DRAFT 01 Package 1 (RFP Documents).pdf

Package 1: RFP Documents Request for Proposal FRA RFP No. LBNF-BC-350919-BWQ Beamline Complex Construction

REQUEST FOR PROPOSAL

FRA RFP NO. LBNF-BC-350919-BWQ

for the Construction of the

Long-Baseline Neutrino Facility (LBNF)

Near Site Conventional Facilities (NSCF)

Beamline Complex Construction

Package No. 1 of 4:

RFP DOCUMENTS

Package 1: RFP Documents Beamline Complex Construction

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Request for Proposal FRA RFP No. LBNF-BC-350919-BWQ

TABLE OF CONTENTS

Request for Proposal (FRA RFP No. LBNF-BL-350919-BWQ) Package No. 1 of 4

• Proposal Preparation Instructions

ENCLOSED FOR REFERENCE/INSTRUCTION – DO NOT RETURN

• Mandatory Requirements Checklist

RETURN COMPLETED FORM WITH YOUR PROPOSAL

• Offeror’s Proposal o Technical/Management Proposal

PROVIDED BY OFFEROR

o Price Proposal Form

RETURN COMPLETED FORM WITH YOUR PROPOSAL

o Unit Price Proposal Form

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• Supplier Portal Registration Instructions

COMPLETE ONLINE

• Representations & Certifications Form (PUR-466 & SARC)

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• Bid Bond Form (FL-41)

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• Construction Environmental, Safety & Health Plan (CESHP) Form

RETURN COMPLETED FORM WITH YOUR PROPOSAL

• Subcontractor Injury & Illness Data Questionnaire (7010-F1)

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• Organizational Conflicts of Interest Forms (FL-57A, FL-57B & FL-11)

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• Representations Regarding Proprietary Data (FL-105)

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• Rights to Proposal Data (technical) (FL-107)

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Proposal Preparation Instructions

ENCLOSED FOR

REFERENCE/INSTRUCTION DO NOT

RETURN

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RFP No. LBNF-BC-350919-BWQ Fermi National Accelerator Laboratory LBNF NSCF Beamline Complex Construction 1 Batavia, Illinois

PROPOSAL PREPARATION INSTRUCTIONS

PROPOSAL CONTENTS

DESCRIPTION

Fermi Research Alliance, LLC (FRA) expects to select one subcontractor to perform construction services as required by the Long Baseline Neutrino Facility, Deep Underground Neutrino Experiment (LBNF/DUNE-US) Project, Near Site Conventional Facilities (NSCF) at Fermi National Accelerator Laboratory (Fermilab) under a firm-fixed price (FFP) Subcontract. The project delivery method will be Design-Bid-Build. Please submit Technical and Price Proposals for the Beamline Complex construction.

The proposals received from this Request for Proposal (RFP) will be evaluated to determine the firm that provides the best value to meet the requirements. FRA plans for full and open competition for this subcontract.

BACKGROUND

FRA will provide facilities to enable a world-class program in neutrino physics that can measure the fundamental physical parameters, explore physics beyond the Standard Model, and better elucidate the nature of matter and anti-matter. Specifically, the LBNF/DUNE-US Project will involve building a new high-intensity neutrino beam at Fermilab aimed at the Sanford Underground Research Facility (SURF), located 1,300 km away in South Dakota, where the international community will build neutrino detectors.

The LBNF Project will be optimized for precision measurement of neutrino oscillations with the goal of searching for charge parity-violation in the neutrino sector, as well as making other precision oscillation measurements.

The LBNF Project will construct the NSCF at Fermilab. The NSCF Beamline Complex Construction scope includes the buildings, enclosures, and site infrastructure that will house and support the LBNF Beamline, including the Pre-Target beamline facilities, Target Complex, Absorber Complex, Decay Region, and project-wide Site Work to support the facility and experiment.

GENERAL

The proposal should consist of a Technical Proposal, a separate Price Proposal, and all required forms listed in the RFP Letter under Enclosures. The proposal should be submitted with a cover letter identifying the Offeror’s name and address, solicitation number and title, the name(s), title(s), email addresses, and telephone number(s) of the individuals in the Offeror’s organization who have commitment authority on behalf of the Offeror and will be responsible for contractual negotiations and administration of any resultant Subcontract.

SELECTION AND AWARD

FRA shall make a selection for the award based on the principles of best value, trade-off. The best value is represented by the most advantageous offer with price and other technical factors considered. Such offers may not necessarily be the proposals offering the lowest price or receiving the highest technical rating. All evaluation factors other than price, when combined, are less important than price.

LBNF NSCF Beamline Complex Construction 2 Batavia, Illinois

Part I - Technical Proposal Evaluation FRA will evaluate each technical proposal to ensure that it meets the Mandatory Requirements as identified in the Mandatory Technical Requirements, below. Offerors will be required to provide evidence (along with their proposal) indicating the Mandatory Requirements identified below have been met. Those proposals not meeting the Mandatory Requirements shall be eliminated from further consideration for award of a subcontract. Proposals that meet all the Mandatory Requirements in the solicitation will be further evaluated based on the evaluation criteria stated in Overall Relative Importance of Proposal Parts, below.

Mandatory Technical Requirements (Complete Mandatory Requirement Checklist)

1. Submit all required items per the RFP, listed in the RFP Letter.

2. Submit evidence of completion of three (3) similar projects within the past ten (10) years of $200 million total project cost or greater.

3. Submit evidence of completion of three (3) projects with deep surface excavation experience, including drill and blast operations, within the past ten (10) years. Performed in the role of Prime General Contractor (GC), member of a Joint Venture (JV), or Primary Subcontractor.

