B01_-_Draft_RFP_Addendum_08FEB2023_-_SAM_3.pdf

Draft RFP Addendum

RFP No. 140E0123R0006 Ohmsett Page 1 of 77

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 GENERAL INFORMATION

The United States Department of the Interior, Bureau of Safety and Environmental Enforcement

(BSEE) seeks a qualified Contractor that can provide the necessary supplies and services (unless otherwise stated herein) to operate and maintain Ohmsett, the National Oil Spill Response

Research and Renewable Energy Test Facility in accordance with the Statement of Objective

(SOO) under Section C of the Request for Proposal (RFP). In accordance with the Federal

Acquisition Regulation FAR Subpart 16.5 - Indefinite-Delivery Contracts, and the FAR Part 15

– Contracting by Negotiation, this is a Full-and-Open (Unrestricted) Competitive Solicitation, and Request for Proposals (RFP), issued to meet the Government’s Requirements Titled:

“OHMSETT FACILITY OPERATING SERVICES – INTEGRATED (FOS-I).” The North

American Industry Classification System (NAICS) Code 561210—Facilities Support Services, with a small business size standard of $47 Million Dollars, is applicable to the Government’s

Requirements. The Product Service Code F112—Environmental Systems Protection, Oil Spill

Response, is applicable to the Government’s Requirements.

B.2 CONTRACT TYPE AND PRICING

The Government anticipates awarding an Indefinite Delivery/Indefinite Quantity (IDIQ) type contract as a result of this solicitation. All task orders issued under this IDIQ contract shall be priced in accordance with Section B.3. The labor categories are anticipated to be the primary labor sources necessary to perform services at the task order level. Other labor categories may be added if applicable and necessary to perform the scope at the task order level.

Task/delivery orders shall be fully funded upon issuance and shall be nonseverable orders (i.e., the funding for a particular order may have to cross fiscal years in order to have uninterrupted task completion).

B.3 CONTRACT LINE ITEM NUMBERS (CLIN) PRICING STRUCTURE FOR

IDIQ

The specific details of the Contract Line Item Number (CLIN) are described below.

The level of effort required will be identified at the task order level issued under this IDIQ contract. The Contractor shall provide fully-burdened, fixed hourly labor rates which include wages, overhead, general and administrative expenses, and profit. These rates shall be used by the Contractor as the ceiling labor rates when submitting price quotes at the task order level for both Time-and-Material (T&M) and Firm-Fixed-Price (FFP), orders that shall be issued under this IDIQ contract. The fully burdened rates that apply to Year 1 are provided under CLIN

00010, Contract Year 2 are provided under CLIN 00020, Option Year 1 are provided under

CLIN 00030, Option Year 2 are provided under CLIN 00040, and, Option Year 5 are provided under CLIN 00050.

Each labor category is a projected requirement for this contract. The list as stated is not limited to the categories identified. Specific tasks may require additional skills and/or expertise that are not listed. The Government retains the right to negotiate with the Contractor and incorporate additional skill categories and rates when deemed necessary by the CO.

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CLIN # Description Fully Burdened Hourly Rate

00010 IDIQ Contract Year 1/Base Period

– Labor Categories * $__________

(13.5 months, July 15, 2023-August 31, 2024)

* The Contractor shall propose appropriate labor categories that are applicable to accomplish the work described in Section C and the Sample Task Order Statement of

Objectives in the table located in Section L.11(h)(1) of the Solicitation.

00020 IDIQ Contract Year 2 (Contract Year 2)

(12 months, September 1, 2024-August 31, 2025)

* The Contractor shall propose appropriate labor categories that are applicable to

00030 IDIQ OPTION YEAR 1 (Contract Year 3)

(12 months, September 1, 2025-August 31, 2026)

* The Contractor shall propose appropriate labor categories that are applicable to

00040 IDIQ OPTION YEAR 2 (Contract Year 4)

(12 months, September 1, 2026-August 31, 2027)

* The Contractor shall propose appropriate labor categories that are applicable to

00050 IDIQ OPTION YEAR 3 (Contract Year 5)

(12 months, September 1, 2027-August 31, 2028)

* The Contractor shall propose appropriate labor categories that are applicable to accomplish the work described in Section C and the Sample Task Order Statement of

B.4 OTHER DIRECT COSTS (ODCs)

Other direct costs (ODCs) will be identified at the task order level issued under this IDIQ contract, as necessary. Other Direct Costs shall be task order dependent. The price(s) charged to the government for such item(s) or service(s) shall be an amount not greater than the current commercial list price. However, in no event shall the price(s) for the particular item(s) or

RFP No. 140E0123R0006 Ohmsett Page 3 of 77 service(s) be in excess of the GSA Schedule Price or the price charged to the contractor’s most favored commercial customer, whichever is less. The contractor shall seek competitive bids for all supplies or services exceeding $10,000, which are acquired under this contract, and provide the bids to the government as backup documentation with its proposal to support price reasonability. As an alternative to seeking competitive bids, the contractor may show that the proposed pricing is at or below their General Services Administration’s (GSA) Federal Supply

Schedule (FSS) Contract price for the same type of item. If competition is not available, the contractor shall provide a sole source justification, along with a pricing justification. For all items/services over $1,000, the contractor shall provide the commercial price list, quote, or explanation/justification of price and submit it with its proposal to support price reasonability. Other direct costs (ODCs) determined reasonable, allocable, and allowable, will be reimbursed at actual costs.

