Albuquerque_Section_L_DOL-ETA-16-R-00006_Amendment_2.pdf

SOLICITATION NUMBER: DOL-ETA-16-R-00006 Albuquerque JCC/OA/CTS Amendment 2

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR

RESPONDENTS

L.1 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates the award of a cost-reimbursement, plus incentive fee type contract resulting from this solicitation. This procurement is 100% Small Business Set-Aside.

L.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with the quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provisions by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at the following addresses:

https://www.acquisition.gov/far

Federal Acquisition Regulation (48 CFR Chapter 1)

Solicitation Provisions

PROVISION DATE TITLE

52.215-1 (Jan-04) Instructions to Offerors – Competitive Acquisition

52.215-16 (Jun-03) Facilities Capital Cost of Money

52.215-22 (Oct–09) Limitations on Pass-Through Charges - Identification of Subcontract Effort

52.215-23 (Oct-09) Limitations on Pass-Through Charges

52.222-24 (Feb-99) Pre-award On-site Equal Opportunity Compliance Evaluation

52.222-46 (Feb-93) Evaluation of Compensation for Professional Employees

52.237-1 (Apr-84) Site Visit

52.237-10 (Oct-97) Identification of Uncompensated Overtime https://www.acquisition.gov/far

L.3 52.233-2 SERVICE OF PROTEST (Sep-06)

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Eric Vogt, Contracting Officer, Email: Vogt.Eric@dol.gov U.S. Department of Labor/Employment & Training Administration, Office of Contracts Management/Division of Job Corps Procurement

200 Constitution Avenue, NW Room N4643 Washington, D.C. 20210

The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

L.4 COST OR PRICING DATA

In accordance with FAR Part 15.403-1, the Government anticipates that this solicitation will result in adequate price competition and therefore will not require offerors to submit Certified Cost or Pricing Data. The offeror shall submit information other than cost and pricing data and supporting attachments prepared in the format outlined in Section J of this solicitation.

L.5 52.252-3 ALTERATIONS IN SOLICITATION (Apr-84)

As prescribed in 52.107(c), insert the following provision in solicitations in order to revise or supplement, as necessary, other parts of the solicitation that apply to the solicitation phase only, except for any provision authorized for use with a deviation. Include clear identification of what is being altered.

Alterations in Solicitation (Apr 1984)

Portions of this solicitation are altered as follows:

__________________none__________________

L.6 INSTRUCTIONS FOR PROPOSAL SUBMISSION

A. Standard Form 33 - Block 9 - Solicitation

Hand-carried and commercial carrier proposals must be delivered to the depository identified in Block 7 prior to the time set forth in Block 9.

mailto:Vogt.Eric@dol.gov

B. Disposition of Proposals

The successful offer will be kept with the contract and maintained in accordance with FAR 4.803-1.

Likewise one copy of each unsuccessful offer will be kept until the contract is completed.

C. Pre-Proposal Conference

The Pre-Proposal Conference shall be held on Friday, April 8, 2016 at 9:00 a.m. Mountain Time, at the Albuquerque Job Corps Center, located at 1500 Indian School Road, Albuquerque, New Mexico 87104.

Potential offerors are encouraged to submit questions in writing to the issuing office prior to the Pre- Proposal Conference to facilitate responses at the conference. The Government will accept questions from offerors during the conference; however, all answers to questions will be provided in an amendment to the solicitation only and not at the conference.

D. Site Visit

Offerors are urged and encouraged to inspect the site where services are to be performed and become familiar with general and local conditions that may affect the cost of performance of the contract to the extent such information is reasonably available. In no event will a failure to inspect the site constitute grounds for a claim after award of the contract. All offerors are hereby advised that the center will be open for inspection and walk-through only on Friday, April 8, 2016 at 9:00 a.m. Mountain Time, following the Pre-Proposal Conference, at the same location in paragraph C above.

E. Exchanges and Communication Restrictions

Exchanges and communication with any Government personnel concerning this RFP other than the cognizant negotiator (Contracting Officer) named in Block 10 on SF 33, Face Page, may be considered a basis for disqualification (except during the pre-proposal conference, if applicable).

F. Signature Requirements; Proposal Preparation Costs

The SF 33 Face Page of this solicitation and all other documents requiring signature must be signed by an official authorized to bind the offeror. This solicitation does not commit the Government to pay any costs incurred in the submission of proposals or for studies or designs for the preparation thereof, nor to contract for the article or services. The Contracting Officer is the only individual who can legally commit the Government to the expenditure of funds in connection with this procurement.

G. Reference Material

The Policy and Requirements Handbook can be downloaded from the Job Corps web site at http://www.jobcorps.gov/Libraries/pdf/prh.sflb. Copies of the Job Corps regulations are available at 20 CFR 670.

