization for TAR 1252.239-70 - Cybersecurity Requirements for Unclassified and Sensitive Information Technology (IT) Resources will be assigned at the Task Order level, if necessary.

C.I.6 SUSTAINABLE ACQUISITION REQUIREMENTS

To the maximum extent possible and consistent with FAR Part 23, during the performance of the work under this SOW, the Government requires the Contractor to provide or use products that are energy efficient (ENERGY STAR® or FEMA- designated); water-efficient; biobased;

environmentally preferable (e.g., EPEAT-registered or non-toxic or less toxic alternatives); non-ozone depleting; or made with recovered materials. Unless otherwise identified in this SOW or in an individual task order, each recovered materials or biobased product provided and delivered must meet, but may exceed, the minimum recovered materials or biobased content of an EPA- or DOA-designated product. The sustainable acquisition requirements specified herein apply only to products that are required to be (1) delivered to the Government during contract performance;

(2) acquired by the Contractor for use in performing services (including construction) at a Federally controlled facility; (3) furnished by the Contractor for use by the Government; or (4) specified in the design of a building or work or incorporated during its construction, renovation, or maintenance.

C.I.7 DELIVERABLES

Specific deliverables under this contract will be at the task order level in the Task Order Statement of Work.

C.I.8 GOVERNMENT PROVIDED FACILITIES AND EQUIPMENT

The Government anticipates providing office space for personnel working on site at the FAA Headquarters as discussed in paragraph C.I.3 above. In the event that space is limited or unavailable for Contractor personnel, this will be addressed at the individual task order level and shall be considered in the Contractor’s Task Order Proposal.

PART II - TASK ORDER STATEMENT OF WORK

(ATEPS -SBSA INITIAL TASK ORDERS)

NOTE: This section contains the scope of work for initial ATEPS-SBSA Task Orders for both CLINs. Initial Task Orders will be awarded concurrently with the award of each Master Contract.

C.II.1.A SOW FOR THE INITIAL TASK ORDER FOR CLIN 0100 - STRATEGIC

PLANNING / MANAGEMENT DEVELOPMENT AND INTEGRATION

In this task order, the Contractor shall provide support services for CLIN 0100. The scope of work also includes requirements for Transition. The Contractor shall provide the Level of Effort (LOE) for this task order for the following Periods of Performance:

CLIN Description Period of Performance (POP) 0101 Transition Sixty (60) Days After Date of Contract

C.II.1.A.1 TRANSITION (CLIN 0101)

The Contractor shall create a transition plan and begin transitioning the work being performed under existing task orders to personnel that will perform the same work on under this effort with minimal disruption. The Contractor shall perform the necessary tasks during the transition period to ensure that the Contractor can achieve a satisfactory performance level at the end of the transition period. Successful transition will be based on the submission and Government acceptance of an acceptable Transition Plan and associated deliverables. The Contractor shall perform at 100% performance level by the end of the transition period. The transition period shall not exceed sixty (60) days.

Weekly Updates: The contractor shall provide weekly updates on the progress of transition.

Transition Manager: The contractor shall appoint and identify to the Government a Transition Manager with the authority to accept direction from the Government, and accomplish all work necessary to successfully facilitate Contract transition.

The Contractor shall develop a Transition Plan, as described in the Master Contract SOW in paragraph C.I.2.C.1, to document how it will transition related work under existing TMIS Task Orders to this effort.

Upon approval of this deliverable by the Task Order Contracting Officer (TOCO) and Task Order Contracting Officer’s Representative (TOCOR), the Contractor’s Transition Plan shall serve as the basis upon which performance will be tracked, reported, and measured for acceptance.

C.II.7.A DELIVERABLES

The following are deliverables under this Task Order:

1. Revised of Draft Transition Plan due twenty-one (21) days after Date of Task Order Award.

2. Final Draft Transition Plan due fourteen (14) days after submission of Revised Draft Transition Plan.

3. Weekly updates as stated in C.II.1.A.1.

4. Reports listed under “Reporting Requirements” in Section F applicable to this Task Order.

C.II.1.B SOW FOR THE INITIAL TASK ORDER FOR CLIN 0200 – RISK, ISSUE

AND OPPORTUNITY MANAGEMENT

In this task order, the Contractor shall provide support services for CLIN 0200. The scope of work includes requirements for Transition. The Contractor shall provide the Level of Effort (LOE) for this task order for the following Periods of Performance:

CLIN Description Period of Performance 0201 Transition Sixty (60) Days After Date of Contract

C.II.1.B.1. TRANSITION (CLIN 0201)

The Contractor shall create a transition plan and begin transitioning the work being performed under existing task orders to personnel that will perform the same work on under this effort with minimal disruption. The Contractor shall perform the necessary tasks during the transition period to ensure that the Contractor can achieve a satisfactory performance level at the end of the transition period. Successful transition will be based on the submission and Government acceptance of an acceptable transition plan and associated deliverables. The Contractor shall be expected to perform at 100% performance level by the end of the transition period. The transition period shall not exceed sixty (60) days.

