B01_Draft_Q_A_16MAR2023_-_Copy_8.xlsx

Sheet1

-CLIN 00010 is 13.5 months, beginning on July 15, which includes the Transition period. Should this be only 12 months, beginning on September 1?

-CLIN 00020 is listed as "IDIQ Contract Year 2", but does not include "Base Period". Is this a two-year base period?

-Is CLIN 00030 the first Option period?

-The three option periods identified in B.3 differ from the four options periods in all sections of B.5. B.3 Update. CLIN 00010 of the IDIQ is for an ordering period of 13.5 months to include the transitition period. CLIN 00020 is updated to be IDIQ ORDERING YEAR 2. CLIN0010 and CLIN 00020 will be the make up the base period of the IDIQ award. CLIN 00030 will be the first option period for ordering under the IDIQ.

The option periods in B.3 are for the IDIQ ordering period. The CLINs and four option periods in B.5 are for the sample task order. While the IDIQ will have a 25.5 base ordering period via CLINs 00010 and 00020, the sample task ordering will only have one base period plus 4 one year options.

What are the historical incentive values?

What are the historical utilization percentages?

Contractor personnel - total number remains at the Contractor's discretion but to minimize cost should only be those contractor personnel with routine and recurring need for official duties; one admin-type role and multiple non-admin type roles

Government personnel - 2 Government personnel total (the BSEE Ohmsett Liaison and BSEE Ohmsett Manager), non-admin type roles

The Government encourages the use of FEDRAMP software available from the marketplace, https://marketplace.fedramp.gov/#!/products, visited on March 10, 2023.

The Naval work permit per project is free but requires Contractor effort to submit and obtain a permit prior to starting work. Task Order MRO minor projects or non-MRO Task Orders for facility projects normally require a work permit. Reference Attachment C (GFI Documents), "Obtaining Work Permits of 22 Sep 2017".

Existing workflow suggests the following process, although is not all-inclusive: the permit request is normally a two-page form with supporting drawings depicting the limits of construction, salient design features, and description of work, sent via email to the Naval Weapons Station Earle, Public Works Department Earle, Facilities Management Division (FMD). FMD routes for signature and provides the work permit approval, although not in a timely manner.

15 C.1.4.6 Internet Services "commercial internet service on-site for official use with a minimum 300Mbps download speed"

"The incumbent vendor has obtained and maintained a Comcast Internet service and connects to their IT for official use, including "guest WiFi access" at the facility and the recompete winner must do the same or similar on their IT (per SOO). BSEE will reclaim and dispose of the two internet switches on August 31, 2023 (BSEE lends these two internet switches to the incumbent vendor because these are long-lead (months) and high-dollar items ($30,000))."

Should the service and replacement switches be priced in the MRO FFP task order? Will the switches be available for use by the contractor if they are servicable, rather than disposed of? YES - service and replacement switches should be priced in the MRO FFP task order.

NO - the switches are unavailable for use by the contractor regardless of servicability or diposal intent. The BSEE Technical Services Division requires final disposition of the existing switches due to DOI-level directives for cybersecurity beyond BSEE's control.

16 C.1.4.6 Commercial internet service Will the contractor be required to provide and service all networking hardware in support of providing this internet service as part of the MRO Task Order?

If yes:

YES - 1) see MS Visio Diagram depicting the network infrastructure, 2) including hardware and systems with interconnectvity, and 3) Comcast Business Internet (Xfinity).

Q2 response - Yes, the Contractor should implement an asset management application.

21 C.4.2.2 Additional Personnel Please provide workload data to identify historical trends necessitating additional staffing. SOO revision made to clarify "reach back" (non-key) personnel are permissible when necessary.

For example, in Summer 2022, use of two additional full-time technicians (normally off site) for one month perfomred selective demolition within the R-26 Control Tower and general grounds clean up for safety.

22 C.4.4 Telecommun ications Q1. Will the Government provide all cell phones and service plans as the required primary telecomm? If so, how many?

Or, are these provided by the contractor as part of the MRO task?

Q2. Will other communication devices be provided by the Government, such as walkie- talkies? Q1. No. The Contractor should utilize their enterprise telecommunications account for these capabilities.

Q2. Yes. Although not listed as GFP due to below-threshold reporting value, there are "walkie-talkies" available on site. The Government remains willing to replace or purchase more for operational necessity.

However, the Government intends to obtain third party marketing advisory services and enhance promotional activities (new marketing plan and campaign) for impact into 2030. If new activities significantly deviate from legacy activities, the Government will fund a separate Task Order for a new marketing effort.

25 C.5.2 CRM Q1. What CRM platform/software is currently being used and does the Government prefer to continue its use or have an alternate?

Q2. Is the cost for this software to be included in the MRO task order? If so, how many Government users will require access? Q1. Ohmsett CRM service providers include ACT!, Constant Contact, LinkedIn, and direct emails. CRM service providers remain at Contractor's discretion. Note, CRM is subject to the DOI Adaptive Privacy Impact Assessment (PIA) authorization including annual review.

Q2. Yes for cost, however, Government personnel do not require CRM access.

L.8.2 L.8.3

Q2. The Government will identify and establish Liquidated Damages in future Task Orders (non-MRO) if the clause is applicable with Federal Acquistion Regulations.

-margin width.

-file format types (Excel, Word, or Adobe).

-file naming conventions.

-if text used in headers/footers, graphics and tables may be less than 12 point font.