4. Submit evidence of completion of at least three (3) projects with deep foundation systems experience within the past ten (10) years. Performed in the role of Prime GC, member of a JV, or Primary Subcontractor.

5. Submit evidence of completion of at least three (3) projects in complex concrete structures or mass concrete placements within the past ten (10) years. Performed in the role of Prime GC, member of a JV, or Primary Subcontractor.

6. Minimum Single Project Performance and Payment Bonding capacity equal to 110 percent of the proposed contract value or greater. Evidence should be provided in a letter from the Proposer’s Bonding/Surety provider stating the capability and commitment if awarded.

7. Evidence of Annual Revenues greater than $200 million for each of the past five (5) years.

8. Minimum FRA Safety Requirements (Subcontractor Injury Illness Data Questionnaire).

Experience Modification Rating (EMR) less than 1.0, for the last three (3) years, less than 85 percent Bureau of Labor Statistics (BLS) average for Total Recordable Case Rate (TRCR) and Days Away, Restricted, or Transferred (DART) for Heavy and Civil Engineering Construction (NAICS 237). This also applies to all members of JVs.

9. Confirmation of attendance of the Prime GC or a member of a JV, if the Prime GC is a JV, at a mandatory preproposal conference and site visit.

10. Preliminary (AACE Level 3) P6 cost-loaded Critical Path Method (CPM) Schedule delivered.

11. Submitted list of primary subcontractors (all subs over $5 million subcontract value) for the following work, at a minimum—concrete, earthwork, metals, mechanical, electrical, plumbing, deep foundations, earth retention.

12. Submitted list of Key Personnel for the following roles: Project Manager, Deputy Project Manager/Project Engineer, Superintendent, Environment, Safety, and Health (ES&H) Manager, Quality Control Coordinator, Cost Manager, and Scheduler.

LBNF NSCF Beamline Complex Construction 3 Batavia, Illinois

Overall Relative Importance of Proposal Parts

All Offerors meeting the Mandatory Technical Requirements, above, will be further evaluated as set forth below.

The Technical Proposal will be adjectively scored with one of the following ratings in accordance with the criteria described below:

Adjectival Score Definition Exceeds Requirement The Offeror has clearly demonstrated its ability to perform the work defined in the RFP, contains extensive detail, and demonstrates a thorough understanding of the requirement.

The proposal exceeds the requirements in several areas, adding significant value to the Government.

Fully Satisfies Requirement The Offeror has demonstrated its ability to perform the minimum requirements of the RFP, contains sufficient detail, and demonstrates a satisfactory understanding of the requirement; however, areas where the proposal may exceed the minimum requirements are considered to be of minor or no value to the Government. There are no deficiencies.

Marginally Satisfies Requirement The Offeror has not clearly demonstrated its ability to meet the minimum requirements of the RFP and has provided a vague understanding of the requirement; in addition, the proposal has several weaknesses.

Does Not Satisfy Requirement The Offeror has not demonstrated its ability to meet the minimum requirements of the RFP and has deficiencies, omissions, and/or numerous significant weaknesses.

Technical Evaluation Criteria FRA will use the following technical evaluation criteria, listed in descending order of importance, to evaluate the merit of the technical proposal:

Within the technical proposal, Criterion 1 is more important than Criterion 2 through 3. Criterion 2 is more important than Criterion 3.

Criterion 1: Project Approach and Past Performance Subfactor 1: Project Approach Narrative Project Approach Narrative describes the approach to completing the work including but not limited to:

means and methods of deep surface excavation (slope stabilization, stockpiling, dewatering, drill and blast, etc.), deep foundations, and mass concrete placements; logistics and staging of materials, equipment, and personnel; equipment fleet selection and optimization; vibration control; and temporary electrical scheme.

LBNF NSCF Beamline Complex Construction 4 Batavia, Illinois

Subfactor 2: Past Performance Demonstrated project team experience meeting the following criteria. Include owner references for each submitted project.

• Three (3) completed projects, each with a value of $200 million or greater, over the past ten (10) years.

• Three (3) completed projects over the past ten (10) years demonstrating deep surface excavation experience of a similar scope and magnitude.

• Three (3) completed projects over the past ten (10) years demonstrating deep foundation systems of a similar scope and magnitude.

• Three (3) completed projects over the past ten (10) years demonstrating complex concrete structures or mass concrete placements of a similar scope and magnitude.

Criterion 2: Project Management Subfactor 1: Key Personnel

• Project Manager: Twenty (20) years (preferred) of demonstrated project management experience indicating the ability to manage projects $200 million or greater (preferred). Demonstrated experience managing projects with deep surface excavation and/or complex concrete structures.

• Deputy Project Manager or Project Engineer: Ten (10) years (preferred) of demonstrated project management experience indicating the ability to manage projects $100 million or greater (preferred). Demonstrated experience managing projects with deep surface excavation and/or complex concrete structures.

• Superintendent: Twenty (20) years (preferred) of demonstrated construction management experience indicating the ability to manage projects $200 million or greater (preferred). Ten (10) of the twenty (20) years (preferred) as superintendent or construction manager.

• Construction ES&H Manager: Fifteen (15) years (preferred) of demonstrated ES&H experience indicating the ability to manage safety programs on projects $200 million or greater (preferred).

Demonstrated experience managing safety programs on projects with deep surface excavation and/or complex concrete structures. Must be OSHA 30 hour certified or have the ability to attain it prior to mobilization.

