Facility Planning Report for Maui

Hawaii/Maui

Job Corps Center Makawao, Maui, HI

Facility Planning Report Volume I

Planning Strategy

Final June 2009

Department of Labor/ Office of Job Corps

Hawaii/Maui

Job Corps Center Makawao, Maui, HI

Facility Planning Report Volume I

Planning Strategy

Final June 2009

Center Sign and Hawaii Administration Building 1

• Building Condition Site Plan

VOLUME II - Supporting Data

• VICINITY MAP

• LOCATION MAP

• EXISTING SITE PLAN

D. DESCRIPTIONS

• Program Descriptions

— Square Footage Details (GSF by Building, Space Utilization Comparison, NSF by Building)

— Energy Management

— Environmental Management (Environmetal Management Report, Asbestos Report and Radon Report)

• Site Descriptions

• Building Descriptions

E. DEFICIENCIES

F. CORRESPONDENCE AND REPORTS

• Center Review Brief

• Survey Brief

• RA and Student Facility Feedback Questionnaire

• Life Safety Defi ciencies Transmittal and List

• O & M Defi ciency List

• Active Warranty Report

• FRPC Performance Measures Matrix

VOLUME I - Planning Strategy

• Existing Site Plan

• Center Statistics

INTRODUCTION

• Purpose

• Report Contents

EXECUTIVE SUMMARY

• Signifi cant Issues

• Recommended Plan

• Summary of Proposed Projects

A. EXISTING CONDITIONS

• Background

• General Site Conditions

• General Building Conditions

• Ownership

• Facility Assessment by Function

• Energy

• Environmental Issues

• Sustainability

• Accessibility Standards

• Current and Completed Projects Since the Last Survey

• Health and Life Safety Issues

• Summary of Defi ciencies

B. RECOMMENDATIONS

• Status of the Previous (PY05) Plan

• Issues

• PY 08 Plan Overview

• Regional Projects

C. PLANNING ANALYSIS

• Purpose

• Planning Objectives and Assumptions

• Space Utilization Analysis

• Federal Real Property Asset Management

• Mission Dependency Site Plan

• Defi ciency Analysis

• Facility Condition Summary Report

• Building Condition by Function

CONTENTS

HAWAII/MAUI JOB CORPS CENTER

FACILITY PLANNING REPORT

Center Statistics Date: 06/09/2009

Leased 1985Activation Date:

Ownership Status:

Site & Utilities

Water Source:

Sanitary Sewer:

Electrical Service:

Gas Type:

Telephone Service:

Public Water Authority

Center

Maui Electric Company

Propane Hawaiian Telephone Company

No. of Vacant Buildings:

Gross Sq. Footage:

Net Sq. Footage:

Net / Gross (%):

Building Age > 50 yrs:

Building Age 20-50yrs:

Building Age 10-20yrs:

Building Age < 10 yrs:

53,715

Bldgs with Asbestos:

Asbestos Survey Date

Bldgs with Radon:

01/01/2001

Site Access: Yes

4Buildings with Access:

Regulated:

Non-Regulated:

Above Ground Tanks:

Sewage Treatment:

On-site Septic System

Air Pollution Sources: None

Joann Espinosa

(808)579-8450Phone No.:

Center Director:

Management and Training CorporatOperating Contractor:

Lease Expiration:

Contract Strength: Resident Men: Resident Women: Non-residents:

Business Office Technologies 30 Facilities Maint. and Const. 24 Culinary Arts 20 OCT 18 ACT (Off-Ctr) 12

No. Of Buildings:

112 51 61 0

Real Estate Management

Buildings

Program

JCC# 912 HAWAII/MAUI 500 Ike Drive, Makawao, Maui, HI 96768

Accessibility

Environmental Site Area (Acres):

Bldg to Site Coverage:

7%

0Building Age Unknown :

(808)259-7907Fax No.:

Under Ground Tanks: 0

Vacant (NSF):

Energy Actual - BTU/GSF/YR: 46,067

Energy Audit Done: None

8/31/2035

79%

42,207

Buildings with Access to Services: 6

2Buildings with Accessible Restrooms:

Buildings with Other Accessible Features: 8

2Buildings in Total Compliance:

26,915

GSF

9,470 18 1,680 3

15,650 29

Average Building Age: 61

Vocations (104):

Radon Surveys Reqd: 9

Age Distribution

Mitigated: 0

INTRODUCTION

HAWAII/MAUI JOB CORPS CENTER

JUNE 2009

INTRODUCTION - 1

Purpose

The Program Year 2008 Hawaii/Maui Job Corps Center Facility Survey was conducted the week of December 8, 2008. The survey was conducted by a team of architects and engineers for the following purposes:

1. Documentation of existing conditions.

The physical features and conditions of the buildings and site are documented and verifi ed.

Barrier-free access issues are included in this report.

The programmatic characteristics of the various Job Corps operational functions are documented and verifi ed as they relate to the center’s facilities. Program issues include:

size of functional areas, operational layout, and functional amenities.

2. Identifi cation of defi ciencies.

The corresponding funding requirements for corrections to individual defi ciencies are identifi ed in an effort to bring the center to an optimal state of utilization and repair.

Defi ciencies are categorized in three groups: program, site, and building.

3. Development of a plan of action.

A plan of action is developed based on center needs identifi ed through defi ciencies and discussions with national, center and regional personnel. The plan of action can take the form of a long range plan, development strategy or simple list of corrections depending on the situation. The intent of this plan is to provide actions which positively impact center operations and the overall living and learning environment. Facilities deemed excess to the Job Corps program’s needs are identifi ed for disposition.

4. Collection of associated information.

Additional information is gathered related to energy and environmental issues. This information comes in the form of reports from the center (written or verbal) and is documented and coordinated with the energy and environmental management plans contained in this report. Typically, these energy and environmental management plans are based on previously performed audits.

