D_-_26-05-ITB_-_Concha_and_Stonecrop_Sheet_Piling_Repair_Pre-Bid_Meeting_Sign-In_Sheet_rev_11-21-25.pdf

This is a Pre-Bid Meeting Sign-In Sheet for the City of Sebastian, Florida's Concha and Stonecrop Sheet Piling Repair project. The document records attendance at a virtual pre-bid meeting held on November 19, 2025, for a comprehensive sheet piling repair project involving two water control structures. The project encompasses dewatering, coating removal, leak repair, concrete cap repair, and recoating services at the Concha Water Control Structure, with more limited scraping and painting work at the Stonecrop Control Structure. Questions from bidders were due by November 25, 2025, with bids required by December 11, 2025, at 2:00 PM via electronic submission through VendorLink. The tentative award date is January 2026, and contract work must commence no later than February 2, 2026, with substantial completion required within 30 calendar days. Two bidders are documented as having attended the pre-bid meeting virtually: Joshua Wheatley of On-Point Construction Company and Danny Broadhurst of In Depth Services.

Bidders must be Florida General Contractors or State Certified Specialty Contractors with marine qualifications and a minimum of three years of experience in drainage improvement or site civil work. A bid bond equal to five percent of the total bid price and performance and payment bonds of 100 percent of the contract price are required within 15 days of award. Insurance requirements include Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Business Automobile ($1,000,000 combined single limit), Workers' Compensation, and Pollution Liability ($1,000,000 per occurrence/$2,000,000 aggregate). The project budget is anticipated to range between $500,000 and $1.5 million, with three bids ultimately submitted: Diaz Construction, Inc. at $447,818, Razorback LLC at $1,293,000, and Titan Construction Management LLC at $687,500 (all excluding contingencies). The procurement allows for local vendor preference for businesses with valid tax receipts and physical locations within Sebastian or Indian River County. Liquidated damages of $500 per day apply for failure to meet completion deadlines, and contractors must provide a one-year warranty on all goods and labor.