H. Proposal Format

Proposals submitted in response to this RFP shall include a transmittal letter and the sections listed below. The transmittal letter shall identify the solicitation number, the name of the firm submitting the proposal, the proposal sections and any other materials that are attached.

Relevant Experience may include Relevant Experience of operating a Job Corps center or other relevant experience operating an at-risk youth training or residential program;

demonstration of relationships with surrounding communities, employers, labor organizations, State boards, local boards, and applicable one-stop centers; demonstration of successfully connecting at-risk youth to the workforce, including providing academic and technical training; and demonstration of sound financial controls.

All proposals shall be clearly labeled on the outside of the box or envelope referencing the response to the solicitation number. The offeror should annotate on the upper right hand corner of the outside of each section with the corporate name, section title, and “copy # of #.” For example, the first copy of a corporation’s technical approach would be labeled:

“corporation – Technical Approach, Copy 1 of 4,” in the upper right hand corner of the outside cover of that bound section.

Proposal Section Format PageLimitation Number of Copies Technical Approach

Note: Presentation Slides and Written Narrative are separate sections.

Presentation Slides and Written Narrative – Time allotted for Oral Presentations is 4 hours. (200min for presentation plus 40min for breaks)

Center with OA and CTS – 30 slides – Oral Presentation and

30 Pages – Written Narrative

Four hard copies and one CD

Staff Resources

Note: Presentation Slides and Written narrative are separate sections

Written and Presentation Slides – Time allotted for Oral Presentations is 30 minutes.

(25min presentation plus 5 min break)

10 Slides – Oral Presentation and

15 Pages – Written Narrative

Four hard copies and one CD

Offeror’s Relevant Experience

Presentation Slides – Time allotted for Oral Presentations is 30 minutes. (25min presentation plus 5min break)

5 Slides – Oral Presentation Four hard copies and one CD http://www.jobcorps.gov/Libraries/pdf/prh.sflb

Past Performance Written 20 Pages One hard copy and one CD

Business Management Proposal

Written No limitation Four hard copies and one CD

Written sections of the proposal shall be formatted as follows:

a. Page/Slide Size:

8 ½ x 11” with at least 1” margins on all sides.

However, the organizational chart may exceed the 8½ to 11”. If the chart exceeds 8 ½ x 11, then the Government will consider it as one page. See L.6.A.6 for Oral Presentation media.

b. Font Size:

12 point or larger.

Graphs and charts may be smaller than 12 point, however, the text or information on the chart or graph must be legible.

c.

Page

Numbering:

Pages consecutively numbered within each section. Page numbering shall be restarted at page 1 for each section.

d. Page Count:

Title pages, tables of contents, and section dividers not included in count; appendices, graphs and charts are included in the page count, unless otherwise specified.

e. Format: Two-column format is allowable

Offerors are cautioned that they must not exceed the page/slide limitations cited above. Any pages/slides that exceed the page limitations cited above will not be read or considered in the evaluation. Please note, that the page/slide limitation for the staff resources section excludes the staffing chart provided in accordance with Section J of this RFP, resume, and staff schedules.

The Technical Approach (presentation slides and written narrative), Staff Resources (presentation slides and written narrative), and Relevant Experience (presentation slides) shall be bound separately as well as the Past Performance and the Business Management Proposal section shall be separately bound. All proposal sections shall be submitted in accordance with the specifications listed above. Offerors may refer to another section of their proposal, provided that the section that is being referenced is included in the same binder of the proposal. For example, an offeror can refer to an item in its technical approach section in its staff resources section. However, offerors shall not refer to items included in the Business Management Proposal. When referring to another section of a proposal, offerors shall cite the section, page number, and paragraph number.

All parts of the proposal shall be submitted both in hard copy as described above and on electronic media (compact disc (CD), in PDF format). When submitting attachments J.1 and J.3 on CD, offerors shall use PowerPoint 2010 and/or Excel 2007 or earlier version.

Unnecessarily elaborate proposals, brochures or other presentations beyond those sufficient to present a complete and effective response to this solicitation are not desired and may be construed as an indication of the Offeror’s lack of cost consciousness. Elaborate art work, letters of commendation, expensive paper and bindings, and expensive visual and other presentations are neither necessary nor sought. Additionally, copies of Job Corps provided materials, job descriptions for each position, copies of newsletters or magazines, copies of certificates or awards, are not needed.

A. Proposal Section Content

1. Technical Approach

Please be advised that the Technical Approach and Staff Resources sections of the offeror’s proposal shall be written and presented so that strategies and methods are in substantial compliance with the PRH and the Workforce Innovation and Opportunities Act of 2014. To the extent that an offeror’s Technical Approach deviates from a WIOA or a PRH requirement, the Offeror shall explain how its approach meets the essential aspects of the PRH as well as any potential benefits or disadvantages from the Offeror’s deviation.