Sample language:

"If applicable, Offerors may provide the experience or past performance of a parent or affiliated or predecessor company to an Offeror (including Joint Venture prime partner companies and/or a parent or affiliated company that is being otherwise proposed as a subcontractor on this effort) where the firm’s proposal demonstrates that the resources of the parent or affiliate or predecessor will affect the performance of the Offeror."

Please reference:

-Matter of IAP World Services, Inc., B-407917.2 (July 10, 2013). An agency may properly consider the experience and past performance of an offeror’s parent and sister subsidiaries, and attribute such experience to the offeror, where the offeror’s proposal demonstrates that the resources of the parent and sister subsidiaries are relevant to the instant acquisition.

"For the purposes of the Past Performance Volume, a proposed significant subcontractor is defined as any proposed subcontractor that is estimated to meet/exceed an average annual cost/fee of $xxxxM. The Offeror shall provide the information requested below for any significant subcontractor(s) for those similar efforts within the last 3 years of the RFP release date with a minimum average annual cost/fee incurred of at least $xxxxxM of the estimated average annual dollar value of the proposed significant subcontract.

For example (note, these example numbers may not relate to this specific procurement), if a procurement is valued at an average annual value of $50M and a proposed significant subcontractor for the effort has a proposed average annual cost/fee of $16M, the Offeror shall provide relevant current/past contract references that have a minimum average annual cost/fee incurred at/above $1.6M (10% of $16M) for that significant subcontractor.

If a prime Offeror or significant subcontractor is submitting past performance data on a current/past contract vehicle that includes multiple tasks, orders, etc, all effort under that contract vehicle may be consolidated for the purposes of meeting the average annual cost/fee incurred in the instructions above and for the purpose of evaluating contract relevance for the proposed requirement.

Offerors shall estimate prime contract and significant subcontract percentages and value based on an assumption that the contract will meet the Maximum Ordering Value and performance will reflect all areas of the Statement of Work (Offerors shall also consider other RFP information and available historical performance data in this estimate).

The Offeror shall provide an estimated value and percentage of work to be performed on this contract by the Prime Offeror and each significant subcontractor. Indicate the primary functions (SOW) to be performed by the Prime Offeror and each proposed significant subcontractor.

Similarly, please review this section for references to "cost" which are not being proposed, and should be removed or replaced "price".

-Request that names of personnel not be provided, as it will only favor the incubment contractor.

"Include the following information in the BOE:

Please consider only a 3-year applicability for recency due to relevancy in modern technology standards for testing and M&O of the facility.

Sample content:

Is this required for each contract referenced or in aggregate? How is the size defined?

Sample content:

Please consider this sample content:

"An offeror’s past performance will be evaluated based on FAR Part 15 and the evaluation criteria in this provision. All past performance references must meet the “recent” and minimum average annual cost/fee expenditures criteria provided below for both prime contractor references and significant subcontractor references in order to be evaluated.

Q2. Revsions made for compatability with the Bureau of Labor Statistics standard occupational category "Logistician".

Q3. Yes, so long as operations management and logistics are mutually exclusive. Qualifications are now listed as "desired" and not mandatory to allow vendors flexibility to match their technical approach.

Q1. No. T&E Task Orders have non-labor costs that are separately identifiable from MRO as a separate T&E Task Order.

Q2. No. There is no allocation approach nor basis.

Q3. No. T&E Task Orders with non-labor costs must be separately identifiable line-items such as materials from subcontractor services.

T&E Tab to be removed.

Q2. Yes, pricing may be within the MRO Task Order.

Q3. See attached hourly readings and chart.

From 2013 through 2017, very few service codes dominate purchases although activities such as T&E and MRO could have been separately identifiable. This trend continued from 2018 through 2021, although a few other service codes were introduced. Only after 2022 did the Government begin to appropriately identify goods from services (and further specify unique services) for clarity and procurement integrity.

_5_Attachment_H_ (Data_Item_Descri ption)_3 CDRL A007 DI-ALSS- 81610

and B.5.3 detailing the proposed firm-fixed- price for the Sample Task Order.” There does not appear to be a fill-in section for B.5.3 as this section is pre-filled. Please clarify what information is requested for this section.

Section L.10: Please verify that technical assumptions (L.10) are excluded from the page count and may be submitted as an appendix to the technical proposal volume. B.5.3 to be updated to B.5.

L.10 to be listed in the exluded page count.

Manager as key; B01- Attachment 5, Price Template identifies the positions of Operations Manager and Logistics Technician (Senior) as key. Would the Government please confirm which positions offerors should identify as key? Official position titles are “Operations Manager” and “Logistics Technician (Senior)”.

85 Attachment 5 Price Template Reference B01- Attachment 5, Price Template, General Notes. The Government has indicated that “1. All education, licensure, and certifications must be from an accredited organization and in possession at time of proposal.” Would the Government please clarify this statement is intended for the key personnel only? Yes, only applicable to key personnel “Operations Manager” and “Logistics Technician (Senior)”. However, for the final RFP, the Government will clarify the licensure and certification requirements.

86 Attachment 5 Price Template Reference B01- Attachment 5, Price Template, General Notes Additional Labor Cat Reference. Would the Government please review the LCAT requirement for Scientist and confirm this position which requires 3 years of experience also requires a Ph.D? Confirmed: the Scientist minimum is three years’ experience. This is a legacy labor category normally reporting to (and a mentee of) the Scientist (Senior) labor category.

Reference. Would the Government please confirm the number of years of experience for Junior vs. Senior positions? There are several positions which require 0 years of experience for a Junior position, but some require several years of experience. Yes, the Government will revise all junior labor categories to zero years’ experience.

are due by 12 PM EST 10 March 2023. Would the Government please clarify if

image1.png