(DRAFT) Attachment 1 PWS - Fort Hood Solid Waste Services.pdf

SOLID WASTE MANAGEMENT SERVICES

PERFORMANCE WORK STATEMENT (PWS)

Fort Hood, Texas

28 March 2025

DRAFT

Fort Hood Integrated Solid Waste Management Services Enterprise-wide Performance Work Statement (PWS) (Service 403 – Solid Waste Management Services) (U) i

Table of Contents

1.0 General

Description of Services/Introduction Background Objectives Scope

1.4.1 Ordnance

1.4.2 Hazardous Materials

1.4.3 Scavenging

1.4.4 Permits

1.4.5 Interfacing

Traffic Flow Restoration of Real Property Damage General Information

1.7.1 Place of Performance

Period of Performance

1.7.2 Recognized Holidays

1.7.3 Hours of Operation

Installation Closures Emergency Delays and Support

1.7.4 Type of Contract

1.7.5 Security Requirements. N/A

Access and General Protection/Security Policy and Procedures Physical Security Security Training Key Control Lock Combinations

1.7.6 Post Award Conference/Periodic Progress Meetings

1.7.7 Government Roles and Responsibilities

Contracting Officer (KO) Contracting Officer’s Representative (COR) Alternate Contracting Officer’s Representative (ACOR)

1.7.8 Specific Contractor Requirements, Roles, and Responsibilities U.S. Residency Contractor Hiring Restrictions ii

Contractor Identification Standards of Conduct Contractor Key Personnel Phase In /Phase Out Period Emergency Services Accident Reporting Environment and OSHA

Asbestos Awareness

1.7.9 Environmental Compliance

1.7.10 Safety Data Sheets

2.0 Definitions and Acronyms

Definitions

2.1.1 Agricultural solid waste

2.1.2 AbilityOne Commission

2.1.3 Act of God

2.1.4 Acceptable Quality Level (AQL)

2.1.5 Alternate Daily Cover (ADC)

2.1.6 Alternate Daily Cover Operating Plan

2.1.7 Buffer Zone

2.1.8 Bulk container

2.1.9 Bulk Waste

2.1.10 Bush

2.1.11 Call Outs

2.1.12 Classified Waste

2.1.13 Clean

2.1.14 Cleaning

2.1.15 Collection

2.1.16 Collection Point

2.1.17 Collection System

2.1.18 Commercial Solid Waste

2.1.19 Commission

2.1.20 Compactor

2.1.21 Compartmentalized Vehicle

2.1.22 Composite Liner

2.1.23 Compost (Humus)

2.1.24 Composting

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2.1.25 Construction and Demolition (C&D) Waste

2.1.26 Contractor

2.1.27 Contractor Acquired Property (CAP)

2.1.28 Contracting Officer (KO)

2.1.29 Contracting Officer’s Representative (COR)

2.1.30 Cost Analysis

2.1.31 Cover

2.1.32 Deficient Service

2.1.33 Deliverable

2.1.34 Disinfect

2.1.35 Disposal

2.1.36 Directorate of Public Works (DPW)

2.1.37 DPW Classification Unit (CU)

2.1.38 Environmental Protection Agency (EPA)

2.1.39 Equipment

2.1.40 Final Cover

2.1.41 Food Waste

2.1.42 Garbage

2.1.43 Generation

2.1.44 Government Furnished Property (GFP)

2.1.45 Government Property

2.1.46 Government Project Manager

2.1.47 Gross Weight

2.1.48 Hazardous Material

2.1.49 Hazardous Waste

2.1.50 Industrial Solid Waste

2.1.51 Inert Material

2.1.52 Inert Material Management Facility

2.1.53 Infectious Waste

2.1.54 Institutional Solid Waste

2.1.55 Integrated Solid Waste Management

2.1.56 Intermediate Cover

2.1.57 Landfill Operating Hours

2.1.58 Landfill Operating Record

2.1.59 Lateral Expansion

2.1.60 Leachate

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2.1.61 Legal and Other Requirements (LOR)

2.1.62 Liquid Waste

2.1.63 Loss of Government Property

2.1.64 Material

2.1.65 Materials Recovery Guidelines

2.1.66 Methane

2.1.67 Municipal Solid Waste (MSW)

2.1.68 Municipal Solid Waste Landfill (MSWLF)

2.1.69 Municipal Solid Waste Facility Type I

2.1.70 Monthly

2.1.71 Net Weight

2.1.72 Non-hazardous solid waste (NHSW)

2.1.73 Non-Personal Services

2.1.74 Operating Record

2.1.75 Performance Requirements Summary (PRS)

2.1.76 Permit Documents

2.1.77 Physical Security

2.1.78 Polychlorinated Biphenyl (PCB)

2.1.79 Post-Consumer Waste (PCW)

2.1.80 Property

2.1.81 Property Records

2.1.82 Provide

2.1.83 Public Traffic Areas

2.1.84 Putrescible Waste

2.1.85 Quality Assurance (QA)

2.1.86 Quality Assurance Surveillance Plan (QASP)

2.1.87 Quality Control (QC)

2.1.88 Real Property

2.1.89 Recoverable Resources

2.1.90 Recyclable Materials

2.1.91 Recycling

2.1.92 Recycling Facility

2.1.93 Regulated Medical Waste

2.1.94 Refuse

2.1.95 Refuse Storage Containers

2.1.96 Requestor Identification Code (RIC)

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2.1.97 Residential Solid Waste