Oral Presentations shall reflect the Written Narrative. If there are substantive inconsistencies between the Oral Presentation and Written Narrative, the Government will document those inconsistencies, strike that section of the Written Narrative and replace it with what was documented during the Oral Presentation. The Written Narrative for Technical Approach and Staffing Resources is due 14 calendar days from the Oral Presentation date and will be incorporated by reference into the contract.

Oral Presentations will be evaluated in accordance with the evaluation criteria specified in Section M of the solicitation. The Written Narrative for the Technical Approach and Staffing Resources will be reviewed but not evaluated by the Government.

In the Technical Approach section, offerors shall provide responses to the following:

a. Offeror shall describe the career pathway programming activities that will be offered at the center and describe how the academics and career and technical education and training reflect State and local employment opportunities, including opportunities in in-demand industry sectors and occupations identified in Section C.3.C.13 of this solicitation. The section must specifically include:

• A description of how teaching and learning strategies appropriate to the content and the needs of the learner will be selected, including how the strategies will be used to develop employability and job readiness. Provide examples.

• A description of how the program design and delivery will prepare students for success in secondary and post-secondary options, including apprenticeship.

• A description of the approach for integrating applied academics and contextualized learning. Provide examples.

• A description of the high school diploma and high school equivalency certificates that will be offered at the center. Why were these chosen?

• A description of how evidence-based, innovative strategies will be used to improve student outcomes.

b. Offeror shall describe the counseling, placement, and support activities that will be offered at the center, including a description of the strategies and procedures the entity will use to prepare students for placement and to place graduates and former enrollees into unsubsidized employment or education leading to a recognized postsecondary credential upon completion of the program. The section must specifically include:

• A description of the counseling and other support students will receive to ensure successful program completion.

• A description of the methods that will be used during the first 60 days a student is on center to assess and meet each student’s needs, and prepare them for successful transition into center life and their career training.

• A description of the methods that will be used to help students select career pathways and develop a realistic employment plan based on required academic and career standards.

• A description of the strategies that will be used to assess/ remediate job readiness and ensure students successfully transition into successful careers, in in-demand industry sectors or occupations or the Armed Forces, or enrollment in postsecondary education, including apprenticeship.

• A description of how the knowledge and skills required to benefit from instruction in academics and career technical training will be taught, including critical thinking, study skills, vocabulary, following multi-step instruction, and essential life skills such as financial literacy and driver’s education.

c. Offeror shall describe the relationships that the entity has developed or will develop in the future with State boards, local boards, applicable one-stop centers, employers, labor organizations, State and local educational agencies, and the surrounding communities in which the center is located, in an effort to promote a comprehensive statewide workforce development system. The section must specifically include:

• A description of how the Offeror will coordinate the activities carried out through the Job

Corps center with activities carried out under the appropriate State plan and local plans.

• A description of the employer/educational institution partnerships (high school and community college) that will be utilized to support career technical training and ensure that students acquire skills relevant to employment opportunities in the labor market where the Center’s students will be placed. This must include any use of Advanced Career Training or Off-Center Training if offered by the center.

• A description of the proposed work-based learning program, including providing Career Technical Training-related on- and off-center work experiences in a safe and relevant setting.

• A description of any partnerships that will be used to bring innovative approaches to the Job Corps center that have been demonstrated to be effective in helping students transition into successful careers, in in-demand industry sectors or occupations or the Armed Forces, or enrollment in postsecondary education, including apprenticeship.

d. Offeror shall describe its strategies for implementing student standards of conduct for maintaining sound discipline, and for supporting successful program completion. The section must specifically include:

• A description of actions the Offeror will take or a model that the Offeror plans to use to prevent and address illegal or disruptive behavior in which youth sometimes engage (e.g.

illegal drugs, assault and battery, sexual assault, theft, etc.).

• A description of how safety and security procedures will be tailored to the features of this center, including [that this center is an open campus without fencing to control access; that this campus is in a high crime area; or other examples].

• A description of the systems and methods that will be utilized to develop a positive normative center culture and develop student self-management and independent living skills.

e. Offeror shall describe strategies and plans which will be utilized to support the development and maintenance of the site and facilities and to ensure those efforts provide a safe, healthy and secure living and learning environment, and support the delivery of quality Job Corps services.

2. Relevant Experience

The Relevant Experience section of the proposal should describe the Offeror’s experience and the results obtained for the population served through the Offeror’s experience. Relevant Experience is defined as, within the three (3) years preceding the submission of this proposal, and for at least six months in duration, the Offeror performed a contract sufficiently similar in size, scope and complexity. Size, scope, and complexity are defined as follows respectively: Size - dollar value and contract duration; scope -type of work; and complexity - performance challenges and risk.

