Q_and_A_DOL-ETA-16-R-00006_Amendment_4_ALBQ_05_16_16.pdf

Albuquerque JCC/OA/CTS DOL-ETA-16-R-00006 Amendment 4

Questions & Answers –– 05-16-2016

1. Reference Attachment J4 Discussion Verification of requirement Question/Comment Attachment J4 & Attachment J13, may we “hide” the labor categories lines not being proposed to support this effort?

Government Response

No, show all categories on the staffing charts

2. Reference Technical & BMP Discussion Verification request Question/Comment Which schools or training facilities are used for OCT students?

Government Response

The offeror may propose OCT partnerships in accordance with their technical proposal.

3. Reference Section F.3 Period of Performance – BMP Discussion Verification request Question/Comment The Period of Performance is presently listed as “TBD”.

Will an actual PoP be provided for pricing purposes?

Government Response

The period of performance is five years. The effective date of the contract is yet to be determined.

4. Reference BMP – Section c. Pricing Schedule and Cost Detail Discussion Page 85 of 97 Question/Comment Please validate that the correct maximum cost incentive fee is 3.6% vs. 4.0%.

Government Response 4%

5. Reference BMP Cost/Price Discussion Verification request Question/Comment Are the washer and dryers provided by the center contractor?

Government Response

The center has government furnished equipment. See the master property list for specifics.

6. Reference Attachment J-13 Discussion Attachment J-13, the minimum salary is below the Federal

Minimum wage of 10.15 per hour, (21,112 annually).

Question/Comment Will a new labor grade chart be issued for the Federal

Minimum Wage change?

Government Response

No

7. Reference H. Proposal Format Discussion Technical Approach - 30 Slides and 30 pages written narrative Question/Comment Will the Government consider increasing the number of slides to support a 4 hour presentation of our proposed technical approach?

Government Response

The number of slides increased to 30 for Technical Approach. See Section L.

8. Reference Health Care Trades Discussion Question/Comment Which health care trade(s) are offered now?

Will the Government allow the operator to determine which health care trades to offer?

Government Response

The center currently has 16 slots in Health Occupations training provided through an off-center partnership. The offerors may propose the health care trades that will be available to students at the Albuquerque center.

9. Reference C.3.E.2. Personnel (RFP page 24) PRH Chapter 5.2, Personnel (PRH page 5.2-1)

Discussion In order to determine the correct staffing requirements to support the Albuquerque JCC, contractors are directed to review the current Policy and Requirements Handbook, dated 7 April 2016. Within that reference, Chapter 5.2 directs that “Career Technical Training (CTT) programs will remain unchanged and in accordance with revised Exhibit 3-3.” In the Table of Contents, Exhibit 3-3 is referred to as: Exhibit 3-3: Center-Operated Career Technical Training Programs – Training Titles, Codes, and Student Teacher Ratios. However, when navigating to actual Exhibit, the table listed there is “Menu of Progressive discipline Interventions and Sanctions for Minor Infractions”.

Question/Comment Request the government provide the correct exhibit to determine the correct Student-to-Teacher Ratios.

Government Response

The PRH Chapter 3 Exhibit 3-3 Student/ Teacher Ratio was moved to Exhibit 3-5 (See attached)

10. Reference Technical Discussion There are references in the RFPs and in the PRH to

Exhibit 3-3 Staff-to-student ratios, however, that exhibit is no longer in the RFP. This makes it difficult to calculate the number of teachers/instructors to propose.

Question/Comment Will Exhibit 3-3 be replaced in the PRH?

Government Response

The PRH Chapter 3 Exhibit 3-3 Student/ Teacher Ratio was moved to Exhibit 3-5.

11 Reference Facility Survey Discussion Dormitories Question/Comment Are all dorms depicted on the Site Map in the Facility Plan occupied?

Government Response

Yes.

12 Reference Site Plan Clarification Discussion During the pre-proposal conference/site walkthrough, the use of a number of structures differed from the site plan.

Question/Comment Please clarify the following:

-The current use of building ‘D’ on the site plan (which is labeled Security).

-Building Q & R was referenced during the walkthrough, with the statement that one building is scheduled for demolition and the other is vacant.

Can you please confirm that this is the case?

-What is the current purpose of buildings S & T?

-What is the current purpose that building V?

