Facility Planning Report for Waimanalo

Hawaii

Job Corps Center Waimanalo, HI

Facility Planning Report Volume I

Planning Strategy

Final June 2009

Department of Labor/ Office of Job Corps

Hawaii

Job Corps Center Waimanalo, HI

Facility Planning Report Volume I

Planning Strategy

Final June 2009

Center sign and Gatehouse Building 1

• Building Condition Site Plan

VOLUME II - Supporting Data

• VICINITY MAP

• LOCATION MAP

• EXISTING SITE PLAN

D. DESCRIPTIONS

• Program Descriptions

— Square Footage Details (GSF by Building, Space Utilization Comparison, NSF by Building)

— Energy Management

— Environmental Management (Environmental Management Report and Radon Report)

• Site Descriptions

• Building Descriptions

E. DEFICIENCIES

F. CORRESPONDENCE AND REPORTS

• Center Review Brief

• Survey Brief

• RA and Student Facility Feedback Questionnaire

• Life Safety Defi ciencies Transmittal and List

• O & M Defi ciency List

• Active Warranty Report

• FRPC Performance Measures Matrix

VOLUME I - Planning Strategy

• Existing Site Plan

• Center Statistics

INTRODUCTION

• Purpose

• Report Contents

EXECUTIVE SUMMARY

• Signifi cant Issues

• Recommended Plan

• Summary of Proposed Projects

A. EXISTING CONDITIONS

• Background

• General Site Conditions

• General Building Conditions

• Ownership

• Facility Assessment by Function

• Energy

• Environmental Issues

• Sustainability

• Accessibility Standards

• Current and Completed Projects Since the Last Survey

• Health and Life Safety Issues

• Summary of Defi ciencies

B. RECOMMENDATIONS

• Status of the Previous (PY05) Plan

• Issues

• PY 08 Plan Overview

• Regional Projects

C. PLANNING ANALYSIS

• Purpose

• Planning Objectives and Assumptions

• Space Utilization Analysis

• Federal Real Property Asset Management

• Mission Dependency Site Plan

• Defi ciency Analysis

• Facility Condition Summary Report

• Building Condition by Function

CONTENTS

HAWAII JOB CORPS CENTER

FACILITY PLANNING REPORT

Center Statistics Date: 06/04/2009

Leased 1995Activation Date:

Ownership Status:

Site & Utilities

Water Source:

Sanitary Sewer:

Electrical Service:

Gas Type:

Telephone Service:

Public Water Authority

Municipal

Hawaiian Electric Company

Propane Hawaiian Telephone - Verizon

No. of Vacant Buildings:

Gross Sq. Footage:

Net Sq. Footage:

Net / Gross (%):

Building Age > 50 yrs:

Building Age 20-50yrs:

Building Age 10-20yrs:

Building Age < 10 yrs:

89,766

Bldgs with Asbestos:

Asbestos Survey Date

Bldgs with Radon:

No Survey Required (Age Buildings

Site Access: Yes

8Buildings with Access:

Regulated:

Non-Regulated:

Above Ground Tanks:

Sewage Treatment:

Publicly Owned Treatment Works

Air Pollution Sources: None

Joann Espinosa

(808)259-6001Phone No.:

Center Director:

Management and Training CorporatOperating Contractor:

Lease Expiration:

Contract Strength: Resident Men: Resident Women: Non-residents:

Business Office Technologies 90 Health Occupations 30 Facilities Maint. and Const. 24 Painting 24 Landscaping 24 Culinary Arts 20 Auto Repair Tech/Helper 20 ACT (Off-Ctr) 8 OCT 6

No. Of Buildings:

250 124 86 40

Real Estate Management

Buildings

Program

JCC# 903 HAWAII 41-467 Hihimanu Street, Waimanalo, HI 96795

Accessibility

Environmental Site Area (Acres):

Bldg to Site Coverage:

14%

0Building Age Unknown :

(808)259-7907Fax No.:

Under Ground Tanks: 0

Vacant (NSF):

Energy Actual - BTU/GSF/YR: 64,904

Energy Audit Done: Deferred (new center)

08/31/2056

88%

79,168

Buildings with Access to Services: 9

8Buildings with Accessible Restrooms:

Buildings with Other Accessible Features: 8

8Buildings in Total Compliance:

# GSF %

89,766 100

Average Building Age: 14

Vocations (246):

Radon Surveys Reqd: 9

Age Distribution

Mitigated: 0

INTRODUCTION

HAWAII JOB CORPS CENTER

JUNE 2009

INTRODUCTION - 1

Purpose

The Program Year 2008 Hawaii Job Corps Center Facility Survey was conducted the week of December 1, 2008. The survey was conducted by a team of architects and engineers for the following purposes:

1. Documentation of existing conditions.

The physical features and conditions of the buildings and site are documented and verifi ed.

Barrier-free access issues are included in this report.

The programmatic characteristics of the various Job Corps operational functions are documented and verifi ed as they relate to the center’s facilities. Program issues include:

size of functional areas, operational layout, and functional amenities.

2. Identifi cation of defi ciencies.

The corresponding funding requirements for corrections to individual defi ciencies are identifi ed in an effort to bring the center to an optimal state of utilization and repair.

Defi ciencies are categorized in three groups: program, site, and building.

3. Development of a plan of action.

A plan of action is developed based on center needs identifi ed through defi ciencies and discussions with national, center and regional personnel. The plan of action can take the form of a long range plan, development strategy or simple list of corrections depending on the situation. The intent of this plan is to provide actions which positively impact center operations and the overall living and learning environment. Facilities deemed excess to the Job Corps program’s needs are identifi ed for disposition.

4. Collection of associated information.

Additional information is gathered related to energy and environmental issues. This information comes in the form of reports from the center (written or verbal) and is documented and coordinated with the energy and environmental management plans contained in this report. Typically, these energy and environmental management plans are based on previously performed audits.