Report Contents

The survey information is contained in two volumes. Volume I provides a summary of data collected/verifi ed during the facility survey, provides analysis of portions of that data, and presents a plan of action. Volume I also includes a proposed site plan and implementation plan to assist in the explanation of the plan of action. Current center information is provided in an existing site plan and a center statistics sheet. Volume II contains the detailed supporting data, which is summarized in Volume I and also provides documentation of related correspondence, which occurs throughout the Facility Planning Report process.

Gathering area between Building 11 and Gazebo #2

Dormitory Buildings 9 and 10

View from Building 1

Hawaii Administration Building 1

The Hawaii/Maui Job Corps Center is located on 12 acres of land near the village of Makawao, Maui. The center is leased from the County of Maui and operated by Management and Training Corporation (MTC). The center was formerly Maunaolu College, was activated in 1985, and cur-rently has approximately 53,700 gross square feet (GSF) in nine buildings. The Hawaii/Maui Job Corps center provides residential living, academic education, recreation, and vocational training for a population of 112 students consisting of 51 resident men and 61 resident women. The center population was increased from 82 to 112 by bringing in 30 students from Kwajalein in 2006. The total building area at the center is approximately 42,200 net square feet (NSF).

The DOL National Offi ce has provided funding in the amount of $28,595 to address two Health and Life Safety Defi ciencies that were identifi ed during the current survey. All funded previously Life Safety Defi ciencies had been corrected. Four O&M defi ciencies had not been corrected. In addition, 11 Operations and Maintenance (O&M) Life Safety Defi ciencies were identifi ed. The overall cost to correct the remaining unfunded defi ciencies cited/or verifi ed at the center during this facility survey amounts to approximately $438,600.

Signifi cant Issues

Signifi cant issues impacting the operations and/or the learning and living environment at the cen-ter identifi ed during the December 2008 Facility Survey are as follows:

• The grease trap is grossly undersized in Molokai Dining Hall Building 11. It serves both the main kitchen and culinary arts. It was originally undersized for the main kitchen and with the addition of culinary arts; even greater demand has been placed on the small trap. The result is the frequent need to pump it out and certainly has resulted in excessive amounts of grease entering the site septic system. Grease can disable the septic system which, in the extreme, would require shutting down the center.

• Underground domestic water supply piping to Administration Building 1 is over 100 years old and failing. The center maintenance staff has been patching leaks as they occur.

• Elastomeric fl oor fi nish and wood fl ooring under fl oor fi nish at balcony corridor on the fi rst fl oor of Building 1 are damaged and deteriorated due to age and unusual heavy rain in recent years.

Recommended Plan

The center has a funded National project to construct a new 44-bed dormitory to replace Dormitory Buildings 2 and 3, where the former Kwajalein students are temporarily housed. Upon comple-tion of the new dormitory, Buildings 2 and 3 will be demolished. This project would enhance the grouping of the housing facilities, promote safe living environment and provide signifi cant im-provement to the night campus atmosphere. The goal of the PY 08 plan is to continue to improve

EXECUTIVE SUMMARY

EXECUTIVE SUMMARY - 1

existing facilities and prevent future damage. There is no proposed National project at this time and following Regional projects are proposed.

A Regional project is recommended to replace undersized grease trap with a new 1,500 gallon grease trap to meet demand. This project would improve cafeteria operations and reduce load in the septic system.

A second Regional project is recommended to replace failing underground water supply piping at Building 1. This project would improve water quality at the center and save water and energy.

A third Regional project is recommended to replace damaged elastomeric fl oor fi nish and wood fl ooring under fl oor fi nish at balcony corridor on the fi rst fl oor of Building 1. This project would improve learning facility for students.

Summary of Proposed Projects

Proposed Regional Project

• Replace grease trap with new for Building 11 $240,671 (Defi ciency 71873)

• Replace underground water supply piping at Building 1 $35,993 (Defi ciency 71874)

• Replace balcony corridor fl ooring at Building 1 $11,172 (Defi ciency 72020)

EXECUTIVE SUMMARY - 2

A Existing Conditions

Court Yard at Building 1

Open Court Yard at Building 9

Moloka'i Dining Hall Building11

Background

Hawaii/Maui Job Corps Center is located on 12 acres of land near the village of Makawao, Maui.

The center is leased from the County of Maui and operated by Management and Training Corpo-ration. The center was formerly Maunaolu College, was activated in 1985 as a Job Corps Center, and currently has 53,715 GSF in nine buildings.

Hawaii/Maui Job Corps Center provides residential living, academic education, recreation, and vocational training for a population of 112 students consisting of 51 resident men and 61 resi-dent women. The center population was increased from 82 to 112 by brining in 30 students from Kwajalein in 2006. The total building area at the center is approximately 42,200 NSF as com-pared to the Department of Labor suggested space guideline range of 30,400 NSF to 40,400 NSF for a center with this student population.

General Site Conditions

The site is located on a slightly sloping land down the fl ank of the Haleakala Mountain near the village of Makawao and approximately eight miles southeast of Kahului airport. It is surrounded by sugarcane fi elds on three sides. On the east side of the center is Maui Youth and Family Ser-vice complex and residential areas. Access to the main entrance is from Ike Drive. The campus roadway system is asphalt and concrete construction. The roads are generally in good condition.

Seven easements are located in throughout the center. The site has numerous lawn areas and a variety of trees including large banyan, mango, avocado, and silky oak.

Domestic water is supplied by the County of Maui. The fi re protection system is also fed by the domestic water supply system. The distribution system, hydrants and water pressure are adequate and in good condition with the exception of the underground water supply pipe to Building 1 which is failing. The center is supported by the Makawao/Paia Fire Department which has a seven minute response time to the center. Site drainage is adequate and there is an underground drainage system that collects rain runoff. Sewage is collected by a gravity fl ow system and treated by an on-site septic system. With the exception of an undersized kitchen grease trap, the sewage collec-tion and septic systems are adequate, in good condition and function well.

