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- Attached to
- 9210-26-R-IFBD-00016-V02
- Solicitation number
- 3160007962
- Issued by
- Clay County, Mississippi
About this file
This addendum, issued April 15, 2026, by Alcorn State University modifies the original contract documents for the Math and Science Building Lecture Hall renovation project. The document clarifies specifications and fixture requirements following questions raised during the pre-bid conference held on April 7, 2026. The project involves interior renovation work with an anticipated construction duration of 140 calendar days. The pre-bid conference was conducted by the project architect, Waycaster-Dungan Architect & Engineers, PLLC, with participation from Alcorn State University facilities management personnel. Sealed bids were required to be submitted by 11:00 a.m. CST on April 21, 2026, at the Facilities Management Office located at 1000 ASU Drive, Lorman, Mississippi 39069-7500. Contractors were permitted to attend the pre-bid conference to view the lecture hall and obtain clarifications on project scope and specifications.
The addendum includes two primary modifications to the original contract documents. First, Section 01 80 00 (Special Requirements) was amended to add a $50,000 allowance for removal and replacement of the lighting control system to be included in the bid and contract sum. Second, Sheet A3.1 (Light Fixture Schedule) was revised to eliminate confusion regarding fixture designations by removing one Lithonia MNSL L24 24-inch LED strip light fixture and clarifying that fixtures labeled "D" on the reflected ceiling plan shall be replaced with Lithonia MNSL L48 LED strip light fixtures matching the specifications of the first "C" fixture in the schedule. For contracts exceeding $25,000, bidders are required to provide a 5% bid bond and 100% performance and payment bonds. Non-resident contractors must submit documentation of their home state's treatment of non-resident contractors, with failure to provide this attachment resulting in bid rejection.
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Text version
April 15, 2026
ADDENDUM NO. 3
Alcorn State University
1000 ASU Drive
Lorman, MS 39069-7500
RE: Renovations to Math and Science Building Lecture Hall for Alcorn State University
The following changes and/or clarifications are hereby made in the contract documents as originally issued and dated March, 2026. Whenever the original Contract Documents are inconsistent herewith, the provisions of the
Addenda shall govern.
SPECIFICATION
SECTION 01 80 00 – SPECIAL REQUIREMENTS:
Paragraph 2.01 SCHEDULE OF ALLOWANCES: Add paragraph C as follows:
C. Include in the Bid, for inclusion in the Contract Sum, the amount of $50,000 for the removal and replacement of the lighting control system.
DRAWINGS
1. SHEET A3.1 – LIGHT FIXTURE SCHEDULE: Eliminate the Fixture “C” - Lithonia MNSL L24 -
(24” LED strip light listed as the second “C” in the schedule). The fixtures labeled as “D” on the reflected ceiling plan are to be Lithonia MNSL L48 – LED strip light fixture (same fixture as the first “C” in the light fixture schedule).
ATTACHMENTS
ATTACHMENT A - Pre-Bid Conference Sign In Sheet
ATTACHMENT B - Pre-Bid Agenda
ATTACHMENT C - Pre-Bid Conference Meeting Minutes (Waycaster-Dungan Architect & Engineers, PLLC)
END OF ADDENDUM
ATTACHMENT A
ATTACHMENT B
ATTACHMENT C
PRE BID CONFERENCE MINUTES
Note: These minutes are intended to be as brief as possible. They do not attempt to record all the conversations that took place. However, they are intended to document all questions and instructions issued to the participants.
Date: 4/7/2026
Time: 1:00 pm
Project: Interior Renovation to Math & Science Lecture Hall
Owner: Alcorn State University
Architect: Waycaster-Dungan Architect & Engineers, PLLC
A. Sign-In Sheet signed by all attendants (ATTACHMENT A).
B. Johnny Waycaster, Architect, went over Pre-Bid Conference Agenda (ATTACHMENT B).
C. Johnny Waycaster, Waycaster-Dungan
1. Introduction of Project Team Members
Architect: Waycaster-Dungan Architect & Engineers, PLLC
Johnny Waycaster, AIA
Sabra Duncan, Interior Design, PM (Office)
Robert Shook, Construction Manager, PM (Field)
Alcorn State University
Lloyd Nesbitt, Associate Vice President of Facilities Management
Windell Harried
Kenneth Taylor
2. Project Information:
a. Scope of Work: Interior Renovations
b. Alternates: NONE
c. Construction Duration: 140 calendar days
3. Questions from the Contractors:
a. The fixture schedule on A3.1 calls for two types “C” fixtures: one being 2’ and the other 4’ in length. The drawings shows types “C” and “D”. The majority of the “C” fixtures scale at 4’ on the drawing and should be correct, but the “D” fixture scale at 3’. This does not correspond with the measurements in the fixture schedule along with the designation. Which is correct? Eliminate the Fixture “C” - Lithonia MNSL L24 -
(24” LED strip light listed as the second “C” in the schedule). The fixtures labeled as “D” on the reflected ceiling plan are to be Lithonia MNSL L48 – LED strip light fixture (same fixture as the first “C” in the light fixture schedule).
4. Proceed to view the Math & Science Lecture Hall.
5. Adjournment
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