Amendment 3 DCSC-25-RFP-044.pdf

DISTRICT OF COLUMBIA COURTS

Administrative Services Division

Office: Gallery Place 616 H Street NW, 6th Floor

Washington, DC 20001 Mailing Address: 500 Indiana Avenue NW

Washington, DC 20001-2131

AMENDMENT NO. 0003

TO: ALL PROSPECTIVE CONTRACTORS

AMENDMENT

ISSUE DATE: March 6, 2025

SUBJECT: Solicitation No. DCSC-25-RFP-044

Multiple Award AEP IDIQ Services

PROPOSAL

SUBMISSION

DATE: March 21 by -1:00 PM

Eastern Standard Time

This Amendment (“Amendment”) No. 3 is issued and hereby published on the Courts’ website and effective as of the date shown above. Except as modified hereby, the RFP remains unmodified.

Please see Attachment- A to this Amendment 0003 –List of Potential Offerors that attended Pre-Bid Meeting.

ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED

One (1) copy of this amendment is being sent to all prospective Offeror’s. The prospective Offeror shall sign below and attach a signed copy of this amendment to each proposal to be submitted to the Courts in response to the subject solicitation or otherwise acknowledge this amendment with the signed offer as stated in the original solicitation documents.

Proposals shall be delivered in accordance with the instructions provided in the original solicitation documents.

Geoffrey A. Mack

Geoffrey Mack

Contracting Officer

Herbert Rouson, Jr., J.D.

Acting Executive Officer

Dana A. Friend

Deputy Executive Officer

Geoffrey A. Mack Administrative Officer

Acknowledgement of this Amendment, together with the Offeror’s proposal, must be received by the District of Columbia Courts as stated in the solicitation no later than the closing date and time specified above for the receipt of proposals.

Failure by the Offeror to properly acknowledge receipt of this Amendment Number 0003 may be cause for rejection of the proposal submitted by the Offeror in response to the subject solicitation.

This Amendment Number 003 is acknowledged and is considered a part of the proposal for Solicitation Number– Solicitation No. DCSC-25-RFP-044.

Signature of Authorized Representative Date

Name of Authorized Representative

Title of Authorized Representative

Name of Offeror

Attachment A

From: Flor Rivera Q & A Round: 1

Program: Capital Project Facilities Management Division Date:

Email: maria.rivera@dccsystem.com Pages: 2 cc: Judith.Hill@dccsystem.gov DC Courts cc:

This Document includes the following:

List of participants

Power Point Presentation mailto:Kenneth.Evans@dccsystem.gov

District of Columbia Courts Capital Projects and Facilities Management Division (CPFMD)

Pre-Bid Conference for AEP IDIQ Solicitation March 6, 2025

I. Contract Team Introductions

II. DC Courts Capital Program Leadership Team

III. Contract Administration

I. Solicitations Milestones

II. Evaluation Criteria

IV. Task Order Types

V. Evaluation Criteria

VI. Overview

• Judiciary Square Campus

• Unique Challenges of DC Courts Renovation Program

VII. 5-Year Capital Program

VIII. Planned & Current Projects

• Administrative Services Division (ASD)

• Flor de Maria de Rivera - Senior Contract Specialist

• Geoffrey Mack - Director/ Administrative Officer

• Capital Projects and Facilities Management (CPFMD)

• Judi Hill – Acting Director

• Brett Johnson – Acting Deputy Director

• Aimee Miller – COTR, Capital Project Manager

• Shea Crump – COTR, Capital Project Manager

• Danielle Reinhold – Chief of Capital Projects

• Procurement Specialist Responsible for the RFP

• Flor de Maria de Rivera maria.rivera@dccsystem.gov

• The terms of the solicitation and specifications will remain unchanged unless the solicitation is amended in writing by official amendment. All amendments will be posted in the DC Courts Procurement website and in

SAM.GOV

District of Columbia Courts mailto:maria.rivera@dccsystem.gov

• To award two (2) Indefinite Delivery Indefinite Quantity (IDIQ) contracts for Architectural, Engineering and Planning (AEP)

• IDIQ Period or Performance:

• Base Award: Two-Year Period

• Optionable Periods: (3) 1 Year Optionable Periods

• Five (5) year contract duration (two-year base period + three one-year options)

Capital Projects and Facilities Management Division (CPFMD)