• Relevant Experience may include experience of operating a Job Corps center or other similar experience operating an at-risk youth training or residential program; demonstration of relationships with surrounding communities, employers, labor organizations, State boards, local boards, and applicable one-stop centers; demonstration of successfully connecting at-risk youth to the workforce, including providing academic and technical training; and demonstration of sound financial controls. Offerors shall include any relevant experience regarding predecessor companies, key personnel who have related experience or subcontractors that will perform major or critical aspects of the requirement.

• In the case of a joint venture or teaming arrangement, the Offeror shall provide information on the nature of the relationship including the ratio of work to be performed by each member.

This information shall describe the relevant experience of the joint venture or team, as well as that of the team members. All firms shall also submit the following information for the prime and any subcontractors that will perform major or critical aspects of the requirement. If a firm and its major subcontractor does not have relevant experience information but its predecessor company(s) and/or key personnel do, then such information shall be submitted for the predecessor company(s) and/or key personnel:

In addition, offerors shall describe, in this section, their experience in complying with subcontracting plan goals for small disadvantaged business (SDB) concerns, monetary targets for SDB participation, and notifications submitted under FAR part 19.1202-4(b), if applicable.

a. Offerors oral presentations for Relevant Experience should cover the following:

1. A record of effectiveness in placing at-risk youth into employment and postsecondary education, which may include Relevant Experience of operating a Job Corps center or other relevant experience operating an at-risk youth program, and demonstrated effectiveness in assisting individuals in achieving the indicators of performance for eligible youth described in the Workforce Innovation and Opportunity Act (WIOA) section 116(b)(2)(A)(ii) or similar measures related to credential attainment, placement in employment, or post-secondary education, and earnings;

2. A record of successfully assisting at-risk youth to connect to the workforce, including providing youth with intensive academics and career and technical education and training;

3. The demonstrated ability to offer career and technical education and training and the degree to which such education and training reflects employment opportunities in the local areas in which enrollees at the center intend to seek employment;

4. The demonstrated ability to implement an effective behavior management system and maintain a safe and secure learning and residential living environment for youth between the ages of 16 and 24;

5. Problems encountered and corrective actions taken on contracts within the past three (3) years;

6. Any reports involving the Offeror developed by the Office of Inspector General of the Department of Labor;

7. Effectiveness in developing relationships with State boards, local boards, applicable one-stop centers, employers, labor organizations, State and local educational agencies, and the surrounding communities in which the center is located; and

8. A history of strong fiscal controls to ensure proper accounting of funds, particularly any history of ensuring proper accounting of Federal funds.

3. Staff Resources Proposal (PRH Chapter 5)

The Staff Resources Proposal shall consist of the information described below. The page limitation for this section excludes the staffing chart provided in accordance with Section J of this RFP, resumes, staff schedules and position descriptions. (The Staff Resources proposal shall consist of a written narrative and slides for oral presentation.)

a. Organization: A detailed organization chart covering all staff for the Center. Include any contracted or National Training Contractor staff with each, if applicable, and a completed Staffing Chart (Attachment J-4)

b. Schedules: Staff schedules showing coverage of critical functions for residential living, career preparation, academic and career technical training, counseling and security, as well as a description of how this approach complies with the PRH.

c. Corporate Oversight: Explanation of corporate services and support (General and Administrative services) that will be provided to this contract. Describe the experience and specific areas of expertise of corporate staff that will provide oversight.

d. Key Personnel: Key personnel is the Center Director

Offerors shall indicate whether the person being proposed as key personnel is currently being proposed for a center staff position on any other proposals.

Offerors must notify the Contracting Officer in writing of any change in the availability of proposed key personnel when the change in status occurs, at any point in the procurement process.

Center Director.

Resume: Provide resume and position description of the proposed

The resume shall include information on the nominee’s educational and training accomplishments, as well as past work and other relevant experience, including any special accomplishments and skills. In addition to the resume, offerors shall provide a letter of commitment from the Center Director proposed to work on the contract. (Please provide written resume for the Center Director as well as addressing the requirements below during the oral presentation).

e. Staff Development & Incentives: A narrative detailing what efforts the contractor will make to develop, retain, and reward staff. Include what specific incentives will be provided and how these may be earned. In addition, include what specific positions will be eligible for an incentive payment, timetable for such payment, and whether or not such payments will be charged to this contract.

f. Transition/Phase-out Plan: The incumbent shall submit a transition-out (phase out) and non-incumbent offerors shall submit a transition-in plan.

Transition-in or transition-out plans shall include the period of time required for each action, staff requirements, and major steps to be accomplished during the transition.