Report Contents

The survey information is contained in two volumes. Volume I provides a summary of data collected/verifi ed during the facility survey, provides analysis of portions of that data, and presents a plan of action. Volume I also includes a proposed site plan and implementation plan to assist in the explanation of the plan of action. Current center information is provided in an existing site plan and a center statistics sheet. Volume II contains the detailed supporting data, which is summarized in Volume I and also provides documentation of related correspondence, which occurs throughout the Facility Planning Report process.

Outdoor class under the tree between Building 7 and Building 6

Administration Building 2 and Main Parking Lot

Male and Female Dorm Building 7 and Amphitheater Stage

Education Center Building 3

The Hawaii Job Corps Center is located on 12 acres of land in the town of Waimanalo, approxi-mately 15 miles northeast of Honolulu, Hawaii. The center is leased from the State of Hawaii and operated by the Management and Training Corporation. The center, designed and constructed as a Job Corps Center, was activated in 1995 and currently has 89,766 gross square feet in nine build-ings. The Hawaii Job corps Center provides residential living, academic education, recreation and vocational training for a population of 250 students. The total building area at the center is approximately 79,200 net square feet.

The DOL National Offi ce has provided funding in the amount of $11,100 to address one Health and Life Safety Defi ciency that was identifi ed during the current survey. There were seven Life Safety Defi ciencies, previously identifi ed and funded which had not been corrected at the time of the survey. In addition, eight Operations and Maintenance (O&M) Life Safety Defi ciencies were identifi ed. The overall cost to correct the remaining unfunded defi ciencies cited/or verifi ed at the center during this facility survey amounts to approximately $165,300.

Signifi cant Issues

The center was constructed in 1995 and is a well designed, well constructed and well maintained The center has no major issues; moderate issues were identifi ed during the PY 08 Facility Survey.

• In Dining/Culinary Arts Building 5, the supply and exhaust fans for dining hall and culinary arts kitchen are badly degraded and some are inoperable. Two of the degraded fans are large exhaust fans that serve the kitchen hoods and are an integral part of fi re and smoke control system. One smaller exhaust fan serving the dishwashing area has completely failed and the working conditions in the area of the dishwashing machine are unhealthy be-cause of high temperature and moisture generated by the dishwasher. In addition, built-up roof where the equipment is located is deteriorated.

• In Administration Building 2, the HVAC system is poorly designed and wastes a lot of energy. The design puts a large strain on the system components, shortening the life of the HVAC system

Recommended Plan

The center has continuously improved and well maintained by a small but dedicated center main-tenance staff and active CTST programs that accomplished projects including culinary arts class-room interior fi nishes upgrade and site improvements. In addition, Waimanalo District Park, a community recreation center, has been renovated and extended their facility in 2007, providing additional opportunities for students. The goal of the current development plan is to continue to improve the facilities and prevent future damage. The following Regional projects are proposed:

EXECUTIVE SUMMARY

EXECUTIVE SUMMARY - 1

A Regional project is recommended to replace the rooftop supply fans and exhaust fans at Din-ing/Culinary Arts Building 5, and replace the fl at roof where the equipment is located. This project would improve energy effi ciency and safety.

A second Regional project is recommended to separate conditioned and non-conditioned spaces by providing a door at the corridor between reception and the center director’s offi ce, and to pro-vide a split ductless air conditioner for the lounge. This project would improve comfort, energy effi ciency and prolong equipment life.

Summary of Proposed Projects

Proposed Regional Project

Replace rooftop equipment and roofi ng at Building 5 $83,073 (Defi ciencies 71837 and 71989)

Provide an air conditioner and a door at Building 2 $12,815 (Defi ciency 59808)

EXECUTIVE SUMMARY - 2

A Existing Conditions

Male and Female Dorm Building 7

Education Center Building 3

Recreation/Group Life Building 6 and Pavilion #2 Structure 10

Child Development Center Building 8

Background

Hawaii Job Corps Center is located on 12 acres of land in the town of Waimanalo, approximately 15 miles northeast of Honolulu, Hawaii. The center is leased from the State of Hawaii and oper-ated by the Management and Training Corporation. The center was designed and constructed as a Job Corps Center. The center was activated in 1995 and currently has 89,766 gross square feet (GSF) in nine buildings.

Hawaii Job corps Center provides residential living, academic education, recreation and vo-cational training for a population of 250 students consisting of 124 resident male, 86 resident female and 40 non-residents. The center has a child development center which accommodates 24 children. The total building area at the center is approximately 79,200 net square feet (NSF).

The DOL-suggested space guideline range is between 70,700 NSF and 86,000 NSF for a center with this student population and a child development center.

General Site Conditions

The site is located near the windward shore of Oahu. It is bounded by a public recreation center to the east, the state teen center to the west and an elementary school to the north. A wetland of ap-proximately 1.4 acres bisects the site from the east property line to the west property line, separat-ing the main part of campus from the outdoor recreation space (basketball courts). The entire site is enclosed by the fences. The chain link fence is located at the north and portions of the east and west property lines. CMU fence is located at portions of the east and west property lines.

The site slopes gently downward from south to north and is within a 500-year fl ood plain fed by run-off from the Koolau mountain range to the southwest. The slope provides good positive drainage but careful grading around buildings is required. Storm water management is provided by a dry retention basin located in the middle of the campus. The retention basin area has been designed as an amphitheater with seating and functions as a site amenity.

The main access to the site is from Hihimanu Street. The main entry to the site has a gate house but does not have a physical gate. A large parking lot is located at the main entry. Secondary ac-cess to the center is a pedestrian path that provides access from the basketball courts located at the northeast corner of the site through the wetlands to a gate located near Building 5. A second pedestrian gate, located on the east property line, provides access to the Waimanalo District Park, a community recreation center, via a pedestrian bridge. The campus roadway system is asphalt and sidewalks are concrete construction. Circulation at the center functions well with little interaction between vehicular and pedestrian traffi c. Roads are constructed around the perimeter of the cam-pus and walkways are provided inward toward the center of the campus. The roads and sidewalks are in good condition and well maintained.

