DOL-ETA-16-R-00059_Amendment_2_Questions_and_Answers.pdf

DOL-ETA-16-R-00059 Amendment 2 Gary Job Corps Center/Outreach & Admissions/Career Transition Services

Questions and Answers

1 Reference F.3 Comment Question Please clarify the following as they are TBD in the RFP:

- Transition In Dates

- Base Period of Performance Dates

Government Response

If necessary, the transition period is approximately one month.

Base period of performance is the first two years of the contract period. Exact dates will be determined upon award of the contract.

2 Reference H.30 Comment Question Review and Approval of Staff Development and Incentives – Will the government consider revising this submission requirement to within 90 days of contract award to be consistent with other RFP’s and the standard due date for other center SOP’s?

Government Response

The requirement will remain as stated in the RFP that the proposed Staff Development and Incentives narrative within 40 days of contract award.

3 Reference L.6.H.A.5.c Comment Question Please confirm the cost incentive fees for center operation, OA and

CTS should be as follows:

Minimum cost incentive = 3.0% Target cost incentive fee = 3.5% Maximum cost incentive fee = 4.0% Cost over/under run share ratio = 50% government/50% contractor

The instructions in Section L reference an older fee structure.

Government Response

The last sentence in Section L.6.H.A.5.c is deleted and replaced with the following:

“Please also note that offerors shall propose the maximum technical performance incentive fee (2.4%) and the maximum cost incentive fee (4%) for the purpose of cost analysis and contract award amount.”

4 Reference Job Corps PRH Change Notice 15-13 “Policy and Requirements Handbook (PRH) Chapters 3, 5, and 6 – Deletion of References to Summer Break,” dated April 29, 2016

Comment “In an effort to ensure leave models that reflect the workplace environment, summer break has been discontinued. The effective period begins summer of 2016, and remains in effect each year thereafter.”

Question Please confirm offerors should provide costing based on the new standard of only one break, which would require 50 weeks of student costs instead of 48 weeks (i.e., food, medical services, dorm supplies, etc.).

Government Response

There is no longer a summer break in accordance with the PRH.

Each offeror’s cost proposal should reflect the change.

5 Reference Comment Question Please confirm offerors should consider the new rule and guidance provided in Training and Employment Notice No. 36-15 issued May 23, 2016, announcing the publication of the Final Rule Defining and Delimiting the Exemptions for Executive, Administrative, Professional, Outside Sales and Computer Employees under the Fair Labor Standards Act. The Job Corps contract is proposed to start after the December 1, 2016, effective date of the rule.

Government Response

Offerors should propose costs in accordance with the Final Rule Defining and Delimiting the Exemptions for Executive, Administrative, Professional, Outside Sales and Computer Employees under the Fair Labor Standards Act.

6 Reference C.3.C Comment Question On the Career Technical Training chart, advanced residential advisor is marked as a national training contractor (NTC) trade, is that accurate?

Are all other trades marked correctly with the NTC asterisk?

Government Response

(Residential Advisor Trade) is a Center Operated trade not an

NTC.

The Career Technical Training chart is revised with the following:

1. Electrical Advanced is not a National Training Contractor

(NTC) trade – remove the asterisk. This trade is a Center Operator trade.

2. Advanced Residential Advisor is not a National Training Contractor (NTC) trade – remove the asterisk. This trade is a Center Operator trade.

3. Advanced Transportation – is a National Training Contractor trade.

4. Plastering – add an asterisk - This a National Training Contractor trade.

7 Reference Comment Question With respect to staff housing, is there a set cost for the housing and how many units are occupied? If possible, can you provide some historical cost and occupancy data.

Government Response

All current available information may found in the attachments for J-9 Facility Survey.

8 Reference Comment Question The J-13 (National Staff Compensation Report) listed on the FBO site states “NOT APPLICABLE.” Is this correct?

Government Response Yes.