2.1.98 Roll Off Container

2.1.99 Rubbish

2.1.100 Run Off

2.1.101 Run On

2.1.102 Safety Data Sheet

2.1.103 Salvaging

2.1.104 Sanitary Landfill

2.1.105 Scale Interface

2.1.106 Scavenging

2.1.107 Sensitive Property

2.1.108 Separate Collection

2.1.109 Service Calls

2.1.110 Service/Maintain

2.1.111 Sludge

2.1.112 Soil

2.1.113 Solid Waste

2.1.114 Solid Waste Management Facility

2.1.115 Special events

2.1.116 Special Wastes

2.1.117 Standard

2.1.118 Storage

2.1.119 Subcontractor

2.1.120 Subtitle C

2.1.121 Subtitle D

2.1.122 Tare Weight

2.1.123 Tonnage

2.1.124 Transporter

2.1.125 Trash

2.1.126 Unauthorized Waste

2.1.127 Wide Area Work Flow (WAWF)

2.1.128 Vector

2.1.129 Volume Reduction

2.1.130 Waste

2.1.131 Waste Stream

2.1.132 Weekly

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2.1.133 White Goods

2.1.134 Workday

2.1.135 Work Week

ACRONYMS

3.0 Government Furnished Property, Equipment and Services

General Property Equipment

3.3.1 Container Inventory

3.3.2 Container Upkeep

3.3.3 Dump Trucks

3.3.4 Landfill Scale

Equipment Condition

3.3.5 Fuel Depot

Equipment Condition

3.3.6 Clarus Parts Washer

Services Collection Stations Cubic Yard Capacity N/A

4.0 Contractor Furnished Materials and Equipment

General Materials Equipment

4.3.1 Unserviceable Contractor Equipment

5.0 Specific Tasks for General Solid Waste Management

Overview

5.1.1 Deliverables

5.1.2 Co-mingling Waste

Outside Normal Duty Hours Description of Services

5.2.1 Scope

Refuse Collection Schedule Specific Tasks Routes/Schedules Submittals Weekly Refuse Work Schedule Changes to Pick-up Schedule

5.2.2 Recycle Support -N/A

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5.2.3 Work in Cantonment Areas

Container Management

5.3.1 Refuse Container Provision, Placement, and Maintenance Requirements

5.3.2 Sliding-Door Container Requirements for Food Service Locations

5.3.3 Roll-Off Container Quantities, Placement, and Historical Usage

5.3.4 Diversion Area Roll-Off Container Servicing

5.3.5 Container Painting, Marking, and Identification Standards

5.3.6 Container Labeling and Numbering Requirements

5.3.7 Container Condition, Quality Standards, and COR Approval

5.3.8 Contractor Responsibility for Property Damage Repairs

5.3.9 Containers and Installation Access

Frequency Containers in Field Training Area. N/A HAZMAT in Containers Container Approval Serviceable Containers Container Lids Evaluating Containers Container Replacements Container Spillage

Condition Complaints Container Cleaning Schedule

5.3.10 Waste Collection Vehicles and Equipment

Vehicle Maintenance Unserviceable Vehicles Scales

5.3.11 Special Events/Tasks

Special Events Planning Additional Services

5.3.12 Airfields. N/A

5.3.13 Other Events

Storms and Natural Disasters Inclement Weather Planning Inclement Weather Delay Unscheduled Clean-Ups. N/A Examples of Scheduled and Unscheduled Requirements viii

Emergency Work Installation Closures

5.3.14 Reports

Waste Analysis Report Work Control, Records, and Reports Plan (WCRRP) Container Condition Report Weekly Skip Reports Regulatory Agency Inspections Contractor Management Reporting NA Other Reports

5.3.15 Landfill Operation

Initial Inspection Unauthorized Waste Management

5.3.16 Landfill Scale Operation

Landfill Tickets Landfill Ticket Standard

5.3.17 Unloading of Waste

Waste Standard

5.3.18 Signage

Signage Standard

5.3.19 Access Roads

Access Roads Standard

5.3.20 Disposal and Compaction of All Waste Types

Waste Disposal Workload Waste Disposal Standard

5.3.21 Daily Cover

Daily Cover Standard

5.3.22 Intermediate Cover

Intermediate Cover Standard

5.3.23 Final Cover

Final Cover Standard

5.3.24 Disposal of Special Waste

Disposal of Special Waste Standard

5.3.25 Disposal of Class I Waste

Disposal of Class I Waste Standard

5.3.26 Contaminated Water Management

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5.3.27 Annual Leachate Testing

Annual Leachate Testing Standard

5.3.28 Ground-Water Monitoring

Ground-Water Monitoring Standard

5.3.29 Landfill Gas Monitoring

Maintenance Landfill Gas Monitoring Standard

5.3.30 Control and Policing of Windblown Litter

Control and Policing of Windblown Litter Standard

5.3.31 Protection of Landfill Grid and SLER Markers, Permanent Benchmark, Fences, and Endangered Species

Protection of Landfill Grid and SLER Markers, Permanent Benchmark, Fences, and Endangered Species Standard