Costs associated with the transition in and out plans shall be submitted as part of the Business Management Proposal.

The Government recognizes that if the incumbent contractor is not the successful Offeror, the successful Offeror will then assume responsibility over the Job Corps center operations. If so, the incoming contractor will have a transition-in period in which to become familiar with the presently operating center, as well as time to interview and hire staff necessary to operate the center.

The successful Offeror will be required to take over complete operation of the center with the start of performance under the resultant contract. It is the Government’s intent that the transition period will begin no less than 30 days prior to that date.

There will be only one operating contractor responsible for the center's operation at any given time.

Transition preparations shall not cause any unreasonable interference with the departing contractor's operation. When the new contractor begins operations, the former contractor shall not cause any unreasonable interference with the new operator’s program.

4. Past Performance Use of past performance information retrieval system statistical reporting (ppirs-rc) in past performance evaluation.

a. The Government will use the PPIRS-RC system to retrieve qualitative assessments for the prime Offeror, partners in the case of a formal teaming arrangement, or subcontractors. Each offeror’s past performance shall be evaluated in accordance with FAR 15.305(a)(2). For purposes of this solicitation, contractor past performance will be based on data from PPIRS-RC, or if an Offeror has fewer than five references in PPIRS-RC, the Offeror may solicit past performance references from current government or commercial clients using the form attached (Attachment A). The Government will primarily rely upon references from similar contracts for the same or similar services, and/or similar in value. However, the Government may rely upon any other PPIRS-RC report for the Offeror/team. Offerors with no Past Performance history will receive a neutral rating.

b. Contractors can obtain access to their PPIRS through the System for Award Management.

Instructions can be found at (https://www.sam.gov/portal/SAM/#1)

c. Past Performance Questionnaires: For Offerors who have no reported past performance Offerors must complete Section A of Attachment J-7, Performance Confirmation Questionnaire, for each relevant past performance reference identified above, which is not readily available in the Past Performance Information Retrieval System (PPIRS). The Offeror must forward this questionnaire to the Government agency or company listed as a reference and request that the Relevant Past Performance evaluation be completed for Sections B-F of Attachment J. Each agency/company evaluator must return the questionnaire directly to the Contracting Officer and Contracting Specialist identified in this Solicitation.

5. Business Management Proposal (Cost Proposal & Small Business Subcontracting Plan)

Costs shall be mentioned only in the Cost Proposal, and in no other sections of the proposal. Offerors shall not propose costs for capital line items including: Construction, Rehabilitation and Acquisition (CRA), Equipment, and Career Technical Skills Training (CTST). The Not to Exceed amount for these categories shall be determined post-award.

In addition to the written cost proposal, offerors shall provide the following on CD using EXCEL 2007 or earlier version:

• Financial Display By Year, ETA 2110 Format (Attachment J-3)

• Staffing Chart (Attachment J.4)

The Offeror’s Cost Proposal shall consist of the following and in the order stated: (Sample forms and attachments are shown in Section J)

a. Business Management Data

1) A completed Standard Form 33, Solicitation, Offer and Award

2) Statement of Financial Capability (ETA 8554)

3) Applicable Certifications and Cost Accounting Standards Notices and Certification as required in Section K of this RFP.

https://www.sam.gov/portal/SAM/#1

4) A copy of the Offeror’s Indirect Cost Negotiation Agreement from the Cognizant Federal agency.

The Cost Proposal may propose a G&A ceiling rate higher or lower than the approved provisional rate. The proposed rate, if accepted, will become the ceiling for the entire contract period, including option years. Offerors must calculate G&A Expense at the proposed G&A ceiling rate. If the Offeror does not have an approved rate, the submission shall include a proposed rate along with supporting justification.

5) A statement from an accounting firm that certifies that the contractor’s cost accounting system meets all of the items listed in Section II., Evaluation Checklist, on SF form 1408, Pre-award Survey of Prospective Contractor Accounting System. Please note that SF from 1408 or a statement that references all of the information contained in the form 1408 is sufficient.

6) A statement from a lending institution, on the official letterhead of the institution which demonstrates that the Offeror has a sufficient line of credit to cover one month’s costs under this contract. The letter must not only stipulate the amount of the line of credit but it must also attest to the amount that is presently available under the line of credit. In the event that the Offeror does not currently have a line of credit but will be able to obtain the line of credit upon award of this contract, the Offeror shall provide a letter on the official letterhead of the lending institution that it will be granted the line of credit upon contract award.

7) Offeror shall describe the strong fiscal controls the entity has in place to ensure proper accounting of Federal funds, and a description of how the entity will meet the requirements of section 159(a) of the Workforce Innovation and Opportunity Act of 2014.