• Construction Quality Control Coordinator: Ten (10) years (preferred) of demonstrated quality control (QC) experience indicating the ability to manage QC programs on projects $200 million or greater (preferred). Demonstrated experience managing QC programs on projects with deep surface excavation and/or complex concrete structures. Must have U.S. Army Corps of Engineers Construction Quality Management training or the ability to attain it prior to mobilization.

• Cost Manager: Ten (10) years (preferred) of demonstrated project cost experience indicating the ability to manage costs and estimating on projects $200 million or greater (preferred).

• Scheduler: Ten (10) years (preferred) of demonstrated project scheduling experience indicating the ability to manage scheduling on projects $200 million or greater (preferred)

Subfactor 2: Schedule Preliminary (AACE Level 3) P6 cost-loaded CPM Schedule and accompanying narrative for the work scope identifying all major work components, durations, logic understanding, scheme, and resources

LBNF NSCF Beamline Complex Construction 5 Batavia, Illinois associated with the work. Identify long lead equipment and materials, indicate the lead times for each item, and incorporate these items into the schedule. The narrative should also address areas the project could speed up or slow down should the preliminary funding profile change.

Include at a minimum the following Milestones in your CPM Schedule:

Milestone 0 – ________– Limited Notice To Proceed (LNTP) Long Lead Equipment Milestone 1 – ________– Full Notice To Proceed (NTP) Milestone 2 – ________– Utility Handoff to NDC Subcontractor Milestone 3 – ________– Target Complex (LBNF-20) substantial completion.

Milestone 4 – ________– Decay Region substantial completion.

Milestone 5 –________ – Absorber Complex (LBNF-30) substantial completion.

Milestone 6 – ________– Extraction Enclosure commencement date.

Milestone 7 –________– Primary Beam Enclosure and Primary Beam Service Building (LBNF-5) substantial completion.

Milestone 8 –________ – Extraction Enclosure and Main Injector Service Building (MI-14) substantial completion.

Milestone 9 –________– Extraction Enclosure and Main Injector Service Building (MI-14) Final

Completion.

Milestone 10 –________– Beamline Complex Construction Final Completion.

Criterion 3: Corporate Execution Subfactor 1: Corporate ES&H and QA Programs A. ES&H Program:

The Corporate Environmental, Safety, and Health Program shall be compliant with DOE 10CFR851 Workers Safety and Health Program including OSHA 29CFR1910 General Industry Standards and 29CFR1926 Construction Industry Standards

B. QA Corporate Program:

The Offeror will be evaluated on its Quality Assurance plan specific to the requirements of the Statement of Work for continued surveillance of the functional areas affecting the quality of contract operations, for reviewing established procedures with the goal of their continuous improvement and focusing on activities with the highest potential for having an adverse impact on accomplishing the mission.

Subfactor 2: Corporate Resources and Expertise Corporate Resources and Expertise: Provide a narrative that describes how the proposing team’s corporate resources in excess of those proposed for this project are available for the purpose of providing backup for assigned personnel, facilities, and financial resources. Identify the resources that provide an overall benefit to the project that will help ensure completing the project work within the budget and schedule provided by the Offeror.

LBNF NSCF Beamline Complex Construction 6 Batavia, Illinois

Subfactor 3: Value Engineering Provide a narrative that describes the proposing team’s value engineering ideas including the cost and/or schedule savings impacts. (Note: this will not be part of the evaluated Price Proposal.)

Part II - Price Proposal Review:

The Offeror’s Price Proposal shall be submitted on the Price Proposal Form. The Price Proposal shall offer the total Firm Fixed Price for the Scope of Work including the Base Bid Price and Alternate Prices.

The Offeror shall also indicate their proposed OH&P percentage rates for:

1. Change Order work performed with the Subcontractor’s forces (maximum 10%);

2. Material provided by the Subcontractor (maximum 10%);

3. Third party rentals provided by the Subcontractor (maximum 10%).

4. Work performed by the Subcontractor’s sub-subcontractors (maximum 5%).

For the purpose of determining the percentages above, assume change order work will constitute a value of 10% of the Base Proposal Total. This is not intended as a ceiling on the value of total change order work and is only an estimate in order to assist Offeror in establishing OH&P rates above.

The total FFP shall include all applicable federal, state, and local taxes, duties, and all other Subcontractor obligations under the resulting Subcontract. In addition, unit prices that are all-inclusive (i.e., shall include costs for labor, supervision, material, equipment, bond, overhead, profit, etc.) for Change Order work shall be submitted on the Unit Price Proposal Form.

The Price Proposal will initially be evaluated by determining the aggregate amount for the Base Proposal Price and any additive or deductive alternates as shown on the Price Proposal Form. Price Proposals will then be ranked in order of total award value. FRA may reject a proposal as nonresponsive if the prices bid are materially unbalanced. A proposal is materially unbalanced when it is based on prices significantly less than the cost for some work and prices that are significantly overstated in relation to the cost for other work, and if there is a reasonable doubt that the proposal will result in the lowest overall price to FRA even though it may be the low evaluated proposal, or it is so unbalanced as to be tantamount to allowing an advanced payment.

FRA shall place more emphasis on the Price Proposal when compared to the Technical Proposal as part of this evaluation. While the Technical Proposal may not be the controlling factor for award, it will be a significant part of FRA’s selection decision. In accordance with FRA’s Source Selection Plan, price proposals will be reviewed after evaluations of the technical proposals are complete.

Oral Presentations

FRA may elect to hold oral presentations. Offerors determined to be in the competitive range shall be invited. Evaluators may use presentations to refine or revise their technical scores of the proposals.

Offerors may be asked to submit a revised proposal based on the information presented during the oral presentations and the subsequent evaluation.