5.3.32 Post Closure Care

Care Period

5.3.33 Leachate Management

5.3.34 Landfill Gas Management

5.3.35 Ground-Water Management

Post Closure Care Standard

5.3.36 Water Metering and Backflow Prevention Equipment

5.3.37 Landfill Cell Development

Permit Documents Alternate Liner Design Gray Carbonaceous Clay Shale Landfill Cell Development Standard

5.3.38 Grease Trap Service

Collection of Grease Trap Waste Spills Grease Trap Standard Cleaning of Grease Traps Cleaning of Grease Trap Standard Transporting of Grease Trap Waste Solidification, Testing, and Disposal of Grease Trap Waste

6.0 Applicable Publications (Current Editions)

Regulations, Publications, Manuals, Local Policies and Procedures

7.0 Mandatory Records and Report Forms

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8.0 Attachment/Technical Exhibits (TEs)

Attachment 1 – Performance Requirements Summary Attachment 2 – Deliverables Schedule TE-A Landfill Permit TE-B Cantonment Refuse Container Locations TE-C Cantonment Roll Off-Compactor Container Locations TE-E Customer ID TE-F Grease Trap Inventory TE-G Landfill Disposal Data TE-H Landfill Image

TE-O Equipment Listing TE-P Container Placement Maps TE-R Fort Hood Main Cantonment Map TE-S West Fort Hood Map TE-T North Fort Hood Map TE-U BLORA (Belton Lake Outdoor Recreation Area) Map TE-X SPCCP Spill Prevention, Control and Countermeasure Plan TE-Y FRP Facility Response Team N/A, N/A

1.0 General.

This is a non-personal services contract to provide Solid Waste Management Services for the U.S. Army Garrison Fort Hood, Texas.

• The Government will not exercise any supervision or control over the contract service providers.

• The Contractor shall perform to the standards specified in this Performance Work Statement (PWS).

• Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

• The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to complete the requirements as outlined and defined in this

PWS.

Description of Services/Introduction.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform all solid waste management service tasks and frequencies as described and defined in this Performance Work Statement (PWS), Part 5 Specific Tasks and Part 8 Attachment/Technical Exhibits A-V, except for those items specified as Government furnished property TE-Z and services in Part 3. The Contractor shall perform to the standards and frequencies in this PWS.

Background.

Fort Hood is a major United States Army installation situated in Coryell and Bell Counties, Texas, near the city of Killeen. Spanning approximately 218,823 acres with 6,530 buildings, the installation supports a primary population of 65,000 military, government civilian, and contractor personnel, along with 13,100 resident family members. The total community served by Fort Hood, including retirees and off-post families, is nearly 500,000 to include retirees, off post family members, and survivors. .

The area of performance for this contract encompasses all real property under the control of Fort Hood Installation. This includes the Main Cantonment, West Fort Hood (WFC), North Fort Hood (NFC), the Belton Lake Outdoor Recreation Area (BLORA), and the Doppler radar site at Granger Lake.

A key site of performance is the 125-acre installation landfill, located on Turkey Run Road on the Main Cantonment. This site includes multiple areas with distinct functions:

Area 5 cell is designated for Municipal Solid Waste, Area 2 cell is open for special waste, and Area 4 cell is scheduled to be closed during the contract’s Base Year.

Objectives.

The Contractor shall ensure all work accomplished as fulfillment of this PWS meets all applicable Federal, State, and local laws, regulations, directives, instructions, manuals, and other requirements (LOR) (See Definitions & Acronyms, 2.2 Acronyms --- Legal and Other Requirements) to include, but not limited to the documents in Part 6 Applicable Publications.

Technical Exhibit B and C identifies solid waste collection stations.

Scope.

The Contractor shall perform all contract work in accordance with (IAW) the Texas Commission on Environmental Quality (TCEQ), the Solid Waste Disposal Act (SWDA) of 1976, as amended, 42 U.S.C. § 6901, commonly referred to as the Resource Conservation and Recovery Act (RCRA) of 1976, National Environmental Policy Act (NEPA), Texas Civil Statues, Health and Safety Code, Chapter 361 (also referred to as the Texas Solid Waste Disposal Act), 30 Texas Administrative Code (TAC) 330 as amended, Clean Air Act(CAA), Clean Water Act (CWA), Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), and 40 Code of Federal Regulations (CFR), Part 257, Evaluating Existing Landfill Sites, and 40 CFR 258, Municipal Solid Waste Facilities, as amended, which implement certain requirements of RCRA Subtitle D.

1.4.1 Ordnance.

Under no circumstances shall the Contractor knowingly accept ammunition, explosives, or firearms. The Contractor shall immediately report all potentially explosive items or materials to the Provost Marshal’s Office and Explosive Ordnance Disposal.

1.4.2 Hazardous Materials.

The Contractor shall not handle human remains, or compact military food heaters. The Contractor shall not handle bio-medical (also known as “red bag”) or other hazardous materials. The Contractor shall report to the COR/ACOR any hazardous materials identified or discovered at the Landfill.