9 Reference Comment Question The current shipping address does not list an individual that the package should be sent to. Please clarify. Also, who is the contracting officer (Mr. Vogt, Mr. Sabater, or someone else?)

Government Response

As stated on the first page of the RFP, proposal should be sent to:

U.S. Department of Labor Division of Job Corps Procurement 200 Constitution Avenue, NW Room N-4643 Washington, D.C. 20210 Attn: Mr. Gregory Sabater

The Contracting Officer is Douglas A. Gosselin.

10 Reference Comment Question Please clarify if the Past Performance and Business Management

Proposal are or are not to be bound together.

Government Response

As described in the RFP in Section L.6.H. Proposal Format, the Past Performance (one original document) is separate from the four hard copies of the BMP. One CD may contain all sections of an offeror’s proposal.

11 Reference Comment Question When submitting the proposal on a compact disc, should all sections of the proposal be on one or separate compact discs?

Government Response

Multiple CDs will be acceptable to accommodate the size of the data containing each proposal sections.

12 Reference C. C.3, C.11 High School Equivalency (HSE)/ High School Diploma (HSD)

Comment Question Are there any memorandums of understanding (MOU) or cooperative agreements with any entity or entities which result in the award of a high school diploma to students enrolled at the Gary Job Corps Center?

If so, will the Government provide copies of such understandings and/or agreements? In addition, do any such memorandums or agreements result in receipt of financial resources to the Center for the operation of a high school diploma program? If so, what is the annual amount of financial resources received?

Does a memorandum of understanding or cooperative agreement exist with the Lockhart Independent School District relating to high school equivalency testing of students enrolled at the Gary Job Corps Center?

If so, will the Government provide copies of such understandings and/or agreements?

Government Response

The MOU established with the current operator of the Gary Job Corps Center will not be provided to offerors.

13 Reference C. C.3, C.11 High School Equivalency (HSE)/ High School Diploma (HSD)

Comment Question Does accreditation documentation exist relating to the A. Edward Gary

High School? If so, will the Government provide copies of such documentation?

Government Response

A. Edward Gary High School received their accreditation with the Texas Education Association (TEA)

14 Reference C. C.3, C.13 Career Technical Training Comment Question 1) In the Solicitation, it indicates that concurrent training is applicable to this contract. Are there any memorandums of understanding (MOU) or cooperative agreements with any entity or entities relating to concurrent training? If so, will the Government provide copies of such understandings and/or agreements?

2) Other than National Training Contractors, is any career technical training provided by an entity other than the center operator? If so, will the Government provide copies of such understandings and/or agreements associated with the delivery of such career technical training?

Government Response

1) No.

2) There is no concurrent training Off Center

15 Reference C. C.3, E.12 Staff Housing is available at this Center Comment Question Given that staff housing is available, what is the current number of housing units available for occupancy at the Gary Job Corps Center?

Government Response

The staff housing is not a part of the Gary Job Corps Center contract however, there are 80 housing units.

16 Reference F. F.4, Place of Performance Comment Question Given contract requirements include outreach/admissions and career transition services; are there identified places where the Government expects the contractor to

Government Response

Outreach and Admissions: The government cited in the RFP the following for both Outreach and Admissions and Career Transition Services; C.3 Program Content Page 17 – it states:

The contractor’s performance shall be measured against the goals established by the Employment and Training Administration each year in the Outreach and Admissions Outcome Measurement System.

Youth screened for the Gary Job Corps Center shall come from:

the following Texas Local Workforce Development Areas: Area 14 Capital, Area 15 Rural Capital, Area 20 Alamo, Area 23 Hidalgo/Willacy, Area 24 Cameron County, Area 27 Middle Rio Grande, Area 26 Central Texas, and shared Area 28 Gulf Coast.

Non-residential students will come from Comal, Caldwell, and Guadalupe counties.

The contractor shall be expected to recruit and screen sufficient numbers of applicants to generate accordance with the delivery schedule in Section F.