[The Government reserves the right to limit its risk in cost growth on the IDIQ and future task orders by adding ceilings to cost items]

B.5 SAMPLE TASK ORDER PRICING

B.5.1 Detailed below is the pricing structure for the Sample Task Order (See Attachment 7).

SAMPLE TASK ORDER CLIN 0010 – Services being acquired under this CLIN: The

Contractor shall, in accordance with the terms and conditions of this Contract, provide the personnel, equipment, materials, supplies, and services, (except as may be furnished by the

Government) and otherwise do all things necessary for, or incident to, providing its best efforts to effectively, efficiently, and safely transition from the incumbent contract to the new contract.

The initial transition period of 45 days for the contract will be on a firm-fixed price basis.

SAMPLE TASK ORDER CLINs 00011, 01011, 02011, 03011, and 04011 – Services being acquired under these CLINs: The Contractor shall, in accordance with the terms and conditions of this Contract, provide the personnel, equipment, materials, supplies, and services

(except as may be furnished by the Government) and otherwise do all things necessary to perform general operation and facility maintenance tasks to ensure the Ohmsett facility is fully operational and capable of performing routine testing and training on a year round basis at the prices specified in this contract. This is a Firm-Fixed Price (FFP) task order for the base year

(12 months) and four option years (12 months each year) and include ALL costs for providing the services described in the Sample Task Order and the Contractor’s Performance Work

Statement.

SAMPLE TASK ORDER

CLIN # Description Firm Fixed Price

00010 Transition Period (7/15/2023-8/31/2023): $___*____

00011 Base Year (9/1/2023–8/31/2024): $___*____

01011 Option Year One (1) (9/1/2024–8/31/2025): $___*____

02011 Option Year Two (2) (9/1/2025–8/31/2026): $____*___

03011 Option Year Three (3) (9/1/2026–8/31/2027): $___*____

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04011 Option Year Four (4) (9/1/2027–8/31/2028): $___*____

B.5.2 Performance Incentives CLINS for the Sample Task Order

The total amount of Service Level Agreements (SLAs to be included on the sample task order are listed below. The incentives are tied to the SLAs in Sample Task Order. The SLAs also include monetary and non-monetary disincentives. The monetary disincentives must be paid to BSEE by the contractor for unsuccessful performance if applicable. Payment of earned incentives will be made after the performance period has ended and the contractor has submitted its final annual report. BSEE will use this report and other information to determine if the Contractor met the SLAs. Service Level Agreements (SLA), requires an annual review of the SLAs and incentives/disincentives, as they are designed to be dynamic with the order, and as such shall be reviewed and adjusted by mutual agreement of the parties.

CLIN # Description Not-to-Exceed

00021 Base Year Performance Incentives, if earned. $100,000

01021 Option Year 1 Performance Incentives, if earned. $100,000

02021 Option Year 2 Performance Incentives, if earned. $100,000

03021 Option Year 3 Performance Incentives, if earned. $100,000

04021 Option Year 4 Performance Incentives, if earned. $100,000

B.5.3 Emergency Repair CLINS for the Sample Task Order

The total amount of emergency repairs to be included on the sample task order are listed below.

CLIN # Description T&M Not-to-Exceed

00031 Base Year Performance Incentives, if earned. $100,000

01031 Option Year 1 Performance Incentives, if earned. $100,000

02031 Option Year 2 Performance Incentives, if earned. $100,000

03031 Option Year 3 Performance Incentives, if earned. $100,000

04031 Option Year 4 Performance Incentives, if earned. $100,000

B.5.4 Travel CLINS for the Sample Task Order

The total amount of travel expenses related to XXX to be included on the sample task order are listed below.

CLIN # Description Cost Not-to-Exceed

00041 Base Year Performance Incentives, if earned. $100,000

01041 Option Year 1 Performance Incentives, if earned. $100,000

02041 Option Year 2 Performance Incentives, if earned. $100,000

03041 Option Year 3 Performance Incentives, if earned. $100,000

04041 Option Year 4 Performance Incentives, if earned. $100,000

B.5.5 Partial Delivery Payment Schedule for the Sample Task Order

Partial delivery payments are authorized if requested.

RFP No. 140E0123R0006 Ohmsett Page 5 of 77

Payment shall be made once the following deliverables have been received and accepted by the Government in accordance with FAR Clause 52.232-1, Payments. Upon completion of each deliverable/milestone as identified below, the contractor may submit an invoice to

BSEE in the amount identified for each deliverable/milestone. The Contractor shall submit invoices via Internet Payment Platform (IPP) and in accordance with instructions provided in Section G.4

BASE PERIOD

Payment No. Deliverable / Milestone Payment Amount

1 ** [ex: Draft Report] $TBD*

2 ** [ex: Final Report, Monthly Report.....] $TBD*

Total Order Amount $TBD*

OPTION PERIOD 1

Payment No. Deliverable / Milestone Payment

Amount

1 ** [ex: Draft Report] $TBD*

2 ** [ex: Final Report.....] $TBD*

OPTION PERIOD 2

Amount

1 ** [ex: Draft Report] $TBD*

OPTION PERIOD 3

Amount

1 ** [ex: Draft Report] $TBD*

OPTION PERIOD 4

Amount

1 ** [ex: Draft Report] $TBD*

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B.6 SERVICE CONTRACT LABOR STANDARDS AND DAVIS BACON ACT

All labor rates specified herein are in accordance with the most recent applicable Department of Labor (DOL) Service Contract Act and Davis Bacon Act, if applicable. It is also the contractor’s responsibility to ensure any subcontractors pay the applicable rates. (See