1.4.3 Scavenging.

The Contractor shall prohibit scavenging of materials from the Landfill. The Contractor shall not salvage materials. The Contractor shall maintain the Landfill to discourage the harboring, feeding, and breeding of disease vectors.

1.4.4 Permits.

The Contractor shall obtain all required licenses and permits for performance of work, in compliance with all applicable federal, state and local laws. All permits obtained by the Contractor shall be maintained current throughout the entire period of performance of the contract. Contractor shall have an approved Site Operations Plan from Texas Commissions on Environmental Quality (TCEQ).

1.4.5 Interfacing.

The Contractor shall interface with the Fort Hood DPW Classification Unit (CU) office when Contractor personnel find materials classified as hazardous in or around ten (10) feet of containers. The Contractor shall interface with the Defense Logistics Agency (DLA) when Contractor personnel find materials classified as salvageable in in or around ten (10) feet of containers.

Traffic Flow.

The Contractor shall maintain the free flow of vehicular and pedestrian traffic while conducting Solid Waste Management service tasks.

Restoration of Real Property Damage.

Any damage to Government Real Property by the Contractor’s operations shall be restored to the original state at no additional cost to the Government (e.g., structural damage, damage to landscape or fencing, et al).

General Information.

1.7.1 Place of Performance

The work to be performed under this requirement will be performed throughout the entire area occupied by Fort Hood and at any pertinent locations in and around Fort Hood. A map of Fort Hood and listing of container locations is located in Technical Exhibit (TE-R) Fort Hood Main Cantonment Map, (TE-S) West Fort Hood Cantonment Map, (TE-T) North Fort Hood Cantonment Map and (TE-U) BLORA Map.

Period of Performance

The period of performance for Solid Waste services will be 84 months, inclusive of an initial one-month phase-in period. This duration comprises seven 12-month periods. The Period of Performance reads as follows:

Phase-in Period 06/01/2026 – 06/30/2026 Base Year 07/01/2027 – 05/31/2027 Option Year I 06/01/2027 – 05/31/2028 Option Year II 06/01/2028 – 05/31/2029 Option Year III 06/01/2029 – 05/31/2030 Option Year IV 06/01/2030 – 05/31/2031 Option Year V 06/01/2031 – 05/31/2032 Option Year VI 06/01/2032 – 05/31/2033

1.7.2 Recognized Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day

Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.7.3 Hours of Operation.

Contractor’s Landfill and Refuse normal collection hours of operation are between the hours of 0730 – 1700 hours Monday through Friday and Saturday 0730-1400 hours to include Federal Holidays. The Contractor shall coordinate with COR to establish a schedule to conduct business during regular hours, except for Sunday refuse collection operation shall be conducted between the hours of 0800-1400 hours. The landfill gates shall be open to all authorized customers during the Landfill hours of operation 0730 – 1700 hours Monday through Friday and Saturday 0730-1400 hours to include Federal Holidays. The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when installations are not closed for the above reasons.

Other Than Standard Hours of Operations.

The Contractor shall NOT work outside the standard hours of operation unless written authorization from the Contracting officer is provided in advance. Deviation from these standard hours of operation may potentially be allowable for service under this contract, especially if doing so is in the Government's best interest or weather has impacted the Contractor's ability to execute work during standard hours of operation. All deviations from standard hours of operation should be documented and a record maintained by the Contractor, which shall be provided to the Contracting Officer within twenty-four (24) hours of request. No overtime is permitted under this contract. The Contractor shall manage/schedule personnel resources appropriately to preclude the need for overtime while still fulfilling all contractual requirements. Working outside the standard hours of operation shall be at no additional cost to the Government.

Installation Closures.

When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a recognized Federal holiday, and when routine work is not scheduled for that day; or reschedule the work for the next business day following the closure.

Emergency Delays and Support.

• If the Contractor determines unsafe weather conditions or work environment is cause for an interruption of services, the Contractor shall notify the KO or his/her designated representative two (2) hours prior to curtailing operations.

Deliverables Schedule, paragraph 8.2.

o The Contractor shall obtain KO approval to resume operations.

• The Contractor shall coordinate with the DPW designated representative(s) in preparation for and during emergency operations situations such as inclement weather, flood, active shooter, fire or other emergency situations.

1.7.4 Type of Contract.

The government will award a FIRM FIXED PRICE (FFP) type of contract with some “As Required” CLIN’s for a total of 84 months. (See Frequency Table located in Part 8, Attachment/Technical Exhibit Listing, TE-4 Enterprise Municipal Solid Waste Management Services Performance Task and Frequency Standards).

1.7.5 Security Requirements. N/A

Access and General Protection/Security Policy and Procedures.

Contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (i.e., FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Physical Security.

At the close of each work period, the contractor shall ensure government facilities, equipment, and materials are secured.

Security Training.

In the event of a National Defense Emergency affecting Fort Hood, the Fort Hood POC will immediately notify the contract POC. At that time, the contractor shall take immediate steps to cease all activities on the installation(s) and will cause all personnel to leave the installation(s) property until notice is given by the installation and Fort Hood POC that National Defense Emergency conditions are no longer in effect.