General

Oral presentations will be evaluated in accordance with the Technical Evaluation Factors described in Part I - Technical Proposal Evaluation, above. The oral presentation and any interaction during the session shall be restricted to the Offeror’s proposal, requested scope of work, and the topics specified in the solicitation.

LBNF NSCF Beamline Complex Construction 7 Batavia, Illinois

How FRA Will Conduct the Presentation

1. Offerors will be given the same amount of time to prepare and present their oral presentation. FRA may ask questions to further understand the oral presentation.

2. Members of the Source Evaluation Board (SEB) and other non-voting advisors involved in the evaluation of offers will be present at the oral presentation.

3. Evaluators may use Offeror responses provided during oral presentations to refine the technical evaluation of the proposals.

4. The oral presentation may include discussions or negotiations of the proposal if specifically provided in the solicitation that the oral presentation will constitute discussions (as defined in FAR 15.102 (d)

(6) and 15.102 (g)).

5. Offerors will be expected to present on the following areas:

1. Project Approach and Past Performance:

The Offeror shall describe their approach to completing the work including but not limited to:

means and methods of deep surface excavation (slope stabilization, stockpiling, dewatering, drill and blast, etc.), deep foundations, and mass concrete placements; logistics and staging of materials, equipment, and personnel; equipment fleet selection and optimization; vibration control; and temporary electrical scheme.

Highlight completed large project experience, deep surface excavations, deep foundation systems, and complex concrete structures (Criterion 1, Subfactors 1-2).

2. Project Management:

The Offeror’s proposed Key Personnel shall describe their qualifications, knowledge, understanding, capability, experience, and demonstrated performance as it relates to project safety, cost and schedule performance and their respective position within the management team.

The proposed Key Personnel shall not present a recitation of the information contained in their résumés. In addition, proposed Key Personnel shall specifically address:

(1) How their credentials, technical and leadership capabilities, and relevant experience, and previous performance bring value to the proposed work (Criterion 2, Subfactor 1);

(2) Their understanding of their roles, responsibilities, and authorities in the overall management structure (Criterion 2, Subfactor 1);

(3) Review preliminary cost loaded schedule (Criterion 2, Subfactor 2); and

(4) Their ability to effectively communicate and cooperate with FRA, Construction Manager as Advisor (CMa) and other construction subcontractors in order to facilitate success and excellence in the project’s execution (Criterion 2, Subfactor 1).

LBNF NSCF Beamline Complex Construction 8 Batavia, Illinois

3. Corporate Execution:

The Offeror shall provide an organization chart and a description of the proposed organization and leadership structure. All major functional areas which the Offeror considers essential to the furtherance of the work are to be reflected in the organizational structure.

The Offeror shall describe how its overall management approach enhances its ability to effectively communicate, cooperate, and partner with FRA.

In addition, Offerors shall specifically address:

(1) How Offeror’s ES&H Program meets the requirements of DOE 10CFR851 Subpart C which includes OSHA 29CFR1910, and 29CFR1926 (Criterion 3, Subfactor 1A).

(2) Highlight Offeror’s Quality Assurance Corporate Program (Criterion 3, Subfactor 1B).

(3) Highlight elements of Corporate Resources and Expertise that bring added value to the project (Criterion 3, Subfactor 2).

(4) Showcase proposed value engineering ideas (Criterion 3, Subfactor 3).

Scheduling

1. FRA shall notify each Offeror of the date and time of its oral presentation as soon as practicable and will provide any other instructions needed.

2. Oral presentations will be held at the Fermi National Accelerator Laboratory in Batavia, IL, an alternate location, or virtually.

3. FRA reserves the right to reschedule the oral presentation at its discretion.

ADDITIONAL INSTRUCTIONS

OFFERORS’ QUESTIONS

Any prospective Offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request in writing by close of business (5:00 PM Central Time) August 15, 2024. Questions submitted after this date may not be answered prior to the proposal's due date.

Questions must be submitted by email only to bquinn@fnal.gov. Answers to questions that are germane to the interpretation of FRA’s requirements will be issued to all Offerors by email, ensuring that the identity of Offerors submitting the questions will remain anonymous.

MANDATORY SITE INSPECTION AND PRE-PROPOSAL CONFERENCE

Offerors are required to attend a Pre-Proposal Conference and to inspect the work site on July 11, 2024, starting at 10:00 AM Central Time. FRA will review information about the project, which should be of interest to all Offerors. The conference will be held in the CDF Building 327 conference room.

Overflow parking is available directly across the street from CDF building 327, on the east side of the industrial building.

LBNF NSCF Beamline Complex Construction 9 Batavia, Illinois

From the Batavia Rd. entrance: take Batavia Rd on-site following the signs to Wilson Hall. At the Eola Rd. stop sign, go straight onto Road D. The road will split: stay left to remain on Road D, again following signs to Wilson Hall. You will pass the bison field on your right, then CDF building 327 will be on your left side, blue building. The entrance is surrounded by a clustering of trees. If you make it to the stop sign at the CDF assembly hall (big orange building on your left), you've gone too far.

From the Pine St. entrance: follow signs to Wilson Hall. You will pass Wilson Hall on your right. Head straight, past the CDF assembly building (big orange building on your right). The entrance to CDF building 327 (blue building) will be on your right, past the stop sign. Look for the driveway surrounded by a clustering of trees.

A virtual option for participating will be made available for subcontractors and additional interested Offeror personnel wishing to observe proceedings. FRA requires at least one representative from each Offeror to attend in person. The Prime GC or a member of a JV, if the Prime GC is a JV must attend the mandatory Pre-Proposal Conference and site visit. Attendance may be limited for the site tour depending on participation numbers. A site map is available at https://www.fnal.gov/pub/visiting/map/site.html.