The center is well confi gured for day and night campuses, and is organized into functionally re-lated clusters. The day campus, consisting of childcare, administration, and education, is located

EXISTING CONDITIONS - 1

EXISTING CONDITIONS

on the south and west sides of the campus, while the night campus, consisting of dormitory and recreation functions, is located at the north and east sides. The center enjoys a warm and sunny tropical pacifi c island climate and this beautifully landscaped campus has large lawn areas compli-mented with native trees and abundant, lush, fl owering plants.

Domestic water is supplied by the City of Honolulu public water authority. Water quality and pres-sure are adequate and the system is in good condition. The fi re protection system is fed by the wa-ter supply system. Fire hydrants and water pressure are adequate. The center is supported by the Waimanalo Fire Station which has a fi ve minute response time to the center. Sewage is disposed through a gravity fl ow system and connected to the Town of Waimanalo wastewater treatment facility. The center has a lift station which is owned and maintained by the center. These systems are in good condition and well maintained.

Electric services are provided by Hawaiian Electric Company. Both the primary and secondary services are underground. The system is owned and maintained by the utility company and is ade-quate for center needs. Backup power to Dining/Culinary Arts Building 5 is provided by a propane fueled generator with an above-ground storage tank. Site lighting is provided by pole-mounted, building-mounted and sport lights. Pole and building-mounted lights are controlled by photocells and time clocks and sport lights are controlled by local switches. The site lighting system is in good condition and is adequate. Natural gas is provided by Oahu Gas Company and is adequate.

Telephone service is provided by Verizon and includes an adequate internal distribution system which is owned and maintained by the center.

General Building Conditions

All nine buildings were built in 1995 to Job Corps specifi cations. Typical construction of the buildings is stucco fi nish on wood frame structure with an asphalt shingle roof. One building is a metal structure with metal roof and siding. All buildings are in good condition, clean and excep-tionally well maintained.

The center maintenance staff has and uses a computer based preventive maintenance program.

Systems and equipment are well-maintained by a highly competent staff.

Ownership

The center is leased by DOL from the State of Hawaii, Department of Land and Natural Resources for a term of sixty fi ve (65) years, if all option years are exercised. The lease began on September 1, 1991 and will expire on August 31, 2056. DOL currently pays an annual rent of $7,400.00.

DOL is fully responsible for all maintenance at the center, and must keep all existing and future improvements on the premises in good condition.

EXISTING CONDITIONS - 2

Facility Assessment by Function

Student Housing

Male and Female Dormitory Building 7 houses 124 men and 86 women students in separate, two-story wings. These are linked by walks or pedestrian bridges to an entrance module with counselor offi ces, lounges, vending machines and a toilet. A typical sleeping room has 4 beds and a bath-room. Besides sleeping rooms, each self-contained wing also contains RA offi ces, lounges, study rooms, laundry, and storage. The second fl oor is accessed by both exterior stairs and a long ramp.

This internal organization functions well. The open atrium and cross ventilation through jalousie windows take advantage of the trade winds for cooling. Student housing is adequate in size, in good condition, well maintained and functions well.

Education

Education Center Building 3 accommodates the academic, soft vocation and some non-academic program classes. Hard Voc/Warehouse/OACTS Building 4 houses all of the hard vocation train-ing. Culinary Arts is co-located with the food service in Dining/Culinary Arts Building 5 with a separate entry. Culinary Arts has an honor dining area and an exterior wood deck. Since the last Facility Survey, the center renovated Culinary Arts classroom including fl oor and wall fi nishes by CTST forces. Recreation/Group Life Building 6 houses the non-academic education functions.

Education facilities are adequate in size, in good condition, well maintained and function well except for the failing supply and exhaust fans in the culinary arts kitchen located at Building 5.

Food Service

Dining/Culinary Arts Building 5 accommodates the food service functions. Food service func-tions are adequate in size. The queuing space and serving line function smoothly. Food service functions are adequate in size, well maintained, function well and in good condition except for the failing supply and exhaust fans in the kitchen and the deteriorated roof above the kitchen.

Recreation

The Hawaii JCC has both on-and off-campus recreation amenities. Recreation/Group Life Build-ing 6 accommodates indoor recreation functions including a large multi-purpose room/pool hall, arts and crafts, and weight training room. Recreation functions are in good condition, well main-tained and function well. At the time of the PY 08 Facility Survey, multi-purpose room/pool hall was under renovation by CTST force.

Outdoor recreation consists of two fenced basketball courts at the northeast corner of the center and a volleyball court near the dormitory. There is an outdoor lawn amphitheater and stage in the middle of the campus as well as strategically placed gazebos to encourage socializing.

The tropical pacifi c island weather is pleasant almost year round facilitating outdoor recreation. It was the intention of the initial design to minimize indoor recreation spaces at this center. Indoor

EXISTING CONDITIONS - 3

recreation facilities are supplemented by the Waimanalo District Park, a community recreation center, directly to the east of the center with seven indoor gymnasiums is available to center stu-dents.

Administration

Administration Building 2 and Gatehouse Building 1 accommodate the administration functions.

The administration functions are adequate in size, in good condition, well maintained and gener-ally function well. However, the air conditioning and ventilation systems were poorly designed.

Child Development Center Building 8 accommodates 24 children including infants and toddlers.

This facility is adequate in size, in good condition, well maintained and functions well.

Medical/Dental

Medical/Dental Building 2A accommodates the medical and dental functions. These facilities are adequate in size, in good condition, well maintained and function well.

Storage/Support

Hard Voc/Warehouse/OACTS Building 4 accommodates storage/support functions. These facili-ties are adequate in size, in good condition, well maintained and function well.

Energy

Consumption

In FY 2008, Hawaii JCC decreased electricity consumption by 4.7% compared to FY 2007. Cool-ing degree days increased by 1.8% during the period, which would tend to drive consumption upward, so the center is to be commended for the energy savings.

Propane usage increased slightly, by 0.4%, from FY 2007 to FY 2008. Hawaii JCC does not employ space heating and there are no heating degree days at this location. Propane is used for domestic water heating.

In overall performance, the center decreased consumption by 3.4% in FY 2008; to 71,691 BTU/ GSF/YR, down from 74,214 BTU/GSF/YR the previous year.