8) Offeror shall describe the steps that it will take to control costs in accordance with section 159(a)(3) Workforce Innovation and Opportunity Act of 2014.

9) Offeror shall describe any non-Federal resources that will be utilized in the operation of this Job Corps center.

10) Offeror shall provide proof that it is able to obtain a license to operate in the State in which the center is located within 30 days of contract award.

11) Offeror shall provide an assurance that it will comply with basic health and safety codes, which shall include the disciplinary measures described in section 152(b) of the Workforce Innovation and Opportunity Act of 2014.

b. Staff Salary Structure and Compensation Plan

1) Total Compensation Plan

This plan shall include a description of salaries and fringe benefits, and any bonuses, monetary awards, and other contingent payment plans for all staff charged directly to this contract. The narrative must explain the policy under which these payments will be dispersed.

Offerors shall justify proposed salary levels using prevailing wage rate data from the local labor market, the National Job Corps Staff Compensation data as described below, or a combination of both. Offerors may propose adjustments to staff compensation expense due to vacancy savings, overtime expense, night differentials, holiday differentials and other factors.

In developing staff compensation plans, offerors shall give consideration to the National Job Corps Staff Compensation Report (Attachment J-13). This table reflects independent, expert advice that has been given to the U.S. Department of Labor concerning the average salary levels that would be competitive within the local labor market. The data in the table that is attached to this RFP has been adjusted for inflation to reflect salary levels that will be appropriate at the beginning of the contract performance period, and to reflect labor cost conditions in the center’s locality. The amounts shown on the table reflect the average annual salary ranges for each category of position along with an allowance for employer paid fringe benefits equaling 24.8% of base salary costs.

2) Staff Salaries

This shall include a description of the offeror’s staff salaries including annual salary ranges for each position.

The National Job Corps Staff Compensation Report (Attachment J-13) organizes data to reflect most of the job categories typically employed at Job Corps centers.

3) Staffing Chart

The Offeror shall include a completed Staffing Chart that will indicate the number of staff for each center function. (Attachment J-4), which shall also be included in the Staff Resources Proposal. Please submit a completed Attachment J.4 in hard copy as well as on CD using EXCEL 2007 or earlier version

c. Pricing Schedule and Cost Detail: Offeror shall include completed Attachments J-1 and J-3.

Please note that the amounts in the Not to Exceed Line Items (CLINS 0001 through 5004) will be provided by the Government and will not be considered as part of the offeror’s total evaluated cost.

However, the total cost of the Not to Exceed Line Items will be included in the total estimated cost of the awardee’s contract. Please also note that offerors shall propose the maximum technical performance incentive fee (2.4%) and the maximum cost incentive fee (3.6%) for the purpose of cost analysis and contract award amount.

d. Narrative Cost Detail – Center, OA and CTS

1) A narrative justification for each line item of the ETA 2110, Attachment J.3, for all contract years.

Include all explanatory narratives and necessary calculations showing how costs are determined.

Please note that for option years, the contractor only has to provide a narrative where the rational and justification for the option year costs differs from the base period costs.

For the purposes of this RFP, the inflationary rate used in projecting costs shall be determined by the Offeror. The Government will then consider this proposed inflationary rate during its cost realism analysis and negotiated during discussions if necessary. The resulting inflationary rate will then become a part of the contract.

Cost justifications based solely on historical data may be considered insufficient to support cost proposals. Historical data may be used to the extent that it can be shown to be relevant to this specific procurement, reflective of any changed conditions and circumstances. Provide narrative justification for each line item showing how the labor, material, travel, subcontractors, facility maintenance, and other costs outlined on the ETA 2110 were determined. Include the backup data to support the type of labor and estimated numbers of staff within each labor category.

The facility shall be provided as Government-furnished property at no cost to the contractor. Under those ETA 2110 line items relating to staff costs, show the following: (1) position title; (2) number of positions in terms of full-time equivalents (FTEs); (3) range of annual salaries/wages for the position title; (4) average direct annual salary/wages on a per FTE basis (5) average benefits and other indirect employee compensation costs on a per FTE basis; (6) total employee compensation cost to the contract for each position title. Individual, separate staff position costs will be included in the narrative justification for each line item of the ETA 2110. Do not consolidate costs for similar positions. Show each position cost separately.

Include a breakdown of the amount estimated for travel, including destination, duration, purpose and cost (per diem and transportation).

Include backup data to support the estimated amount of material and subcontracting (if applicable), including description of materials to be procured, basis for proposed subcontract, and amounts proposed.

Subcontract information shall contain the list of names and addresses of any proposed subcontractors or consultants the Offeror intends to use in the performance of the contract. Include the following information about subcontractors in excess of $25,000:

(a) Will the subcontractor be able to start performance at the beginning of the contract period?