Offeror representatives attending in person must adhere to Fermilab site access requirements found here: https://www.fnal.gov/pub/visiting/hours/index.html Please note a REAL ID-compliant form of identification is required for access to Fermilab.

The purpose of the site inspection is to ensure that Offerors gain the best possible understanding of the work conditions and requirements. Offerors will be given an opportunity to ask questions about the work, and physically observe the existing conditions, make measurements, identify obstacles, or do whatever else is necessary to become thoroughly acquainted with the requirements of the work.

Responses to questions posed during the site visit are not binding. Offerors shall submit all questions in writing to the Procurement Specialist. All responses will be furnished promptly to all prospective Offerors as an amendment to the solicitation if that information is necessary in submitting proposals or if the lack of it would be prejudicial to other prospective Offerors.

Offerors shall inform the FRA Procurement Specialist (bquinn@fnal.gov), no later than 5:00 PM Central Time on June 26, 2023, of the number and name of persons who will attend the site inspection, including any lower tier subcontractors, and the company they will be representing.

SUBMITTAL OF PROPOSALS

Complete written proposals must be submitted electronically to the undersigned Procurement Specialist listed below no later than 3:00 PM Central Time on September 16, 2024.

Brian Quinn Email: bquinn@fnal.gov Phone: (630) 840-5777

The proposals shall remain valid up to the anticipated award date. FRA reserves the right to reject any and all proposals, to waive any minor irregularities in any proposal as defined in FAR 14.405, or to cancel this RFP at any time prior to award without cost to FRA. FRA will not reimburse any firm for any preparation costs or any other costs related to the participation or preparation of this RFP.

https://www.fnal.gov/pub/visiting/map/site.html https://www.fnal.gov/pub/visiting/hours/index.html mailto:schmitzc@fnal.gov

LBNF NSCF Beamline Complex Construction 10 Batavia, Illinois

SAFETY-RELATED REQUIREMENTS

The Subcontract will be subject to the Worker Safety and Health Program regulation enacted by the U.S.

Department of Energy (DOE). It applies to work performed at FRA work sites by FRA and its Subcontractors. The regulation is located at Title 10, Part 851, of the U.S. Code of Federal Regulations (10 CFR 851). Provisions implementing the requirements of the regulation are included in the Sample Subcontract. Information on the regulation is available at the following website: https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title10/10cfr851_main_02.tpl.

INSURANCE

The Price Proposal shall include all costs for maintaining insurance coverage in accordance with the General Provisions and the Sample Subcontract.

PERFORMANCE AND PAYMENT BONDS

The successful Offeror will be required to provide performance and payment bonds as specified in the Sample Subcontract.

DAVIS BACON ACT REQUIREMENTS

Any resulting Subcontract will be subject to the Davis-Bacon Act and related labor regulations, which are identified in the Sample Subcontract. The FRA Procurement Specialist will provide the Subcontractor with the applicable Davis Bacon Wage Determination.

BUY AMERICAN ACT REQUIREMENTS—CONSTRUCTION MATERIALS

The General Terms and Conditions for Construction of the Sample Subcontract include FAR Clause 52.225-9, Buy American Act—Construction Materials, which requires that only domestic construction materials be used in performing the Subcontract (i.e., construction material manufactured in the United States or unmanufactured construction material mined or produced in the United States), unless a specific exception applies. The Offeror is to indicate in the Representations and Certifications form, to be submitted with the proposal, whether it proposes to furnish any foreign construction material.

Refer to FAR Clause 52.225-9 for the definition of: construction material, domestic construction material, and foreign construction material.

SMALL BUSINESS SUBCONTRACTING PLAN

As required by FAR 52.219-9, the selected Offeror will be required to submit for approval a Small Business Subcontracting Plan that includes the total anticipated subcontracting amount and percentage goals and amounts for all of the various small business categories. Refer to the Small Business Subcontracting Plan clause (FAR 52.219-9) referenced in the General Terms and Conditions for Construction and the attached Model Small Business Subcontracting Plan for additional information. The approved plan will be made a part of the resulting Subcontract. Failure to submit an acceptable subcontracting plan may cause the selected Offeror to be ineligible for award of the Subcontract.

E-VERIFY PROGRAM ENROLLMENT VERIFICATION

The Subcontract will include FAR Clause 52.222-54, Employment Eligibility Verification. Accordingly, the selected Offeror will be required to:

Be enrolled as a Federal contractor in the government’s online E-Verify system, which is located at:

https://e-verify.uscis.gov/enroll, and if necessary, provide FRA with written verification of the enrollment.

Use the E-Verify system to verify the employment eligibility of all employees assigned to the Subcontract https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title10/10cfr851_main_02.tpl https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title10/10cfr851_main_02.tpl https://e-verify.uscis.gov/enroll

LBNF NSCF Beamline Complex Construction 11 Batavia, Illinois and of all new hires working in the United States, except that if the selected Offeror is an institution of higher education as defined at 20 U.S.C. 1001(a), or a state or local government or the government of a federally recognized Indian tribe, it may choose to verify only new hires assigned to the Subcontract; and include the clause in lower-tier subcontracts for construction or services exceeding $3,000, as required by the clause, and if necessary, provide FRA with written verification of the inclusion of the clause in the Subcontracts and the lower-tier subcontractors’ enrollment in the E-Verify system.

Additional information about the employment eligibility verification requirements is available at http://www.uscis.gov/everify.