1.7.5.3.1 Anti-Terrorism (AT) Level I Training.

IAW Department of Defense Instruction (DoDI) 2000.16, Vol. 1 DoD Antiterrorism Standards and Army Regulation (AR) 525-13 Antiterrorism, all Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Antiterrorism (AT) Level I awareness training within 30 calendar days after contract start date. The Contractor shall submit certificates of completion for each affected contract employee and subcontractor employee to the COR within 30 calendar days after completion of training by all employees and subcontractor personnel on a recurring annual basis and thirty (30) calendar days after new employee commence work. AT Level I awareness training is available at the following site: https://www.mepcom.army.mil/Home/Contractors.aspx (See Deliverables Schedule, paragraph 8.2).

1.7.5.3.2 iWATCH Training.

https://www.mepcom.army.mil/Home/Contractors.aspx

The contractor and all associated sub-contractors shall watch video from the following site: https://www.mepcom.army.mil/Home/Contractors.aspx. This training shall be completed thirty (30) calendar days after contract award and thirty (30) calendar days after new employee commence work or performance. The contractor shall submit certificate or letter of completion for each affected contractor and subcontractor employee, to the COR, within five (5) calendar days after completion of training (See Deliverables Schedule, paragraph 8.2).

1.7.5.3.3 Operational Security (OPSEC) Awareness Training.

The Contractor shall ensure all employees complete Level I OPSEC training within thirty

(30) calendar days after contract award and thirty (30) calendar days after new employee commence work or performance. Additionally, all contractor employees shall complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR, within five (5) calendar days after completion of training. OPSEC awareness training is available at the following site: https://www.mepcom.army.mil/Home/Contractors.aspx.

(See Deliverables Schedule, paragraph 8.2).

1.7.5.3.4 Threat Awareness and Reporting Program Training. N/A

1.7.5.3.5 Local Health Protection Conditions

Contractor will comply with all national and DoD policies with regard to health protection issues including pandemic outbreaks. Local Health Protection Conditions (HPCON) change based on risk levels in the surrounding area Fort Hood and in cooperation with local, state and national guidance. The Contractor shall comply with installation and higher headquarters policies aimed at mitigating the spread of dangerous communicable diseases.

1.7.5.3.6 CTIP Combatting Trafficking in Persons

The Contractor shall Notify its employees of

a. The United States Government's zero tolerance policy described in paragraph

(b) of this clause The actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment

Key Control.

The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards.

• No keys issued to the Contractor by the Government shall be duplicated.

• The Contractor shall develop procedures covering key control that shall be included in the QCP.

• Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

DRAFT

1.7.5.4.1 Lost Keys.

• No keys issued to the Contractor by the Government shall be duplicated.

• The Contractor shall immediately report any occurrences of lost keys/key cards to the KO in the event keys, other than master keys are lost or duplicated.

• In the event a key is lost, the Contractor shall, upon direction of the KO, have the

Government re-key or replace the affected lock or locks.

• When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

• In the event a master key is lost, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.7.5.4.2 Prohibited use of Government provided keys or key cards.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees.

• No keys issued to the Contractor by the Government shall be duplicated.

• The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

Lock Combinations.

The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons.

• Whenever the contractor personnel who having access to the combination(s), no longer have a need to know such combination(s), the Contractor shall immediately notify the COR as soon as they become aware of the situation.

• These procedures shall be included in the Contractor’s Quality Control Plan.

1.7.6 Post Award Conference/Periodic Progress Meetings.

The Contractor shall attend the post award conference convened by the Contracting Activity or Contract Administration Office as agreed upon and stated in the contract award document.

• When the KO, COR and DPW management meets with the Contractor to review the Contractor's performance, written minutes of meetings will be recorded by the Government and signed by the Requirements Authority (RA) and the KO.

• The written minutes will be distributed within five (5) business after the meeting.

• If any party does not concur with any portion of the minutes, the non-concurrence shall be provided in writing to the KO/COR within two (2) workdays following receipt of the minutes.

• Not withstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

1.7.7 Government Roles and Responsibilities.

Contracting Officer (KO).

The KO is the only person authorized to make any changes in any of the requirements listed on this PWS; notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO.

• In the event the Contractor makes any change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk and expense of the Contractor.

• All contract administration will be affected by the KO.

• Communications pertaining to contractual administrative matters shall be addressed to the KO.

• No changes in or deviations from the terms and conditions shall be affected without a written modification to the contract, executed by the KO authorizing such changes.

• The KO will approve all Deliverables and plans required in this PWS.

Contracting Officer’s Representative (COR).

The KO will appoint a COR during the performance of this requirement.

• Additional Government personnel may be designated to assist in contract oversight IAW AR 70-13 Management and Oversight of Service Acquisitions.

• Other surveillance personnel may be designated as COR and shall be trained and appointed IAW DoDI 5000.72, Department of Defense (DoD) Standard for Contracting Officer’s Representative (COR) Certification.

• The COR will aid in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems.

• The COR will perform IAW the responsibilities and duties identified in the appointment letter.

1.7.7.2.1 COR Authority.

A letter of designation will be issued to the COR by the KO.

• A copy of the letter will be sent to the Contractor.

• The letter of designation states the responsibilities and limitations of the COR, especially with regard to changes in cost, price estimates, or changes in delivery dates.