Attachments 2 and 3)

B.7 TRAVEL COSTS

Travel requirements will be specified in individual task orders and may be included in a task orders firm-fixed price or included as a separate cost-reimbursable line item. When travel costs are allowable under a cost-reimbursable line item, travel costs will be reimbursed for actual, allowable, and reasonable costs incurred, exclusive of any fee, in accordance with the Federal

Travel Regulation (FTR) policy in effect at the time of travel

(http://www.gsa.gov/portal/content/104790) and in accordance with FAR 31.205-46. All cost-reimbursable travel shall be approved by the COR prior to travel arrangements being made.

B.8 CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

Both the Government and the Contractor agree that the minimum consideration under this

Contract is $250,000, for the base period only, subject to the availability of funds. There is no guaranteed minimum for the option periods, if exercised. The maximum consideration under this Contract over a five-year period is estimated to be $25,000,000.00 (if all options are exercised).

Pursuant to Federal Acquisition Regulation (FAR) 36.204, the estimated magnitude of the construction portion of the IDIQ is between $1,000,000 to $5,000,000. The construction related clauses apply to this portion of the contract.

RFP No. 140E0123R0006 Ohmsett Page 7 of 77

SECTION C

IDIQ DESCRIPTION/OBJECTIVES/CONSTRAINTS

Background. Managing the Ohmsett Facility (herein Ohmsett) and supporting its customers is one of the three essential roles of the Department of the Interior (DOI), Bureau of Safety and Environmental

Enforcement (BSEE), Oil Spill Preparedness Division (OSPD). For decades, Ohmsett hosted domestic and international efforts to improve oil spill response strategies and technologies. The Environmental

Protection Agency (EPA) first opened the facility in 1972, then called the “Oil and Hazardous Materials

Simulated Environmental Test Tank”, or OHMSETT. Today, OSPD manages the facility now officially titled the National Oil Spill Response Research and Renewable Energy Test Facility. However, it remains commonly referred to as “Ohmsett”.

Many of today's commercially available oil spill response products and services have been tested at

Ohmsett and a considerable body of knowledge, including equipment performance data, has been collected over several decades. This valuable data is used by manufacturers for product development and validation, oil spill response organizations (OSROs) to enhance equipment procurement and deployment strategies, and emergency response planners with developing oil spill contingency plans.

Ohmsett is available for use by government agencies, academia, and private industry from around the world. Representatives from more than 36 countries have conducted testing or training at Ohmsett.

Located at Naval Weapons Station (NWS) Earle, Waterfront Complex, in Leonardo, NJ, testing and training activities primarily occur in the 667-foot long above-ground tank, filled with 2.6 million gallons of saltwater. Scientists, engineers, and technicians simulate the marine environment – they can introduce real oil and dispersants, generate waves of various heights and frequencies, and pilot a moveable bridge to monitor experiments and training events. Government agencies including the U.S.

Coast Guard, private industry, and OSROs regularly train their emergency response personnel using various oils and full-scale equipment. Researchers explore a variety of subjects and technologies including remote sensing of surface slicks and suspended oil plumes; mechanical recovery and containment including sorbents, skimmers, and booms; and chemical treating agents such as dispersants and herders.

Scope. Ohmsett requires Facility Operating Services – Integrated (FOS-I) for mission readiness while depending on public works services from NWS Earle and environmental services from the Township of

Middletown Sewerage Authority (TOMSA) and New Jersey Department of Environmental Protection

(NJDEP). Ohmsett FOS-I includes maintenance, repair, and operations (MRO) of buildings, grounds, utilities, and support services to perform at full operational capacity as a simulated environmental testing facility for oil spill response equipment, marine and hydrodynamic energy research, development, test, and evaluation (T&E).

This facility also performs T&E events of property and personnel resulting in technical performance, specifications, and system maturity determinations for operational effectiveness, suitability, and designation for the intended use. Oil spill preparedness T&E subject-matter services require proficiency in chemical and physical properties of fluids; transformation and transport in water; detection and measurement of fluids via in-situ or remote sensing; mechanical containment, recovery, and removal;

chemical spill-treatment (dispersants and emulsifiers), thermal treatment (ignition and emissions);

separation and disposal. Whereas alternative energy T&E subject-matter services require proficiency in the wave, wind, and solar phenomena and associated technologies. Emerging T&E subject-matter services include hydrodynamics of US and Foreign defense systems.

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Lastly, Ohmsett FOS-I has other supporting elements to enable MRO and T&E readiness. These are

Logistics Management Services (LMS), Quality Assurance (QA), Program Management (PM), and

Marketing Implementation Services (MIS).

Technical Requirements. Subject-matter services below apply to Government property per

Attachment ‘A’ (Government-furnished Real Estate (Facilities per Land Use Agreement), Attachment ‘B’

(Government-furnished Equipment, GFE), and Attachment ‘C’ (Government-furnished information, GFI).

All other attachments include supporting information.