ACCEPTANCE OF TERMS AND CONDITIONS

By submission of a proposal, the Offeror will be considered to have accepted the terms and conditions of the sample Subcontract, unless specific exceptions are taken and explained. The terms and conditions have been approved by the DOE, and it is not FRA’s intent to make significant changes to them.

Resolving extensive exceptions may be time-consuming and result in unacceptable delays in the award of a Subcontract, and cause FRA to consider the Offeror’s proposal to be non-responsive.

AMENDMENT

FRA reserves the right to issue amendments to the RFP at any time prior to the due date, for any reason.

RELEASE OF CLAIMS, LIABILITY, AND PREPARATION EXPENSES

Under no circumstances shall FRA be responsible for any proposal preparation expenses, submission costs, or any other expenses, costs, or damages, of whatever nature incurred as a result of the Offeror’s participation in this RFP process. Offeror understands and agrees that the Offeror submits its proposal at its own risk and expense and releases FRA from any claim for damages or other liability arising out of the RFP and the award process.

ERRORS IN PROPOSALS

FRA shall not be liable for any errors in the Offeror’s proposal. Except during negotiations initiated by FRA, no modifications to the proposal shall be accepted by the Offeror after the Submittal Date. The Offeror is responsible for a careful review of its’ entire proposal to ensure that all information, including pricing, is correct and complete. The Offeror is liable for all errors or omissions contained in the Offeror’s Proposal.

ISSUANCE OF RFP AND AWARD PROCESS

FRA may award a Subcontract on the basis of the proposal initially submitted, without discussion, clarification, or modification, or on the basis of negotiation with the Offeror.

SUBCONTRACT AWARD

Issuance of the RFP does not compel FRA to make an award. FRA reserves the right to accept or reject the Offeror’s proposal if that is determined to be in its best interest. A decision may be made without discussion; hence, your proposal should be submitted initially on the most favorable terms.

PROJECT AWARD DATE

For information purposes, FRA expects to make an award 8 months after the proposal due date.

http://www.uscis.gov/everify

LBNF NSCF Beamline Complex Construction 12 Batavia, Illinois

PROPRIETARY INFORMATION

FRA will safeguard any commercial or financial information contained in submitted proposals from disclosure outside FRA or the government. FRA prefers not to receive any proprietary technical data or information. If a proposal includes any proprietary technical data or information, it must be conspicuously marked as “Proprietary” or “Confidential,” or an equivalent term. Also, please identify in your proposal cover letter the page numbers where such data or information is located in your proposal as required by DEAR 952.227-82 Rights to Proposal Data. FRA will endeavor to maintain proprietary data or information in confidence to the same degree as its own proprietary information and not disclose such information to individuals other than those working for FRA or the government on this procurement. These individuals will be bound by an obligation of confidentiality to use such proprietary data or information solely for the purpose of evaluation of the proposal. However, except for technical data that is specifically identified in the proposal as proprietary, FRA and the government shall have the right to use, duplicate, disclose, and have others do so for any purpose whatsoever, the technical data contained in the proposal upon which a Subcontract is based.

If the Offeror intends to use a product or process in which there is a proprietary or background patent position, the proposal should so indicate and list patent applications and/or patents granted (including dates, numbers, and descriptions), and whether the government has rights related to those patents.

[END OF PROPOSAL PREPARATION INSTRUCTIONS]

Mandatory Requirements Checklist

RETURN COMPLETED FORM WITH YOUR

PROPOSAL

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RFP No. LBNF-BC-350919-BWQ

MANDATORY REQUIREMENTS CHECKLIST

June 5, 2024

Date: _________________

To: Brian Quinn

Procurement Specialist IV LBNF Procurement Fermi National Accelerator Laboratory Wilson Hall, Rm. 1346 Batavia, IL 60510

Project: LBNF NSCF Beamline Complex Construction

Item Description if Submitted

1. RFP Letter listed Form/ Documents A. Technical Proposal

B. Price Proposal Form

C. Unit Price Proposal Form

D. Supplier Portal Registration Completion Statement

E. Representations and Certifications (SARC and PUR-466)

F. Bid Bond Form (FL-41)

G. Construction Environmental, Safety & Health Certification (CESHC) Form

H. Subcontractor Injury & Illness Data Questionnaire, including OSHA 300A logs and EMR Documents (7010-F1)

I. Organizational Conflicts of Interest Form (FL-57A, FL-57B & FL-11)

J. Representations Regarding Proprietary Data (FL-105)

K. Rights to Proposal Data FL-107)

L. ES&H Corporate Program

M. Quality Assurance Corporate Program

2. Evidence of completion of three (3) similar projects within the past ten (10) years of $200 million total project cost or greater.

3.

Evidence of completion of three (3) projects with deep surface excavation experience, including drill and blast operations, within the past ten (10) years. Performed in the role as Prime General Contractor (GC), member of a Joint Venture (JV), or Primary Subcontractor.

4.

Evidence of completion of at least three (3) projects with deep foundation systems experience within the past ten (10) years. Performed in the role as Prime GC, member of a JV, or Primary Subcontractor.

5.

Evidence of completion of at least three (3) projects in complex concrete structures or mass concrete placements within the past ten (10) years.

Performed in the role as Prime GC, member of a JV, or Primary Subcontractor.

6.

Minimum Single Project Performance and Payment Bonding capacity equal to 110 percent of the proposed contract value or greater. Evidence should be provided in a letter from the Proposer’s Bonding/Surety provider stating the capability and commitment if awarded.

7. Evidence of Annual Revenues greater than $200 million for each of the past five (5) years.

8.