Milestone Event Date

Proposal Issuance Date February 18, 2025

Pre-Proposal Conference March 6, 2025 (1 PM EST)

Pre-Proposal Questions March 14, 2025 (2 PM EST)

Proposal Due Date March 21, 2025 (1 PM EST)

• Minimum Guarantee: $25,000.00

• Yearly Aggregated Task Order Ceiling: $3 Million per year, per firm

TRFP under this contract may be assigned or competed between IDIQ contract holders

• Traditional Request For Proposal / Task Order Award

• Firm Fixed Price

• Set Period of Performance for Each Task Order

• On-Call Limited Effort (OLE) Task Order

• Time and Materials

• On-Call Immediate Response (OIR) Task Order

• Time and Materials Initiate Services Within Four (4) Business

Hours of Receipt of OIR Task Order RFP

• OLEs and OIRs will be established as the first task order of the IDIQ contract

• Set amount under which a draw down will take place as Task Order are issued to the selected contractors

• The maximum amount of each individual IDIQ awarded is anticipated to be $15 Million for all task orders awarded through the total five (5) years (two-year base period + 3 one-year options.

PROPOSAL

SECTION

EVALUATION CRITERIA POINTS

Volume I - A General Information N/A

Volume I - B Experience and Past Performance 30

Volume I - C Proposed Team Organization and Key Personnel*

Volume I - D Task Order Delivery Approach

Volume I - E Past Performance Questionnaire/References 10

Volume II Price (attachment J.11 and J.15) 10

Total 100

* - See Section F.3 for Key Personnel

• Ability to provide services for concurrent task orders

• Experience working in Occupied, Government Agencies

• Experience with Pre-Design, and Design Services in Support of Various Construction Contract Vehicles

• Feasibility Studies

• Condition Assessments

• Hazardous Materials Reports

• Design-Build (Bridging Documents)

• Design-Bid-Build Construction Documents

• Cost Estimating

• Construction Administration

Judiciary Square Campus

District of Columbia Courts Capital Projects and Facilities Management Division (CPFMD)

Building A (515 5th St.) - Appx 66k OSF

(Probate Division, Crime Victims Compensation)

Building B (510 4th St.) - Appx 68k OSF

(Landlord Tenant, Small Claims)

Building C (410 E St.) - Appx 29k OSF

(IT Division, Multi-Door ADR)

Building D – Court of Appeals (430 E St.) - Appx 59k OSF

(Historic Courthouse)

H. Carl Moultrie Court House (500 Indiana Ave.) – Appx 463k OSF

(Civil, Criminal, Domestic Violence, Executive Office, Family Court, Court Social Services, Court Reporting, General Counsel, Special Operations, Human Resources, Strategic Management, Center for Education and Training Judicial Chambers)

Recorder of Deeds (515 D St.) - Appx

44k GSF

(Vacant - TBD) 11

Historic Recorder of Deeds

Leased Spaces

District of Columbia Courts Capital Projects and Facilities Management Division (CPFMD)

Balanced and Restorative Justice (BARJ)

Locations (6) (Various Locations in DC) – Appx 50k OSF total

(Mix of administrative program and recreational spaces for youth)

Domestic Violence Satellite Office (Southeast, DC) – Appx 4,400 SF

Storage Warehouse (Cheverly, MD)

Capital Projects and Facilities Management Division (CPFMD)

Three Movement Systems within the Court Space:

Secure Movement System

Restricted Movement System

Public Movement System

Capital Projects and Facilities Management Division (CPFMD)

• Secure Areas Require Pre-Scheduled Escorting

• Stakeholders:

- Judges & Judicial Staff

• Court of Appeals (1 Chief Judge, 8 Judges, 12 Senior Judges)

• Superior Court (1 Chief Judge, 39 Senior Judges, 24 Magistrate Judges, 63 Associate

Judges)

- Courts Staff (Includes AV/IT/Security/Facilities/Various Court Services Divisions)

- Executive Office of Courts Services

- US Marshall Services

- Outside Partner Agencies

- Law Enforcement Officers Memorial

- Landlords for Leased Spaces

Capital Projects and Facilities Management Division (CPFMD)

• Historic Recorder of Deeds Modernization

• Courtroom Renovations

• Campus Facilities Condition Assessment

• Building HVAC Upgrades

• Chiller Replacements

• Heating System Upgrades

• Building System Assessments