1. Maintenance, Repair, and Operations (MRO). The Government will Award one Task Order unique to MRO but the objectives below represent minimum essential objectives for the

Contractor to perform accordingly. Additionally, the Government will Award Task Orders unique to:

a. Emergency operations for preparedness for natural threats such as hurricanes).

b. Stormwater management at Facility R-26TANK.

c. Critical spare parts for emergency repair services.

d. Obtain and oversee services for building janitorial, solid waste disposal, hazardous waste disposal, electricity, natural gas, and landscaping.

Note, the Government utilizes an Interagency Agreement with NWS Earle for other critical services such as potable water, sewer water, and sustaining fire protection systems.

1.1. Routine Maintenance.

1.1.1. Perform warranty claims with third parties for product or service defects within its warranty period.

1.1.2. Perform planned (cyclical) or preventive maintenance work activities to continue or achieve either the originally anticipated life of Government property or establish a suitable level of performance. This excludes activities to expand the capacity of

Government property, or otherwise upgrade the asset to serve needs greater than, or different from those originally intended.

1.2. Routine Repair.

1.2.1. Perform warranty claims with third parties for product or service defects within its warranty period.

1.2.2. Perform routine repair work activities to return Government property to service after a failure, or to make its operation more efficient. Restore Government property or component thereof to such condition that it may be effectively utilized for its designated purposes by overhauling, reprocessing, or replacement of constituent parts or materials that have deteriorated by the action of the elements or usage and have not been corrected through maintenance.

1.3. Unplanned Maintenance and Emergency Repair. The Contractor must only perform unplanned or emergency work orders with cost estimates equal to or below $10,000 and resulting in a complete and useable facility or improvement. Else, the unplanned or emergency work order requires a separate Task Order or Contract Change Proposal (CCP) to a preexisting

Task Order.

1.3.1. Perform unplanned (unscheduled and unanticipated) maintenance work activities for the same results as above such as service calls due to system or component failure.

Emergency unscheduled maintenance work likely requires urgent action to restore services, resolve interruptions to other activities, or protect life and property.

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1.3.2. Perform emergency repair work activities to return Government property to service after a failure that also creates a hazard. This requires immediate action if it also involves an essential service or to protect life and property.

1.4. Routine Operations.

1.4.1. Perform recurring, daily use, support, and plan for maintenance of Government property including administration, management, custodial services, and cleaning, fire protection services, pest control, snow and ice removal, grounds care, environmental operations and record keeping, trash-recycle removal, physical security, service contracts, utility charges, insurance, and taxes.

1.4.2. Implement a Computerized Maintenance-Management System (CMMS) as a secure cloud-based service offering for work orders to Government property such as facilities, collateral equipment, and vehicles. This requires asset registry, work order management, query, analysis, reporting, and audits. The CMMS must be compliant or in the

“Preparation” authorization process step per Federal Risk and Authorization

Management Program (FedRAMP, https://www.fedramp.gov/). The CMMS must allow for Contractor personnel and Government personnel to initiate work order requests and view work order status through completion. Work order acceptance and fulfillment remains at the discretion of the Contractor.

1.4.3. Perform technical data management by creating new Computer-Aided Design and

Drawings (CADD), narrative specifications, develop CADD drawings to depict existing conditions (“as-builts”), and plot scaled- and dimensioned plan sets. CADD requirements include models of two-dimensional, three-dimensional, or isometric views, simulations, and animations of basic motion or motion control of facilities, equipment, or components thereof to demonstrate form, fit, and function.

1.4.4. Obtain and maintain regulatory accounts, permits, and fulfill all reporting requirements with authorities having jurisdiction (AHJs) such as NWS Earle, TOMSA, and NJDEP. This normally requires designating primary and alternate key personnel to fulfil specific duties, revising and signing documents for record, responding to short-notice data calls, and coordination with AHJs.

1.4.5. Implement a reduce, reuse, and recycle program beginning with green purchasing and culminating in the responsible disposition of tangible and electronic waste. See Appendix

D for details.

1.4.6. Provide commercial internet service on-site for official use with a minimum 300Mbps download speed and servicing up to 50 personnel performing word processing, video teleconferencing, and simultaneous file upload or download. This commercial internet service must also connect the private-internal Local Area Network (LAN) to the network including guest and internal Wi-Fi services through a managed wireless infrastructure at

Facilities R-24, R-26 (Control Tower), and R-26TANK main bridge control structure. Guest

Wi-Fi access must be on a separate, internet-only network segment.

1.4.7. Provide Contractor (corporate) Information Technology (IT) on-site for official use by

Contractor personnel; this requires compliance with the corporate enterprise for

Assessment and Authorization (A&A) and Authority to Operate (ATO) to allow data generation, storage, handling, and secure transmittal of up to Controlled Unclassified

Information (CUI) per National Institute of Standards and Technology (NIST) Publication

800-171 “Information in Nonfederal Systems and Organizations”, and https://www.archives.gov/cui/registry/category-list. Government Task Orders for Award will specify CUI requirements.

1.4.8. Develop and maintain the Ohmsett Local Area Network (LAN) for general purpose use by

Contractor and Government personnel including a separate (air-gapped) system https://www.fedramp.gov/ https://www.archives.gov/cui/registry/category-list

RFP No. 140E0123R0006 Ohmsett Page 10 of 77 inaccessible from the internet for connecting industrial sensors and controls, data acquisition system (DAS), scientific instrumentation with software processing, audio, and visual components, fixed or removable test event sensors, and weather station.

