Attachment_J.7_-_CLIN_0200_RIO_Process_Executive_Summary.pdf

By:

Date:

PMO RIO Management Working Group

(RMWG)

Federal Aviation Administration

Program Management Organization (PMO)

Risk, Issue, and Opportunity (RIO) Management Process Executive Summary

May 30th, 2013

PMO RIO Management Process Exec Summary

Federal Aviation Administration

Objectives

This executive summary provides an overview of:

– Overview of RIO Management concepts

– PMO RIO Management process

• Process

• Definitions

• Status Options

• Scorecards

– PMO RIO Management Board (RMB) structure

– RIO Software Tools

Federal Aviation Administration

PMO RIO Management Process

Federal Aviation Administration

PMO RIO Management Process

Risk: A future event or situation with a realistic probability of occurring that may have a negative impact to the successful accomplishment of one or more program/portfolio objectives.

Issue: An event or situation that has occurred or is certain to occur and has a negative impact to the successful accomplishment of one or more program/portfolio objectives.

Opportunity: A future event or situation with a realistic probability of occurring that may have a positive impact to the successful accomplishment of one or more program/portfolio objectives.

Federal Aviation Administration

RIO Status Options

RIO Status Option Definition Watch Item A RIO that includes only the minimum set of information and describes a topic of consideration.

Draft A RIO that includes the minimum set of information through full maturity, prior to Manager’s endorsement.

Proposed A draft RIO that is ready for Manager’s endorsement.

Pending A proposed RIO that is awaiting RMB approval.

Approved A pending RIO that has been approved by the RMB.

Not Approved A pending RIO that has not been approved by the RMB.

Disposition Ready An approved RIO that is awaiting RMB decision for disposition.

Closed An approved RIO that has been found to be overcome by events, transferred outside the organization, or found to be duplicate.

Retired An approved RIO that has been successfully managed and is no longer required.

Realized An approved RIO that has not been successfully managed (i.e., has achieved its negative or positive impact).

Federal Aviation Administration

Risk and Issue Assessment Scorecard

Federal Aviation Administration

Opportunity Assessment Scorecard

Federal Aviation Administration

PMO RIO Management Organizational Structure

Federal Aviation Administration

PMO RMB Structure Overview Tier 1:

PMO

Tier 2:

Directors

Tier 3:

Programs

External Orgs.

Note:

• Board meetings are supported by

RIO Review Meetings.

RIO

Status

Meetings

2nd Level Mgr.

Board?

No

Yes

Tier 4:

Programs

Transfer

E sc al at io n

Every other month (2nd Week of Month)

Monthly (1st Week of Month)

Monthly (3rd or 4th Week of Month)

Monthly (3rd or 4th Week of Month)

Monthly (Prior to Tier 2 RMB)

Federal Aviation Administration

Generic RMB Participation Chair: Manager of associated organization Board:

• Deputy Manager of associated organization

• Technical Advisors of associated organization

• Business Management Group of associated organization

• Manager(s) of the next lower level on the organizational chart

External Organization Participants (Required for Tier 2 RMBs, other Tiers as needed):

• ANG-D (NAS Lifecycle Integration)

• AJW-2 (ATC Facilities)

As needed:

• Tier 1 RIO Manager (Tier 1 RMB)

• Tier 2 Manager(s) and/or RIO Manager(s)

• Tier 3/Tier 4 Manager(s) and/or RIO Manager(s)

• Subject Matter Experts (SMEs)

• Risk Management Working Group (RMWG)

Federal Aviation Administration

RIO Software Tools Active Risk Manager (ARM)

• ARM has been selected as the new tool to support PMO RIO Management tasks

– ARM will be used by the PMO, NextGen, and AJW-24

– Allows for easier coordination of RIOs between organizations

• ARM is located behind the FAA firewall

– Access limited to ARM Tool Administrators and RIO Managers

• Reports generated by ARM will be made available to team members by the RIO Managers

• Training was provided to RIO Managers/Admins

PMO Knowledge Sharing Network (KSN)

• RIO Data will be shared with Team Members through the use of Program and

Directorate-level KSN sites

• RIO Data will also be presented through Program Management Reviews (PMRs) and other Management briefings