Electric services are provided by Maui Electric Company. Both primary and secondary services are overhead. The system is owned and maintained by the utility company, is in good condi-tion and functions well. Site lighting is provided by pole-mounted and building-mounted fi xtures which are controlled by photocells and time clocks. Telephone service is provided by Hawaiian Telephone Company and includes an adequate internal distribution system which is owned and maintained by the center. Propane gas is provided by Maui Gas Services and is adequate and functions well.

EXISTING CONDITIONS - 1

EXISTING CONDITIONS

General Building Conditions

The center consists of nine buildings. All buildings are wood frame structures except Building 11, which is a pre-engineered metal structure. Two dormitories were built in 2000 and 2005. There are two other dormitories and one lounge building that were renovated in 2006. Hawaii Adminis-tration Building 1 was built in 1900 and is generally in good condition. All other buildings are in good condition.

The center has no preventive maintenance program. There is scheduled maintenance for the septic system settling tank and a schedule for water heater maintenance, however, the lack of a program with adequate rigor is evident by dirty HVAC fi lters. The center is otherwise in good condition due to the efforts of a highly competent and dedicated maintenance manager who is well-supported by an excellent Facility Maintenance instructor and his students.

Ownership

The center is leased by DOL from the County of Maui for a term of fi fty (50) years, if all option years are exercised. The lease began on September 1, 1985 and will expire on August 31, 2035.

DOL paid a total rent of ten dollars at the outset of the lease, which covers the entire fi fty year term. DOL is fully responsible for all maintenance at the center, including any structural repairs or failure of the buildings, exterior walls, including brickwork, metal work and woodwork, roof-ing, structural roof deck, downspouts, gutters, sidewalks, curbs, paved areas including off-street driveways and parking areas, foundations, water storage tanks, central air conditioning, heating equipment and other components, water distribution lines, and electrical distribution lines. DOL must maintain the premises in a clean, sanitary, and orderly condition. DOL may not make any improvements to the premises costing more than $10,000.00 without fi rst obtaining approval from the lessor.

Facility Assessment by Function

Student Housing

Student housing functions are located in Buildings 2, 3, 9 and 10. Buildings 9 and 10 were built in 2000 and 2005, respectively. Both buildings are single-story with identical fl oor plans. Building 9 is a modular building and Building 10 is a wood frame building. Each building has eleven 4-bed rooms with bath rooms, study room, lounge, laundry and RA’s offi ce. The layout of this plan func-tions well and has an open atrium that takes advantage of the trade winds for cooling. Since the last Facility Survey, the center renovated MIP Female and Male Dormitory Buildings 2 and 3, and MIP Lounge Building 6 to accommodate 30 students from the Kwajalein site. MIP Female and Male Dormitory Buildings 2 and 3 have ten 2-bed rooms and a common bathroom. These build-ings were built in 1960 and renovated in 2006, but are marginally in good condition. The center has a funded National project to construct a new 44-bed dormitory building to relocate students from Buildings 2 and 3. Except for Buildings 2 and 3, housing functions are adequate in size, and function well for the current student population.

EXISTING CONDITIONS - 2

Education

The majority of the center’s academic, non-academic and vocational education functions are lo-cated in Buildings 1 and 13. Since the last Facility Survey, the center completed renovation of vacant space on the second fl oor of Building 1 to academic classrooms to accommodate increase in student population. The culinary arts vocation is co-located in Moloka’i Dining Hall Building

11. Education functions are adequate in size, in good condition, well maintained and function well with exception of a damaged balcony corridor in Building 1.

Food Service

Food service functions are located in Moloka’i Dining Hall Building 11. The dining area is large and accommodates the entire student population in one seating. Food service functions are ad-equate in size, in good condition, well maintained and function well with exception of the under-sized grease trap.

Recreation

Indoor recreation functions are located in the fi rst fl oor south wing of Building 1. Functions in-clude weight training, pool tables, TV lounges and learning resource center. Outdoor recreational amenities include a large ball fi eld and a fenced basketball court. Indoor and outdoor recreation functions are in good condition, well maintained and function well. In addition, the center utilizes Halii Maile Recreation Center in Makawao for multi-purpose activities, assemblies and gradua-tion.

Administration

Administration functions are located in Building 1. Administration functions are adequate in size, in good condition, well maintained and function well.

Medical/Dental

Medical/dental functions are located in Building 1. Medical/dental functions are adequate in size, in good condition, well maintained and function well.

Storage/Support

Storage/support functions are located in two buildings. Center maintenance functions are located in Lana’i Maintenance Building 4. Warehouse functions are located in the basement of Building

1. Storage/support functions are adequate in size, in good condition, well maintained and function well.

EXISTING CONDITIONS - 3

Energy

Consumption

In FY 2008, Hawaii/Maui JCC decreased electricity consumption by 2.3% compared to FY 2007.

Cooling degree days decreased by 10.9% during the period, which explains the reduction in usage.

Propane usage decreased by 2.5%, from FY 2007 to FY 2008. Hawaii/Maui JCC does not employ space heating and there are no heating degree days at this location. Propane is used for domestic water heating.

In overall performance, the center decreased consumption by 2.4% in FY 2008; to 43,898 BTU/ GSF/YR, down from 44,976 BTU/GSF/YR the previous year.

Costs

Average cost of electricity increased 25.7% during the period, to $104.77/MBTU ($0.357/KWH) in FY2008, compared to $83.36/MBTU ($0.284/KWH) in FY 2007.

Average cost of propane increased from $29.19/MBTU ($2.67/GAL) to $30.86/MBTU ($2.83/ GAL), a 5.7% increase.

Total energy costs from all sources in FY 2008 were $182,861 compared to $153,135 in the previ-ous year, a 19.4% increase.