Costs

Average cost of electricity increased 16.9% during the period, to $50.00/MBTU ($0.171/KWH) in FY 2008, compared to $42.78/MBTU ($0.146/KWH) in FY 2007.

Average cost of propane increased from $24.83/MBTU ($2.28/GAL) to $26.38/MBTU ($2.42/ GAL), a 6.2% increase.

EXISTING CONDITIONS - 4

Total energy costs from all sources in FY 2008 were $282,379 compared to $255,211 in the previ-ous year, a 10.6% increase.

Executive Order 13423 “Strengthening Federal Environmental, Energy, and Transportation Man-agement” became effective on 1/24/2007. This order requires a 3% per year reduction in energy intensity (BTU/GSF) by all Federal agencies along with a 2% per year reduction in water con-sumption intensity (GAL/GSF). Also, all new building construction and major renovations must comply with the “Federal Leadership in High Performance and Sustainable Buildings Memoran-dum of Understanding.” One of the principles of this memorandum is that agencies will optimize energy performance of new buildings. All proposed construction and renovation projects should be sent to the ESC for review to ensure that they comply with the new energy effi ciency require-ments. DOL is committed to achieving the goals of the Executive Order and the Memorandum and all Job Corps facilities are asked to fully participate to make this happen.

The FY 2003 energy consumption baseline for Hawaii is 62,140 BTU/GSF. The EO 13423 target is for a 9% reduction in FY 2008 which would be 56,547 BTU/GSF. Unfortunately, the center has posted a consumption of 71,691 BTU/GSF in FY2008, a 15.4% increase.

The FY 2007 water consumption baseline for Hawaii is 99.19 GAL/GSF. This is the benchmark against which the 2% per year reduction will be measured. Hawaii recorded a water intensity of

98.42 GAL/GSF in FY 2008, a 0.8% decrease. While it is commendable that the center is reducing consumption, this fi gure falls short of the target.

Staff and students at Hawaii JCC should continue in their efforts to reduce energy and water con-sumption with the goal of reaching their reduction targets in the future.

Staff and students at Hawaii JCC have already taken the initiative to employ many commendable energy and water saving practices, such as the following:

• Installation of solar-powered roof fans.

• Raising temperature setpoint for air conditioning by 5 degrees.

• Adjusting timers on site lighting to reduce run time.

• Replacement of incandescent lamps on study desk task lights with compact fl uorescent.

• Installation of diaphragms on water closets to reduce from 1.6 gpf to 1.2 gpf.

Environmental Issues

Hawaii JCC has no identifi ed environmental issues.

Sustainability

All new construction, renovations and additions (including those by CTST) and operations and maintenance practices must comply with Executive Order 13423, “Strengthening Federal Envi-ronmental, Energy, and Transportation Management” and “Guiding Principles for Federal Leader-ship in High Performance and Sustainable Buildings.” These principles include integrated design, EXISTING CONDITIONS - 5

EXISTING CONDITIONS - 6

optimization of energy performance, protection and conservation of water, enhancement of indoor environmental quality, and reduction of environmental impact of materials. These are detailed in JCH-814 Section 1.8, “High Performance and Sustainable Building Design” and DOL “Sustain-able Buildings Implementation Plan.”

Accessibility Standards

The site and eight of the nine buildings on center are in total compliance. Gatehouse Building 1 lacks an accessible ramp. Compliance will be incorporated as major renovation projects are developed and new buildings are constructed. All future projects at the center will be in confor-mance with Uniform Federal Accessibility Standards (UFAS) or Americans with Disabilities Act

- Accessibility Guidelines for Buildings and Facilities (ADA), and will include provisions for full accessibility.

Current and Completed Projects since the Last Survey

The following is a list of current and completed projects since the previous survey:

Completed Projects

• Provide additional education spaces for OA/CTS in Building 4 (Regional)

• Provide additional site lighting behind Building 7 (Regional)

• Renovate green house to storage Structure 28 (CTST)

• Install glass sliding door at walkway in Building 7 (CTST)

In Progress

• Provide fi re alarm system smoke detector in Buildings 4 and 6 (Regional)

• Replace backup generator with a new unit (Regional)

• Renovate social hall/pool hall in Building 6 (CTST)

• Repaint all pavilions throughout the center (CTST)

Health and Life Safety Issues

The DOL National Offi ce has provided funding in the amount of $11,100 to address one Health and Life Safety Defi ciency that was identifi ed during the current survey. There were seven previ-ously identifi ed Life Safety Defi ciencies, which were funded in the amount of $74,312 but had not been corrected at the time of the survey. In addition, eight Operations and Maintenance (O&M) Life Safety Defi ciencies were identifi ed. These defi ciencies are for correction by the center op-erator without additional funding. See Health and Life Safety Transmittal Letter in Section F- Correspondence Reports.

EXISTING CONDITIONS - 7

Summary of Defi ciencies

CURRENT SURVEY PY 08

IA/IIA Health and Life Safety defi ciencies this survey $ 11,100 Cost of correcting unfunded defi ciencies $ 165,261 Total cost of PY 08 defi ciencies $ 176,361

PRIOR FUNDED BUT NOT CORRECTED

As of the December 2008 Facility Survey, there were 11 Funded But Not Corrected defi ciencies totaling $184,249 including $82,444 for the backup generator replacement project that was funded in June 2008.

See the Defi ciency Analysis in Section C for a breakdown of defi ciencies by classifi cation. Funded But Not Corrected Defi ciencies appear fi rst and Unfunded Defi ciencies follow.

B Recommendations

Termite damage at CDC Building 8 fence

Deteriorated roof top equipment in Building 5

Deteriorated roof above kitchen in Building 5

Status of the Previous (PY05) Plan

The PY 05 Plan included the following projects:

REGIONAL

Sever the roots under the telephone, power and CATV hand hole near Building 4 This project was funded and completed.

Replace rooftop exhaust fans at Cafeteria Building 5 This project was funded and is in procurement.

Issues

The center was constructed in 1995 and is a well designed, well constructed and well maintained.