The Contractor shall develop a Transition Plan, as described in the Master Contract SOW in paragraph C.II.2.C.1, to document how it will transition related work under existing TMIS Task Orders to this effort.

Weekly Updates: The contractor shall provide weekly updates on the progress of transition.

Transition Manager: The contractor shall appoint and identify to the Government a Transition Manager with the authority to accept direction from the Government, and accomplish all work necessary to successfully facilitate Contract transition.

Upon approval of this deliverable by the T Task Order Contracting Officer (TOCO) and Task Order Contracting Officer’s Representative (TOCOR), the Contractor’s Transition Plan shall serve as the basis upon which transition will be tracked, reported, and measured for acceptance.

C.II.7.B DELIVERABLES

The following are deliverables under this Task Order:

1. Revised of Draft Transition Plan due twenty-one (21) days after Date of Task Order Award.

2. Final Draft Transition Plan due fourteen (14) days after submission of Revised Draft Transition Plan.

3. Weekly updates as stated in C.II.1.B.1.

4. Reports listed under “Reporting Requirements” in Section F applicable to this Task Order.

SECTION D – PACKAGING AND MARKING

NOTE: This section includes terms and Conditions for Section D that apply to the ATEPS-SBSA master contracts (Part I) and the ATEPS-SBSA Initial Task Orders (Part II) for CLIN 0100 and 0200. All Master Contract information is applicable at the Task Order level. Task Order level information provides specific information and/or instruction applicable to the Task Order.

SECTION D - PART I - MASTER CONTRACT PACKAGING AND MARKING

D.I.1 PACKAGING (MAY 1999)

The Contractor shall ensure that all items are preserved, packaged, packed, and marked in accordance with best commercial practices to meet the packing requirements of the carrier and ensure safe delivery at destination.

D.I.2 MARKING (MAY 1999)

All items submitted to the Government shall be clearly marked as follows:

1. Name of Contractor;

2. Contract number;

3. Task order number; (if applicable)

4. Description of items contained therein;

5. Consignee's name and address; and

6. If applicable, packages containing software or other magnetic media shall be marked on external containers with a notice reading substantially as follows: "CAUTION:

SOFTWARE/MAGNETIC MEDIA ENCLOSED. DO NOT EXPOSE TO HEAT OR

MAGNETIC FIELDS."

SECTION D - PART II – INITIAL TASK ORDER PACKAGING AND MARKING

D.II.A SECTION D INITIAL TASK ORDER PACKAGING AND MARKING FOR

CLIN 0100 – STRATEGIC PLANNING AND MANAGEMENT DEVELOPMENT

The Contractor shall comply with all Section D terms and conditions stated in the Master Contract for this Task Order.

D.II.B SECTION D INITIAL TASK ORDER PACKAGING AND MARKING FOR CLIN

0200 – RISK, ISSUE AND OPPORTUNITY MANAGEMENT

The Contractor shall comply with all Section D terms and conditions stated in the Master Contract for this Task Order.

SECTION E - INSPECTION AND ACCEPTANCE

NOTE: This section includes terms and Conditions for Section E that apply to the ATEPS-SBSA master contracts (Part I) and the ATEPS-SBSA Initial Task Orders (Part II) for CLIN 0100 and 0200. All Master Contract information is applicable at the Task Order level. Task Order level information provides specific information and/or instruction applicable to the Task Order.

SECTION E - PART I – MASTER CONTRACT INSPECTION AND ACCEPTANCE

E.I.1 FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

CLAUSES INCORPORATED BY REFERENCE

52.246-4 INSPECTION OF SERVICES – FIXED PRICE AUG 1996

52.246-5 INSPECTION OF SERVICES – COST REIMBURSEMENT APR 1984

E.I.2 GOVERNMENT REVIEW AND ACCEPTANCE (JAN 2015)

1. Technical inspection and acceptance of all work, performance, reports, and other deliverables under this contract shall be performed at the location specified in the individual task order.

The task order shall also designate the individual responsible for inspection and acceptance as well as the basis for acceptance. Task order deliverable items rejected shall be corrected in accordance with the applicable clauses.

2. Unless otherwise stated in the individual task order, the Government requires a period not to exceed thirty (30) calendar days after receipt of the final deliverable item(s) for inspection and acceptance or rejection. Final acceptance rests with the CO or designee.

3. Inspection and acceptance of supplies/services for performance-based task orders (i.e., FFP or CPFF - Completion) shall have identifiable performance measures and metric/quality acceptable levels that will form the basis of the inspection and acceptance criteria.

4. The Government has the right to inspect all supplies and services required by the individual task orders, to the extent practicable, at any and all places and times and in all circumstances or event before acceptance.