Examples include the main bridge control system, wave generating control system, and water quality process control system, and DAS with LabView software coding unique to

Ohmsett test and evaluation scenarios. Patch networks with applicable firmware and software updates and enforce “strong” passwords (such as use of alphanumeric and special characters) for all user and administrator accounts. Industrial system advisories are available from the Cybersecurity & Infrastructure Security Agency (CISA) Computer

Emergency Readiness Team (CERT) at https://www.cisa.gov/uscert/ics/advisories.

1.4.9. Utilize BSEE-furnished laptops and user accounts to conduct official business that may require connection to the DOI Pulse Secure Virtual Private Network (VPN). Tasks requiring Government accounts with VPN include Ohmsett website content management. Tasks not requiring Government accounts nor VPN include promotional activities on Ohmsett social media accounts such as LinkedIn and YouTube and those in

Paragraph 5.

1.4.10. Advise and assist official visitors and other contractor personnel on official business with obtaining NWS Earle installation access approval. This requires furnishing forms and instructions to others with transmittal to the BSEE Point of Contact (POC) for processing promptly.

1.4.11. Host special events of limited duration (normally begin and end on the same day) with the target audience for purposes of emphasizing the science and engineering capabilities unique to Ohmsett. Examples include Distinguished Visitors (Federal and non-Federal governmental officials) or Community Engagements (for the public and normally in coordination with the NWS Earle Community Plans and Liaison). This requires pre-event cleaning, interior arrangements, demonstration stations, and statics displays, with demobilization activities upon event conclusion. Special events of longer duration (more than one business day) require a separate Task Order.

1.4.12. Achieve overall facility readiness and transition affected facilities to T&E status per subsequent Task Order unique to the T&E event.

1.5. Emergency Operations. Perform emergency preparedness for natural threats such as Atlantic tropical cyclones and tornados. This includes prepositioning of Government-furnished property or leasing property no later than the start of the Atlantic season (approximately

June 1, per https://www.nhc.noaa.gov/climo/) each year for readiness purposes. The

Government will Award one Task Order unique to severe weather preparedness and specify execution including authorizing Government and Contractor officials by name and not-to-exceed maximum value.

1.6. Architecture, Engineering, and Construction (AEC) Coordination.

1.6.1. Obtain AEC services in support of MRO projects or to enhance T&E systems that result in complete and useable facilities or improvements. Project objectives generally require design and development for alteration or conversion of existing facilities, however, EXCLUDES new construction.

1.6.2. Design to Unified Facilities Criteria (UFC) and Unified Facilities Guide Specifications

(UFGS) and obtain permits from authorities having jurisdiction (AHJs) resulting in project authorization. UFC and UFGS serve as a design basis, however, may require research and reconciliation with other applicable publications such as International Building Code, National Fire Protection Association, or any other authority-specific requirement.

https://www.cisa.gov/uscert/ics/advisories https://www.nhc.noaa.gov/climo/

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1.6.3. Assess and present technical recommendations to the Government for selection and obtain authorization. Construction remains contingent upon the final design and availability of Government funds.

1.6.4. Perform construction oversight including reconciliation of project plans and execution with all other requirements from Test and Evaluation (T&E) events and Logistics

Management Services (LMS). Mandatory data item deliverables include a third-level work breakdown structure, master schedule (critical path method, “Gantt chart”, utilizing construction scheduling software; MS Excel or equivalent is NOT authorized), and biweekly project meeting with a report. Request for deviation in writing and obtain

Government approval.

1.7. Quality Assurance (QA).

1.7.1. Develop and maintain one quality assurance surveillance program (QASP) to itemize and communicate in objective terms the contractual activities, performance standards, observation method and frequency, defect rate or level, and notification process to achieve resolution. Specify quality control requirements such as identification of tasks and applicable standards for prevention, mitigation, or response to defective practice or product resulting in non-recurrence.

1.7.2. Manage Corrective Action Requests (CARs) and restore product or process compliance.

Acknowledge receipt of each CAR; determine root cause; author and implement a corrective action plan and procedure (CAP) for the current deficiency and to mitigate future occurrences; determine the likely estimated completion date (ECD); report status until complete.

1.7.3. Occupational and Environmental Safety. Develop and implement a site-specific safety and health program including core elements in management leadership, worker participation, hazard identification and assessment, hazard prevention and control, education and training, program evaluation and improvement, communication, and coordination with all other personnel with official business at Ohmsett such as subcontractors, customers, visitors, etc.

1.7.4. Industrial Hygiene. Develop and implement a site-specific industrial hygiene program including worksite analysis for storage and handling of hazardous materials, consequences to air and water quality, physical and ergonomic considerations, and determining hazard control effectiveness.

1.7.5. Building Code Compliance. Observe and record construction activities by others to ascertain code compliance such as life-safety and other technical disciplines per

Authority Having Jurisdiction (AHJ).

2. Test and Evaluation (T&E). The Government will Award Task Orders unique to each T&E event and the outline below represents minimum essential objectives for the Contractor to perform accordingly. T&E activities also include personnel training in live and virtual forums with subject-matter instruction and proficiency demonstrations in oil spill response, renewable energy, or hydrodynamics.