The center has no major issues; moderate issues were identifi ed during the PY 08 Facility Survey.

• In Dining/Culinary Arts Building 5, the supply and exhaust fans for dining hall and culinary arts kitchen are badly degraded and some are inoperable. Two of the degraded fans are large ex-haust fans that serve the kitchen hoods and are an integral part of fi re and smoke control system.

One smaller exhaust fan serving the dishwashing area has completely failed and the working conditions in the area of the dishwashing machine are unhealthy because of high temperature and moisture generated by the dishwasher. In addition, built-up roof where the equipment is located is deteriorated.

• In Administration Building 2, the HVAC system is poorly designed and wastes a lot of energy.

The design puts a large strain on the system components, shortening the life of the HVAC sys-tem

PY 08 Plan Overview

The center has continuously improved and is well maintained by a small but dedicated center maintenance staff and active CTST programs that accomplished projects including culinary arts classroom interior fi nishes upgrade and site improvements. In addition, Waimanalo District Park, a community recreation center, has been renovated and extended their facility in 2007, providing additional opportunities for students. The goal of the current development plan is to continue to improve the facilities and prevent future damage. The following Regional projects are proposed:

A Regional project is recommended to replace the rooftop supply fans and exhaust fans at Dining/ Culinary Arts Building 5, and replace the fl at roof where the equipment is located. This project would improve energy effi ciency and safety.

A second Regional project is recommended to separate conditioned and non-conditioned spaces by

RECOMMENDATIONS

RECOMMENDATIONS - 1

providing a door at the corridor between reception and the center director’s offi ce, and to provide a split ductless air conditioner for the lounge. This project would improve comfort, energy effi -ciency and prolong equipment life.

Regional Projects

Unfunded defi ciencies amount to approximately $165,000. Each unfunded defi ciency is consid-ered for funding on an annual basis and will funded based on the Center/Regional/National priori-ties. Regional and center projects recommended to be addressed in the short term include:

Estimated Cost

• Replace rooftop equipments and roofi ng at Building 5 $83,073

(Defi ciencies 71837 and 71989)

• Provide an air conditioner and a door at Building 2 $12,815 (Defi ciency 59808)

The following are recommendations for potential CTST projects, which would improve facilities while honing student skills.

• Participate in renovating social hall/pool hall in Building 6

• Participate in repainting pavilions throughout the center

• Participate in landscaping the ground

• Participate in correcting trade-appropriate O&M defi ciencies throughout the center

RECOMMENDATIONS - 2

RECOMMENDATIONS - 3

RECOMMENDATIONS - 4

C Planning Analysis

Open Court Yard at Building 7 renovated by CTST

Office addition at Building 6 by

CTST

Site improvement by CTST

PLANNING ANALYSIS

Purpose

The purpose of this section is to present objectives, assumptions and specifi c space, and cost data considered during the planning process. This information is considered with specifi c existing conditions issues in the development of a long range plan. The goal is to provide the Job Corps Program with the best living and learning environment at the best value.

PLANNING OBJECTIVES AND ASSUMPTIONS

Typical Objectives

1. To provide adequate space for all functions to maximize effective day to day operations.

2. To develop current and new space to enhance the living and learning environment.

3. To remove or reutilize excess space inappropriate for long range center use.

4. To utilize existing buildings effectively.

5. To consolidate and cluster like functions to: minimize daily pedestrian travel by students;

instructors and administrators; and better zone daytime and nighttime activities to assist secu-rity operations and increase site safety.

6. To develop a campus style setting with the inclusion of small and large (green) gathering spaces which promote formal and/or informal activities and interaction between students, instructors and administrators.

7. To develop a plan which permits future expansion when possible.

8. To develop an implementation strategy to minimize the impact on center operations.

9. To provide phased development to reduce impacts on Job Corps National Construction Bud-get.

10. To create a center which fi ts its locale: either city, suburban, or rural.

Typical Assumptions

1. The contract size at the time of the facility survey will be used for square footage analysis and long range planning.

2. The vocational program at the time of the facility survey will be used for long range plan-ning.

Any additional assumptions made during the development of the long range plan were presented in the Recommendations section of this report.

PLANNING ANALYSIS - 1

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SPACE UTILIZATION ANALYSIS

PURPOSE

To describe in summary format the space utilization of center buildings and determine the spatial needs of the center to effectively provide for the learning and living environment.

SPACE UTILIZATION CHART

This chart provides net square footage (NSF) by individual buildings (rows) and by Job Corps functional areas (columns). Included as a functional category is “vacant” space which identifi es building space which is not being occupied for use at this time for one reason or another. The chart also indicates the gross square footage (GSF) of each building and the suggested net square footage (range) for each function.

With the above information we are able to make the following comparisons:

Actual NSF per function less the suggested NSF per function. A negative number suggests justifi cation for more space for that function.

NSF per building to GSF per building (NSF/GSF). The higher the ratio (closer to one) the more effi cient the building utilization. Minimum Job Corps effi ciency ratio standards by building function are as follows:

Student Housing .65, Education .65, Administration .70, Food Service .60, Recreation .85, Medical/Dental .70, Storage/ Support .90.

Effi ciencies below these minimum ratios suggest area within a building is available for other uses and/or functions.

In addition, based on calculation using the above information, we have shown a suggested GSF per function and thereby arrived at and show a suggested GSF for the center (shown in the bottom right corner of the chart). This area, compared to the actual GSF for the center, will indicate and assist in justifi cation of the possible build new or renovate approaches to this Job Corps Center’s development strategy.

Further NSF breakdowns of functional categories into subcategories may be found in “Section D” under “Descriptions.” Functional subcategories are also listed by building for convenience.