Executive Order 13423 “Strengthening Federal Environmental, Energy, and Transportation Man-agement” became effective on 1/24/2007. This order requires a 3% per year reduction in energy intensity (BTU/GSF) by all Federal agencies along with a 2% per year reduction in water con-sumption intensity (GAL/GSF). Also, all new building construction and major renovations must comply with the “Federal Leadership in High Performance and Sustainable Buildings Memoran-dum of Understanding.” One of the principles of this memorandum is that agencies will optimize energy performance of new buildings. All proposed construction and renovation projects should be sent to the ESC for review to ensure that they comply with the new energy effi ciency require-ments. DOL is committed to achieving the goals of the Executive Order and the Memorandum and all Job Corps facilities are asked to fully participate to make this happen.

The FY 2003 energy consumption baseline for Hawaii/Maui is 39,768 BTU/GSF. The EO 13423 target is for a 9% reduction in FY2008 which would be 36,189 BTU/GSF. Unfortunately, the center has posted a consumption of 43,898 BTU/GSF in FY 2008, a 10.4% increase. From the FY 2003 baseline year to the present the student population at Hawaii/Maui has increased from 82 to 112 (a 37% increase), this may explain the increase in energy consumption.

The FY 2007 water consumption baseline for Hawaii/Maui is 92.93 GAL/GSF. This is the bench-mark against which the 2% per year reduction will be measured. Hawaii/Maui recorded a water

EXISTING CONDITIONS - 4

intensity of 81.13 GAL/GSF in FY 2008, a 12.7% decrease, which is much better than the require-ment.

Staff and students at Hawaii/Maui JCC should continue in their efforts to reduce energy and water consumption. They have been successful in reducing both electric and water usage in FY2008.

They have met their water reduction goal per EO 13423, and with some extra effort they could reach their energy reduction goal also.

Staff and students at Hawaii/Maui JCC have already taken the initiative to employ many com-mendable energy and water saving practices, such as the following:

• Installation of solar-powered roof fans.

• Raising temperature setpoint for air conditioning by 5 degrees.

• Adjusting timers on site lighting to reduce run time.

• Replacement of incandescent lamps on study desk task lights with compact fl uorescent.

• Installation of diaphragms on water closets to reduce from 1.6 gpf to 1.2 gpf.

Environmental Issues

Hawaii/Maui JCC has no identifi ed environmental issues.

Sustainability

All new construction, renovations and additions (including those by CTST) and operations and maintenance practices must comply with Executive Order 13423, “Strengthening Federal Envi-ronmental, Energy, and Transportation Management” and “Guiding Principles for Federal Leader-ship in High Performance and Sustainable Buildings.” These principles include integrated design, optimization of energy performance, protection and conservation of water, enhancement of indoor environmental quality, and reduction of environmental impact of materials. These are detailed in JCH-814 Section 1.8, “High Performance and Sustainable Building Design” and DOL “Sustain-able Buildings Implementation Plan.”

Accessibility Standards

The site and two of the nine buildings on the center are in total compliance. Seven of the center’s nine buildings have limited accessibility, predominately due to inadequate restroom dimensions and building entrance steps. Compliance will be incorporated as major renovation projects are de-veloped and new buildings are constructed. All future projects at the center will be in conformance with the Uniform Federal Accessibility Standards (UFAS) or the Americans with Disabilities Act -Accessibility Guidelines for Buildings and Facilities (ADAAG), and will include provisions for full accessibility.

Current and Completed Projects since the Last Survey

The following is a list of current and completed projects since the previous survey:

EXISTING CONDITIONS - 5

EXISTING CONDITIONS - 6

Completed Projects

• Renovate vacated space on the second fl oor for classrooms at Building 1 (CTST)

• Replace outdoor sport light at basketball court (Regional)

• Re-paint exterior walls at Building 13 (Regional)

• Renovate MIP Female and Mail Dormitory Buildings 2 and 3 (Regional)

• Renovate MIP Lounge Building 6 (Regional)

In Progress

• Replace Roof and gutters at Building 1 (Regional)

• Replace unsuitable wiring at Building 1 (Regional)

• Replace exterior wood siding at Building 1 (Regional)

• Install a new backup generator (Regional) Health and Life Safety Issues

The DOL National Offi ce has provided funding in the amount of $28,595 to address two Health and Life Safety Defi ciencies that were identifi ed during the current survey. All previously funded Life Safety Defi ciencies had been corrected. Four O&M defi ciencies had not been corrected. In addition, 11 Operations and Maintenance (O&M) Life Safety Defi ciencies were identifi ed. These defi ciencies are for correction by the center operator without additional funding. See Health and Life Safety Transmittal Letter in Section F-Correspondence Reports.

Summary of Defi ciencies

CURRENT SURVEY PY 08

IA/IIA Health and Life Safety defi ciencies this survey $ 28,595 Cost of correcting unfunded defi ciencies $ 438,578 Total cost of PY 08 defi ciencies $ 467,173

PRIOR FUNDED BUT NOT CORRECTED

As of the December 2008 Facility Survey, there were three Funded But Not Corrected defi ciencies totaling $467,417 including $80,556 for the backup generator installation project that was funded in June 2008.

See the Defi ciency Analysis in Section C for a breakdown of defi ciencies by classifi cation. Funded But Not Corrected Defi ciencies appear fi rst and Unfunded Defi ciencies follow.

B Recommendations

Undersized grease trap for Building 11

Damaged balcony corridor flooring at Building 1

Status of the Previous (PY05) Plan

The PY 05 Plan included the following projects:

NATIONAL

Construct a new 44-bed Dormitory This project is funded and is in progress

REGIONAL

Replace outdoor sport lighting system at basketball Court This project was funded and completed.

Replace unsuitable wiring system at Building 1 This project was funded and is in progress.