(b) What is the total cost of each subcontract?

(c) What experience does the subcontractor have in this technical area?

(d) What services (skills) will the subcontractor provide?

(e) What steps did the Offeror take to ensure that this subcontract is the best value?

(f) Confirmation that there is no conflict of interest between the prime contractor and the subcontractor.

e. Transition Costs

Please note that the Government will analyze proposed transition in and transition out costs for reasonableness. However, Transition in costs and transition out costs will not be considered as part of the offeror’s evaluated cost nor will it be factored into the Government’s Best Value, Trade Off analysis. The transition-in costs and the transition-out costs will be identified in the awardee’s pricing schedule at the time of award and will be considered as part of the total awarded estimated cost.

The Transition Costs section of the Business Management Proposal encompasses two things:

1) For offerors who are not the incumbent contractor at the subject Job Corps center, the Offeror shall include a description of estimated costs for transitioning into the center. This shall include all personnel costs, travel, and any other supplies or expenses the Offeror anticipates incurring during the transition-in. These expenses will appear in CLIN 0001 on the pricing schedule.

2) Both incumbent and non-incumbent offerors shall include in the Transition Costs subsection of their Business Management, a description of all costs that the Offeror reasonably anticipates it will incur as part of transition-out activities at the end of the contract that will result from this solicitation. The Employment and Training Administration understands that this estimate is dependent upon some factors that are unknown at the time of the proposal preparation, such as the amount of unpaid leave.

However, offerors are asked to use their best business judgment in preparing this estimate. These expenses will appear in CLIN 4001 on the pricing schedule.

It is the intent of the Government to have an orderly operation during the last 30 days of any incumbent's contract (see FAR Clause 52.237-3, Continuity of Service). Therefore, the incumbent contractor will be allowed the normal costs of operating the center for the final month of the contract.

The incumbent's administrative activities required to orient the incoming contractor will be an allowable direct cost.

It is the Government's expectation that the outgoing contractor will use persons already included in its organizational indirect cost package for such activities joint physical inventory counts and reconciliation, student pay reconciliation with the new contractor and final billings after contract expiration.

The allowable cost for Transition-Out will be limited to earned but unpaid leave, and any other costs determined to be reasonable, allowable and allocable by the Contracting Officer.

Please note that offerors who are the incumbent contractor at the subject Job Corps center shall not include any transition-out costs under this solicitation that would be associated with transitioning-out of center operations under the current incumbent contract. Such expenses would be allocable to the incumbent contract and thus will be handled in a separate process to equitably adjust the incumbent contractor for transition-out expenses that will occur if the incumbent contractor is not the successful Offeror and is required to transition-out.

f. Small Business Subcontracting Plan (Does not apply to Small Businesses)

Offerors shall submit a subcontracting plan prepared in accordance with FAR Clause 52.219.9. The plan shall cover the base two (2) year contract period, and each of the option years. The plan must separately address subcontracting with 1) small business, 2) small disadvantaged business (includes 8(a) businesses),

3) women-owned small business, 4) veteran owned small businesses (includes service disabled veteran owned small businesses), 5) service disabled veteran owned small businesses, and 6) HUBZone concerns. The Offeror shall complete and submit Attachment J-6, Subcontracting Plan Summary Sheet both in hard copy and on CD using Excel 2007 or earlier version.

The contractor shall determine the dollar value of services to be subcontracted. Of that amount, the contractor must, at a minimum, award subcontracts so as to achieve the following goals:

Small Businesses 61% Small Disadvantaged Businesses 11% Women-owned Small Businesses 7% HUBZone Small Businesses 3% Veteran Owned Small Businesses 3% Service Disabled Veteran Owned Small Businesses 3%

The Department of Labor encourages subcontracting key program components to small business concerns. Key components include personnel to deliver social development, academic education, career technical training and administration. For proposed subcontracting of key components, the appropriate section of the technical proposal must describe in detail the organizational relationships and procedures established to ensure proper management, oversight, training, coordination, etc. A complete breakdown of costs associated with the subcontracting of a key component of center operations must be displayed in the Cost Proposal. This should also include any costs associated with oversight of the sub-contractual relationship.

Small Businesses should note that while a subcontracting plan is not required, it is requested that they provide a listing of subcontracts that are anticipated. The subcontract list should include at a minimum a list of the functions, tasks, and positions that are proposed and the anticipated dollar value.

L.7 LATE SUBMISSIONS, MODIFICATIONS AND WITHDRAWLS OF OFFERS

a) Offerors are responsible for submitting offers, and any modifications or withdrawals, so as to reach the Department of Labor office designated in the solicitation by the time specified in the solicitation.