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Space Utilization Chart Hawaii (00903) Date: 06/04/2009Center :

Page: 1

0001 - GATEHOUSE

0002 - ADMINISTRATION

0002A - MEDICAL/DENTAL

0003 - EDUCATION CENTER

0004 - HARD VOC/WARE HOUSE/OACTS

0005 - DINING/CULINARY ARTS

0006 - RECREATION/GROUP LIFE

0007 - MALE AND FEMALE DORM

0008 - CHILD DEVELOPMENT CENTER

Buildings

27,640

3,255

Education

6,530

Food

5,981

Recreation

1,904

Medical

4,200

4,550

Admin

4,380

Storage Support

Student Housing

Actual Net Area 27,640 3,255 6,530 5,981 1,904 8,984 4,584

Area SQ FT Gross

5,434 2,516

10,760 15,485

9,260 11,100 29,876

5,055

Suggested Net Area

Actual Net less Suggested Net

Vacant Net

4,200 1,904 9,465

14,070 8,260 8,845

27,640 4,550

Ratio Net/Gross

84% 77% 76% 88% 91% 89% 80% 93% 90%

79,168 89,766 88%

21,000 2,500 4,500 11,100 1,445 6,920 5,000

6,640 755 2,030 (5,119) 459 2,064 (416)

35,000 3,846 6,923 15,857 2,408 10,646 5,882 Suggested Gross Area

Non-AcadAcademic Voc/Theo

3,290 1,475

2,660

7,425

2,500 4,925

3,846

2,920 8,215 1,730

12,865

13,720

(855)

21,108

68,685

10,483

FEDERAL REAL PROPERTY ASSET MANAGEMENT

PURPOSE

Executive Order 13327, “Federal Real Property Asset Management” was created to promote effi cient and economical use of the Federal Government’s real property assets. The Federal Real Property Council (FRPC), formed as part of the Executive Order, has established four performance measures to be utilized in assessing the use of real property assets.

FEDERAL REAL PROPERTY ASSET MANAGEMENT PERFORMANCE MEASURES

This report provides the four performance measures established by the FRPC, reported at the constructed asset level. The performance measures are as follows:

Utilization – This performance measure assesses the degree to which each asset is utilized and is expressed as a percentage.

It is calculated on a square footage basis, comparing the square footage used to the “design square footage” based on contract strength.

Facility Condition Index – This performance measure refl ects the condition of each asset by comparing the current repair needs to the replacement value of the asset. The index is expressed as a percentage with 100% being a facility with no repair needs.

Mission Dependency – This performance measures assesses the criticality of each asset to the Job Corps mission. The categories are Mission Critical (MC), Mission Dependent, Not Critical (MDNC), and Not Mission Dependent (NMD).

Annual Operating Cost – This performance measure refl ects the cost to operate each asset and consists of lease costs (where applicable) as well as cost related to recurring maintenance, utilities, janitorial, and roads and grounds.

FACILITY SURVEY LONG RANGE PLANNING PROCESS

The facility survey long range planning process considers these performance measures in order to determine the optimal set of real property assets to accomplish the Job Corps mission at each center. Having insuffi cient facilities makes it more diffi cult for the center to achieve desired student outcomes. Having excess facilities diverts funds that could be used in a more productive way to enhance student outcomes.

PL

A

N N

IN

G

A N

A

LY

SIS - 4

N N

IN

G

A N

A

LY

SIS - 5

Federal Real Property Asset Management Performance Measures

Center: HAWAII (00903) Page: 1 of

Date: 06/04/09

98% $1,231,133.98

0001 - GATEHOUSE

0002 - ADMINISTRATION

0002A - MEDICAL/DENTAL

0003 - EDUCATION CENTER

0004 - HARD VOC/WARE HOUSE/OACTS

0005 - DINING/CULINARY ARTS

0006 - RECREATION/GROUP LIFE

0007 - MALE AND FEMALE DORM

0008 - CHILD DEVELOPMENT CENTER

0009 - Pavilion #1 0010 - Pavilion #2 0011 - Pavilion #3 0012 - Pavilion #4

0014 - STORAGE CONTAINER #2

0017 - STORAGE CONTAINER #5

0019 - OIL STORAGE

0020 - EQUIPMENT STORAGE

0023 - STORAGE CONTAINER #7

0028 - DORMITORY STORAGE

0029 - STORAGE

HAWAII JCC (LAND)

Name

0090300044 0090300045 0090308053 0090300046 0090300047 0090300048 0090300049 0090300050 0090300051 0090300052 0090300053 0090300054 0090300055 0090300056 0090300060 0090308038 0090308039 0090308042 0090308047 0090308054 0090308036

Asset Number

Building Building Building Building Building Building Building Building Building Structure Structure Structure Structure Structure Structure Structure Structure Structure Structure Structure Land

Type

Owned Owned Owned Owned Owned Owned Owned Owned Owned Owned Owned Owned Owned Owned Owned Owned Owned Owned Owned Owned Leased

Own/ Lease

5,434 2,516

10,760 15,485

9,260 11,100 29,876

5,055

Size

OU

OU

U

OU

Utilization

$3,277.05 $63,683.34 $32,641.07

$137,872.47 $198,422.28 $162,951.02 $117,543.39 $420,157.58

$59,250.89 $325.10 $603.53 $696.06 $533.50 $696.06 $325.10 $696.06

$2,854.27 $417.64 $696.06

$3,016.83 $24,474.68

Annual Op Cost

72% 93%

100% 100%

99% 93% 99%

100% 99%

100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100%

0%

Fac. Cond.

Index

MDNC

MDNC

MC

MC

MC

MC

MC

MC

MDNC

MDNC

MDNC

MDNC

MDNC

MDNC

MDNC

MDNC

MDNC

MDNC

MDNC

MDNC

MC

Mission Dependency

Restrictions

Totals:

N N

IN

G

A N

A

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SIS - 6

Federal Real Property Asset Management Performance Measures

Center: HAWAII (00903) Page: 2 of

Date: 06/04/09

Building Mission Dependency Summary

Buildings Mission Critical

Buildings Mission Dependent Not Critical

Buildings Not Mission Dependent

GSF Mission Critical

GSF Mission Dependent Not Critical

GSF Not Mission Dependent of of of

78,997

10,769

(66.7%)

(33.3%)

(0%)

(88%)

(12%)

Facilities Not Meeting Facility Condition Index (FCI) Target (90%)

1 of 9 Buildings FCI < 90% (11.1%)

0 of 11 Structures FCI < 90% (0%)

280 GSF FCI < 90% (.3%)

PLANNING ANALYSIS - 7

N N

IN

G

A N

A

LY

SIS - 8

DEFICIENCY ANALYSIS

PURPOSE

To describe in summary format the needs of the center. Needs for this program have been traditionally described as defi ciencies which in turn are defi ned as follows:

“…work necessary to bring the center’s facility into a proper and acceptable state of repair and work which would enhance the center’s learning and living environment.”