SECTION E - PART II – INITIAL TASK ORDER INSPECTION AND ACCEPTANCE

E.II.A SECTION E INITIAL TASK ORDER INSPECTION AND ACCEPTANCE FOR

CLIN 0100 – STRATEGIC PLANNING AND MANAGEMENT DEVELOPMENT

The Contractor shall comply with all Section E terms and conditions stated in the Master Contract for this Task Order.

E.II.B SECTION E INITIAL TASK ORDER INSPECTION AND ACCEPTANCE FOR

CLIN 0200 – RISK, ISSUE AND OPPORTUNITY MANAGEMENT

The Contractor shall comply with the Section E terms and conditions stated in the Master Contract for this Task Order.

SECTION F - DELIVERIES OR PERFORMANCE

NOTE: This section includes terms and Conditions for Section F that apply to the ATEPS-SBSA master contracts (Part I) and the ATEPS-SBSA Initial Task Orders (Part II) for CLIN 0100 and 0200. All Master Contract information is applicable at the Task Order level. Task Order level information provides specific information and/or instruction applicable to the Task Order.

SECTION F - PART I - MASTER CONTRACT DELIVERIES OR PERFORMANCE

F.I.1 FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

CLAUSES INCORPORATED BY REFERENCE

52.242-15 STOP WORK ORDER AUG 1989

52.242-15 STOP WORK ORDER- ALT. I APR 1984

52.247-34 F.O.B. DESTINATION NOV 1991

F.I.2 CONTRACT PERIOD OF PERFORMANCE (FEB 2011)

This contract shall become effective on the date the CO signs the contract. The ordering period and performance period will begin on the date of contract award. The ordering period will continue for five years thereafter (i.e., term of the contract). Also see the clause in Section I titled, "Ordering" (FAR 52.216-18).

The performance period will continue until the time specified in the clause in Section I.1 titled, “Indefinite Quantity” (FAR 52.216-22).

F.I.3 DELIVERIES (JUL 2015)

Delivery of supplies, services, and written documents (e.g. reports, briefings, presentations, etc., including required formats and delivery locations) shall be in accordance with the task order requirements. All correspondence and reports related to each task order shall be delivered to the CO, designated Task Order Contracting Officer (TOCO) and/or Contract Specialist, and/or designated TOCOR, as specified in the task order.

F.I.4 DELIVERABLE AND REPORTING REQUIREMENTS FOR TASK ORDERS

(MAR 2008)

Specific deliverable and reporting requirements will be specified at the task order level.

F.I.5 MONTHLY CONTRACT PROGRESS REPORTS (JAN 2015)

A Contractor who has been awarded one or more task orders for work performed shall provide monthly overall contract progress reports. The contract progress reports shall be submitted no later than the 15th of each month. The Government requires submission of reports electronically in a Microsoft Office 2010 compatible format.

The monthly progress reports shall address all activity under the contract through the last day of the previous month. The reports shall contain, at a minimum, the following information:

1) A listing of all new task orders accepted for the preceding month, including for each:

a) Task order number and date of issuance;

b) Brief description of work covered by task order, including estimated hardware/software amounts (if applicable);

c) Amount obligated under task order;

d) Total number of hours ordered by the CO, if applicable; total number of hours incurred by the Contractor by labor category for CPFF - Completion and/or CPFF-Term Task Orders.

e) Key milestones (including date of deliverables);

f) Subcontractor information, if applicable, including name(s), classification of subcontractor (i.e., small, disadvantaged, large, etc.), type of effort being performed, estimated amount/percentage of work to be done by subcontractor(s), and success in meeting Subcontracting Plan goals (if applicable ;

g) Type of task order (i.e., FFP, CPFF - Completion, CPFF - Term); and

h) Key personnel assigned to each task order, including Prime Contractor contact point and phone number for each task order.

2) A listing of all ongoing task orders (excluding those from paragraph 1 above), including:

b) Any modifications to the task order;

c) Summary of dollars expended to date per task order;

d) Estimated percentage of work yet to be completed on the task order; and

e) Progress in meeting performance measures under the task order (if applicable).

3) A listing of all completed task orders, including:

b) Number and value of modifications issued for the task order;

c) Completion date of task order and whether or not inspection and acceptance has been performed by Government;

d) Total dollar amount of task order, including modifications;

e) Success/failure in meeting performance measures under the task order (if applicable); and

f) Status of performance evaluation comments.

4) Significant findings, problems, delays, events, and trends during the reporting period that result from or affect the performance of any task order.

Any data submitted in the contract progress reports, along with other relevant information, may be included in a past performance database developed and maintained by the

Government. (See Section G, Part I, paragraph G.I.10, Performance Evaluations).

F.I.6 MONTHLY TASK ORDER PROGRESS REPORTS (MAY 2013)

A monthly progress report shall be submitted for each task order. The progress reports shall be submitted no later than the 15th of each month. The task order progress report must be submitted electronically in a Microsoft Office 2010 compatible format. If a Contractor has been awarded more than one task order, monthly progress reports must be submitted separately for each task order. Unless otherwise prescribed in the task order, the report must cover the following items:

1) The work…