• The COR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

1.7.7.2.2 COR or Designated Government Representative Functions.

The COR or designated Government representative shall monitor all technical aspects of the contract and assists in contract administration.

• The COR or designated Government representative is authorized to perform the following functions:

o assure the Contractor performs the technical requirements of the contract;

o perform inspections necessary in connection with contract performance;

o maintain written and oral communications with the Contractor concerning technical aspects of the contract;

o issue written interpretations of technical requirements;

o monitor, document, and report Contractor's performance and notify both the

KO and Contractor of any deficiencies;

o coordinate availability of Government-Furnished Property and provides direction or assistance for site entry requests of Contractor personnel.

Alternate Contracting Officer’s Representative (ACOR).

The KO will appoint a ACOR during the performance of this requirement.

• Additional Government personnel may be designated to assist in contract oversight IAW AR 70-13 Management and Oversight of Service Acquisitions.

• Other surveillance personnel may be designated as ACOR and shall be trained and appointed IAW DoDI 5000.72, Department of Defense (DoD) Standard for Contracting Officer’s Representative (COR) Certification.

• The ACOR will aid in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems.

• The ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

1.7.8 Specific Contractor Requirements, Roles, and Responsibilities.

U.S. Residency.

All CONUS Contractor employees shall be legal U.S. residents.

• The Contractor shall immediately remove any employee that is not a legal U.S.

resident.

• The Contractor personnel shall be able to communicate clearly in the English language.

Contractor Hiring Restrictions.

The Contractor shall not hire or subcontract with off-duty or former Government employees whose employment would result in a conflict of interest as defined in DOD 5500.7-R Joint Ethics Regulation 30 August 1993, to include change dated 17 November 2011.

Contractor Identification.

The Contractor shall ensure that personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, and/or uniform) from Government employees.

• The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

• Contractor owned/leased vehicles and trailers shall be clearly identified.

Standards of Conduct.

Contractor personnel’s conduct shall not reflect discredit upon the Government.

The Contractor shall ensure all personnel present a professional appearance while working on the Government installation.

• The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.

• The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner.

• The Contractor shall remove, from the job site, any employee for reasons of misconduct or security.

• The Contractor shall ensure employee conduct complies with 41 USC §423, Procurement Integrity.

• The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

• The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

Contractor Key Personnel.

Contractor shall provide a resume of key personnel, who will be designated in writing, to the KO. The Contractor shall provide the name of the individual who is designated as the Project Manager and Landfill Manager at time of proposal submission. The Contractor shall provide a current legible photocopy of the individual’s license to the COR/KO with submission and no later than (NLT) one (1) business day for new employees. (See Deliverables Schedule, paragraph 8.2).

These key personnel shall be available during normal duty hours.

These individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

1.7.8.5.1 Project Manager (PM).

The Contractor shall provide a PM who is responsible for the performance of the work.

• Shall have a current Texas Class A MSW (Municipal Solid Waste) License with a minimum of two (2) years’ experience operating a landfill and managing personnel that perform work under solid waste requirement.

• The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract.

• The name and contact information of the PM shall be provided to the KO. The PM shall be present and on-site (Fort Hood), and available during normal duty hours.

• In the circumstances when the PM is not available, the Contractor shall designate an alternate who can perform the same duties during the absence.

• The Project Manager shall comply with requirements of The State of Texas - Texas Engineering and Land Surveying Practice Acts and Rules Concerning Practice and Licensure when submitting professional documents a Professional Engineer (PE) shall ensure all plans are prepared, stamped and submitted to Texas Commission on Environmental Quality (TCEQ) and the Fort Hood Landfill Permit 1866 permit is updated.

• The Project Manager shall maintain a Texas Class A MSW License for duration of contract and provide current license to COR upon renewal.

1.7.8.5.2 Quality Control Manager (QCM).

The Contractor shall designate a full time QCM on site during normal duty hours.

• As a minimum, the QCM shall have at least two (2) years of documented relative Solid Waste Management services experience and shall be responsible for the overall management and implementation of the Contractor's Quality Control Plan.

1.7.8.5.3 Quality Control Inspectors (QCI).

The Contractor shall designate QCI personnel sufficient to monitor Contract work to assure compliance with Government requirements.

• Depending on the size of the contract, the QCM may also serve as the QCI.

1.7.8.5.4 Landfill Manager.

• Shall have a current Texas Class A MSW License with a minimum of three (3) years of experience in managing personnel that perform work under solid waste requirement.

• The Landfill Manager shall maintain a Texas Class A MSW License for duration of contract and provide current license to COR upon renewal.

1.7.8.5.5 Working Face Monitor

Shall have a Landfill Operation Course Certification with a minimum of three (3) years of experience in landfill operations.

Phase In /Phase Out Period.

The Contractor shall prepare and submit (within ten (10) business days after contract award), a Phase In/Phase Out Plan to be implemented by the Contractor (See Deliverables Schedule, paragraph 8.2).

• The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services are maintained at the required level of proficiency.

• During the phase-in, the Contractor shall observe all operations pertinent to the requirements of the PWS.

• The Contractor shall commence all operations required by this PWS by the end of phase in period.

• On the initial day of performance, the Contractor shall provide a work force which is fully qualified and capable of performing all work required under this contract.