Issues

Signifi cant issues impacting the operations and/or the learning and living environment at the center identifi ed during the December 2008 Facility Survey are as follows:

• The grease trap is grossly undersized in Molokai Dining Hall Building 11. It serves both the main kitchen and culinary arts. It was originally undersized for the main kitchen and with the addition of culinary arts, even greater demand has been placed on the small trap. The result is the frequent need to pump it out and certainly has resulted in excessive amounts of grease enter-ing the site septic system. Grease can disable the septic system which, in the extreme, would require shutting down the center.

• Underground domestic water supply piping to Administration Building 1 is over 100 years old and failing. The center maintenance staff has been patching leaks as they occur.

• Elastomeric fl oor fi nish and wood fl ooring under fl oor fi nish at balcony corridor on the fi rst fl oor of Building 1 are damaged and deteriorated due to age and unusual heavy rain in recent years.

PY 08 Plan Overview

The center has a funded National project to construct a new 44-bed dormitory to replace Dormitory Buildings 2 and 3, where the former Kwajalein students are temporarily housed. Upon comple-tion of the new dormitory, Buildings 2 and 3 will be demolished. This project would enhance the grouping of the housing facilities, promote safe living environment and provide signifi cant im-provement to the night campus atmosphere. The goal of the PY 08 plan is to continue to improve

RECOMMENDATIONS

RECOMMENDATIONS - 1

existing facilities and prevent future damage. There is no proposed National project at this time and following Regional projects are proposed.

A Regional project is recommended to replace undersized grease trap with a new 1,500 gallon grease trap to meet demand. This project would improve cafeteria operations and reduce load in the septic system.

A second Regional project is recommended to replace failing underground water supply piping at Building 1. This project would improve water quality at the center and save water and energy.

A third Regional project is recommended to replace damaged elastomeric fl oor fi nish and wood fl ooring under fl oor fi nish at balcony corridor on the fi rst fl oor of Building 1. This project would improve learning facility for students.

Regional Projects

Unfunded defi ciencies amount to approximately $438,600. Each remaining defi ciency is consid-ered for funding on an annual basis and will funded based on the center/Regional/National priori-ties. Regional and center projects recommended to be addressed in the short term include:

Estimated Cost

• Replace grease trap with new for Building 11 $240,671 (Defi ciency 71873)

• Replace underground water supply piping at Building 1 $35,993 (Defi ciency 71874)

• Replace balcony corridor fl ooring at Building 1 $11,172 (Defi ciency 72020)

The following are recommendations for potential CTST projects, which would improve facilities while honing student skills.

• Participate in demolishing Buildings 2 and 3

• Participate in correcting trade-appropriate O & M defi ciencies throughout the center.

The proposed development plan is described further on the following page through a proposed plan.

RECOMMENDATIONS - 2

RECOMMENDATIONS - 3

RECOMMENDATIONS - 4

C Planning Analysis

Renovated library by CTST in Building 13

Renovated bedroom for MIP students in Building 3

Re-painted corridor by CTST on second floor of Building 1

PLANNING ANALYSIS

Purpose

The purpose of this section is to present objectives, assumptions and specifi c space, and cost data considered during the planning process. This information is considered with specifi c existing conditions issues in the development of a long range plan. The goal is to provide the Job Corps Program with the best living and learning environment at the best value.

PLANNING OBJECTIVES AND ASSUMPTIONS

Typical Objectives

1. To provide adequate space for all functions to maximize effective day to day operations.

2. To develop current and new space to enhance the living and learning environment.

3. To remove or reutilize excess space inappropriate for long range center use.

4. To utilize existing buildings effectively.

5. To consolidate and cluster like functions to: minimize daily pedestrian travel by students;

instructors and administrators; and better zone daytime and nighttime activities to assist secu-rity operations and increase site safety.

6. To develop a campus style setting with the inclusion of small and large (green) gathering spaces which promote formal and/or informal activities and interaction between students, instructors and administrators.

7. To develop a plan which permits future expansion when possible.

8. To develop an implementation strategy to minimize the impact on center operations.

9. To provide phased development to reduce impacts on Job Corps National Construction Bud-get.

10. To create a center which fi ts its locale: either city, suburban, or rural.

Typical Assumptions

1. The contract size at the time of the facility survey will be used for square footage analysis and long range planning.

2. The vocational program at the time of the facility survey will be used for long range plan-ning.

Any additional assumptions made during the development of the long range plan were presented in the Recommendations section of this report.

PLANNING ANALYSIS - 1

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SIS - 2

SPACE UTILIZATION ANALYSIS

PURPOSE

To describe in summary format the space utilization of center buildings and determine the spatial needs of the center to effectively provide for the learning and living environment.

SPACE UTILIZATION CHART

This chart provides net square footage (NSF) by individual buildings (rows) and by Job Corps functional areas (columns). Included as a functional category is “vacant” space which identifi es building space which is not being occupied for use at this time for one reason or another. The chart also indicates the gross square footage (GSF) of each building and the suggested net square footage (range) for each function.

With the above information we are able to make the following comparisons:

Actual NSF per function less the suggested NSF per function. A negative number suggests justifi cation for more space for that function.

NSF per building to GSF per building (NSF/GSF). The higher the ratio (closer to one) the more effi cient the building utilization. Minimum Job Corps effi ciency ratio standards by building function are as follows:

Student Housing .65, Education .65, Administration .70, Food Service .60, Recreation .85, Medical/Dental .70, Storage/ Support .90.

Effi ciencies below these minimum ratios suggest area within a building is available for other uses and/or functions.

In addition, based on calculation using the above information, we have shown a suggested GSF per function and thereby arrived at and show a suggested GSF for the center (shown in the bottom right corner of the chart). This area, compared to the actual GSF for the center, will indicate and assist in justifi cation of the possible build new or renovate approaches to this Job Corps Center’s development strategy.