-What is the scope of work related to the CRA project in building N2 and when will this project be complete?

Government Response

Building D – Administration Buildings Q & R – Vacant usable space Buildings S & T – Vacant usable space Building V – Administration/Academic Building N2 – Dormitory; exterior and interior construction/rehab project. The Job Corps National Engineering Service Contractor (ESC) will coordinate the completion of this project with the successful offeror.

13 Reference Transition Period

Discussion Clarification is requested related to the transition period for the new center operator. During the pre-proposal conference, it was mentioned that the transition in period would occur “during the first month of the contract base period.” It is typically customary in our experience to have the transition period occur 30 days prior to the contract start date.

Question/Comment Please clarify when the transition period will occur.

Government Response

The transition period occurs during the last month of the current contractor and the first month for the new contractor. Both contractors are at the center to conduct the transition.

14 Reference Child Development Center

Discussion Clarification is requested related to operation of the CDC

Question/Comment What are the specific responsibilities of the contractor related to the Child Development Center?

Government Response

The CDC building is leased to the child care provider (New Mexico HeadStart Program). The successful offeror will not have any specific responsibilities for the operation or maintenance of the CDC.

15 Reference Technical

Discussion Clarification is requested

Question/Comment What is the purpose/use of the washers and dryers that were present in the former “Charter School Building” (noticed during the walkthrough)?

Government Response

Temporarily used as training tools.

16 Reference L6 (H)

Discussion Relevant Experience

Question/Comment What is the page count for this document? Only 5 slides are listed as required

Government Response

Five (5) presentation slides.

17 Reference L6 (H)

Discussion The Technical Approach (presentation slides and written narrative), Staff Resources (presentation slides and written narrative), and Relevant Experience (presentation slides) sections shall be bound separately as well as the Past Performance and the Business Management Proposal section shall be separately bound.

Question/Comment Please clarify that the Technical Approach, Staff Resources, and Relevant Experience sections are to be bound together as one separate volume. Clarification that the Past Performance and BMP sections are to be bound together as one separate volume.

Government Response

Past Performance and BMP shall be bound together.

See Section L for submission of Written Narrative.

18 Reference A. Proposal Section Content 3.d. Key Personnel and L9 Offeror Attendees

Discussion d. Key Personnel: Key personnel is the Center Director

b. Offeror Attendees – However, the Center Director and the Security Officer must be a presenter.

Question/Comment Only the Center Director is listed as a key person. The Government requested the Security Officer be a presenter when we are not required to identify that position in the submission of the bid making it more advantageous for the incumbent. Will the Government please remove the requirement for the Security Officer to be one of the presenters?

Government Response

Only the Center Director is required to present. See Section L.

19 Reference Proposal Format

Discussion Page limitation for each section is defined. Written proposal allows Title Pages, Table of Content, and Section Dividers without counting towards page count but there are no specific guidelines for the oral presentation.

Question/Comment Can we add a Title page and section dividers to our oral presentation slides without them counting against the maximum slide count?

Government Response

A title page won’t count against the maximum slide count.

18 Reference Proposal Format

Discussion Instructions for the content of the Oral Presentation are given for Relevant Experience, but not for Technical Approach or Staff Resources.

Question/Comment What are the guidelines for Oral Presentations for Technical Approach and Staff Resources?

Government Response

The Proposal Section Content is found in Section L of the RFP.

19 Reference Section L A. Proposal Section Content

1. Technical Approach

Discussion The written Narrative for Technical Approach and Staffing Resources is due 14 calendar days from the Oral Presentation date and will be incorporated by reference into the contract.

Question/Comment Will the Government please clarify if they require a second submission consisting of the 30 page Written Narrative (Technical Approach) and the 15 page Written Narrative (Staffing Resources) needs to be submitted 14 calendar days from the Oral Presentation date once scheduled?

Government Response

Only one written narrative each for the Technical Approach and Staff Resources is required 14 days after the Oral Presentation.

20 Reference H. Proposal Format Discussion Technical Approach – 30 Slides Oral Presentation Question/Comment Will the Government consider increasing the slide count for this oral presentation considering OA/CTS is a requirement? We ask consideration based on the Roswell Job Corps Center requirement of 60 slides for its oral presentation which has no requirement for OA/CTS.

Government Response

The Slide count for Technical Approach will remain at 30 for this requisition