• During the ten (10) business day transition period immediately prior to the end of the previous contract, the Contractor shall permit the successor Contractor (and the successor Contractor's employees) to observe and become familiar with any and all operations under the contract

• The Contractor shall fully cooperate with the successor Contractor during Phase Out and the Government so as not to interfere with future work or duties.

Emergency Services.

1.7.8.7.1 Emergency Medical Treatment.

The Contractor or their employees shall immediately notify their supervisor of any incident requiring immediate emergency medical treatment.

• The Government may provide 911 emergency support ambulance service and/or DoD medical facility, if available.

• If injuries incurred while an employee is performing work under this contract, the contractor shall verbally notify the KO/COR no later than (NLT) two (2) hours after an emergency medical event, followed by a documented summary of events (See Deliverables Schedule, paragraph 8.2).

• The Contractor shall be responsible for reimbursement of any cost of provided emergency medical treatment services provided to Contractor personnel.

• Reimbursement shall be paid to the U.S. Treasury.

• Carl R. Darnall Army Medical Center, 5 Medical Center Road, Building 36065, Fort Hood, TX, 76544, ER telephone number is 254-288-8114, hours are 24/7.

Accident Reporting.

• The Contractor shall comply with Operational Safety and Health Administration (OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact.

• The Contractor shall provide a verbal report to the KO/COR within two (2) hour of each such occurrence followed up by an email documenting each such occurrence (See Deliverables Schedule, paragraph 8.2).

• The Contractor shall adhere to reporting of mishaps IAW AR 385-10, The Army Safety Program (Chapter 3 Accident Investigation and Reporting, Chapter 4 Contracting Safety) and DA Pam 385-40, Army Accident Investigations and Reporting.

Environment and OSHA.

IAW PWS para.1.4 Scope, any apparent conflict between compliance (with such local, State, and Federal environmental and occupational safety laws, rules, and regulations) and the requirements of the contract shall be immediately brought to the attention of the KO and authorized representative(s) (i.e., Environmental Officer, Safety Officer, and COR ) verbally.

• The Contractor shall notify the KO and authorized representative(s) via email outlining the details for each said conflict such that a final resolution is derived (See Deliverables Schedule, paragraph 8.2).

• The Contractor shall be liable for all fines, penalties, and costs that result from violations of, or failure to comply with para. 1.4 Scope.

1.7.8.9.1 Safety.

The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract.

• The Contractor shall comply with AR 385-10, The Army Safety Program.

• All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO to halt any and all Contractor performance until such unsafe conditions are corrected.

• The Contractor shall take due caution not to endanger personnel during performance of this contract.

• Upon discovery of a serious hazard such as, but not limited to, fire, or fuel spill, the Contractor shall immediately notify the KO and designated authorized representatives verbally followed up with an email notification (See Deliverables Schedule, paragraph 8.2).

1.7.8.9.2 Safety Plan.

The Contractor shall develop and implement a safety plan for its employees.

• The Contractor shall submit the safety plan to the KO/COR for review and acceptance within 30 business days after contract award (See Deliverables Schedule, paragraph 8.2).

• Revisions shall be submitted to the KO/COR five (5) business days prior to the effective date of change (See Deliverables Schedule, paragraph 8.2).

1.7.8.9.3 Spill Plan.

The Contractor shall comply with the Fort Hood Spill Prevention Control and Countermeasure Plan. (See Part 8, Attachment/Technical Exhibit Listing TE- X and TE- Y)

• The Contractor shall verbally notify the KO and COR, followed by written notification as required in the Fort Hood Spill Plan, if the Contractor spills or releases any hazardous substances, (i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification.)

Asbestos Awareness.

IAW 29 CFR 1910.1101 Asbestos, all personnel that may come into contact with asbestos while performing work duties shall attend asbestos awareness training annually (See Deliverables Schedule, paragraph 8.2).

• This training course is targeted for employees who may disturb asbestos containing materials while performing normal work duties.

• This includes all Solid Waste Management personnel.

1.7.9 Environmental Compliance.

The contractor shall implement the following environmental objectives in accordance with FAR 23.4; FAR 23.7; FAR 52.223-1 through 52.223-5; and based on EPA-issued guidance):

• Maximize the utilization of environmentally preferable products.

• Maximize the utilization of bio-based products. See USDA-designated items at http://www.biopreferred.gov or 7 CFR part 3201.

• Maximize the reutilization of nonhazardous and recovered materials.

http://www.biopreferred.gov/

• Eliminate or reduce the generation of hazardous waste and the need for special material processing (including special handling, storage, treatment, and disposal).

1.7.10 Safety Data Sheets.

For materials that have Safety Data Sheets (SDS) associated with them, the Contractor shall submit the SDS to the KO or designated Government representative (i.e., COR) for approval five (5) business days after contract award (See Deliverables Schedule, paragraph 8.2).

• The Contractor shall adhere to all applicable requirements of the Installation Hazardous Waste Management Plan.

• The Contractor shall provide all materials, labor, training, transportation, and equipment for the handling and storage of hazardous materials or toxic materials.

PART 2

DEFINITIONS & ACRONYMS

2.0 Definitions and Acronyms.

Definitions.