Further NSF breakdowns of functional categories into subcategories may be found in “Section D” under “Descriptions.” Functional subcategories are also listed by building for convenience.

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Space Utilization Chart Hawaii/Maui (00912) Date: 06/09/2009Center :

Page: 1

0001 - HAWAII ADMINISTRATION BUILDING

0002 - MIP FEMALE DORM

0003 - MIP MALE DORM

0004 - LANA'I MAINTENANCE

0006 - MIP LOUNGE

0009 - OAHU FEMALE DORM

0010 - MAUI MALE DORM

0011 - MOLOKA'I DINING HALL

0013 - KAUA'I OA/CTS/BUSINESS

Buildings

1,855 1,855

5,770 5,770

4,559

Education

2,580

Food

3,946

Recreation

1,500

Medical

2,318

Admin

2,420

1,565

Storage Support

Student Housing

Actual Net Area 16,045 4,559 2,580 4,346 1,500 2,318 3,985

Area SQ FT Gross

24,065 2,025 2,025 1,680

7,825 7,825 4,540 2,850

Suggested Net Area

Actual Net less Suggested Net

Vacant Net

18,320 1,855 1,855 1,565

5,770 5,770 4,072 2,205

Ratio Net/Gross

76% 92% 92% 93% 90% 74% 74% 90% 77%

42,207 53,715 79%

11,200 820 2,016 5,600 818 2,240 2,240

4,845 3,739 564 (1,254) 682 78 1,745

18,667 1,262 3,102 8,000 1,363 3,446 2,635 Suggested Gross Area

Non-AcadAcademic Voc/Theo

1,552

2,002

1,182

1,262

2,025

1,492 1,355

4,872

4,640

7,138

30,394

11,813

FEDERAL REAL PROPERTY ASSET MANAGEMENT

PURPOSE

Executive Order 13327, “Federal Real Property Asset Management” was created to promote effi cient and economical use of the Federal Government’s real property assets. The Federal Real Property Council (FRPC), formed as part of the Executive Order, has established four performance measures to be utilized in assessing the use of real property assets.

FEDERAL REAL PROPERTY ASSET MANAGEMENT PERFORMANCE MEASURES

This report provides the four performance measures established by the FRPC, reported at the constructed asset level. The performance measures are as follows:

Utilization – This performance measure assesses the degree to which each asset is utilized and is expressed as a percentage.

It is calculated on a square footage basis, comparing the square footage used to the “design square footage” based on contract strength.

Facility Condition Index – This performance measure refl ects the condition of each asset by comparing the current repair needs to the replacement value of the asset. The index is expressed as a percentage with 100% being a facility with no repair needs.

Mission Dependency – This performance measures assesses the criticality of each asset to the Job Corps mission. The categories are Mission Critical (MC), Mission Dependent, Not Critical (MDNC), and Not Mission Dependent (NMD).

Annual Operating Cost – This performance measure refl ects the cost to operate each asset and consists of lease costs (where applicable) as well as cost related to recurring maintenance, utilities, janitorial, and roads and grounds.

FACILITY SURVEY LONG RANGE PLANNING PROCESS

The facility survey long range planning process considers these performance measures in order to determine the optimal set of real property assets to accomplish the Job Corps mission at each center. Having insuffi cient facilities makes it more diffi cult for the center to achieve desired student outcomes. Having excess facilities diverts funds that could be used in a more productive way to enhance student outcomes.

PL

A

N N

IN

G

A N

A

LY

SIS - 4

N N

IN

G

A N

A

LY

SIS - 5

Federal Real Property Asset Management Performance Measures

Center: HAWAII/MAUI (00912) Page: 1 of

Date: 06/09/09

99% $.00

0001 - HAWAII ADMINISTRATION BUILDING

0002 - MIP FEMALE DORM

0003 - MIP MALE DORM

0004 - LANA'I MAINTENANCE

0006 - MIP LOUNGE

0009 - OAHU FEMALE DORM

0010 - MAUI MALE DORM

0011 - MOLOKA'I DINING HALL

0013 - KAUA'I OA/CTS/BUSINESS

0005 - FLAMMABLE MATERIALS STOR

0014 - STORAGE

0017 - FRONT GAZEBO

0018 - GAZEBO #2

0019 - MAINTENANCE STORAGE

0020 - RECEIVING/BREAK AREA

HAWAII JCC (LAND)

Name

0091200002 0091200003 0091200004 0091200013 0091200007 0091208009 0091208010 0091200010 0091200012 0091200014 0091200015 0091208012 0091208013 0091208014 0091208015 0091208008

Asset Number

Building Building Building Building Building Building Building Building Building Structure Structure Structure Structure Structure Structure Land

Type

Leased Leased Leased Leased Leased Owned Owned Leased Leased Leased Leased Owned Owned Owned Owned Leased

Own/ Lease

24,065 2,025 2,025 1,680

7,825 7,825 4,540 2,850

Size

U U

OU

U U U

Utilization

$.00 $.00 $.00 $.00 $.00 $.00 $.00 $.00 $.00 $.00 $.00 $.00 $.00 $.00 $.00 $.00

Annual Op Cost

95% 100% 100% 100% 100% 100% 100%

86% 97%

100% 100% 100% 100% 100% 100%

0%

Fac. Cond.