DEFICIENCIES

Defi ciencies, also described as fi ndings and as depicted on the following charts, are categorized into program defi ciencies, and building defi ciencies. Program defi ciencies address issues such as square footage shortages or the omission of amenities required or standard for the proper operation of a particular Job Corps function. Site defi ciencies indicate adverse site and infrastructure conditions which negatively impact operations and environment. Similarly, building defi ciencies indicate adverse conditions at the building level.

CLASSIFICATIONS

Defi ciencies are further categorized by classifi cation. The classifi cation system used consists of Roman Numerals I, II, III and IV with A or B sub classifi cations. The specifi c classifi cations are defi ned as follows:

Class I (A) – Defi ciencies which address imminent life safety and health hazards.

Class II - Defi ciencies which address, however, do not represent hazardous life safety and health hazards.

- A -Defi ciencies which violate code (Federal, State or Local) and may result in an interruption of center operations if not corrected.

- B -Defi ciencies which violate code (Federal, State or Local) and have no immediate impact on center operations if not corrected.

Class III – Defi ciencies which address facility repair, replacement or maintenance.

- A -Defi ciencies which if not corrected may result in an interruption of center operations.

- B -Defi ciencies which if not corrected will have minimal impact on center operations or can be mitigated through temporary measures until the defi ciency is corrected.

N N

IN

G

A N

A

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SIS - 9

Class IV – Defi ciencies which address programmatic needs.

- A -Defi ciencies which if corrected produce substantial improvements in the quality of the learning and living environment.

- B -Defi ciencies which if corrected are desirable enhancements.

COST ASSIGNMENT

Costs to correct are assigned to each defi ciency. Costs shown include raw material and labor costs plus mark-ups for: tax and labor burden; general contractors overhead and profi t; permits, bonds and insurance. In addition, a location factor is applied and a construction contingency is added. Design costs are not applied at this time, however, will be applied at the project level (see Project Data Sheets).

All defi ciency costs shown are based on current year (year of this document) prices. All defi ciencies shown are based on current year (year of this document) prices. All defi ciencies are escalated annually and escalated cost are refl ected in the annual Inventory of Needs as published by the Engineering Support Contractor.

This chart summarizes costs by program, site and building categorizes as well as individual buildings. The chart also summarizes costs by classifi cation, overall, by category and building.

DEFICIENCY IDENTIFICATION

Other information provided on these charts (Funded But Not Corrected Defi ciencies by Classifi cation and Unfunded Defi ciencies by Classifi cation) include the following:

The year the defi ciency was identifi ed.

The offi ce or organization responsible for correcting the defi ciency (National, Regional, Lessor, or as part of Operation &

Maintenance by the center).

If National responsibility, the number of the project to which the defi ciency is assigned.

The status of the defi ciency, which is either funded (Funded Not Corrected Defi ciencies by Classifi cation), proposed

(Unfunded Defi ciencies by Classifi cation), or unfunded.

Funded defi ciencies report indicates the funding year for funded regional projects, which have dollar amounts shown, or defi ciencies assigned to funded national and major regional projects without dollar amounts.

Proposed defi ciencies have been assigned to a national project.

Unfunded defi ciencies are regional projects unless or until they are assigned to a national project.

(Completed defi ciencies do not appear on these charts.)

N N

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Funded But Not Corrected Deficiencies by Classification

Hawaii (00903)Center:

1Page:

06/04/2009Date:

Site Large tree trunk is beginning to split

Backup generator not operational

59899

69719

$3,971

$82,444

Building 0002 - Administration

0004 - Hard Voc/Ware House/Oacts

0005 - Dining/Culinary Arts

0006 - Recreation/Group Life

0007 - Male And Female Dorm

0008 - Child Development Center

Tritium gas exit sign expiration dates not verifiable

Roof overhang does not provide adequate protection.

Fire alarm system smoke detector not provided

Fire alarm system smoke detector not provided

Tritium gas exit sign expiration dates not verifiable

Exhaust fans are corroded

Fire alarm system smoke detector not provided

Fire alarm system smoke detectors tripped by steam from shower Tritium gas exit sign expiration dates not verifiable

59629

39991

48566

61528

59630

59812

48571

59631

59632

$12,421

$11,101

$7,171

$7,265

$30,452

$4,082

$6,097

$4,921

$14,324

Deficiency Totals by Classification

Deficiency Description ProjYr Fund IA IIA IIB IIIA IIIB IVA IVB TotalsDef ID A106Off.

R

R

R

R

R

R

R

R

R

R

R

Site Total: $86,415 $86,415

$12,421

$11,101

$7,171

$37,717

$4,082

$6,097

$19,245

$7,171

$48,818

$16,503

$6,097

$19,245

$11,100 $74,312 $0 $98,836 $0 $11,101 $0 $195,349

Summary

Subtotal:

Subtotal:

Subtotal:

Subtotal:

Subtotal:

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Funded But Not Corrected Deficiencies by Classification

Hawaii (00903)Center:

2Page:

06/04/2009Date:

Building

Termite damage at playground fence71993 2008 $11,100

Deficiency Description ProjYr Fund IA IIA IIB IIIA IIIB IVA IVB TotalsDef ID A106Off.

