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- Attached to
- 9210-26-R-IFBD-00016-V02
- Solicitation number
- 3160007962
- Issued by
- Clay County, Mississippi
About this file
This Addendum No. 3, dated April 15, 2026, modifies the original contract documents for interior renovations to the Math and Science Building Lecture Hall at Alcorn State University in Lorman, Mississippi, as prepared by Waycaster-Dungan Architect & Engineers, PLLC. The addendum addresses specification clarifications and fixture schedule modifications identified during the pre-bid conference held on April 7, 2026. Key changes include the addition of a $50,000 allowance in the bid for removal and replacement of the lighting control system and elimination of conflicting fixture designations on the reflected ceiling plan. The project involves comprehensive interior renovation work with a construction duration of 140 calendar days. A pre-bid conference was conducted on April 7, 2026, at 1:00 p.m., with attendance documented through a sign-in sheet, and attendees proceeded to view the Math and Science Lecture Hall facility. Sealed bids were due by 11:00 a.m. CST on April 21, 2026, submitted to the Facilities Management Office at 1000 ASU Drive, Lorman, Mississippi 39069-7500.
The addendum clarifies lighting fixture specifications by eliminating the Lithonia MNSL L24 (24" LED strip light) designated as the second "C" fixture and designating all "D" fixtures on the reflected ceiling plan as Lithonia MNSL L48 LED strip light fixtures to align with the first "C" fixture specification. The $50,000 lighting control system allowance is to be included in the contract sum and bid amount. For contracts exceeding $25,000, a Bid Bond Security equal to 5% of the total bid amount is required, along with 100% Performance and Payment Bonds. Non-resident contractors must submit a copy of their resident state's current law regarding treatment of non-resident contractors with their bid submission, or face bid rejection. Alcorn State University reserves the right to reject any and all bids and waive any irregularities in the bidding procedure, with bid decisions potentially withheld for up to forty-five days from the bid opening date for review and investigation of bidder qualifications.
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Text version
April 15, 2026
ADDENDUM NO. 3
Alcorn State University
1000 ASU Drive
Lorman, MS 39069-7500
RE: Renovations to Math and Science Building Lecture Hall for Alcorn State University
The following changes and/or clarifications are hereby made in the contract documents as originally issued and dated March, 2026. Whenever the original Contract Documents are inconsistent herewith, the provisions of the
Addenda shall govern.
SPECIFICATION
SECTION 01 80 00 – SPECIAL REQUIREMENTS:
Paragraph 2.01 SCHEDULE OF ALLOWANCES: Add paragraph C as follows:
C. Include in the Bid, for inclusion in the Contract Sum, the amount of $50,000 for the removal and replacement of the lighting control system.
DRAWINGS
1. SHEET A3.1 – LIGHT FIXTURE SCHEDULE: Eliminate the Fixture “C” - Lithonia MNSL L24 -
(24” LED strip light listed as the second “C” in the schedule). The fixtures labeled as “D” on the reflected ceiling plan are to be Lithonia MNSL L48 – LED strip light fixture (same fixture as the first “C” in the light fixture schedule).
ATTACHMENTS
ATTACHMENT A - Pre-Bid Conference Sign In Sheet
ATTACHMENT B - Pre-Bid Agenda
ATTACHMENT C - Pre-Bid Conference Meeting Minutes (Waycaster-Dungan Architect & Engineers, PLLC)
END OF ADDENDUM
ATTACHMENT A
ATTACHMENT B
ATTACHMENT C
PRE BID CONFERENCE MINUTES
Note: These minutes are intended to be as brief as possible. They do not attempt to record all the conversations that took place. However, they are intended to document all questions and instructions issued to the participants.
Date: 4/7/2026
Time: 1:00 pm
Project: Interior Renovation to Math & Science Lecture Hall
Owner: Alcorn State University
Architect: Waycaster-Dungan Architect & Engineers, PLLC
A. Sign-In Sheet signed by all attendants (ATTACHMENT A).
B. Johnny Waycaster, Architect, went over Pre-Bid Conference Agenda (ATTACHMENT B).
C. Johnny Waycaster, Waycaster-Dungan
1. Introduction of Project Team Members
Architect: Waycaster-Dungan Architect & Engineers, PLLC
Johnny Waycaster, AIA
Sabra Duncan, Interior Design, PM (Office)
Robert Shook, Construction Manager, PM (Field)
Alcorn State University
Lloyd Nesbitt, Associate Vice President of Facilities Management
Windell Harried
Kenneth Taylor
2. Project Information:
a. Scope of Work: Interior Renovations
b. Alternates: NONE
c. Construction Duration: 140 calendar days
3. Questions from the Contractors:
a. The fixture schedule on A3.1 calls for two types “C” fixtures: one being 2’ and the other 4’ in length. The drawings shows types “C” and “D”. The majority of the “C” fixtures scale at 4’ on the drawing and should be correct, but the “D” fixture scale at 3’. This does not correspond with the measurements in the fixture schedule along with the designation. Which is correct? Eliminate the Fixture “C” - Lithonia MNSL L24 -
(24” LED strip light listed as the second “C” in the schedule). The fixtures labeled as “D” on the reflected ceiling plan are to be Lithonia MNSL L48 – LED strip light fixture (same fixture as the first “C” in the light fixture schedule).
4. Proceed to view the Math & Science Lecture Hall.
5. Adjournment
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