FINAL_ANSWERS_TO_QUESTIONS_ON_CAFETERIA_SERVICES_RFP.docx

FINAL ANSWERS TO QUESTIONS ON CAFETERIA SERVICES

Answers in RED:

Listed below are all the current questions:

Part 1 – General Information

(1) Is a SF 18 Required or will the SF1449 completed along with schedules and acknowledgement of amendments suffice? If you do require an SF 18, are we required to fill in the schedule on the SF 18 or can we use the schedule provided in the latest amendment? The RFP states for you to fill in and submit a signed 1449 which is provided

Part 2 -

· Since the current contract is our only current food services contract is it acceptable to list three references (MSHA Personnel) that can provide past performance ratings? Submit the reference you have. Not having past performance is rated neutrally

· Tab C – when it outlines pricing are you wanting pricing for cash patrons or students who swipe for meals? Students I understand the pricing in the schedule is for students who swipe so I am somewhat confused by this requirement unless it is for cash customers. If possible I would like to address pricing one time in the schedule you provided and then address the food concept/portions/stations etc. in Part 2 Tabs as requested.

· Tab E – same question as above – swipe meals or cash meals? Swiped

Good evening , are you able to provide the equipment repairs average annual costs or should we just use the maximum to vendor of $ 18,000 as outlined in the RFP ? Yes as outlined in RFP How about the list of Employees seniority dates for calculating the CBA benefit costs? This is provided as an attachment

Vending :

1. A list of Machines and Types This is provided as an attachment

1. The current selling pricing by category Drink machine pricing by Current contractor based on market; snack machines by sub-contractor

1. Can we have additional 2014 Sales data , March thru July Attached

1. Can you explain why Jan thru March of 2014 vs. the same period of 2013 shows a Sales decrease between 44 & 65 %. Reduced student count

1. Does the current vendor Basic Contracting Services , Inc. own the current vending machines ? No

1. Does the current vendor service the vending machines or are they using a sub-contractor ? Sub-contractor

Student Store :

1. What are the required operating hours of service Same as food service

1. Can we receive additional Sales data ; March thru July Attached

1. Can you explain why Jan thru March of 2014 vs. the same period of 2013 shows a Sales decrease between 7 & 17 % . Reduced student count

1. Is it possible to receive a floor plan drawing or Pictures of the Store Not currently available

1. The current Portion and Item list of items sold (with or with –out selling prices) Attached

Sales Report

1. On the revised sales report provided on 8-27 ( attached ) Attached

1. Catering = The RFP states that the catering sales are approximately 35,000 per year . The First three (3) Months of 2014 show catering is down over 49.0 % from 2013 , can you provide revised catering projections for fiscal 2015. This depends on outside groups and special events to be scheduled – no projection for 2015

1. Students / Meal plans = Can we have a list of scheduled classes with number of students for Oct 2014 thru September 2015. Attached FY 2015 schedule is tentative and subject to change

1. On the Sales report provided 8-27 & using the sample pasted below , Is our assumption that the Cafeteria Sales are the difference between the 38542.52 and the Student Store at 9,229.98 ? Updated report attached

1. If our assumption in the above question is correct , then January 2013 Cafeteria Sales were 29,312 .If this is correct , does the Cafeteria Sales include Meal plan charges with Cash sales? and if so , can you provide all cash sales separately form meal plan charges by month? Available sales report is attached

MONTH

CAFETERIA & STUDENT STORE

CATERING SALES

VENDING SALES

January

$ 1,651.75