2.1.1 Agricultural solid waste

The solid waste that is generated by the rearing of animals, and the producing and harvesting of crops or trees

2.1.2 AbilityOne Commission.

Formally known as “The Committee For Purchase For People Who Are Blind Or Severely Disabled”. This is the independent Government Agency responsible for the AbilityOne Program. (For more information, go to website http://www.AbilityOne.gov)

2.1.3 Act of God.

Events outside of human control, such as sudden floods or other natural disasters, for which no one can be held responsible.

2.1.4 Acceptable Quality Level (AQL).

The AQL is the maximum percent defective (or the number of defects per hundred units) that, for purposes of sampling inspection can be considered satisfactory.

2.1.5 Alternate Daily Cover (ADC)

A material used instead of soil to cover the compacted refuse at the end of each day to save landfill space. The ADC is required to be at least as effective in controlling fires, disease vectors, odors, windblown litter, and scavenging as soil. An ADC requires the specific written approval of the TCEQ prior to use.

2.1.6 Alternate Daily Cover Operating Plan.

A plan within the Permit Documents TE-A that details the characteristics of an Alternate Daily Cover (ADC), including a description and thickness of the alternate material; its effects on vectors, odors, fires, and windblown litter; operational methods for applying the material; chemical composition of the material and its MSDS; and any other pertinent information.

2.1.7 Buffer Zone.

Neutral area that acts as a protective barrier free of municipal solid waste processing and disposal activities, adjacent to the site boundary. An area that serves to minimize the impact of pollutants on the environment or public health. For example, a buffer zone http://www.abilityone.gov/ is established between a composting facility and neighboring residents to minimize odor problems.

2.1.8 Bulk container

A large container that can either be pulled or lifted mechanically onto a service vehicle or emptied mechanically into a service vehicle.

2.1.9 Bulk Waste.

Large items of solid waste such as household appliances, furniture, auto parts, pallets, shelving, piping, stone, concrete rubble, brick, lumber, toys, and other wastes; the size or weight of which, precludes or complicates the handling by normal collection, processing, or disposal methods.

2.1.10 Bush.

Cuttings or trimmings from trees, shrubs, or lawns and similar materials.

2.1.11 Call Outs.

Call outs may be requested for tasks identified as a standard or enhanced service.

These can include nonrecurring requests for special events, spills, and events that may be reoccurring however on an unscheduled basis such as solid waste management before and after flights which do not have a set, predetermined schedule.

2.1.12 Classified Waste

Waste material that has been given security classification in accordance with 50 U.S.C.

401 and Executive Order 11652.

2.1.13 Clean.

Free from dirt or pollution, contamination or disease, containing no foreign matter, free from growth and fungus.

2.1.14 Cleaning.

Removing waste materials, spillage, stains, soil, and dirt. May be accomplished by chemical or mechanical means.

2.1.15 Collection

The act of removing solid waste (or materials which have been separated for the purpose of recycling) from a central storage point.

2.1.16 Collection Point.

The location designated on the drawings or maps or described in this performance work statement where solid waste, including bulky materials, will be temporarily stored for collection by the Contractor.

2.1.17 Collection System.

The total process of collecting and transporting solid waste, to include storage containers; collection crews, vehicles, equipment, and management; and operating procedures.

2.1.18 Commercial Solid Waste.

All types of solid waste generated by stores, offices, restaurants, warehouses, and other non-manufacturing activities, excluding residential and industrial waste.

2.1.19 Commission.

The Texas Commission on Environmental Quality (TCEQ) and its predecessors/successors.

2.1.20 Compactor.

Power driven device used to compress materials to a smaller volume.

2.1.21 Compartmentalized Vehicle

A collection vehicle which has two or more compartments for placement of solid wastes or recyclable materials. The compartments may be within the main truck body or on the outside of that body as in the form of metal racks.

2.1.22 Composite Liner.

A liner system consisting of two components; the upper component consisting of a 60-mil high-density polyethylene (HDPE) Flexible Membrane Liner (FML) and the lower component consisting of at least a two-foot layer of compacted soil with a hydraulic conductivity of no more than 1.0 X 10-7 cm/sec. The FML component must be installed and maintain direct and uniform contact with the compacted soil component.

2.1.23 Compost (Humus).

The relatively stable decomposed organic material resulting from the composting process.

2.1.24 Composting.

An aerobic (oxygen-dependent) degradation process by which plant and other organic wastes decompose under controlled conditions. A mass of biodegradable waste, in the presence of sufficient moisture and oxygen, undergoes "self-heating,” a process by which micro-organisms metabolize organic matter (their food source) and release energy in the form of heat as a by-product. Heating occurs because the waste material also acts like an insulator, in large enough piles.

2.1.25 Construction and Demolition (C&D) Waste

The waste building materials, packaging, and rubble resulting from construction, remodeling, repair, and demolition operations on pavements, houses, commercial buildings, and other structures.

2.1.26 Contractor.

A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.27 Contractor Acquired Property (CAP).

Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

2.1.28 Contracting Officer (KO).

A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.29 Contracting Officer’s Representative (COR).

An employee of the U.S. Government appointed by the KO to administer the contract.

Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.30 Cost Analysis

A study that compares the costs of the present waste collection and disposal system with segregation and sale of…