REV_Solicitation_questions_DOL-MSH-14-R-00004.docx

Solicitation questions DOL-MSH-14-R-00004 Academy Cafeteria Services.

1.) Page 14 Historical cash sales – 2013 / and 6 months of 2014? Updated meal count for 6 months of 2014 is provided as an attachment

2.) Page 28 – Previous discusses Monday – Friday Then here it states – may be open – Can they provide historical data on how many weekends they were open in 2013 or 6 months of 2014? For 2013, the food service was open 2 weekends for Breakfast and Lunch only. Three weekends, they were only open on Saturday to serve Breakfast and Lunch.

3.) Page 85 of RFP – There is a union Can you send list of employees by position with hire dates and copy of CBA? CBA will be posted as an attachment, however employee listing will not be published.

Below are questions we have regarding the above solicitation number.

4. The number of meals that were served last year.

Breakfast – 16,484 Lunch – 15,995 Dinner meals –Optional - 4,408

5. The name of the current (or last) contractor.

Basic Contracting Service, Inc., 324 West Main, Suite 108, Artesia, New Mexico 88210-9720

6. Schedule B CLIN pricing for the current (or last) contract.

The current contract value was $589,709. Detailed cost break out of line items cannot be provided as it is proprietary in nature.

7. If not available, please provide the contract's annual dollar value.

The current contract value was $589,709.

8. Please include the Contract Number, and the time period that the pricing represents.

The contract number is DOLJ09MR20656/DOLB134R24960 with the period of performance January 1, 2013 – December 31, 2013.

9. We understand that the current employees are members of Industrial, Technical & Professional Employees Union, and that we would have to follow the practices of the Service Contract Act and also the Collective Bargaining Agreement. Can we obtain the current number of employees, job titles, pay rates, and number of hours worked per week prior to a bid proposal? I have gotten some information from your website on pay rates for certain jobs etc., but there are too many variables so it does not give me current and accurate information.

There are currently 10 employees: 3 food service workers, 1 food service worker/part time-on call, 3 cooks, 1 baker, 1 chef, 1 store clerk/Assistant Manager. Vacant - Food Service Director (retired).

10. For the RFP, we have pulled per diem numbers from your website for our area, do they have a relevance in regards to a meal cost for a bid on breakfast and lunch? I feel that it should be meal costs + administrative cost + labor, but I don't want to disregard the per diem amounts if that is all that will be allowed or the range that we need to work with.

Proposed meal prices should be fully burdened as deemed necessary for business operations.

11. Is there more information that we may obtain on this current operation?

A site visit was provided for observation of the operation.

12. Who provides small wares?

The Contractor. Once the current stock is depleted, it is up to the contractor to replenish.

13. Cleaning Responsibility? This is addressed in the solicitation

Kitchen – Contractor responsibility Dining Room – Contractor responsibility for tables, chairs, and dish belt area Carpet in Dining Room – Contractor is responsible for spot cleaning of immediate spills. Janitorial/Maid Contractor responsible for cleaning of carpet on a scheduled basis.

14. Maintenance of Hood Systems and grease traps is whose responsibility? This is addressed in the solicitation Government responsibility

15. Number of service days?

Days will fluctuate depending upon the Academy’s closure schedule, i.e. 4th of July, Christmas, New Years, other holidays, student counts

16. Staffing questions?

Currently 10 employees Vacant – Food Service Director (retired)

17. Liability insurance required?

Contracting Officer to answer

18. How often is billing done?

Invoice is submitted after the close of each month.

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