Index

MC

MC

MC

MDNC

MC

MC

MC

MC

MC

MDNC

MDNC

MDNC

MDNC

MDNC

MDNC

MC

Mission Dependency

Restrictions

Totals:

N N

IN

G

A N

A

LY

SIS - 6

Federal Real Property Asset Management Performance Measures

Center: HAWAII/MAUI (00912) Page: 2 of

Date: 06/09/09

Building Mission Dependency Summary

Buildings Mission Critical

Buildings Mission Dependent Not Critical

Buildings Not Mission Dependent

GSF Mission Critical

GSF Mission Dependent Not Critical

GSF Not Mission Dependent of of of

52,035

1,680

(88.9%)

(11.1%)

(0%)

(96.9%)

(3.1%)

Facilities Not Meeting Facility Condition Index (FCI) Target (90%)

1 of 9 Buildings FCI < 90% (11.1%)

0 of 6 Structures FCI < 90% (0%)

4,540 GSF FCI < 90% (8.5%)

PLANNING ANALYSIS - 7

N N

IN

G

A N

A

LY

SIS - 8

DEFICIENCY ANALYSIS

PURPOSE

To describe in summary format the needs of the center. Needs for this program have been traditionally described as defi ciencies which in turn are defi ned as follows:

“…work necessary to bring the center’s facility into a proper and acceptable state of repair and work which would enhance the center’s learning and living environment.”

DEFICIENCIES

Defi ciencies, also described as fi ndings and as depicted on the following charts, are categorized into program defi ciencies, and building defi ciencies. Program defi ciencies address issues such as square footage shortages or the omission of amenities required or standard for the proper operation of a particular Job Corps function. Site defi ciencies indicate adverse site and infrastructure conditions which negatively impact operations and environment. Similarly, building defi ciencies indicate adverse conditions at the building level.

CLASSIFICATIONS

Defi ciencies are further categorized by classifi cation. The classifi cation system used consists of Roman Numerals I, II, III and IV with A or B sub classifi cations. The specifi c classifi cations are defi ned as follows:

Class I (A) – Defi ciencies which address imminent life safety and health hazards.

Class II - Defi ciencies which address, however, do not represent hazardous life safety and health hazards.

- A -Defi ciencies which violate code (Federal, State or Local) and may result in an interruption of center operations if not corrected.

- B -Defi ciencies which violate code (Federal, State or Local) and have no immediate impact on center operations if not corrected.

Class III – Defi ciencies which address facility repair, replacement or maintenance.

- A -Defi ciencies which if not corrected may result in an interruption of center operations.

- B -Defi ciencies which if not corrected will have minimal impact on center operations or can be mitigated through temporary measures until the defi ciency is corrected.

N N

IN

G

A N

A

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SIS - 9

Class IV – Defi ciencies which address programmatic needs.

- A -Defi ciencies which if corrected produce substantial improvements in the quality of the learning and living environment.

- B -Defi ciencies which if corrected are desirable enhancements.

COST ASSIGNMENT

Costs to correct are assigned to each defi ciency. Costs shown include raw material and labor costs plus mark-ups for: tax and labor burden; general contractors overhead and profi t; permits, bonds and insurance. In addition, a location factor is applied and a construction contingency is added. Design costs are not applied at this time, however, will be applied at the project level (see Project Data Sheets).

All defi ciency costs shown are based on current year (year of this document) prices. All defi ciencies shown are based on current year (year of this document) prices. All defi ciencies are escalated annually and escalated cost are refl ected in the annual Inventory of Needs as published by the Engineering Support Contractor.

This chart summarizes costs by program, site and building categorizes as well as individual buildings. The chart also summarizes costs by classifi cation, overall, by category and building.

DEFICIENCY IDENTIFICATION

Other information provided on these charts (Funded But Not Corrected Defi ciencies by Classifi cation and Unfunded Defi ciencies by Classifi cation) include the following:

The year the defi ciency was identifi ed.

The offi ce or organization responsible for correcting the defi ciency (National, Regional, Lessor, or as part of Operation &

Maintenance by the center).

If National responsibility, the number of the project to which the defi ciency is assigned.

The status of the defi ciency, which is either funded (Funded Not Corrected Defi ciencies by Classifi cation), proposed

(Unfunded Defi ciencies by Classifi cation), or unfunded.

Funded defi ciencies report indicates the funding year for funded regional projects, which have dollar amounts shown, or defi ciencies assigned to funded national and major regional projects without dollar amounts.

Proposed defi ciencies have been assigned to a national project.

Unfunded defi ciencies are regional projects unless or until they are assigned to a national project.

(Completed defi ciencies do not appear on these charts.)

N N

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SIS - 10

Funded But Not Corrected Deficiencies by Classification

Hawaii/Maui (00912)Center:

1Page:

06/09/2009Date:

Site Backup generator not available69720 2007 $80,556

Building 0001 - Hawaii Administration Building

0013 - Kaua'I Oa/Cts/Business

Lack of roof gutter system has caused extensive damage Branch circuit wiring improperly installed

Exterior wood siding is deteriorating

Exterior windows are damaged

Roof is aging

Exit signage and emergency lighting inadequate for egress paths

Stair is deteriorated

49239

59782

59968

59969

61601

71792

72023

$58,750

$7,556

$58,000

$254,000

$8,555

$1,937

$26,658

Deficiency Totals by Classification

Deficiency Description ProjYr Fund IA IIA IIB IIIA IIIB IVA IVB TotalsDef ID A106Off.

R

R

R

R

R

R

R

R

Site Total: $80,556 $80,556

$66,306 $312,000 $8,555 $28,595 $415,456Building Total:

$66,306 $312,000 $8,555 $1,937

$26,658

$388,798

$26,658

$0 $28,595 $0 $146,862 $312,000 $8,555 $0 $496,012

Summary

Subtotal:

Subtotal:

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SIS - 11

Unfunded Deficiencies by Classification Hawaii/Maui (00912)Center:

1Page:

06/09/2009Date:

Site Lack of perimeter site fence compromises security

49244 2003 $85,775

Building

0001 - HAWAII ADMINISTRATION BUILDING

0011 - MOLOKA'I DINING HALL

Dry food storage area is not ventilated Branch circuit overloaded Water supply pipe is failing Exterior windows are damaged Balcony corridor flooring is damaged Guard rails damaged

Missing baseboard Grease trap is grossly undersized Culinary arts dining room air conditioner failed Metal roof leaks Display refrigerator is failing

59889 71794 71874 72018 72020 72021

59985 71873 71882 72022 73426

$1,922

$240,671

$5,091

$35,993 $8,494

$11,172 $2,276

$13,720 $16,937

$3,027

$13,501

Deficiency Totals by Classification

Deficiency Description Proj IDID Year IA IIA IIB IIIA IIIB IVA IVB TotalsDef ID A106Off.

