DCE SIR Section E.pdf

693KA7-AAQ210-DCE

Section E Page 1

PART I – SECTION E

INSPECTION AND ACCEPTANCE

E.1 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JULY

2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm.

AMS

CLAUSE TITLE DATE

3.10.4-2 Inspection of Supplies--Fixed-Price November 1997 3.10.4-14 Assignment of a Quality Reliability Officer (QRO) October 2015 3.10.4-15 Certificate of Conformance April 1996 3.10.4-16 Responsibility for Supplies April 1996

E.2 INSPECTION AND ACCEPTANCE

(a) The Government reserves the right to have its authorized representative inspect the material at the Contractor's plant prior to shipment. To facilitate such inspection, the Contractor must give the Contracting Officer a written notice at least 15 working days prior to readiness for inspection. Such notice must include FAA delivery order number, FAA contract number, and date of proposed inspection. The Contractor must indicate in the following space the location of the plant where the material will be available for inspection.

Plant Location Address

(b) All deliverables under this Contract shall be subject to review and inspection by the CO’s Quality Reliability Officer (QRO) at the contractor’s facility, prior to shipment.

(c) Final Government inspection and acceptance is at the Destination point, as defined by the Government.

(d) All Acceptances for CLINs in will be accomplished by the FAA Contracting Officer, or his/her designee, via execution of a FAA Form 256 (completed by the contractor prior to submittal for execution and signed by the QRO or other CO designee).

(e) In the event First Article/Production units are determined to be nonconforming, the Government must return said units to the Contractor for repair/replacement at the Contractor’s expense.

https://fast.faa.gov/contractclauses.cfm

Section E Page 2

(f) The provisions of this clause must in no way be construed to limit the rights of the Government under the clause entitled “Inspection of Supplies—Fixed-Price” (AMS 3.10.4- 2.)

(g) The offeror’s inspection system must ensure conformance to the specifications, drawings, and other applicable documents. Inspection must include general mechanical tests, visual inspection, and physical examinations as necessary to demonstrate that deliverables are free of defects and meet physical requirements. The Offeror must maintain records of inspection results.

E.3 QUALITY

The offeror must provide and maintain a quality assurance program in accordance with the Statement of Work (SOW). The contractor is not required to have certifications in ISO or SAE but must provide a Quality Plan to the FAA that can trace their Quality Management System back to the respective aspects of SAE9100D.

Overall quality of the DCE Modernization Kits must be consistent with industry-accepted standards for commercial quality products. The offeror must also adhere to the quality standards in Section 4 of the Manufacturing Specification, Attachment J-5. The Government may reject any assembly or system component which that does not meet these qualifications.

E.4 ASSIGNMENT OF QRO

The following provisions are a part of this contract.

a) The Government's Quality and Reliability Officer (QRO) assigned to this contract, and designated as such by the Government, has the authority to verify that the contractor's quality system complies with contract requirements, including the contractor's Quality System Plan (QSP) (if applicable), to witness tests, and to inspect and accept or reject supplies provided under this contract.

b) Prior to shipment thereof, the Contractor shall submit to the QRO, for inspection and preliminary acceptance, if applicable, all supplies which are subject to final Government inspection and acceptance at destination. Preliminary acceptance by the QRO constitutes verification by the Government that supplies comply with all contract requirements that are to be completed prior to shipment, including satisfactory completion of factory tests.

Any supplies determined by the QRO to be nonconforming shall be corrected prior to shipment. All other supplies, except those specified to be accepted by the Contracting Officer, shall be submitted to the QRO for final inspection and acceptance prior to shipment. For all supplies subject to preliminary acceptance, final acceptance and passage of title to the Government shall occur at destination.

c) Notification of Readiness for Inspection. Unless otherwise specified in the contract, the contractor shall notify the designated resident QRO in writing within 7 workdays (14 workdays if there is not a resident FAA QRO) of the time (1) when contractor inspection or tests will be performed in accordance with the conditions of the contract and (2) when the supplies or services performed will be ready for government inspection.

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d) Failure of the Contractor to maintain and operate a Quality System in accordance with the terms of the contract may, based upon a written determination of the QRO (and consistent with the quality system requirements of the contract), be grounds for rejection of affected supplies.