2.1. Pre-test event preparation.

2.1.1. Initiate contact with BSEE personnel and external customers to develop project scope, plan and estimate cost, and schedule test events. This likely requires coordination with

NWS Earle for support requirements such as weight-handling equipment (WHE, “crane”) permits.

2.1.2. Identify and assess potential issues affecting schedules such as seasonality (ambient outdoor temperature, humidity, precipitation, available daylight, etc.), foreign personnel

RFP No. 140E0123R0006 Ohmsett Page 12 of 77 requiring installation access, and international shipment of equipment or supplies requiring US Customs and Border Protection import/export clearance.

2.1.3. Determine if the customer’s request for tank time is reasonable, else, resolve discrepancies such as the total number of days, event hours per day, daily schedule of events, or other activity resulting in successful accomplishment.

2.1.4. Define with technical certainty all waveform and propagation requirements.

2.1.5. Identify the number and types of raw data collection instruments, mounting, transmission cabling or antennae, and appurtenances resulting in a complete and useable data acquisition system.

2.1.6. Determine visual data collection instruments such as still photography, videography, and invisible light spectrum (ultraviolet, infrared, etc.) requirements.

2.1.7. Identify all other direct costs for travel, materials, and subcontractor product or services such as petroleum, oil, lubricants, chemical treating agents, mechanical containment or collection equipment, laboratory reagents or supplies, and other specialized rental equipment or instrumentation, hazardous and nonhazardous material handling and disposal.

2.1.8. Determine on-site laboratory service requirements such as sample collection and labeling, chemical characterization, number, and types of samples with analyses, and temporary storage sample shipment to the customer.

2.1.9. Assess pre-event engineering and technical services such as receipt, storage, and handling (uncrating) of customer equipment, weathering oil, fabrication of one-time specialized equipment or instrumentation mounts, etc.

2.1.10. Assess the customer’s capability to provide and use their equipment, or customer needs for contractor technical personnel to assist with data collection, processing, packaging, and delivery.

2.1.11. Identify customer requirements for conference rooms and layout, workspace and layout, audio-visual connections, wireless internet services for official use in data transfer and virtual meetings, etc.

2.1.12. Identify and assign technical and safety personnel to operate Ohmsett during event conduct; this EXCLUDES customer personnel and subcontractors. Authorize personnel by specific activities such as weight- and material-handling equipment operations, main bridge piloting, wave generation operator, water, and oil processing to achieve event specifications, and daily safety briefings tailored to the applicable hazards per the event schedule.

2.1.13. Develop technical and management plans; adjust for known or likely resource constraints that otherwise jeopardize the events.

2.1.14. Design and fabricate equipment and appurtenances directly attributable to the test event and compatible with the test article.

2.1.15. Perform inbound logistics including reception, staging, and handling of test articles.

2.2. Test event execution.

2.2.1. Implement the plan and schedule to conduct test events.

2.2.2. Observe and record test event data resulting in technical analysis with recommendations to improve or enhance the test article or test event.

2.3. Post-test event recovery.

2.3.1. Analyze test event data and author narrative technical reports and briefings.

2.3.2. Perform outbound logistics including packaging, handling, and shipment of test articles.

Else, obtain Government authorization in writing of non-BSEE owned property for long-term storage (beyond the period of performance) or unsolicited donation.

2.3.3. Restore affected facilities to nominal status and resume MRO.

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2.4. Scientific Integrity. Perform scientific work and develop deliverables with integrity, reference

Clause H.20 for details.

2.5. Protect Intellectual Property from collection by Foreign Adversaries. Advise in the development of BSEE policy and implement BSEE instructions for protection of

Government-sponsored research and development from foreign Government-sponsored talent recruitment programs. This includes corporate espionage for proprietary data from external customers participating in official events at Ohmsett. Foreign Government-sponsored talent risk indicators include conflicts of interest, financials, and commitment.

3. Logistics Management Services (LMS). The Government will anticipate one Task Order Award unique to MRO including LMS.

3.1. Supply chain. Perform supply chain activities such as purchase, transportation, inventory, and warehousing of Government property in support of MRO and T&E.

3.2. Life cycle plans. Develop and implement life cycle plans for allocation of Government property including reports and records reconciliation.

3.3. Transportation. Advise others during T&E event development including factors for multi-modal transportation, long-lead or peculiar items, and import/export-control compliance. Assist others with transport documentation.

3.4. Asset management. Establish and maintain the Government-furnished property (GFP) management system. Incorporate Contractor-Acquired Property (CAP) with a value exceeding $5,000.

3.5. Asset utilization. Establish and maintain the vehicle and equipment utilization system and furnish a monthly report by vehicle type and equipment including hours (or mileage) for each 30-day report period.

4. Operations Management (OM). The Government will anticipate one Task Order Award unique to MRO including OM.

4.1. Ohmsett Facility Utilization. Achieve the Ohmsett T&E utilization objective of 80% or greater

(292 of 365 calendar days per contract year) but not less than 65% (237 of 365) for Facility

R-24 Analysis Laboratory or its “High Bay”, and R-26TANK.

4.1.1. The calculation will revise to 366 calendar days for Leap Years 2024 and 2028.

4.1.2. Utilization is only credible ONCE per business day per facility and only for T&E events.

4.2. Resource allocation. Perform resource allocation across ALL administrative and technical aspects of this contract and subsequent Task Orders. The Contractor Operations Manager and Logistics Technician (Senior) shall be full-time, on-site at Ohmsett for maximum effectiveness in planning, organization, leadership, observations, and implementing quality control.