Minimum FRA Safety requirements (Subcontractor Injury Illness Data Questionnaire). Experience Modification Rating (EMR) less than 1.0, for last three (3) years, less than 85 percent Bureau of Labor Statistics (BLS) average for Total Recordable Case Rate (TRCR) and Days Away, Restricted, or Transferred (DART) for Heavy and Civil Engineering Construction (NAICS 237). This applies to all members of JVs.

9. Confirmation of attendance of the Prime GC or a member of a JV, if the Prime GC is a JV, at mandatory preproposal conference and site visit.

10. Preliminary (AACE Level 3) P6 cost-loaded Critical Path Method (CPM) Schedule delivered.

11.

Submitted list of primary subcontractors (all subs over $5 million subcontract value) for the following work, at a minimum—concrete, earthwork, metals, mechanical, electrical, plumbing, deep foundations, earth retention.

12.

Submitted list of Key Personnel for the following roles: Project Manager, Deputy Project Manager/Project Engineer, Superintendent, Environment, Safety, and Health (ES&H) Manager, Quality Control Coordinator, Cost Manager, and Scheduler.

[END OF MANDATORY REQUIREMENTS CHECKLIST]

Offeror’s Proposal

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Technical/Management Proposal

PROVIDED BY OFFEROR

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Price Proposal Form

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PROPOSAL

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OFFEROR NAME:

PRICE PROPOSAL FORM

Date: _________________

To: Brian Quinn Procurement Specialist IV Fermi National Accelerator Laboratory P. O. Box 500 Batavia, Illinois 60510

In compliance with your Request For Proposal dated June 5, 2024 the undersigned hereby proposes to furnish the plant, labor, materials, and equipment (except materials or equipment that may be specified to be furnished by Fermi National Accelerator Laboratory) and perform all work necessary for the subject project in strict accordance with the Drawings, Specifications, and Request For Proposal, for the sum of:

PROPOSAL: (Beamline Complex Construction) Total $_______________________

(Written Amount)

1.0 BASE PROPOSAL AMOUNT

Qty Total Cost

1. Sitework

a. Site Demolition lot $ ________________

b. Earthwork ________ cu yds $ ________________

c. Site Utilities ________ lf $ ________________

d. Electrical Sitework lot $ ________________

2. Extraction Enclosure

a. Earth Retention lot $ ________________

b. Concrete _________ cu yds $ ________________

c. Structural Steel _________ tons $ ________________

d. Waterproofing _________ sf $ ________________

e. Plumbing lot $ ________________

f. Mechanical lot $ ________________

g. Fire Protection lot $ ________________

h. Electrical lot $ ________________

3. Primary Beam Service Building (LBNF-5)

a. Excavation _______ cu yds $ ________________

b. Drilled Piers _______ lf $ ________________

c. Concrete _________ cu yds $ ________________

d. Structural Steel _________ tons $ ________________

e. Waterproofing _________ sf $ ________________

f. Architectural lot $ ________________

g. Plumbing lot $ ________________

h. Mechanical lot $ ________________

i. Fire Protection lot $ ________________

j. Electrical lot $ ________________

4. Target Complex (LBNF-20)

a. Excavation _______ cu yds $ ________________

b. Drilled Piers _______ lf $ ________________

c. Concrete _________ cu yds $ ________________

d. Structural Steel _________ tons $ ________________

e. Waterproofing _________ sf $ ________________

f. Architectural lot $ ________________

g. Plumbing lot $ ________________

h. Mechanical lot $ ________________

i. Fire Protection lot $ ________________

j. Electrical lot $ ________________

5. Decay Region

a. Excavation _______ cu yds $ ________________

b. Concrete _______ cu yds $ ________________

c. Structural Steel _________ tons $ ________________

d. Waterproofing _________ sf $ ________________

e. Mechanical lot $ ________________

6. Absorber Complex (LBNF-30)

a. Excavation _______ cu yds $ ________________

b. Concrete _______ cu yds $ ________________

c. Structural Steel _________ tons $ ________________

d. Waterproofing _________ sf $ ________________

e. Architectural lot $ ________________

f. Plumbing lot $ ________________

g. Mechanical lot $ ________________

h. Fire Protection lot $ ________________

i. Electrical lot $ ________________

7. General Conditions/General Requirements lot $ ________________

8. Performance & Material lot $ ________________

Labor Payment Bonds

BASE PROPOSAL TOTAL $ _______________

Change Order Pricing

Please indicate the percentage values to be used on markups for potential change orders.

These percentages will be applicable for all change order work throughout the period of performance. The markup for any of the first three values (work performed by Subcontractor, material provided by Subcontractor, and third-party rentals provided by Subcontractor) below may not exceed 10%, and the last value (work performed by the Subcontractor’s sub-subcontractors) may not exceed 5%:

__% for OH&P in the case of Change Order work performed with the Subcontractor’s forces.

__% for OH&P in the case of material provided by the Subcontractor.

__% for OH&P in the case of third-party rentals provided by the Subcontractor.

__% for OH&P in the case of work performed by the Subcontractor’s sub-subcontractors.

For the purpose of determining the percentages above, assume change order work will constitute a value of 10% of the Base Proposal Total. This is not intended as a ceiling on the value of total change order work and is only an estimate in order to assist Offeror in establishing OH&P rates above.

Alternates to the Base Proposal

Alternate Additive No. 1: Electrical Loop Feeder $____________________________

This Proposal may be accepted up until the anticipated award date.

The offeror agrees that, if awarded the contract, he will commence the work within ten (10) calendar days after the effective date of the contract and that he will fully complete the work not later than ____________, in accordance with Article 2 of the Subcontract.

The offeror further agrees that, if any or all of the Alternates are accepted, he will fully complete all work within the same time frame as work specified under the base contract.

