DQ 27-0133 Q &A responses.pdf
PDF 72 KB Posted
- Attached to
- Camera Equipment & Licensing - Documented Quote
- Solicitation number
- DQ1 CAAA 2027000133 2
- Issued by
- Garfield County, Colorado
About this file
This is a Questions & Answers document for Colorado Department of Corrections (CDOC) camera equipment and licensing documented quote DQ 20270000133, addressing inquiries from DOS, LLC dba Zentanix regarding specifications and requirements for equipment delivery to LaVista Correctional Facility. The procurement encompasses various camera equipment including IP dome outdoor and indoor fixed cameras, anchors, connectors, and associated licensing. Exhibit D specifies the equipment requirements, including #10 HWH Red Anchor Kits and EZ-RJ45 connectors totaling 200 units. The vendor will deliver all items via common carrier (FedEx/UPS/freight) with no vendor personnel entering State property. Equal or equivalent products are acceptable provided they meet specifications and are compatible with the existing Bosch system at the facility. Delivery shall occur as soon as it can be arranged following Purchase Order execution.
Insurance requirements are established by State Risk Management, with common carriers required to maintain coverage as specified in the Purchase Order Terms and Conditions. Third-party freight delivery companies must provide required insurance coverage. Cloud-based storage and management systems are not permitted on the CDOC network; on-premises Bosch storage units are already installed. License terms are structured as annual twelve-month renewals at CDOC's discretion based on budgetary availability. The Consent to Search document (Exhibit G) is provided for informational purposes, though delivery personnel may be required to complete and sign it to facilitate delivery. All insurance policies must be issued by State-approved insurance companies.
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Questions & Answers: DQ 20270000133 Camera Equipment & Licenses
1. DOS, LLC dba Zentanix is a goods-only supplier and will deliver all items by common carrier (FedEx/UPS/freight) to LaVista Correctional Facility. No Zentanix vehicles or personnel will enter State property. Please confirm the $1,000,000 automobile liability insurance requirement is waived for this goods-only purchase, or that Commercial
General Liability coverage alone satisfies the insurance requirements.
Answer: Insurance limits are set by State Risk Management. Common carries such as
FedEx/ UPS or US Post Office already have their insurance on file with the state. Any third-party freight delivery companies will be required to maintain insurance coverage as specified. Please note: Contractors shall obtain and maintain, and ensure that each
Subcontractor shall obtain and maintain, insurance as specified in the attached Purchase
Order Terms and Conditions at all times during the term of this Purchase Order. All insurance policies required by the Purchase Order shall be issued by insurance companies as approved by the State.
2. Exhibit D lists "IP Dome Outdoor SMP Fixed" and "IP Dome Indoor, 2MP Fixed." Is there a preferred manufacturer for these cameras, or are equivalent products acceptable as long as they meet the description and are compatible with the existing system? Answer:
Please see Attachment A, Section 8. Equal Specifications for additional information.
3. On Exhibit D it lists '2 anchors' Can you clarify more details on what the expectation is for the anchors (type, size, and what they are mounting)?
Answer: #10 HWH Red Anchor Kit
4. On Exhibit D the EZ-RJ45 CG is listed as "100" under bags. Just confirming the expectation is for 100 connectors.
Answer: Typically they will come in a 50 or 100 count. Ethier is fine as long is it adds up to 200.
5. A. Do the Exhibit D brand names indicate the existing platform? Answer: Brand names are provided for context and research already done by requesting staff for their facility needs. Please see Attachment A, Section 8. Equal Specifications for additional
Information.
B. Must equals interoperate with the current VMS? Yes, must be able to work with are current Bosch system at LVCF.
C. What does "approved for use and compatibility" require, and how do we get a product approved before bid close? Answer: After bid closing additional questions and information can be requested by facility staff through procurement D. Are cloud-managed systems permitted on the CDOC network, or is on-premises storage required? Answer: No. Cloud services are not permitted in DOC. We have Bosch storage units already installed. No storage is needed from the Vendors.
E. Is cloud acceptable with FedRamp/GovRamp certifications? Answer: No, cloud storage is not needed.
F. What license term and structure is expected, given the one-time purchase with renewal options? Answer: Annual (12 months) renewals at the discretion of DOC and will be determined by their budgetary availability.
G. What is the required delivery timeframe after PO execution? Answer: As soon as it can be arranged.
H. Is Exhibit G required with the quote? Answer: The Consent to Search document is proved for informational purposes only, but Delivery staff many be required to fill out andsign this document in order to complete their delivery.
6. Can you please provide the part numbers for all the items you are looking for?
Answer: Item specifications were provided on Exhibit D.
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