If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Department of Labor office on the date that offers are due.

b) Any offer, modification, or withdrawal received at the Department of Labor office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the procurement; and:

(i) if it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Department of Labor infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(ii) there is acceptable evidence to establish that it was received at the Department of Labor installation designated for receipt of offers and was under the Department of Labor’s control prior to the time set for receipt of offers.

c) Acceptable evidence to establish the time of receipt at the Department of Labor installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of DOL personnel.

d) If an emergency or unanticipated event interrupts normal DOL processes so that offers cannot be received at the Department of Labor office designated for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal DOL processes resume.

e) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers. An offer may be withdrawn in person by an Offeror or its authorized representative, if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

L.8 REQUESTS FOR CLARIFICATION

Requests for Clarifications (RFC) are to be submitted electronically to Gregory Sabater at Sabater.Gregory@dol.gov, by 12:00p.m. Eastern Time, April 14, 2016. Only electronic submissions of requests will be accepted. Should any RFC be received after the date stated above, the Government reserves the right not to provide an answer. If, however, the Government determines that a late RFC raises an issue of significant importance, the government will respond. All responses will be provided electronically.

L.9 ORAL PRESENTATIONS

a. Time Limit – The offeror’s oral presentation shall not exceed 5 hour, including a 10 minute break every hour. See paragraph L.6.H above. The Contracting Officer reserves the right to terminate the presentation if it overruns the prescribed time limit. During the presentation, the Technical Evaluation Panel (TEP) members will not interrupt the offeror to ask questions (except to request the repetition of inaudible words or statements or the explanation of terms that are unknown to them) or otherwise engage the offeror in any dialogue. A question and answer period will follow and may cover the entire proposal. These questions will not constitute “discussions” as defined in FAR 15.306. Deviation from the slide presentation, or substitution of slides after the receipt of proposals or during oral presentations is prohibited.

b. Offeror Attendees – A maximum of 3 presenters will be allowed into the presentation room at any one time. There is no limit on the number of presenters the Offeror can use. However, the Center Director must be a presenter. The Center Director shall at least address question four (4) of the Technical Approach in its entirety. The Offeror shall provide a list of attendees and their presentation topic with its proposal (this does not count against page limitation).

c. Topics – The offeror’s oral presentation will address the following: (specific to RFP – note) mailto:Sabater.Gregory@dol.gov mailto:Sabater.Gregory@dol.gov

Topic Applicable Factor Specific Instructions

Career Pathways Technical Approach L6.H.A.1(a)

Counseling, placement, and support activities Technical Approach L6.H.A.1(b)

Relationships with State Boards, etc. Technical Approach L6.H.A.1(c)

Strategies for implementing standards of conduct Technical Approach L6.H.A.1(d)

Development and maintenance of site facilities/safe healthy, and secure living and learning environment

Technical Approach L6.H.A.1(e)

Relevant Experience Relevant Experience L6.H.A.2

Staffing Resources Staffing Resources L6.H.A.3

d. Presentation Media – Offerors are free to structure their oral presentations using 8½ ” x 11” view-graphs (slides, transparencies) or computer-generated media. If the offeror chooses to utilize an electronic projection or view graphs, they must provide their own equipment. The number of view-graphs (slides, or other media) should not exceed the page limitations described in Section L6.H above. Use of these visual aids is at the offeror’s discretion.

e. Paper and Electronic Copies as specified in L.6.H, Proposal Format– The offeror shall submit a final version of their planned Oral Presentation materials as part of their written submission. Four (4) printed color copies of the final presentation shall be provided to the Government. The offeror shall also provide an electronic copy of the final presentation.

f. Recording the Presentation – The Oral Presentation will be audio recorded by the Government, be available to the TEP for their review during the source selection, and be maintained as part of the source selection record. Copies of the audio recording will not be provided to the Offeror.

g. Scheduling – The Oral Presentation will be scheduled as soon as practicable after proposal receipt, as arranged with the offerors by the Contracting Officer. The Government reserves the right to reschedule presentations at the sole discretion of the Contracting Officer.

h. Location – The Oral Presentation site will be arranged “conference style.” The location will be Office of Job Corps, Dallas Regional Office located at 525 Griffin Street, Room 403, Dallas, Texas 75202. A visit to the presentation room may be arranged when the Contracting Officer schedules each offeror’s time for their oral presentation. The Government reserves the right to change the Oral Presentation site at the sole discretion of Contracting Officer.

L.10 LATE SUBMISSIONS, MODIFICATIONS AND WITHDRAWLS OF OFFERS

a) Offerors are responsible for submitting offers, and any modifications or withdrawals, so as to reach the Department of Labor office designated in the solicitation by the time specified in the solicitation.

If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Department of Labor office on the date that offers are due.

b)…