R

$11,100 $12,421 $11,101 $74,312 $108,934Building Total:

$11,100 $11,100Subtotal:

N N

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SIS - 12

Unfunded Deficiencies by Classification Hawaii (00903)Center:

1Page:

06/04/2009Date:

Building

0002 - ADMINISTRATION

0004 - HARD VOC/WARE HOUSE/OACTS

0005 - DINING/CULINARY ARTS

0006 - RECREATION/GROUP LIFE

0007 - MALE AND FEMALE DORM

HVAC system is poorly designed

Steel louver sills are corroding

Kitchen exhaust and supply fans failing Roof is deteriorated

Ponding at the outside of the west wall Ponding at the court yard bench area

Downspouts terminate too close to the building

59808

59902

71837 71989

71990 71991

71992

$12,815

$43,159 $39,914

$15,800

$20,460

$1,774 $31,340

Deficiency Totals by Classification

Deficiency Description Proj IDID Year IA IIA IIB IIIA IIIB IVA IVB TotalsDef ID A106Off.

R

R

R R

R R

R

Summary

$111,687 $53,574 $165,261Building Total:

$12,815

$83,073

$15,800

$20,460

$33,114

$12,815

$20,460

$83,073

$33,114

$15,800

Subtotal:

Subtotal:

Subtotal:

Subtotal:

Subtotal:

$0 $0 $0 $0 $0 $0

$0 $0 $0 $111,687 $0 $0

$0

$165,261 Deficiencies Linked to National (or Major Agency) Projects (P) Deficiencies not Linked to Projects (A)

$0

$53,574

$0 $111,687 $0 $0 $53,574 $0 $0 $165,261

N N

IN

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A N

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SIS - 13

FACILITY CONDITION SUMMARY REPORT 1

04-JUN-09

Page:

00903 HAWAII

0001 - GATEHOUSE

0002 - ADMINISTRATION

0002A - MEDICAL/DENTAL

0003 - EDUCATION CENTER

0004 - HARD VOC/WARE HOUSE/OACTS

0005 - DINING/CULINARY ARTS

0006 - RECREATION/GROUP LIFE

0007 - MALE AND FEMALE DORM

0008 - CHILD DEVELOPMENT CENTER

0009 - Pavilion #1 0010 - Pavilion #2 0011 - Pavilion #3 0012 - Pavilion #4

0014 - STORAGE CONTAINER #2

0017 - STORAGE CONTAINER #5

0019 - OIL STORAGE

0020 - EQUIPMENT STORAGE

0023 - STORAGE CONTAINER #7

0028 - DORMITORY STORAGE

0029 - STORAGE

Name

Building Building Building Building Building Building Building Building Building Structure Structure Structure Structure Structure Structure Structure Structure Structure Structure Structure

Type

5,434 2,516

10,760 15,485 9,260

11,100 29,876 5,055

GSF

Built

Good Good Good Good Good Good Good Good Good Good Good Good Good Good Good Good Good Good Good Good

Condition

Good Good Good Good Good Good Good Good Good Good Good Good Good Good Good Good Good Good Good Good

Structure

Good Good Good Good Good Good Good Good Good Good Good Good Good Good Good Good Good Good Good Good

Exterior

Good Good Good Good Good Good Good Good Good N/A N/A N/A N/A Good Good N/A N/A Good Good Good

Interior

Good Fair Good Good Good Fair Good Good Good N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

Mechanical

Good Good Good Good Good Good Good Good Good Good Good N/A N/A N/A N/A N/A N/A N/A N/A Good

Electrical

72% 93%

100% 100% 99% 93% 99%

100% 99%

100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100%

FCIAsset Number

0090300044 0090300045 0090308053 0090300046 0090300047 0090300048 0090300049 0090300050 0090300051 0090300052 0090300053 0090300054 0090300055 0090300056 0090300060 0090308038 0090308039 0090308042 0090308047 0090308054

Facility Condition Elements General

PLANNING ANALYSIS - 14

Building Condition by Function

06/04/09Date :

Page : 1 of Center: HAWAII (00903)

HOUSING

EDUCATION

FOOD SERVICE

RECREATION

MEDICAL/DENTAL

27,640

23,545

6,530

5,981

0007 - MALE AND FEMALE DORM

0003 - EDUCATION CENTER

0004 - HARD VOC/WARE

HOUSE/OACTS

0005 - DINING/CULINARY ARTS

0006 - RECREATION/GROUP LIFE

0005 - DINING/CULINARY ARTS

0006 - RECREATION/GROUP LIFE

0002A - MEDICAL/DENTAL

Building

Building

Building

Building

Building

27,640

9,465

9,690

1,730

2,660

6,530

5,981

1,904

Functional Area

(NSF)

Functional Area

(NSF)

Functional Area

(NSF)

Functional Area

(NSF)

Functional Area

(NSF)

Good

Good

Good

Good

Good

Good

Good

Good

Condition

Condition

Condition

Condition

Condition

Comments

Comments

Comments

Comments

Comments

Total:

Total:

Total:

Total:

Each building has been assigned a building condition based on the physical condition of the building and the impact of that condition on the functional use of the facility.

Assignment of the condition “good” means that the facility condition is not impacting the functional use of the facility. A facility can have deficiencies of a minor nature and still be considered good.

Assignment of the condition “fair” means that the facility condition IS impacting the functional use of the facility and that the deficiencies are limited to less than 30% of the replacement value. Correction of the identified deficiencies should allow the building to return to “good” status.

Assignment of the condition “poor” means that the facility condition IS SIGNIFICANTLY impacting the functional use of the facility and/or that the identified deficiencies represent more than 30% of the replacement value. Generally, a “poor” rating would mean that “gut renovation” or replacement/demolition is the envisioned solution.

PLANNING ANALYSIS - 15

Building Condition by Function

06/04/09Date :

Page : 2 of Center: HAWAII (00903)

MEDICAL/DENTAL

ADMINISTRATION

STORAGE/SUPPORT

SITE

1,904

8,984

4,584

0001 - GATEHOUSE

0002 - ADMINISTRATION

0008 - CHILD DEVELOPMENT CENTER

0004 - HARD VOC/WARE

HOUSE/OACTS

0006 - RECREATION/GROUP LIFE

SITE

Building

Building

Building

Building

4,200

4,550

4,380

Functional Area

(NSF)

Functional Area

(NSF)

Functional Area

(NSF)

Good

Good

Good

Good

Good

Good

Condition

Condition

Condition