LBNF NSCF Beamline Complex Construction 4 Batavia, Illinois

Receipt of Addenda: The undersigned acknowledges receipt of the following addenda of the Invitation for Bids, drawings, and/or specifications, etc. (Give number and date of each).

Failure to acknowledge receipt of an addendum may be cause for rejection of the bid.

Addendum No. _______ Dated ________________________

(Contractor)

By:

Title:

Business Address

Telephone Number

PLEASE CHECK THE APPROPRIATE BOX:

______Corporation, incorporated in the

State of ___________________

_______Individual

_______Partnership

_______Joint Venture

Unit Price Proposal Form

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PROPOSAL

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UNIT PRICE PROPOSAL FORM

Date: _________________

To: Brian Quinn

Procurement Specialist IV LBNF Procurement Fermi National Accelerator Laboratory Wilson Hall, Rm. 1346 Batavia, IL 60510

The unit prices listed below will be used for changes to the work. These unit prices shall be all-inclusive (i.e., shall include costs for labor, supervision, material, equipment, bond, overhead, profit, etc.) for the duration of the project. Unit price titles and their corresponding estimated quantities for proposal preparation purposes only are as follows (see technical specifications for complete descriptions). It should be noted that these unit prices will not be evaluated in conjunction with the Lump Sum Proposal amount.

Unit Prices for Changes to the Work Fill out the rate per unit of measure for each of the following items.

Item Description Rate Unit of Measure

A. Shoring; support of excavation SF B. Sawcut through existing asphalt LF

C. Sawcut through existing concrete slab-on-grade not exceeding 16" thick

LF

D. Concrete—material only, truck placement 4,500 PSI Mix CY 4,000 PSI Mix CY 3,000 PSI Mix CY 1,500 PSI Mix CY

E. Demolition of small concrete/masonry buildings and structures not exceeding 12' high and 12' wide

CY

F. Excavate for trenches for services not exceeding 6' deepi

CY

Item Description Rate Unit of Measure G. Unsuitable soil excavationi

0–100 cubic yards BCY 100–500 cubic yards BCY over 500 cubic yards BCY

H. Unsuitable rock excavation—soft rocki 0–100 cubic yards BCY 100–500 cubic yards BCY over 500 cubic yards BCY

I. Unsuitable rock excavation—hard rocki 0–100 cubic yards BCY 100–500 cubic yards BCY over 500 cubic yards BCY

J. Off haul to stockpiles on siteii

0–100 cubic yards LCY 100–500 cubic yards LCY over 500 cubic yards LCY

K. Off haul to disposal (offsite)ii

0–100 cubic yards LCY 100–500 cubic yards LCY over 500 cubic yards LCY

L. Removal and disposal of boulders located in soil zoneii CF M. Import fill (i.e., gravel or minus) compacted in place

0–100 cubic yards CY 100–500 cubic yards CY over 500 cubic yards CY

N. Compacted granular fill CY

O. MIN. 6" thick compacted aggregate surface course (hardstand) CA-6 - in roadways

CY

P. MIN. 10" thick compacted aggregate base course CA-1, if no fabric used

CY

Q. MIN. 10" thick compacted aggregate base course CA-7 or CA-11, including fabric

CY

R.

Pavement – New – Bituminous Asphalt; Min. 4" HMA road section including:

2" IL-19.0L binder course 2" IL-9.5L surface course

SY

S.

Pavement – Repair – Bituminous Asphalt; Min. 4" HMA road section including:

2" IL-19.0L binder course 2" IL-9.5L surface course

SY

Item Description Rate Unit of Measure T. Rock bolting LF U. Probe hole drilling LF V. Pre-excavation grouting

Mobilization LS Grouting material mixed (material) CY Grouting material installed (labor) Hrs

W. Pressure grouting Mobilization LS Grouting material mixed (material) CY Grouting material installed (labor) Hrs

X. Caissons; drilling, reinforcement, and concrete for shafts 66" diameter (first LF including reinforcement lap) LF 66" diameter LF 54" diameter (first LF including reinforcement lap) LF 54" diameter LF 48" diameter (first LF including reinforcement lap) LF

48" diameter LF

i. Excavation by machine and locally stockpiled on LBNF site

ii. Removal of unsuitable material to existing stockpile on Fermilab property

[END OF UNIT PRICE PROPOSAL FORM]

Supplier Portal Registration Instructions

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FERMILAB SUPPLIER PORTAL | How to register as a new supplier in the Supplier Portal

Supplier Portal Registration Instructions Use these instructions to register your company in Fermilab’s Supplier Portal. This includes how to add another contact person, how to add company addresses, and how to add products and services etc. All fields with an asterisk are required. Please use only upper case letters and numbers when entering data.

The Company Profile page will be displayed. Your company profile is divided into seven sections, including a review. Please note that some changes, such as address changes, will trigger approval requests to Fermilab Supplier Administrators. These changes will only take effect after Supplier Administrators approve them.

Section 1: Company Details

• You will land on the Company Details tab. In this section, your company name, Supplier Type, D-U-N-S Number, and Tax Organization are mandatory fields. The company name must be the full legal name of your company. Use the drop down lists to choose the types appropriate for you company.

• Enter your contact information. Once this is entered, you can choose SAVE FOR LATER, and an email will be sent to you with a link to continue the set up at a later time. However, tax information will not save and will have to be reentered.

• Next type your DUNS number. DUNS number is required for all US based companies that will be awarded subcontract with Fermilab. Now click the Tax Country box. Start by typing your company’s country and this will bring up a list of countries you can choose from. Select the correct country.

• Next, enter your tax id information.