DOL-ETA-16-R-00059_Amendment_4_Q_and_As.pdf

DOL-ETA-16-R-00059 Amendment 4

Gary Job Corps Center/Outreach & Admissions/Career Transition Services

Questions and Answers

1 Reference

Comment

Question The Pre-Proposal Walk Through did not include a tour of all of the active dormitories. The Facility Survey that was provided with the

RFP (Volume 1 dated December 2014; Volume II (2 of 3) dated

February 2012; and Volume II (3 of 3) dated February 2012) does not provide current information regarding the number of dormitories in use for student housing and the capacity/OBS of each dormitory in use. In particular, there is no current information provided regarding the capacity and functionality of the “older 70’s era type dormitories.”

The bed capacity at the following dorms were not included in the

Facility Survey: 07-113, 07-114, 07-115, 05-103, 05-104, 05-105 &

06- 311.

Please provide a complete list of active dormitories and current capacity. This information is needed to determine appropriate staffing levels and campus configuration.

Government Response

The capacity of the dormitories :

07-113 = 80 Open

07114 = 80 Dorm is closed

07-115 = 80 Dorm is closed

05-103 = 80 Dorm is closed

05-104 = 80 Open

05-105 = 80 Open

06-311 = 64 Open

2 Reference

Comment

Question Amendment 1 deleted Technical Question G (The offeror will provide detailed documentation of how they would operate the center under a multi-year renovation....). Amendment 3 re-inserts this question. Since this question was not applicable at the time of the walk through, the proposed renovation was not described.

What are the anticipated timeframes for the proposed renovation?

Please provide a detailed written description of the anticipated multi-year multi-million dollar renovation.

Government Response

The center has not been advised of any National Office Funded

Renovation projects for Gary. The only minor projects are outlined in the center’s CTST plan.

3 Reference

Comment

Question Page 77 of Amendment 3 calls for two 30-minute time blocks for offerors to present Staff Resources but none for Relevant Experience.

Is this correct?

Government Response

There will be a 30 minute time block for each of the Staff Resources and Relevant Experience presentations.

4 Reference

Comment

Question Relevant Experience: Offeror’s are required to address 8 relevant experience topics, yet are only provided 5 Presentation Slides and no written narrative. The Relevant Experience questions are quite detailed and cover a wide range of functional areas.

We recommend the Relevant Experience slide limit be raised to 20 to adequately address this topic. Additionally, we respectfully request consideration of a 10 page written description of Relevant Experience.

Response

The Relevant Experience presentation slide limitation should have reflected “10 Presentation Slides”. There is no written narrative required for the Relevant Experience section.

5 Reference

Comment

Question Are the Slides that identify the Proposal Question exempt from the slide limits (similar to a Title Page or Table of contents)?

Government Response

No

6 Reference

Comment

Question Amendment #3 revised the Written Clarification deadline to October

26, 2016. The proposal is due November 7th. The Orals slides, written

Technical Approach and BMP will need to be finalized within 2 days of that deadline in order to meet document production deadlines and proposal delivery. We respectfully request the clarification deadline be moved to October 17, 2016, and government responses provided no later than October 20th in order to meet proposal deadlines.

Government Response

The proposal submission date will be extended to November 14, 2016. The deadline date (October 26, 2016) for clarifications remains unchanged.

7 Reference

Comment

Question In September, the Office of Contracts Management conducted a webinar related to Orals Presentations. Director Foster stated that typically Orals Presentations are scheduled 2 to 3 weeks after the proposal deadline. That date would coincide with the week of

Thanksgiving. In order to ensure appropriate planning, travel and availability, we respectfully request the Orals Presentations be scheduled and conducted either the week of December 5th or

December 12th.

Response

There will be no oral presentations conducted during the week of

Thanksgiving.

8 Reference

Comment

Question Please consider increasing the number of pages allowed for the written technical proposal from 25 to 30 pages to allow us to accurately and comprehensively summarize the technical slides.

Government Response

The page limitation for the written technical proposal remains at

25 pages.

9 Reference

Question Under revised Section L.I (Proposal Format), the Past Performance is now to be bound with the Technical Approach, Staff Resources, and

Relevant Experience that all require two hard copies, but the Past

Performance states only an original. Please clarify as previous RFP and amendments state the Past Performance is to be bound separately.

Government Response

Two (2) hard copies and one (1) CD required for the Past

Performance. The Business Management Proposal section shall be separately bound.

10 Reference

Comment

Question Please clarify the order of how the oral and written hard copies are to be submitted in a single bound volume. Is it correct to assume the following order:

i. Technical Approach Written

ii. Technical Approach Slides

iii. Relevant Experience Slides

iv. Staff Resources Written

v. Staff Resources Slides

vi. Past Performance Written

Government

The following order should be:

i. Technical Approach Written

ii. Technical Approach Slides

iii. Staff Resources Written

iv. Staff Resources Slides

v. Relevant Experience Slides

vi. Past Performance Written

11 Reference

Comment

Question Is it allowable to send multiple emails for our electronic submission with each email not exceeding Twelve (12) megabytes due to the size of the slides?

Yes

12 Reference

Question Section L.I states, "Please note that the page limitations for the staff resources section excludes the staff chart provides in accordance with

Section J of this RFP, resumes, staff schedules, and position descriptions." Are we to include resumes, staff schedules, and position descriptions in the SLIDE presentation? If so, please increase the number of allowable slides to a minimum of 30 in order to accommodate these documents. Or, please confirm these attachments are to be included with the written submission only.

Government Response

The resumes, staff schedules, and position descriptions are not required to be a part of the Staff Resources presentation slides.

They should be included in the written narrative.

13 Reference

Comment

Question Section L.H.a (Oral Presentations) lists “Staff Resources Presentation” twice, please clarify that Relevant Experience Presentation will follow the Technical Presentation as outlined on L.H.c (p. 77) for the Oral

Presentation Topics.

Government Response

The Relevant Experience presentation will follow the: Technical

Approach and Staff Resources’ presentations.

14 Reference

Question Would we consider a minimum of one month to prepare for orals following the written submission date of Nov. 7?

Government Response

The oral presentations will be conducted within a few weeks following the closing date for the RFP. However, there will be no oral presentations held during the week of Thanksgiving.