4.2.1. This requires management of Contractor personnel, rescheduling, and reprioritization of competing tasks, obtaining subcontractor services for one-time specialized needs and recurring basic tasks otherwise precluding Contractor personnel from performing advanced tasks.

4.2.2. Provide additional personnel due to anticipated or actual increases in requirements throughout the period of performance.

4.3. Resource management. Implement a Project Management System (PMS) as a cloud-based service offering for Task Order planning and work assignment to Contractor personnel at

Ohmsett. This requires activity registry, scheduling with dependencies, query, analysis, RFP No. 140E0123R0006 Ohmsett Page 14 of 77 reporting, and audits. The PMS must be compliant or in the “Preparation” authorization process step per Federal Risk and Authorization Management Program (FedRAMP, https://www.fedramp.gov/).

4.4. Primary telecommunications. Obtain and maintain cellular phones and services with data plan

(here in “work cell phone”) for all Contractor personnel and utilize these as primary telecommunications for official use with Government and non-Government personnel.

Personal electronic devices such as personal cell phones are not authorized. Navy-furnished landlines in Facility R-24 and R-26 (Control Tower) are available, however, only as a secondary communication method and do not allow for call forwarding.

4.5. Continuity of Operations (COOP). Perform COOP amongst all Contractor personnel when personnel are off-site or off duty for more than one business day, excluding weekends and

Federal holidays.

4.5.1. Enable automatic out-of-office email replies and communication platform (MS Teams or equivalent) status message to identify the alternate point-of-contact (POC) by full legal name, email address, and 10-digit work cell phone number.

4.5.2. Forward the work cell phone to the alternate POC’s work cell phone

4.5.3. Be responsive to all communications regardless of format (phone call, email, text message, chat message, and virtual meeting).

4.5.4. Return all phone calls no later than the next business day.

4.5.5. Check voicemail messages daily during the work week to mitigate this inbox from reaching capacity.

4.5.6. Acknowledge receipt of electronic communications not later than the next business day when the sender requests this action.

4.5.7. New and “Reply” emails shall have one standard signature line and essential information of full legal name, contract labor category title, corporate affiliation, and 10-digit work cell phone number.

4.5.8. Utilize the Government’s business communication platform (currently Microsoft Teams) as a host or as a participant including audio-visual checks 15 minutes before the event start.

4.6. Activity status. Author and report plan and actual status in narrative format, monthly, of all critical activities for the prior thirty-day period.

4.7. Master schedule. Develop and maintain one integrated master schedule (IMS) depicting the time-based schedule requirements of contract execution throughout the Period of

Performance, including all Task Orders.

4.7.1. Identify programmatic (overarching contractual items) and T&E event phases by overall duration.

4.7.2. Identify discrete events within phases.

4.7.3. Include activity sequences and dependencies and make available detailed information to substantiate these related components.

4.8. Official events. Participate in official events including live or virtual forums and obtain special authorization for related electronic or hardcopy data item deliverables per paragraph

4.10.3.

4.8.1. Author and issue meeting minutes not later than two business days from the meeting conclusion.

4.8.2. Acknowledge receipt of assigned action items and complete them no later than the deadline.

4.8.3. Initiate contact with others to directly promote Ohmsett and develop T&E opportunities resulting in T&E Proposals, see below.

4.9. Task Order Proposal (TOP).

https://www.fedramp.gov/

RFP No. 140E0123R0006 Ohmsett Page 15 of 77

4.9.1. The Contractor shall provide unsolicited TOPs directly to the Contracting Officer (CO), else, respond to Government requests for quote. TOP submittals and recommended period of performance must account for Government Fiscal Year Procurement Action

Lead Times (PALTs) that are a function of contract action type and valuation.

4.9.2. Identify and control data item deliverables per Data Management section below and

Attachment G (Deliverables).

4.9.3. Author one T&E proposal unique to each customer and event including technical, itemized cost, and critical path schedule requirements. Based on the results of project scoping in paragraph 2.1. prepare the T&E proposal to demonstrate a clear and complete understanding of the customer’s requirements including supporting information.

4.9.4. Author one MRO proposal unique to each alteration or conversion of an existing facility or improvement resulting in a complete and useable facility or improvement; this must include known or anticipated technical, itemized cost, and critical path schedule requirements.

4.10. Data Management. Task Order Proposals shall specify deliverables by Contract Data

Requirements List (CDRL) number, see Attachment G, Table 1. Tailor each CDRL per below.

4.10.1. Marking Requirements. The Contractor shall grant the Government and non-

Government entities the right to use and disclose data item deliverables. Do not use restrictive statements nor graphics of corporate affiliation. If the data item deliverable requires composite data types for clarity (with Contractor proprietary data types), utilize portions markings to the lowest practical level within the same deliverable or separate into two complimentary deliverables. Per Paragraph 5, marketing deliverables have promotional graphics and are exempt from above, but shall maintain brand standards in order of precedence: Ohmsett, BSEE, then Contractor.

4.10.2. The Contractor may subtitle a CDRL to clarify the nominal title and must have routing requirements from draft through final submittal with allowable review periods. Tailoring

Data Item Description (DID) content is allowable for clarity and relevance.