996 Male 664 Female

D. Career Transition Services – Page 22-23 Post-Center Career Transition Services ([x] is applicable to this contract):

The contractor shall provide or arrange for post-center career transition services for all eligible students:

[x] enrolled at the Gary Job Corps center.

[x] returning and relocating to the following geographic area:

within the Texas Local Workforce Development Areas:

13 Heart of Texas, 14 Capital Area, 15 Rural Capital Area, 16 Brazos Valley, 18 Southeast Texas, 19 Golden Crescent,20 Alamo, 22 Coastal Bend, 23 Lower Rio Grande Valley, 24 Cameron, 26 Central Texas, 27 Middle Rio Grande, and 28 Gulf Coast.

For purposes of this procurement, the contractor should anticipate an annual inflow of students for provision of career transition services in the numbers shown below.

1,412 Graduates 695 Former Enrollees

17 Reference Section H does not include reference to changes in FLSA overtime requirements. In 2014, President Obama directed the Department of Labor to update and modernize the regulations governing the exemption of executive, administrative, and professional ("EAP") employees from the minimum wage and overtime pay protections of the Fair Labor Standards Act ("FLSA" or "Act").

Comment The effective date of the Final Rule is December 1, 2016. The Final Rule sets the standard salary level at the 40th percentile of weekly earnings of full-time salaried workers in the lowest-wage Census Region, currently the South ($913 per week, equivalent to $47,476 per year for a full-year worker).

Question Since the contract starts after the effective date, shall operators be required to propose costs based on the Final Rule, or will an adjustment be considered as part of discussions and negotiations?

Government Response

Offerors should consider the Fair Labor Standards Act when establishing their Business Management Proposal.

18 Reference Comment Question Based on a review of the Facility Survey, several dorms appear to be vacant (5-103, 5-104, 7-114, 7-115, 7-217). Are these dorms still vacant? If so, are they scheduled for demolition?

Government Response

Currently, the following dormitories will house 1497 students, however, some of the dormitories are closed and are being brought back on line as OBS increases: 5104- open; 7217- Temporarily Closed The following dormitories are closed: 5103, 7114 and 7115 According to the facilities survey, the following dormitories have been identified to be demolished at some point in time: 7216 and 7217, 7218. The center does not have any information as to when these dorms will be demolished or will be demolished permanently.

19 Reference C.13, C.14 Comment Question C.14 indicates that concurrent training is applicable to the contract, however C.13 indicates there are no ACT or OCT slots. Please clarify the concurrent training expected for the contract. Also, please specify any current community college partners.

Government Response There is no concurrent training Off Center

20 Reference C.3, E.12 Comment Question Can the government please provide a breakdown of the Staff Housing on center in terms of how many total units, and their bedroom/bathroom breakdown?

Government Response

The staff housing is not a part of the Gary Job Corps Center contract however, there are 80 housing units.

21 Reference E.12 Comment Question Of the 59 staff housing units how many are rented, how many are up to local code for rental, and what is the current amount of rent per unit?"

Government Response

The staff housing is not a part of the Gary Job Corps Center contract however, there are 80 housing units.

22 Reference F.3 Comment Question Would the government please specify the anticipated period of performance for this contract?

Government Response

The period of performance will be a base period of two years with three one year options. The effective date will depend upon when the contract is awarded.

23 Reference L.6.H.A.5(c) Comment Question The RFP specifies that we should propose the maximum cost incentive fee of 3.6%. However, throughout the rest of the RFP, the maximum cost incentive fee is listed as 4.0%.

Also, in recent RFPs we have seen the government change the requirement in this section for contractors to propose the cost incentive fee at the minimum level (3.0%). Which is the correct level and percentage to use in this procurement?

Government Response Refer to question 2 above.

24 Reference Comment Question Could the government please provide a listing of the vehicles owned/leased by the center?

Government Response See attached