R

R R R R R R

R R R R R

Summary

Site Total: $85,775 $85,775

$242,594 $93,682 $16,527 $352,803Building Total:

$1,922

$240,671

$63,025

$30,657 $16,527

$64,947

$287,855

Subtotal:

Subtotal:

$0 $0 $0 $0 $0 $0

$0 $0 $242,594 $93,682 $0 $85,775

$0

$438,578 Deficiencies Linked to National (or Major Agency) Projects (P) Deficiencies not Linked to Projects (A)

$0

$16,527

$0 $93,682 $0 $242,594 $16,527 $0 $85,775 $438,578

N N

IN

G

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A

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SIS - 12

FACILITY CONDITION SUMMARY REPORT 1

09-JUN-09

Page:

00912 HAWAII/MAUI

0001 - HAWAII ADMINISTRATION BUILDING

0002 - MIP FEMALE DORM

0003 - MIP MALE DORM

0004 - LANA'I MAINTENANCE

0006 - MIP LOUNGE

0009 - OAHU FEMALE DORM

0010 - MAUI MALE DORM

0011 - MOLOKA'I DINING HALL

0013 - KAUA'I OA/CTS/BUSINESS

0005 - FLAMMABLE MATERIALS STOR

0014 - STORAGE

0017 - FRONT GAZEBO

0018 - GAZEBO #2

0019 - MAINTENANCE STORAGE

0020 - RECEIVING/BREAK AREA

Name

Building Building Building Building Building Building Building Building Building Structure Structure Structure Structure Structure Structure

Type

24,065 2,025 2,025 1,680

7,825 7,825 4,540 2,850

GSF

Built

Good Good Good Good Good Good Good Good Good Good Good Good Good Good Good

Condition

Good Good Good Good Good Good Good Good Good Good Good Good Good Good Good

Structure

Good Good Good Good Good Good Good Good Good Good Good Good Good Good Good

Exterior

Good Good Good Good Good Good Good Good Good Good Good N/A N/A Good Good

Interior

Good Good Good Good Good Good Good Good Good N/A N/A N/A N/A N/A N/A

Mechanical

Good Good Good Good Good Good Good Good Good N/A N/A N/A N/A Good Good

Electrical

95% 100% 100% 100% 100% 100% 100% 86% 97%

100% 100% 100% 100% 100% 100%

FCIAsset Number

0091200002 0091200003 0091200004 0091200013 0091200007 0091208009 0091208010 0091200010 0091200012 0091200014 0091200015 0091208012 0091208013 0091208014 0091208015

Facility Condition Elements General

PLANNING ANALYSIS - 13

Building Condition by Function

06/09/09Date :

Page : 1 of Center: HAWAII/MAUI (00912)

HOUSING

EDUCATION

FOOD SERVICE

RECREATION

16,045

11,433

2,580

0002 - MIP FEMALE DORM

0003 - MIP MALE DORM

0006 - MIP LOUNGE

0009 - OAHU FEMALE DORM

0010 - MAUI MALE DORM

0001 - HAWAII ADMINISTRATION

BUILDING

0011 - MOLOKA'I DINING HALL

0013 - KAUA'I OA/CTS/BUSINESS

0011 - MOLOKA'I DINING HALL

0001 - HAWAII ADMINISTRATION

BUILDING

0013 - KAUA'I OA/CTS/BUSINESS

Building

Building

Building

Building

1,855

1,855

5,770

5,770

8,136

1,492

1,805

2,580

3,946

Functional Area

(NSF)

Functional Area

(NSF)

Functional Area

(NSF)

Functional Area

(NSF)

Good

Good

Good

Good

Good

Good

Good

Good

Good

Good

Good

Condition

Condition

Condition

Condition

Comments

Comments

Comments

Comments

Total:

Total:

Total:

Each building has been assigned a building condition based on the physical condition of the building and the impact of that condition on the functional use of the facility.

Assignment of the condition “good” means that the facility condition is not impacting the functional use of the facility. A facility can have deficiencies of a minor nature and still be considered good.

Assignment of the condition “fair” means that the facility condition IS impacting the functional use of the facility and that the deficiencies are limited to less than 30% of the replacement value. Correction of the identified deficiencies should allow the building to return to “good” status.

Assignment of the condition “poor” means that the facility condition IS SIGNIFICANTLY impacting the functional use of the facility and/or that the identified deficiencies represent more than 30% of the replacement value. Generally, a “poor” rating would mean that “gut renovation” or replacement/demolition is the envisioned solution.

PLANNING ANALYSIS - 14

Building Condition by Function

06/09/09Date :

Page : 2 of Center: HAWAII/MAUI (00912)

RECREATION

MEDICAL/DENTAL

ADMINISTRATION

STORAGE/SUPPORT

SITE

4,346

1,500

2,318

3,985

0001 - HAWAII ADMINISTRATION

BUILDING

0001 - HAWAII ADMINISTRATION

BUILDING

0001 - HAWAII ADMINISTRATION

BUILDING

0004 - LANA'I MAINTENANCE

SITE

Building

Building

Building

Building

Building

1,500

2,318

2,420

1,565

Functional Area

(NSF)

Functional Area

(NSF)

Functional Area

(NSF)

Functional Area

(NSF)

Good

Good

Good

Good

Good

Condition

Condition

Condition

Condition

Condition

Comments

Comments

Comments

Comments

Comments

Total:

Total:

Total:

Total:

Site Area (Acres)

PLANNING ANALYSIS - 15