4.10.3. CDRLs may require one or more electronic file formats upon submittal for acceptance.

These file formats vary but normally provide the original (editable) file type such as

Microsoft Word, PowerPoint, or Excel, and the portable document file (PDF) with optical character recognition (OCR).

4.10.4. File transmittal methods vary but normally occur via email with attachment or secure file exchange; this is contingent upon file contents and CUI category requirements. Other methods such as removable media are possible.

4.10.5. File distribution may omit Government personnel if the CUI category is “Proprietary

Business Information” or similar, or no “Need-to-Know” (NTK) reasonably exists.

However, the Contractor shall affirm in writing to the COR that the customer is in receipt and provide proof the customer explicitly accepts each final deliverable.

4.11. Official travel. Contractor personnel must travel within the Continental United States

(CONUS) and, infrequently, outside the Continental United States (OCONUS) to participate in association or industry conferences, and other technical symposia. OCONUS travel requires enrollment in the Department of State Smart Traveler Enrollment Program (STEP, https://step.state.gov/) to obtain timely and relevant updates for operational security unique to the destination and when in transit but remaining overnight.

4.11.1. Task Orders specify travel requirements by destination, dates, and duration, and identify either FFP or Cost-Reimbursable. The latter allows for actual, allowable, and reasonable costs incurred, exclusive of any fee, per Federal Travel Regulation

(www.eCFR.gov) and Federal Acquisition Regulation Part 31.205-46.

https://step.state.gov/ http://www.ecfr.gov/

RFP No. 140E0123R0006 Ohmsett Page 16 of 77

4.11.2. Coordinate specific travel arrangements with the COR and obtain written authorization not later than seven calendar days before a departure date.

4.12. Special authorizations. Request in writing and obtain special authorization prior to start of select activities. These require signatures by the Contracting Officer’s Representative (COR) for endorsement and the CO for authorization.

4.12.1. Create an itemized list of recurring and bulk consumable items with a value of less than

$7,500. Purchase of these authorized items is at the Contractor's discretion, however, annotate purchase activity and report status monthly.

4.12.2. FFP Task Orders including subcontractor services, equipment, or supplies with a value equal to or greater than $7,500. Develop and utilize a purchase order request form and provide three or more competitive quotes for Government approval.

4.12.3. Data item deliverables for public dissemination may also require review and authorization by the Public Affairs Officer (PAO)or higher. Examples are advertisements, presentations, reports, flyers, social media posts, and others, regardless of electronic or hardcopy format, for use in live or virtual forums. Initiate a publication request with the

COR via email and attach pertinent files for review not later than 30 calendar days before the publication submittal deadline; revise content where applicable and obtain written approval and authorization.

4.13. Correction Action Plan and Procedure (CAP). Coauthor a CAP per Corrective Action Request

(CAR) and take action to eliminate the cause of a detected deficiency or other undesirable condition and restore quality standards.

5. Marketing Implementation Services (MIS). The Government will anticipate one Task Order

Award unique to MRO including MIS, however, subsequent Task Orders are highly likely.

5.1. Existing marketing. Continue to promote the existing brand in electronic and hardcopy formats, utilize the Ohmsett social media accounts for official promotions, and maintain the

Ohmsett website, however, prepare for rebranding, see “marketing development” paragraph below.

5.2. Customer relationship management (CRM). Select and utilize a Customer Relationship

Management (CRM) program for administering customer interaction and data analysis to ascertain marketing effectiveness.

5.2.1. This requires selection and use of CRM software for customer subscriptions, email marketing campaigns, and social media engagement.

5.2.2. Obtain and maintain privacy act compliance including review and revision to Privacy

Threshold Analyses (PTAs) and Privacy Impact Assessments (PIAs) with Government

Privacy Officials.

5.3. Marketing development. Participate in Government-led marketing plan and marketing campaign development to ascertain segmenting, targeting, and position to attract and retain clients at Ohmsett. The Government anticipates obtaining and overseeing a third-party to lead a comprehensive assessment and develop recommendations with a tailorable plan and campaign via separate contract vehicle. BSEE and the Ohmsett Contractor shall implement one coherent but tailorable plan and campaign.

5.4. New marketing implementation. Implement the Government-furnished marketing campaign by participating in the multi-channel distribution and promotional activities such as live and virtual forums; furnish Ohmsett-branded promotional items to attendees and staff exhibits.

The most likely events requiring participation are in Attachment E.

5.5. Journalism. Author news articles, social media posts, and video or still photography of

Ohmsett-related activities for use in electronic and hardcopy communications.

RFP No. 140E0123R0006 Ohmsett Page 17 of 77

SECTION D

PACKAGING AND MARKING

D.1 All deliverables submitted under the contract shall be prepared and packaged in a cost-effective manner equivalent to standard commercial quality. Elaborate artwork, expensive paper and bindings are neither necessary nor desired.

D.2 All deliverables submitted under the contract shall be sent electronically, unless otherwise specified at the delivery or task order level.

D.3 When applicable, all paper deliverables shall meet at least the minimum requirements for post-consumer recycled content, set forth in the Environmental Protection Agency’s (EPA’s)

Comprehensive Procurement Guidelines (https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program).

RFP No. 140E0123R0006 Ohmsett Page 18 of 77

SECTION E

INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 – CLAUSES INCORPORATED BY REFERENCE (FEB 1998):

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.